Proposed Annual Budget 2015-2016
City of
Atlantic Beach, Florida
Proposed
Annual Budget
2015 – 2016
City of Atlantic Beach, Florida
Annual Budget
2015 - 2016
Mayor
Carolyn Woods
City Commission
Jonathan Daugherty
Maria Mark
Jimmy Hill
Mark Beckenbach
City Attorney
Rich Komando
City Manager
Nelson Van Liere
City Clerk
Donna L. Bartle
City of Atlantic Beach
Proposed
Annual Budget
Fiscal Year 2015-2016
Table of Contents
Introduction
Budget Message I-VII
Combined Summary of all Funds, Revenues and Expenditures 1
Combined Summary of Expenditures by Department 2
Combined Summary of Revenues and Expenditures General Fund 3
Summary of General Fund Revenues 4-5
Summary of General Fund Expenditures by Division 6
Summary of Special Revenue Funds 7
Summary of Enterprise Funds 8
Summary of Trust and Agency Funds 9
Governing Body
Summary of Governing Body 10
City Commission 11
City Administration
Summary of City Administration 13
City Clerk 14
City Manager 16
Finance 18
Information Technology 20
Human Resources 22
Legal Counsel 24
General Government
Summary of General Government 26
General Government Non-Departmental 27
Building Maintenance 29
Convention Development Tax 31
Half Cent Discretionary Sales Tax 33
Debt Service 35
Miscellaneous Grant Fund 37
Capital Improvement Fund 39
Planning, Zoning and Building
Summary of Planning, Zoning and Building 41
Planning and Zoning 42
Community Development Block Grant 44
Building 46
Tree Protection 50
Code Enforcement 52
Public Safety
Summary of Public Safety 54
Police 55
Administration 57
Patrol 58
Crime Suppression Unit 59
Investigative 60
Dispatch 61
Animal Control 62
Police School Guards 64
Police Grant Funds 65
Police Special Revenue Fund 67
Fire Department
Summary of Fire Department 69
Fire Control & Rescue 70
Lifeguards 71
Parks and Recreation
Summary of Parks and Recreation 73
Recreation Programs and Special Events 74
Parks Maintenance and Beautification 76
Public Works
Summary of Public Works 78
Public Works Administration 79
Street and Road Maintenance 81
Local Option Gas Tax 83
Sanitation 85
Storm Water Utility 88
Fleet Maintenance 91
Public Utilities
Summary of Public Utilities 93
Combined Summary of Revenues and Expenditures 94
Non-Divisional and Administrative 97
Water Production 98
Water Distribution 99
Sewer Collection 100
Sewer Treatment 101
Pension Funds
Summary of Pension Funds 102
General Employee Pension 104
Police Employee Pension 105
Supplemental Information
Budget Policy Highlights 106
Schedule of Transfers 107
Schedule of Projected Cash Balances 108
Schedule of Proposed Millages – Duval County 109
Atlantic Beach Utility Rates 110
Long Term Financial Plan 111-122
Introduction
I
Budget Message
To: The Honorable Mayor and City Commission
From: Nelson Van Liere, City Manager
Date: August 12, 2015
In accordance with the City of Atlantic Beach’s Budget Policy, the recommended budget for
fiscal year 2016 is presented for your consideration. The document represents a balanced
budget considering projected revenues, expenses and reserves not only for the upcoming
year, but for the next ten years in all major funds.
Budget in Summary
The budget for fiscal year 2016 will begin and end the year with healthy reserve balances at
or exceeding reserve requirements.
The total revenues are estimated at levels close to the current year. Upon examination of the
summary of the entire budget found on page one; you will see that the revenues are
programmed to increase by $1,008,407, from a total of $28,956,532 in the current year
estimate to $29,964,939. The revenues include a small increase in taxes and state shared
revenues while revenues from Water, Sewer, Storm Water and Sanitation are expected to
stay about the same. The largest increase in revenues comes from two grants expected to be
awarded this year. Grants from CDBG and the Florida Inland Navigation District programs
support two large budgeted projects. There are no rate increases included in this proposal.
Of particular interest to citizens are always the property taxes. This year’s proposal is based
on keeping the millage rate the same as the current year’s at 3.3285. This should generate a
much needed increase in revenues to the General Fund of about $295,881. This is roughly a
7.3% increase over the current year estimate and includes $63,574 from new construction.
The increase will help compensate for the mandatory increases in the City’s pension
contributions from the General Fund resulting from a change in the interest rate assumption.
The taxable values in Atlantic Beach are $1.368 billion, but are still $112 million below the
2007 values.
II
The total expense budget for 2016 is proposed to be $32,656,765 representing an increase of
$5,240,224 over the current year. This increase is broken down in the summary as follows:
Personnel Services expenses are proposed to increase $862,624 over the current
year. The increase includes a three percent raise, a 10% increase in health insurance
rates and $406,000 in pension contributions. The expenses are partially off-set by
the differences in pay for various staffing changes and include the difference
between 2015 estimates reduced for vacant positions compared to a fully funded
2016 proposal.
The increase in the budget for merit and cola raises combined is $185,312. The
total for all personnel services related expenses is $10,116,074 and is almost 1/3 of
the budget.
Operating Expenses of $11,126,161 are $70,895 less than the current year
estimate. The largest part of that decrease is due to a large decrease in contract
services for waste disposal from the payment of the past due tipping fees in the
current year.
One of the largest operating expenses in the City is the contract expense for garbage
collection and disposal. This proposal includes the increased cost now to cover
tipping fees being paid beginning in June 2015. To offset the increase in cost, the
transfer to the General Fund has been reduced. This helps alleviate the need for a
rate increase.
Capital Outlay expenses total $7,839,330. This is an increase of $4,585,449 over
the current year. The increase is made of two major projects. These are the
Seminole Road Streetscape and Waterline Replacement Project at $1.6 million and
the Public Safety Building at $2.89 million. Those two projects totaling $4,492,700
are carried over from the current year and are under design. Other budgeted
projects include the construction of the ped path along the road to Dutton Island as
part of the Marsh Master Plan for $565,000 of which we hope to secure grant funds
for $270,000 and the reconstruction of Francis Street for $650,000 of which we
hope to have C.D.B.G. pay for the total construction. There are also funds set aside
for various park improvements in Russell, Bull and Veteran’s Parks.
Debt Service expenses are reduced by $80,909 from $2,045,235 to $1,964,326
citywide. This represents payments on a total of $21,618,714 in utility debt recently
refinanced taking advantage of historic low rates.
Transfers Out are generally the movement of funds from the Public Utility Funds
and the Sanitation Fund to the General Fund and the Half Cent Sales Tax Funds to a
project funds. The transfers this year from the Half Cent Sales Tax Fund are to fund
the Marsh Master Plan of $220,000 and the increased cost of the police building
renovation foundation upgrade for $250,000. These are supplemented by a transfer
of $95,000 from the Convention Development Tax Funds which are authorized for
III
recreational improvements. We also are transferring $190,000 from the Gas Tax
Fund to the General Fund to help pay for the Public Works Streets Division budget.
Although the summary above indicates an increase in the total budget of $5,240,224, it
should be noted that this increase in expenditures represents the spending down of funds
accumulated over time specifically for the Police Building and the Seminole Road project.
Without these projects, the budget would reflect an increase over the current year of only
$743,784. This increase is possible due to the expected grants from Florida Inland
Navigation District and C.D.B.G. programs totaling $920,000.
