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4-13-15 MINUTES REGULAR CITY COMMISSION MEETING April 13, 2015 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Carolyn Woods City Manager Nelson Van Liere Mayor Pro Tern Mark Beckenbach City Attorney Richard Komando Commissioner Jonathan Daugherty City Clerk Donna L. Bartle Commissioner Maria Mark Recording Secretary Nancy E. Bailey ABSENT: Commissioner Jimmy Hill Call to Order/Pledge: Mayor Woods called the meeting to order at 6:30 p.m. She began with a moment of silence for Commissioner Beckenbach's father, Edmund Beckenbach, who passed away last week. Commissioner Mark gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approval of Minutes A. Approve the minutes of the Commission Meeting of March 23, 2015. B. Approve the minutes of the Special Called Commission Meeting of March 23, 2015. C. Approve the minutes of the Commission Workshop on March 25, 2015. Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor Woods stated the minutes will stand as submitted. 2. Courtesy of Floor to Visitors A. Proclamation In Recognition of the Distinguished Service of Donna Kaluzniak. (This item has been postponed to the next Commission meeting on April 27.) Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. Chris Jorgensen, 92 W. 3rd St., stated he is opposed to the tree ordinance, explaining he believes the City having control of trees on private property is excessive control. Ray Hinson, 258 Camelia St., member of the Fleet Reserve Association and on the committee for the fountain, stated he hopes the Commission approves the sign for the fountain with their logo and the City of Atlantic Beach's logo. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. 3. Unfinished Business from Previous Meetings A. Town Center Art District Project. April 13,2015 REGULAR COMMISSION MEETING Page 2 Building and Zoning Director Jeremy Hubsch explained that at the last meeting, the Commission wanted the Town Center to narrow the locations of the art down to four from the eight locations proposed, calling it Phase 1, and have them come back in the future if it goes well. He gave a slide presentation on the art work proposed showing the four areas they would like to put the art. He also stated they have refined the guidelines, stating no politically, religious or sexually related art could be approved for the project. He stated staff's recommendation would be to authorize the City Manager to enter into an agreement to sign those guidelines and give consent to approve the first four locations requested. Motion: Authorize the City Manager to sign the Beaches Town Center Art District Guidelines with the Beaches Town Center Agency and allow City staff to approve up to four locations for Phase 1 of art installations. Moved by Mark, Seconded by Beckenbach Michael Dunlap,201 N. Hogan Street, stated they hope to have the first installation in before Dancin' in the Streets. He answered questions from the Commission. Discussion ensued. Votes: Aye: 4—Beckenbach,Daugherty,Mark,Woods Nay: 0 MOTION CARRIED 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge Receipt of the Monthly Financial Report for February 2015. B. Approve the 9-1-1 Interlocal Agreement for the Distribution of 9-1-1 Funds for Call-Taker Salaries and authorize the Mayor and City Manager to sign the 9-1-1 Interlocal Agreement between the City of Atlantic Beach and the City of Jacksonville. C. Extend the contract with Fla. Pipe Tec., Inc. for one year (6-1-15 thru 5-31-16) at the current bid prices for Stormwater Line Jetting,Cleaning & Televising for PW Dept. (Bid 1112-06). D. Authorize J. Collins Engineering, LLC to complete the Water System Hydraulic Modeling in the amount of$35,191 under their continuing contract with the City in accordance with their proposal. E. Award a contract to TB Landmark for Mallard Cove Water Main Improvements in the amount of$95,311 and authorize the City Manager to sign the contract (Bid 1415-04). Mayor Woods read the Consent Agenda. Motion: Approve Consent Agenda Items A-E as read. Moved by Daugherty, Seconded by Mark April 13,2015 REGULAR COMMISSION MEETING Page 3 Votes: Aye: 4—Beckenbach,Daugherty,Mark,Woods Nay: 0 MOTION CARRIED 5. Committee Reports A. Recommendation for Appointment to the Police Officers' Pension Board of Trustees. City Clerk Bartle explained the Board Member Review Committee's recommendation for appointment to the Police Officers' Pension Board of Trustees. Motion: Appoint Robert Liggero to fill the unexpired term on the Police Officers' Pension Board of Trustees ending June 10,2017. Moved by Beckenbach, Seconded by Mark Votes: Aye: 4—Beckenbach,Daugherty,Mark,Woods Nay: 0 MOTION CARRIED B. Recommendations for Appointments to the Cultural Arts and Recreation Advisory Committee. City Clerk