I always encourage staff to find new ways to improve our service delivery while keeping
costs down. The long term strategic goals established last year that remain will continue to
be worked on as we focus on the new priorities of 2016. Not every goal requires significant
funding, but they do require considerable time. The 2016 goals will be considerably more
demanding of our time this year. This proposal was created with the following priorities in
mind.
Strategic Plan 2014 Quick Update
1. Tipping Fee Resolution - A settlement was reached with Jacksonville reducing the
City’s past due amount by approximately $700,000. The Sanitation contract was
renewed with reduced charges sufficient to keep our rates to the customers the same
and delivering all new containers for recycling and commercial disposal. The
agreement also includes a 50% reduction in the cost of disposal of sludge from our
wastewater plant.
2. Atlantic Beach Country Club Annexation - This goal nears its end as an Interlocal
Service Boundary Agreement was negotiated this year and we now await the final
administrative ordinance to complete the annexation process.
3. Recruitment and Retention of Staff – In some areas, the City is finding it difficult
to hire and retain qualified staff. So far this year, 17 employees have left. Of these,
8 retired. With the economy showing signs of recovery, it is important to offer
competitive wages to attract and retain good employees. This budget proposal
includes a 3% merit increase with a 1% cost of living adjustment to the wage table
that we hope will help. Of the 17 individuals that have left the City so far this year
and some of those were individuals that were hired and terminated within the year.
Although the City benefited financially from the vacant positions, the service
delivery is challenging as we are continually training new staff.
4. Police Building – The Police Building project is under design with a floor plan,
elevations and site plan getting preliminary approval. The contract manager has
been hired. The original budget of 2.6 million has been increased by $300,000 to
include a special foundation due to soil conditions on the building site. Interest
earnings on the original balance help supplement the funding from the Half Cent
Sales Tax Fund.
IV
5. Marsh Master Plan Improvements – The progress this year includes the 6th Street
marsh overlook and the Dutton Island handicap friendly kayak launch on the north
end of the island. Both projects are nearing completion. We have also designed the
path along the marsh road to the island and are waiting for final permits and grant
approvals.
6. Mayport Road Corridor – Recently, the City has agreed to work with a consulting
group to go forward with the development of a Community Redevelopment Agency
(CRA) with the purpose of revitalizing the Mayport Road corridor. The project was
funded for $92,000 and will kick-off in the near future with the assembly of a
Tactical Advisory Committee (TAC). We look forward to working with the
community stakeholders in launching this project.
Strategic Planning 2015
In May of the current year, the City Commission and staff worked together to develop a set
of new strategic goals and objectives for the purpose of giving direction to staff as a basis of
funding the City’s Annual Operating Budget within a framework of objectives consistent
with their long term vision.
The process concluded with a number of ideas which were boiled down to six major
priorities to be emphasized in the development of this year’s Annual Operating Budget.
These six priorities are as follows in no particular order:
Planned Development and Redevelopment
A number of priority objectives were discussed including the need to address the City code
of ordinances with respect to zoning and uses that are incompatible within certain zoning
codes and with neighboring zoning designations. This directive can be achieved with
existing staff and counsel and will not have a budget impact, but will take considerable time
of the City Commission, Staff and the Community Development Board. The first of these
initiatives has been forwarded to the Community Development Board recently to begin this
review.
The development of an Atlantic Beach Community Redevelopment Agency or (CRA) was
also a priority. We have already funded and awarded a contract for the consultants to assist
the City in the current year as mentioned above. This too will require dedicated staff time to
work with the Technical Advisory Committee, or (TAC) and the stakeholders to keep this
project moving forward. This effort has already begun in the current year.
Infrastructure
The proposed budget continues the City’s efforts to maintain our infrastructure at an
appropriate level. As stated above, this budget proposal includes two significant projects
that are carried over from the current year. The Seminole Road project was initially
V
programmed to begin construction in 2015, but was delayed to allow for more community
input and Commission discussion over various design details. The design is nearing 100%
and should be ready to bid out at the beginning of the year. The police building is also
carried into next year with the supplemental funds for an upgraded foundation included.
Together, these two projects alone will be a considerable achievement for the year.
Other significant projects included in the budget are the Francis Street improvements and
the pedestrian path to Dutton Island as part of the Marsh Master Plan. The budget also
includes funds for a phosphorus removal facility at our treatment plant as well as funds for
annual sewer system rehabilitation in the Sea Oats area. Funds for the paving of Seminole
Road from Plaza north to the dead end are included per our pavement management rating
program. We have received a preliminary study to widen Seminole Road for bike lanes and
to address the Seminole Road ditch. The significant additional cost is not included in this
budget and would have to be evaluated before considering funding from fund balance.
The development of pedestrian and bike paths throughout the City shall be examined this
year to come up with a comprehensive plan for future budgets. The staff will also address
the need for a facilities plan for repair, expansion and renovation. The development of a
traffic management plan also received support in discussions and should be addressed this
year. There are sufficient funds included within the budget for assistance with these
projects.
Protection of Natural Resources
With the recent passage of the revised tree ordinance, the City has already taken steps to
protect the tree canopy. The City was awarded a $10,000 grant to write a tree management
program with the help of an arborist. Our Tree Mitigation Fund is growing and together
with the plan, we should see significant improvement in this area. The City Commission
also expressed an interest in the development of a parks master plan. This plan would
involve a variety of components including land acquisition and utilization for both passive
and active parks. This would also include elements of the Marsh Master Plan already being
considered. Some of this work may be included in the CRA Needs Assessment Study.
Shoreline preservation is of significant importance to Atlantic Beach and fortunately the
County has recently been awarded $13.6 million in Federal Work Plan Funds to award a
renourishment contract in fiscal year 2016. The project will include the beaches of Hanna
Park, Atlantic Beach, Neptune Beach and Jacksonville Beach. The project is expected to be
awarded in June of 2016 and be completed by October 1, 2016.
Public Safety
The Commission expressed interest in expanding the Community Oriented Policing
concepts throughout the entire department. This philosophy is already being conveyed to
the officers and will continue to be emphasized.
Review of lifeguard coverage is always important each year to ensure the safety of the
public. Tower placement and length of coverage will be assessed this off season to
VI
determine if changes are necessary. If the Shore Preservation Project gets underway, this
will cause some concern for the lifeguards with the equipment on the beach.
The Public Safety Department has already been working with the City of Jacksonville on the
possibilities of sharing information technology related to police software. We anticipate
that these efforts will possibly help us avoid a major upgrade to our reporting system and we
should save significant funds.
Operational Excellence
The top objective to achieve operational excellence was determined to be the development
of a succession plan for employees. The City has the resources to develop a plan in-house.
Components of the plan include appropriate pay for the assigned job duties. This proposal
includes a salary increase and some shifting of duties. It also provides numerous training
opportunities for the employees. These and other components will be addressed in a formal
plan that can be discussed and funded with each budget cycle with the retention of good
employees in mind.
The City is in very good financial condition and will continue to spend wisely and budget
conservatively. Each department will continue to evaluate all purchases for appropriateness
and alternatives for better ways to get the job done. We make every effort to train the
employees so that they can be experts in their area and to equip them with everything they
need to get the jobs done efficiently. In this proposal is the recommendation for a vacuum
truck for sewer clogs and storm drain maintenance. This will allow our crews to respond
and cut costs by not relying on a private company to respond. A full cost benefit analysis
will be completed before the purchase is authorized.
Citizen Engagement
The City of Atlantic Beach should be proud of the many ways that citizens can become
involved in our government. Communication with the citizens is vital to getting them
interested and involved. The City will review our methods of external communication for
ways to improve our message delivery and content. We need to promote our successes
better. One way to do this would be to refocus our Town Hall meetings by increasing
notification and giving them an agenda of topics for discussion.
Conclusion
Our City is in very good financial condition with healthy reserves in the General Fund and
in all other major funds. This is a result of consistent conservative budgeting and wise
spending. Each of our management staff have worked hard to assemble this spending plan
to incorporate the goals and objectives highlighted as a result of Strategic Planning
workshops. With an almost entirely new management team, we are still working out many
of the ideas presented as they learn what their staff is capable of doing and will continue to
find ways to deliver service in the manner that citizens and business owners are accustom to.
As always, there are more ideas and projects than time or money will allow for. This budget
was balanced using the same millage rate. The pension unfunded liability will affect the
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 37,492,961 39,178,618 40,401,341 41,585,600 1,184,259
Revenues
General Fund 11,109,663 11,204,899 11,348,292 11,722,799 374,507
Special Revenue Funds 1,486,435 1,560,069 1,447,054 2,092,196 645,142
Debt Service Fund 69,790 0 0 0 0
Capital Project Fund (54,636)364,822 349,999 855,000 505,001
Enterprise Funds 11,505,531 12,182,098 12,266,518 11,428,183 (838,335)
Trust and Agency Funds 3,176,999 3,105,080 3,544,669 3,866,761 322,092
Total Revenues 27,293,783 28,416,968 28,956,532 29,964,939 1,008,407
Other Financing Sources 164,214 388,758 0 0 0
Total Resources 64,950,958 67,984,345 69,357,873 71,550,539 2,192,666
Expenditures
General Fund 10,748,328 10,861,273 11,589,960 11,722,799 132,839
Special Revenue Funds 1,038,260 1,418,672 1,522,290 2,396,850 874,560
Debt Service Fund 72,028 73,113 0 0 0
Capital Project Fund 0 98,073 631,716 3,457,700 2,825,984
Enterprise Funds 11,058,947 12,446,983 12,055,286 13,470,868 1,415,582
Trust and Agency Funds 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
DIVISION TOTALS 24,555,569 26,346,241 27,416,541 32,656,765 5,240,224
Other Financing Uses 1,216,774 1,236,762 355,732 0 (355,732)
Cash Reserves 39,178,618 40,401,341 41,585,600 38,893,774 (2,691,826)
Total Expenses and Cash 64,950,961 67,984,344 69,357,873 71,550,539 2,192,666
Resource Allocation
Personnel Services 9,313,416 9,149,396 9,253,450 10,116,074 862,624
Operating Expenses 9,710,687 10,119,154 11,197,056 11,126,161 (70,895)
Capital Outlay 1,751,997 3,299,043 3,253,881 7,839,330 4,585,449
Debt Service 2,450,015 2,151,646 2,045,235 1,964,326 (80,909)
Transfers 1,329,454 1,627,003 1,666,919 1,610,874 (56,045)
Total 24,555,569 26,346,241 27,416,541 32,656,765 5,240,224
1
Summary of All Departments
Combined Summary of Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Expenses:
Governing Body 40,225 38,323 41,315 40,384 (931)
City Administration 2,183,784 2,487,038 2,508,734 2,418,498 (90,236)
General Government 1,293,813 1,360,409 2,341,394 5,115,740 2,774,346
Planning and Building 522,770 549,192 783,137 1,337,724 554,587
Public Safety 4,957,080 5,075,628 5,217,918 5,813,259 595,341
Parks and Recreation 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Public Works 4,506,857 5,009,597 5,298,081 5,363,532 65,451
Public Utilities 8,197,325 9,218,664 8,337,607 9,672,180 1,334,573
Pension 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Total Expenses 24,375,567 26,346,241 27,416,541 32,656,765 5,240,224
Resource Allocation:
Personnel Services 9,313,416 9,149,396 9,253,450 10,116,074 862,624
Operating Expenses 9,530,685 10,119,154 11,197,056 11,126,161 (70,895)
Capital Outlay 1,751,997 3,299,043 3,253,881 7,839,330 4,585,449
Debt Service 2,450,015 2,154,099 2,045,235 1,964,326 (80,909)
Transfers 1,329,454 1,624,550 1,666,919 1,610,874 (56,045)
Total Resource Allocation:24,375,567 26,346,241 27,416,541 32,656,765 5,240,224
Summary of Authorized Positions
2014-2015 2015-2016
Department
Governing Body 5.00 5.00
City Administration 21.00 21.00
General Government 2.55 2.55
Planning and Building 7.75 7.75
Public Safety 62.00 62.00
Parks and Recreation 11.00 11.00
Public Works 16.50 16.50
Public Utilities 24.70 25.70
Pension 0.00 0.00
150.50 151.50
2
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 5,999,741 6,178,222 6,178,222 5,936,554 (241,668)
Revenues
Taxes 5,069,751 5,044,296 5,191,889 5,489,037 297,148
Licenses and Permits 830,708 863,978 880,975 903,350 22,375
Intergovernmental Revenues 1,567,424 1,634,354 1,686,170 1,779,142 92,972
Charges for Services 2,160,863 2,199,887 2,327,535 2,258,765 (68,770)
Fines and Forfeitures 224,758 94,534 83,220 82,900 (320)
Miscellaneous 280,706 301,347 179,293 163,731 (15,562)
Interfund Transfers 975,454 1,066,503 999,210 1,045,874 46,664
Total Revenues 11,109,663 11,204,899 11,348,292 11,722,799 374,507
Other Financing Sources
Total Resources 17,109,404 17,383,121 17,526,514 17,659,353 132,839
Expenditures
City Administration 2,404,011 2,525,361 2,550,049 2,458,882 (91,167)
Community Development 151,766 116,794 250,710 149,364 (101,346)
General Government 782,696 389,280 804,680 487,240 (317,440)
Public Safety 4,916,805 5,011,809 5,167,154 5,767,701 600,547
Public Works 1,457,343 1,658,766 1,546,301 1,572,712 26,411
Parks, Recreation & Beautification 1,035,707 1,159,263 1,271,066 1,286,900 15,834
DIVISION TOTALS 10,748,328 10,861,273 11,589,960 11,722,799 132,839
Other Financing Uses 182,855 343,626
Cash Reserves 6,178,222 6,178,222 5,936,554 5,936,554 0
Total Expenses and Cash 17,109,405 17,383,121 17,526,514 17,659,353 132,839
Resource Allocation
Personnel Services 7,002,341 6,889,649 6,820,003 7,453,033 633,030
Operating Expenses 3,168,635 3,468,984 3,811,612 3,891,136 79,524
Capital Outlay 546,352 502,639 635,636 378,630 (257,006)
Debt Service
Transfers 31,000 0 322,709 0 (322,709)
Total 10,748,328 10,861,273 11,589,960 11,722,799 132,839
3
City of Atlantic Beach
Summary of Revenues
General Fund
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Taxes
Ad Valorem Tax 3,843,755 3,908,365 4,055,229 4,351,110 295,881
Utility Service Tax
Electricity 459,672 473,097 475,000 480,000 5,000
Propane, Natural Gas & Fuel Oil 49,527 16,940 15,660 15,660 0
Subtotal-Utility Service Tax 509,198 490,037 490,660 495,660 5,000
Communication Services Tax 576,839 522,654 524,000 517,267 (6,733)
Local Business Tax 139,959 123,240 122,000 125,000 3,000
Total Taxes 5,069,751 5,044,296 5,191,889 5,489,037 297,148
Permits, Fees, & Assessments