Bartle further explained the Committee's recommendations for filling the vacancies on the Cultural Arts and Recreation Advisory Committee. Motion: Appoint Charlise Goodbread to immediately fill the unexpired term on the Cultural Arts and Recreation Advisory Committee and then reappoint her to an additional term ending July 8,2017. Moved by Daugherty, Seconded by Mark Votes: Aye: 4—Beckenbach,Daugherty,Mark,Woods Nay: 0 MOTION CARRIED Motion: Appoint Jav Wilson to fill the unexpired term on the Cultural Arts and Recreation Advisory Committee beginning immediately and ending July 8,2016. Moved by Daugherty, Seconded by Mark Votes: Aye: 4—Beckenbach,Daugherty, Mark,Woods Nay: 0 MOTION CARRIED April 13,2015 REGULAR COMMISSION MEETING Page 4 Motion: Reappoint Nick Malie to the Cultural Arts and Recreational Advisory Committee to serve an additional term ending July 8,2017. Moved by Daugherty, Seconded by Mark Votes: Aye: 4—Beckenbach,Daugherty,Mark,Woods Nay: 0 MOTION CARRIED Motion: Appoint Judy Hoedel-Workman to serve on the Cultural Arts and Recreational Advisory Committee for a two-year term beginning July 9,2015 and ending July 8,2017. Moved by Daugherty, Seconded by Mark Votes: Aye: 4—Beckenbach, Daugherty,Mark,Woods Nay: 0 MOTION CARRIED 6. Action on Resolutions A. RESOLUTION NO. 15-03 ATTACHMENT E-6, RESOLUTION NO. 15-03 FOR ASSISTANCE 2015 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM Mayor Woods read Resolution No. 15-03 by title. Public Works Director Doug Layton explained a part of the grant submittal is that there is a resolution from the Commission supporting the grant. He stated if they don't pass this resolution, they won't look at the grant. He stated this is a 50-50 grant for the ped path that runs along Dutton Island Road. Motion: Approve Resolution No. 15-03 as read and authorize the City Manager to sign the application for the Florida Inland Navigation District's Waterways Assistance Program Grant. Moved by Mark, Seconded by Daugherty Votes: Aye: 4—Beckenbach, Daugherty,Mark,Woods Nay: 0 MOTION CARRIED 7. Action on Ordinances A. Ordinance No. 12-15-04,Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL SERVICE BOUNDARY AGREEMENT WITH THE CITY OF JACKSONVILLE PROVIDING FOR THE ANNEXATION OF CERTAIN LANDS FROM THE CITY OF JACKSONVILLE TO THE CITY OF ATLANTIC BEACH UPON WHICH THE DEVELOPMENT OF THE ATLANTIC BEACH COUNTRY CLUB FORMERLY KNOWN April 13,2015 REGULAR COMMISSION MEETING Pace 5 AS SELVA MARINA COUNTRY CLUB IS BEING REDEVELOPED BY ATLANTIC BEACH PARTNERS, LLC; PROVIDING AN EFFECTIVE DATE. Mayor Woods read Ordinance No. 12-15-04 by title. Motion: Approve Ordinance No. 12-15-04 as read. Moved by Daugherty, Seconded by Mark Mr. Van Liere gave an update on the proceedings on this ordinance in Jacksonville. Votes: Aye: 4—Beckenbach,Daugherty,Mark,Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business(Discussion only) A. Wind Shutter Replacement Panels. Mr. Layton explained there was a theft of the storage trailers that contained the shutters. He stated they have turned this into the insurance but there is a$5,000 deductible. It was the consensus of the Commission to move this forward to the next agenda for action. B. 201 Mayport Road PLAT. Mr. Hubsch gave a slide presentation on the 201 Mayport Plat for the Habitat for Humanity housing. He stated Habitat has now designed the project, has gotten their civil plans approved and now want to start platting the property so they can start the vertical construction. He stated they have made some minor adjustments to the originally approved plans. He stated we had approved 80 units but they had some drainage issues arise as they got into the design aspect so they have reduced the number of units down to 70 units and have put in a stormwater management facility where there were originally some residential structures. He stated the Community Development Board reviewed this at their March 17 meeting and voted to approve it 5- 0. He stated staff is also recommending approval. He and Mr. Layton answered questions from the Commission. It was the consensus of the Commission to move this forward to the next agenda for action. C. Naming of Fountain in Mayport Road Retention Pond. Mr. Layton explained the request to name the fountain Freedom Fountain and put a sign/plaque with the name and the Fleet Reserve logo and the City's logo. Discussion ensued. It was the consensus of the Commission to move this forward to the next agenda for action. D. Proposed Ordinance relating to number of appointed members on the Community Development Board. April 13,2015 REGULAR COMMISSION MEETING Pale 6 Mayor Woods suggested having two alternates. Mr. Hubsch agreed, stating Donna Bartle had raised this issue earlier. Discussion ensued. City Attorney Komando stated what the alternates