Building Permits
Franchise Fees
Electricity 799,803 826,988 850,000 870,000 20,000
Natural Gas 9,629 9,398 10,000 10,000 0
Subtotal-Franchise Fees 809,433 836,386 860,000 880,000 20,000
Impact Fees-Transportation
Other Permits and Fees
Plan Review & Other Fees 21,275 27,592 20,975 23,350 2,375
Total Permits, Fees, & Assessments 830,708 863,978 880,975 903,350 22,375
Intergovernmental Revenues
Federal Grants
Public Safety 1,583 2,624 0 0 0
Economic Environment (FEMA)0
Subtotal-Federal Grants 1,583 2,624 0 0 0
State Grants
Economic Environment (FEMA)
State-Shared Revenues
State Revenue Sharing Proceeds 385,715 402,136 394,820 433,547 38,727
Mobile Home License Tax 8,722 7,890 7,500 7,500 0
Alcoholic Beverage License Tax 10,856 9,434 11,100 11,100 0
Local Govt Half-Cent Sales Tax 1,156,129 1,208,547 1,269,000 1,323,245 54,245
Motor Fuel Tax Rebate 4,369 3,722 3,500 3,500 0
Subtotal-State-Shared Revenues 1,565,792 1,631,729 1,685,920 1,778,892 92,972
Local Grants
Public Safety
Recreation 50 0 250 250 0
Subtotal-Local Grants 50 0 250 250 0
Total Intergovernmental Revenues 1,567,424 1,634,354 1,686,170 1,779,142 92,972
4
City of Atlantic Beach
Summary of Revenues
General Fund
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Charges for Services
Internal Service Fund Charges 1,435,569 1,443,440 1,549,137 1,491,637 (57,500)
Other Genl Govt Charges & Fees 5,985 6,762 4,560 4,560 0
Service Charges
Public Safety 335,399 342,415 350,327 330,078 (20,249)
Parking Facilities 6,013 6,124 6,000 6,000 0
Other Transportation 109,487 119,393 128,945 130,630 1,685
Animal Control 6,478 8,525 8,750 8,750 0
Lifeguard & Beach Maintenance 206,762 212,695 218,806 225,100 6,294
Recreation & Cultural Events 9,442 8,170 10,210 10,210 0
Recreation Facilities 45,728 52,362 50,800 51,800 1,000
Total Charges for Services 2,160,863 2,199,887 2,327,535 2,258,765 (68,770)
Judgments, Fines, & Forfeits
Fines
Traffic 61,197 48,708 50,000 50,000 0
Parking 31,100 28,650 22,000 22,000 0
Dog 464 1,065 900 900 0
Other 131,997 16,111 10,320 10,000 (320)
Subtotal-Fines 224,758 94,534 83,220 82,900 (320)
Total Judgments, Fines & Forfeits 224,758 94,534 83,220 82,900 (320)
Miscellaneous Revenues
Interest (128,430)215,548 110,250 118,731 8,481
Disposition of Fixed Assets 0 28,678 24,000 20,000 (4,000)
Donations from Private Sources 346,988 13,348 18,770 15,000 (3,770)
Settlements & Insurance Reimburse 45,754 6,020 16,079 5,000 (11,079)
Other 16,393 37,753 10,194 5,000 (5,194)
Total Miscellaneous Revenues 280,706 301,347 179,293 163,731 (15,562)
Other Sources
Transfer from Miscellaneous 5,196 5,483 1,000 5,050 4,050
Transfer from GasTax 72,500 155,225 160,000 190,000 30,000
Contribution from Water Fund 205,534 205,534 196,230 194,732 (1,498)
Contribution from Sewer Fund 424,326 424,326 418,937 426,358 7,421
Contribution from Sanitation Fund 267,898 275,935 223,043 229,734 6,691
Total Other Sources 975,454 1,066,503 999,210 1,045,874 46,664
Grand Total 11,109,663 11,204,899 11,348,292 11,722,799 374,507
5
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
City Administration
City Commission 40,225 38,323 41,315 40,384 (931)
City Manager 263,366 334,769 239,472 244,939 5,467
City Clerk 271,100 235,725 279,582 277,768 (1,814)
Finance and Administration 1,022,788 906,966 851,779 887,601 35,822
Information Technology 467,151 693,500 820,558 701,149 (119,409)
Human Resources 187,272 173,539 196,343 211,041 14,698
Legal Counsel 152,109 142,539 121,000 96,000 (25,000)
Total 2,404,011 2,525,361 2,550,049 2,458,882 -91,167
Planning and Zoning 151,766 116,794 250,710 149,364 -101,346
General Government 782,696 389,280 804,680 487,240 -317,440
Police Department
Administration 501,013 576,333 586,688 685,848 99,160
Patrol 2,314,986 2,314,198 2,447,777 2,882,028 434,251
Crime Suppression Unit 229,614 206,943 206,857 203,789 (3,068)
Detective 181,278 192,743 176,512 146,879 (29,633)
Dispatch 284,191 248,754 277,359 332,433 55,074
Animal Control 93,470 124,393 95,659 96,887 1,228
School Crossing Guards 10,717 9,858 9,643 9,890 247
Total 3,615,269 3,673,222 3,800,495 4,357,754 557,259
Fire
Fire Control / Rescue 1,020,036 1,050,048 1,083,254 1,113,554 30,300
Lifeguards 194,001 231,250 231,084 227,901 (3,183)
Total 1,214,037 1,281,298 1,314,338 1,341,455 27,117
Code Enforcement 87,498 57,289 52,321 68,492 16,171
Public Works
Administration 473,932 605,804 502,873 464,605 (38,268)
Fleet Maintenance 238,451 249,786 269,624 275,090 5,466
Streets and Road Maintenance 744,960 803,176 773,804 833,017 59,213
1,457,343 1,658,766 1,546,301 1,572,712 26,411
Parks and Recreation
Administration and Activities 388,147 365,228 354,246 372,506 18,260
Beautification 0 0 53,106 59,995 6,889
Maintenance 647,560 794,035 863,714 854,399 (9,315)
Total 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Grand Total 10,748,328 10,861,273 11,589,960 11,722,799 132,839
6
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 204,322 680,559 748,392 673,156 (75,236)
Revenues
Community Dev. Block Grant 22,291 132,856 91,386 650,000 558,614
Convention Dev. Tax Fund 88,899 103,665 90,900 96,307 5,407
Better Jax Half Cent Sales Tax 677,374 732,371 722,000 790,128 68,128
Local Option Gas Tax Fund 417,835 432,188 437,309 461,611 24,302
Police Grant Funds 81,225 83,375 74,085 70,000 (4,085)
Police Special Revenue Funds 27,214 59,253 19,241 19,150 (91)
Grant Funds - Miscellaneous 171,596 8,180 6,000 0 (6,000)
Tree Protection Fund 0 8,180 6,133 5,000 (1,133)
Total Revenues 1,486,435 1,560,069 1,447,054 2,092,196 645,142
Other Financing Sources 42,079 199 0 0 0
Total Resources 1,732,836 2,240,827 2,195,446 2,765,352 569,906
Expenditures
Community Dev. Block Grant 22,291 132,856 91,386 650,000 558,614
Convention Dev. Tax Fund 32,890 125,500 85,000 95,000 10,000
Better Jax Half Cent Sales Tax 382,049 674,443 819,998 1,075,800 255,802
Local Option Gas Tax Fund 449,107 364,765 410,000 450,000 40,000
Police Grant Funds 81,225 83,375 74,085 70,000 (4,085)
Police Special Revenue Funds 46,548 37,733 29,000 44,050 15,050
Grant Funds - Miscellaneous 24,150 0 0 0 0
Tree Protection Fund 0 0 12,821 12,000 (821)
DIVISION TOTALS 1,038,260 1,418,672 1,522,290 2,396,850 874,560
Other Financing Uses 14,017 73,761 0 0 0
Cash Reserves 680,559 748,392 673,156 368,502 (304,654)
Total Expenses and Cash 1,732,836 2,240,826 2,195,446 2,765,352 569,906
Resource Allocation
Personnel Services 78,440 81,205 71,321 70,000 (1,321)
Operating Expenses 337,272 320,181 373,585 391,800 18,215
Capital Outlay 221,852 298,531 571,384 1,175,000 603,616
Debt Service
Transfers 400,696 718,755 506,000 760,050 254,050
Total 1,038,260 1,418,672 1,522,290 2,396,850 874,560
7
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 8,514,927 8,050,446 7,315,608 7,171,108 (144,500)
Revenues
Water Utility 2,969,566 3,233,913 3,137,599 3,142,363 4,764
Sewer Utility 5,378,295 5,524,139 5,380,718 5,130,648 (250,070)
Sanitation 1,784,531 1,809,691 2,148,684 1,840,330 (308,354)
Storm Water Utility 1,074,115 1,186,804 1,143,792 875,708 (268,084)
Building Code Enforcement 299,024 427,551 455,725 439,134 (16,591)
Total Revenues 11,505,531 12,182,098 12,266,518 11,428,183 (838,335)
Other Financing Sources 10,890 349,420 0 0 0
Total Resources 20,031,348 20,581,964 19,582,126 18,599,291 (982,835)
Expenditures
Water Utility 2,871,562 3,001,823 2,998,720 3,944,975 946,255
Sewer Utility 5,325,764 6,216,841 5,338,887 5,727,205 388,318
Sanitation 1,765,164 1,823,365 2,128,215 1,833,498 (294,717)
Storm Water Utility 835,243 1,162,701 1,213,565 1,507,322 293,757
Building Code Enforcement 261,215 242,253 375,899 457,868 81,969
DIVISION TOTALS 11,058,947 12,446,983 12,055,286 13,470,868 1,415,582
Other Financing Uses 921,955 819,374 355,732 0 (355,732)
Cash Reserves 8,050,446 7,315,608 7,171,108 5,128,423 (2,042,685)
Total Expenses and Cash 20,031,348 20,581,964 19,582,126 18,599,291 (982,835)
Resource Allocation
Personnel Services 2,232,635 2,178,541 2,362,126 2,593,041 230,915
Operating Expenses 4,566,774 4,881,861 5,394,570 5,234,677 (159,893)
Capital Outlay 983,794 2,399,799 1,415,145 2,828,000 1,412,855
Debt Service 2,377,987 2,080,986 2,045,235 1,964,326 (80,909)
Transfers 897,758 905,795 838,210 850,824 12,614
Total 11,058,947 12,446,983 12,055,286 13,470,868 1,415,582
8
0 0.00 0 0 0
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 19,919,755 21,472,048 23,168,140 25,095,520 1,927,380
Revenues
General Employee Pension 2,046,751 1,863,956 2,107,613 2,336,217 228,604
Police Employee Pension 1,130,248 1,241,125 1,437,056 1,530,544 93,488
Total Revenues 3,176,999 3,105,080 3,544,669 3,866,761 322,092
Other Financing Sources 111,245 39,139 0 0 0
Total Resources 23,207,999 24,616,267 26,712,809 28,962,281 2,249,472
Expenditures
General Employee Pension 932,397 804,479 991,133 986,941 (4,192)
Police Employee Pension 705,610 643,649 626,156 621,607 (4,549)
DIVISION TOTALS 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Other Financing Uses 97,947 0 0 0 0
Cash Reserves 21,472,048 23,168,140 25,095,520 27,353,733 2,258,213
Total Expenses and Cash 23,208,001 24,616,268 26,712,809 28,962,281 2,249,472
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
9
Governing Body
Governing Body
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 40,225 38,323 41,315 40,384 (931)
Total Revenues 40,225 38,323 41,315 40,384 (931)
Expenses:
City Commission 40,225 38,323 41,315 40,384 (931)
Total Expenses 40,225 38,323 41,315 40,384 (931)
Resource Allocation:
Personnel Services 35,147 35,160 35,635 35,204 (431)
Operating Expenses 5,079 3,163 5,680 5,180 (500)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation:40,225 38,323 41,315 40,384 (931)
Summary of Authorized Positions
2014-2015 2015-2016
City Commission
Mayor 1 1
City Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Pension Board of Trustees (2)
10
City Commission
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected Mayor/Commissioner, who serves two-year
terms, and four City Commissioners who serve four-year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues, Trends and Highlights:
• In order to ensure that the mission of the City is carried out, the City Commission holds
annual budget workshops and solicits input from city boards, city staff, and citizens for
Commission consideration.
• Four times a year, members of the City Commission hold Town Hall meetings to discuss
matters of interest to the public.
• Included in the FY16 budget is a 1% raise for the Commission per the City code of
ordinances to be based on the annual consumer price index.
11
Governing Body
City Commission
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 32,580 32,580 32,969 32,617 (352)
Overtime - - -
Special Pay - - -
Sub-Total 32,580 32,580 32,969 32,617 (352)
Benefits
FICA 2,493 2,493 2,526 2,498 (28)
Pension - - - -
Health and Life Insurance - - - -
Worker and Unemploy Comp 74 88 140 89 (51)
Sub-Total 2,567 2,581 2,666 2,587 (79)
Total Wages and Benefits 35,147 35,160 35,635 35,204 (431)
OPERATING EXPENSES
Professional Services - 51 - - -
Contract Services - 178 - - -
Local Travel 758 188 500 500 -
Communications - - - -
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance - - - -
Printing and Publishing - 257 - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - 30 30 -
Operating Supplies 7 - 250 250 -
Books, Training, Memberships 4,314 2,489 4,900 4,400 (500)
Internal Service Charges - - - -
Total Operating Expenses 5,079 3,163 5,680 5,180 (500)
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 40,225 38,323 41,315 40,384 (931)
12
City Administration
City Administration
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 2,363,786 2,487,038 2,508,734 2,418,498 (90,236)
Total Revenues 2,363,786 2,487,038 2,508,734 2,418,498 (90,236)
Expenses:
City Clerk 271,100 235,725 279,582 277,768 (1,814)
City Manager 263,366 334,769 239,472 244,939 7,130
Finance and Accounting 1,022,788 906,966 851,779 887,601 35,822
Information Technology 467,151 693,500 820,558 701,149 (119,409)
Human Resources 187,272 173,539 196,343 211,041 14,698
Legal Counsel 152,109 142,539 121,000 96,000 (25,000)
Total Expenses 2,363,786 2,487,038 2,508,734 2,418,498 (88,573)
Resource Allocation:
Personal Services 1,745,030 1,743,588 1,611,640 1,674,784 63,144
Operating Expenses 359,627 716,373 678,594 639,714 (38,880)
Capital Outlay 79,126 27,077 218,500 104,000 (114,500)
Transfers 0 0 0 0 0
Total Resource Allocation:2,183,784 2,487,038 2,508,734 2,418,498 (90,236)
Summary of Authorized Positions
2014-2015 2015-2016
City Clerk
City Clerk 1.00 1.00
Administrative Assistant 1.00 1.00
Records Clerk 1.00 1.00
3.00 3.00
City Manager
City Manager 1.00 1.00
Administrative Assistant 1.00 1.00
2.00 2.00
Finance
Finance Director 1.00 1.00
Deputy Finance Director 1.00 1.00
Accountant 1.00 1.00
Purchasing Agent 1.00 1.00
Utility Billing Supervisor 1.00 1.00
Utility Specialist 1.00 1.00
Accounts Payable Clerk 1.00 1.00
Customer Service Super.1.00 1.00
Customer Service Rep.2.00 2.00
10.00 10.00
Information Technology
Computer Network Director 1.00 1.00
Computer Network and PC/Server Technician 2.00 2.00
3.00 3.00
Human Resources
Human Resources Director 1.00 1.00
Human Resources Assistant 1.00 1.00
2.00 2.00
Legal Counsel
City Attorney 1.00 1.00
Total 21.00 21.00
13
City Clerk
Purpose:
The City Clerk’s Department is responsible for a variety of duties including, but not limited to the following:
Performing administrative functions of the City Commission; preparing notices, agendas and minutes for
Commission meetings; recording and preserving the legislative actions of the Commission; advertising
public hearing notices; receiving documents addressed to the Commission.