help with is establishing a quorum. He stated there are pros and cons both ways; i.e., if an alternate is routinely not called upon generally they lose interest and don't participate so they don't have the institutional knowledge. Ms. Bartle added that Jacksonville Beach also has alternates. She stated Neptune Beach has 7 members and 2 alternates and Jacksonville Beach has 5 members and 2 alternates. She asked if an alternate could sit in if a regular board member had a conflict of interest. Mr. Komando stated normally the alternate is there for the entire meeting; you don't pick and choose on subject. Commissioner Mark stated she fully supports changing it to two alternates. It was the consensus of the Commission to change the two extra members to be alternates and move this forward to the next agenda as an Ordinance for action. E. Amendment to Atlantic Beach Country Club Master Agreement. Mr. Van Liere explained the amendment stating the Club agreed to accept using our adopted rates. He stated he believes this is a good agreement for the City and the Club. Discussion ensued. Mr. Van Liere further explained the agreement and the amendment. He explained the agreement stated the Club would get a 50% discount in return for agreeing to the green space in perpetuity. Further discussion ensued. It was the consensus of the Commission to move this forward to the next agenda for action. F. Selection of Construction Management Services for Police Building Expansion and Remodeling. Mr. Layton explained this is to select the construction manager for the police building. He further explained the process. He answered questions from the Commission. He stated a presentation will be in the agenda packet for the next meeting. It was the consensus of the Commission to move this forward to the next agenda for action. 9. City Manager A. City Manager's Report. • 90-Day Calendar(April - June 2015) Mr. Van Liere reported the calendar does not have the Strategic Planning session on it because he has not heard from everyone about whether the dates of May 4 and 5 are good for Strategic Planning. Stated the tree ordinance will be on the next agenda in an ordinance format. Mr. Hubsch reported there will be a tree planting at Howell Park on Arbor Day, April 24 at 10:00 a.m. Discussion ensued. Mr. Van Liere stated the owner of 51 Beach Avenue, which is next to the life guard station, offered a corner of his property for bike racks. Mr.Van Liere introduced Russell Caffey, the new Finance Director, who was in the audience. 10. Reports and/or requests from City Commissioners and City Attorney April 13,2015 REGULAR COMMISSION MEETING Page 7 City Clerk Bartle reminded everyone about the Employee Picnic this Friday from 11:00-3:00, with presentations at 1:00. She stated the Commission is invited and urged to come. She also made a correction to a previous statement she made, stating Neptune Beach has 7 members, with 3 alternates. A. Discussion on Bennett Property. Commissioner Mark stated she is going to table this discussion because there are still some issues being worked out. B. Neighborhood Investment Program. Commissioner Mark stated she is going to table this discussion until the Strategic Planning Workshop. Commissioner Mark • Stated they have new rack cards for the Beaches Trolley which they will place in the lobby of City Hall and at Adele Grage and the Police Department. She encouraged everyone to ride the trolley. • Reported the Technical Advisory Committee and the Citizens Advisory Committee for the Mayport CRA will be meeting at the community center in Mayport starting at 9:00. She stated she will be unable to attend but Jeremy Hubsch stated he will be in attendance and taking notes. Mr. Hubsch stated he has been having some discussions with the consultants who are working on that project and the NE Florida Regional Council to do some of the visioning aspects of it. He stated they may be coming before the Commission with the proposal sometime soon. City Attorney Komando • Sent out the Charter Review amendments and asked that they give him their comments. • Reminded the Commission of the variance appeal next Wednesday and stated if they have any questions, please contact him in advance. Commissioner Beckenbach • Thanked everyone for their condolences for his Dad, stating he really appreciates it. Mayor Woods • Reminded everyone there is a Town Hall meeting this Saturday, April 18, in the Commission Chamber at 10:00 a.m. She stated Commissioner Beckenbach will be out of town but hopefully the other four Commissioners will be able to make it. Adjournment There being no further business to come before the Commission, Mayor Woods declared the meeting adjourned at 7:42 p.m. • ATTEST: aaCarolyn Woods �� � Mayor/Presiding Officer Donna L. Bartle, CMC City Clerk