Custodian of the City Seal
Conducting municipal elections
Administering oaths
Custodian of official City records in accordance with State guidelines
Updating the City’s Code of Ordinances and providing code supplements to City staff
Notarizing City documents
Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts
Secretary to the Code Enforcement Board (CEB) which includes administrative duties such as preparing
notices, agendas, minutes, and Board Orders
Processing and issuing local business tax receipts
Non-voting Member of the Board Member Review Committee (BMRC) providing administrative duties
such as preparing notices and agendas, coordinating meeting schedules and interviews, attending meeting
and preparing minutes.
Updating board and committee membership lists; monitoring terms and vacancies; accepting board and
committee applications; and preparing all required paperwork for appointments.
Coordinating with appropriate board members and City officials regarding Financial Disclosure
requirements and submitting the names and addresses to the State.
Attending bid openings
City Website maintenance
Key Objective:
Continue document imaging (in-house only)
Reduce the volume of obsolete records by purging/destroying documents that have met State retention
requirements
Continue to upgrade and improve records filing, retrieval and research capabilities
Conduct City Election
Issues, Trends and Highlights:
Transitioning into the new Enterprise Application Software, One Solution, for Business Taxes and Code
Enforcement since March 2014.
Acted as the City’s Supervisor of Elections which includes providing election information and timelines
to citizens and candidates, qualifying the candidates, monitoring required reports, advertising, and
participating in canvassing and declaring the results. The ballot also included two referenda. The
City Clerk will administer the oath of office to each newly-elected official in November 2015.
From June 1, 2014 through May 31, 2015, the City Clerk staff:
Attended 55 public meetings including 20 Regular Commission Meetings, 13 Commission Workshops, 3
Special Called Commission Meetings, 4 Code Enforcement Board Meetings, 4 Board Member Review
Committee Meetings and 17 Charter Review Committee Meetings.
Processed 771 Business Tax Receipts.
Researched and prepared 523 lien letters.
14
- - -
City Administration
City Clerk
Proposed
Actual Actual Estimate Budget Increase
PERSONNEL SERVCES 2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Wages
Salaries and Wages 129,294 142,355 146,681 151,300 4,619
Overtime 1,849 2,899 3,000 3,604 604
Special Pay 12,147 - - - -
Sub-Total 143,289 145,254 149,681 154,904 5,223
Benefits
FICA 10,677 10,735 11,570 11,852 282
Pension 38,302 34,673 35,165 49,722 14,557
Health and Life Insurance 31,117 31,449 25,238 27,393 2,155
Worker and Unemploy Comp 237 326 250 301 51
Sub-Total 80,333 77,184 72,223 89,268 17,045
Total Wages and Benefits 223,623 222,438 221,904 244,172 22,268
OPERATING EXPENSES
Professional Services - - -
Contract Services 15,856 530 19,115 905 (18,210)
Local Travel 123 35 100 100 -
Communications 1,465 998 1,000 1,000 -
Postage - - 640 1,024 384
Utilities - - - -
Rentals and Leases 250 - 250 - (250)
Insurance - - - -
Repairs and Maintenance 1,798 - 200 6,200 6,000
Printing and Publishing 15,801 8,422 23,748 16,700 (7,048)
Advertising and Promotions - - - -
Other Current Charges 508 451 600 600 -
Office Supplies 1,245 1,197 1,400 1,800 400
Operating Supplies 264 281 950 1,075 125
Books, Training, Memberships 3,685 1,374 3,675 4,192 517
Internal Service Charges - - - -
Total Operating Expenses 40,994 13,287 51,678 33,596 (18,082)
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Computer Equipment 6,483 - 6,000 - (6,000)
Total Capital Outlay 6,483 - 6,000 - (6,000)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 271,100 235,725 279,582 277,768 (1,814)
15
City Manager
Purpose:
To administer and enforce the enactments of the City Commission; to assist the
Commission in making policy and program decisions; and, to otherwise administer the
affairs of the City. The key component of administration of the city is the preparation
and delivery of the Annual Operating Budget.
Key Objectives:
Prepare a long-range financial plan
To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
Ensure that the handling of citizen complaints is done in an efficient, timely and
professional manner
Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in a democratic government
Carry out the goals, objectives and policies established by the City Commission
Areas of emphasis in this year’s proposal:
To resolve the public safety building dilemma regarding how to provide adequate
physical facilities to support the needs of the Police Department.
To plan for, fund and construct improvements identified in the 2012 Marsh Master Plan
after thoroughly publicly vetting the scope of the project proposals.
Reorganization of staff for more efficient service delivery.
To improve the transparency and full disclosure in the administration of City Services.
16
- - -
City Administration
City Manager
Proposed
Actual Actual Estimate Budget Increase
#1002 512 2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 179,144 174,821 180,000 184,964 4,964
Overtime - - 50 50 -
Special Pay 17,046 100,050 4,600 6,600 2,000
Sub-Total 196,190 274,871 184,650 191,614 6,964
Benefits
FICA 12,652 20,198 14,122 13,243 (879)
Pension 26,079 27,332 27,286 30,317 3,031
Health and Life Insurance 19,168 5,259 625 214 (411)
Worker and Unemploy Comp 337 580 400 390 (10)
Sub-Total 58,236 53,369 42,433 44,164 1,731
Total Wages and Benefits 254,426 328,240 227,083 235,778 8,695
OPERATING EXPENSES
Professional Services - 26 26 26 -
Contract Services - - 1,663 -
Local Travel 119 9 50 50 -
Communications 886 1,178 1,700 1,700 -
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance - - - -
Printing and Publishing - - 35 35 -
Advertising and Promotions - - - -
Other Current Charges 340 370 250 250 -
Office Supplies - - 100 100 -
Operating Supplies 1,147 1,061 1,165 1,000 (165)
Books, Training, Memberships 6,449 3,886 7,400 6,000 (1,400)
Internal Service Charges - - - -
Total Operating Expenses 8,940 6,529 12,389 9,161 (1,565)
CAPITAL OUTLAY
Land - - -
Buildings - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 263,366 334,769 239,472 244,939 7,130
17
Finance and Administration
Purpose:
This department is responsible for the administration of all financial affairs of the City,
including: investments, budget preparation, annual financial report generation, payroll tax
reporting, regulatory and management reporting, grant and pension financial reporting,
utility billing, purchasing, and vendor payables.
Key Objectives:
To continue to provide citizens and management with unqualified audit opinions annually
To prepare and monitor the annual operating budget and long term financial plan
To provide customers of the utility system with excellent customer service
To provide timely and efficient procurement support for all departments
To assist management with financial and performance analysis to aid in decision making
Issues, Trends and Highlights:
Received an unqualified audit opinion for FY 2014, with no management comments.
Financial Administration of 15 grants.
Workload Data Measurement FY-14 FY-13 FY-12 FY-11
Utility Bills Generated 96,647 96,421 96,094 95,937
Delinquent Notices Generated 19,409 20,095 21,383 22,213
Accounts Payable Checks Processed 4,719 4,810 4,998 5,191
Purchase Orders Processed
2,434
2,320
2,538
2,600
Grants Financially Administered 15 15 16 18
18
- - -
City Administration
Finance and Administration Department
Proposed
Actual Actual Estimate Budget Increase
#####513 2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 553,486 492,336 464,850 479,517 14,667
Overtime 6,197 5,472 7,663 10,000 2,337
Special Pay 12,106 7,669 71,164 - (71,164)
Sub-Total 571,789 505,476 543,677 489,517 (54,160)
Benefits
FICA 41,902 37,542 41,591 37,455 (4,136)
Pension 142,305 119,874 86,917 139,206 52,289
Health and Life Insurance 65,253 69,368 49,321 69,793 20,472
Worker and Unemploy Comp 2,921 3,221 1,128 1,285 157
Sub-Total 252,381 230,005 178,957 247,739 68,782
Total Wages and Benefits 824,170 735,481 722,634 737,256 14,622
OPERATING EXPENSES
Professional Services 48,573 45,574 48,235 48,000 (235)
Contract Services 286 30,568 11,400 12,500 1,100
Local Travel 19 327 300 350 50
Communications 5,735 6,163 4,000 5,800 1,800
Postage 40,990 42,631 35,695 43,900 8,205
Utilities - - - -
Rentals and Leases 340 351 400 400 -
Insurance - - - -
Repairs and Maintenance 38,750 3,346 2,000 5,400 3,400
Printing and Publishing 23,638 22,542 20,000 22,300 2,300
Advertising and Promotions - - - -
Other Current Charges - - - - -
Office Supplies 4,823 3,224 1,200 3,750 2,550
Operating Supplies 12,393 11,501 5,100 2,600 (2,500)
Books, Training, Memberships 4,456 5,259 815 5,345 4,530
Total Operating Expenses 180,002 171,485 129,145 150,345 21,200
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 18,616 - - - -
Equipment - - - -
Total Capital Outlay 18,616 - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To General Fund
To
Total Transfers - - - - -
DIVISION TOTALS 1,022,788 906,966 851,779 887,601 35,822
19
Information Technology
Purpose: The Information Technology Department relies on its own internal staff, plus
the assistance of external partners, to provide all computer related services for the City.
Over 150 City employees at 15 city locations are provided voice and data services.
More than 160 desktop and laptop computers utilize the data network comprised of
underground fiber and wireless bridges, giving access to business applications such as
email, document management systems, police record management systems, City website,
and data file storage. Most business applications are run on in-house servers, with the
City’s enterprise applications (SunGard’s HTE and One Solution), the City’s website,
vehicle locator application, and the Police crime reporting application run on remote
servers. Information Technology provides acquisition and support of all computers,
printers, copiers, and telephone systems used throughout the City.
Along with the day-to-day support, the Information Technology Department carries
responsibility for long range information system planning and maintenance of services.
Key Objectives for 2015 / 2016:
- Complete the migration to the City’s co-location Site
- Replace the City file servers
- Upgrade the network to the Community Centers
- Complete the installation of the new City phone system for the Police
department and Public Works
Highlights for 2014 / 2015:
- Installed a new City phone system in City Hall
- Upgraded the radio network between water plants
- Installed a new video management system for the Police Department
- Upgraded the City Email server and software
- Set up a co-location Site for the City’s Emergency Planning program
- Completed the first migration to SunGard’s One Solution enterprise
application for Code Enforcement and Building Permits
20
- - -
City Administration
Information Technology
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 173,868 180,877 173,000 176,868 3,868
Overtime - - 103 - (103)
Special Pay 1,764 916 9,500 1,100 (8,400)
Sub-Total 175,632 181,793 182,603 177,968 (4,635)
Benefits
FICA 12,774 13,230 11,000 13,616 2,616
Pension 47,849 54,360 42,000 35,904 (6,096)
Health and Life Insurance 29,420 29,993 24,300 30,765 6,465
Worker and Unemploy Comp 314 408 425 374 (51)
Sub-Total 90,357 97,991 77,725 80,659 2,934
Total Wages and Benefits 265,990 279,784 260,328 258,627 (1,701)
OPERATING EXPENSES
Professional Services - 35 - -
Contract Services 1,405 78,537 16,000 15,000 (1,000)
Local Travel 534 523 600 600 -
Communications 22,312 23,156 40,400 50,300 9,900
Postage 173 29 250 250 -
Utilities - - - -
Rentals and Leases - - 10,000 15,000 5,000
Insurance - - - -
Repairs and Maintenance 73,934 178,540 210,630 214,922 4,292
Printing and Publishing - - 100 100
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 121 159 250 250 -
Operating Supplies 43,005 63,602 59,000 36,000 (23,000)
Books, Training, Memberships 5,652 42,058 10,500 6,100 (4,400)
-
Total Operating Expenses 147,135 386,639 347,730 338,522 (9,208)
CAPITAL OUTLAY
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Computer Equipment 54,026 27,077 212,500 104,000 (108,500)
Total Capital Outlay 54,026 27,077 212,500 104,000 (108,500)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
Total Transfers - - - - -
DIVISION TOTALS 467,151 693,500 820,558 701,149 (119,409)
21
Human Resources
Purpose:
The Human Resource Department is responsible for providing programs and services designed to
attract, retain and develop diverse employees committed to achieving City objectives and
satisfying our customers. Human Resources administers all programs and activities related to
recruitment and selection, equal employment opportunity, benefits administration, wellness
initiatives, risk management, workers’ compensation insurance and claims, commercial
insurance and claims (property, liability, automobile, etc.), position classification, performance
management, compensation, employee relations, training and development and personnel
policies and procedures.
Key Objectives:
Recruit and hire the best possible applicants for employment.
Maintain a positive working relationship with the City’s two unions.
Ensure that the City’s policies are updated and enforced consistently.
Update and maintain the City's Personnel Policy and Procedures Manual.
Maintain the City's Employee and Retiree payroll systems and HR files.
Apply loss prevention and control methods through identification and analysis of loss
exposure in the areas of liability, workers compensation and property loss.
Provide Supervisory and Employee training in various areas.
Issues, Trends, Highlights:
For the budget year 2014-2015, the cost of health insurance benefits increased slightly,
while generally maintaining the same level of benefits. Due to increased utilization rates,
we anticipate another slight increase in rates for the upcoming year.
Insurance rate projections for liability, workers compensation and property loss are
expected to slightly decrease.
Planning has begun to ensure that the City is prepared for the upcoming mandates and tax
consequences of the Affordable Care Act. On-going training efforts are underway.
Employee files are being updated to ensure that all relevant information is current and all
necessary beneficiary forms are in place.
Training needs assessments are being conducted and training resources are being
identified, with most training to be provided in-house or at no cost to the City.
The hiring process is being standardized to ensure that the best candidates are being
identified and hired, while complying with all state and federal mandates.
Workload data (Calendar Year data for Full Time employees)
2014 2013 2012 2011
Employees 108 112 116 113
Hire actions 21 13 20 8
Resignations and Terminations 23 17 14 7
Retirement Changes
(Additions/Deletions)
5/4
6/1
5/0
10/0
Survivor Pension 1 1
Retirees Total (Net) 80 78 67 63
22
- - -
City Administration
Human Resources
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 115,802 124,855 134,504 138,265 3,761
Overtime - - - - -
Special Pay 3,068 - - - -
Sub-Total 118,870 124,855 134,504 138,265 3,761
Benefits
FICA 9,425 9,323 10,291 10,579 288
Pension 19,877 19,636 20,151 37,403 17,252
Health and Life Insurance 12,117 10,533 14,184 12,444 (1,740)
Worker and Unemploy Comp 223 281 561 260 (301)
Sub-Total 41,642 39,772 45,187 60,686 15,499
Total Wages and Benefits 160,512 164,627 179,691 198,951 19,260
OPERATING EXPENSES
Professional Services - 149 - - -
Contract Services 15,003 3,644 8,500 5,000 (3,500)
Local Travel - - - -
Communications 735 740 800 800 -
Postage 110 - 150 100 (50)
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance 5,006 - - - -
Printing and Publishing 888 46 - - -
Advertising and Promotions - - - -
Other Current Charges (1,500) (51) 2,112 - (2,112)
Office Supplies 1,555 1,178 1,200 1,600 400
Operating Supplies 3,733 2,217 3,000 3,500 500
Books, Training, Memberships 1,229 989 890 1,090 200
-
Total Operating Expenses 26,759 8,911 16,652 12,090 (4,562)
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To General Fund
To
Total Transfers - - - - -
DIVISION TOTALS 187,272 173,539 196,343 211,041 14,698
23
Legal Counsel
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff.
Key Objectives:
The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues, Trends and Highlights:
New Legal counsel was obtained in December of 2013 and the City chose to hire a firm
with one point of contact to handle the legal matters of the City. Legal counsel for
pension issues is funded and included in the pension program expenses. The Pension
board retains its own counsel.
24
- - -
City Administration
Legal Counsel
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total - - - - -
Benefits
FICA
Pension
Health and Life Insurance 16,310 13,018 - - -
Worker and Unemploy Comp -
Sub-Total 16,310 13,018 - - -
Total Wages and Benefits 16,310 13,018 - - -
OPERATING EXPENSES
Professional Services 135,799 129,521 121,000 96,000 (25,000)
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies - - -
Books, Training, Memberships - - - -
Internal Service Charges
Total Operating Expenses 135,799 129,521 121,000 96,000 (25,000)
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 152,109 142,539 121,000 96,000 (25,000)
25
General Government
General Government
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 782,696 389,280 804,680 487,240 (318,395)
Convention Development 88,899 103,665 90,900 96,307 5,407
Half Cent Sales Tax 677,374 732,371 722,000 790,128 68,128
Debt Service 69,790 0 0 0 0
Grant Funds - Miscellaneous 171,596 8,180 6,000 0 (6,000)
Capital Project Fund (54,636)364,822 349,999 855,000 505,001
Total Revenues 1,735,720 1,598,318 1,973,579 2,228,675 254,141
Expenses:
General Government 692,918 316,598 605,988 276,473 (329,515)
Building Maintenance 89,779 72,682 198,692 210,767 11,120
Convention Development 32,890 125,500 85,000 95,000 10,000
Half Cent Sales Tax 382,049 674,443 819,998 1,075,800 255,802
Debt Service 72,028 73,113 0 0 0
Grant Funds - Miscellaneous 24,150 0 0 0 0
Capital Project Fund 0 98,073 631,716 3,457,700 2,825,984
Total Expenses 1,293,813 1,360,409 2,341,394 5,115,740 2,773,391
Resource Allocation:
Personnel Services 171,502 168,083 105,066 157,815 52,749
Operating Expenses 229,702 297,135 438,379 408,725 (29,654)
Capital Outlay 532,385 261,578 1,130,240 3,984,200 2,853,960
Debt Service 72,028 73,113 0 0 0
Transfers 288,196 560,500 667,709 565,000 (102,709)
Total Resource Allocation:1,293,813 1,360,409 2,341,394 5,115,740 2,774,346
Summary of Authorized Positions
2014-2015 2015-2016
General Government
Administrative Asst. - Building & Zoning 0.05 0.05
Building Permit Clerk / Receptionist 0.20 0.20
0.25 0.25
Building Maintenance
Maint. / Streets Division Director 0.30 0.30
Painter II 1.00 1.00
Building Maintenance Technician 1.00 1.00
2.30 2.30
Total 2.55 2.55
26
General Government
Purpose:
This program is responsible for the non-departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry, painting, plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations are also
accounted for in this program area.
Issues, Trends and Highlights:
• This budget now contains the salary for a supervisor, a general maintenance worker, a
painter and a contract for custodial services brought together to form a maintenance
division supervised by Public Works.
27
- - -
General Fund General Fund
General Government General Government
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 109,102 103,939 64,257 99,614 35,357
Overtime - - 200 1,000 800
Special Pay 588 3,542 232 - (232)
Sub-Total 109,690 107,481 64,689 100,614 35,925
Benefits
FICA 7,919 7,573 4,209 7,700 3,491
Pension 31,953 30,029 19,819 24,241 4,422
Health and Life Insurance 20,231 21,034 15,010 23,599 8,589
Worker and Unemploy Comp 1,709 1,966 1,339 1,661 322
Sub-Total 61,812 60,601 40,377 57,201 16,824
Total Wages and Benefits 171,502 168,083 105,066 157,815 52,749
OPERATING EXPENSES
Professional Services 23,530 6,100 5,045 5,000 (45)
Contract Services 14,658 10,415 92,800 92,500 (300)
Local Travel - - - - -
Communications 2,998 2,821 2,500 2,900 400
Postage 10,130 6,674 12,000 10,000 (2,000)
Utilities 24,105 24,633 23,900 23,800 (100)
Rentals and Leases 2,337 1,590 2,300 2,600 300
Insurance 116,179 125,020 132,419 145,661 13,242
Repairs and Maintenance 16,488 28,117 70,100 26,639 (43,461)
Printing and Publishing 571 1,578 2,000 3,000 1,000
Other Current Charges 7,392 2,277 2,300 2,500 200
Office Supplies 2,478 2,171 2,500 2,000 (500)
Operating Supplies 8,799 9,801 10,515 10,325 (190)
Books, Training, Memberships 38 - - 1,000 1,000
Aid to other Gov Agency - - - - -
Total Operating Expenses 229,702 221,197 358,379 327,925 (30,454)
CAPITAL OUTLAY
Land 328,665 - - - -
Buildings - - - - -
Infrastructure Improvements
Vehicles 20,498 - - - -
Equipment 1,329 - 18,526 1,500 (17,026)
Total Capital Outlay 350,492 - 18,526 1,500 (17,026)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To Debt Service -
To Storm Water Utility - - - - -
To Sewer Utility Fund - - - - -
To Pension Funds - - - - -
To Police Grant Fund - - - - -
To Other Misc.31,000 - 322,709 - (322,709)
Total Transfers 31,000 - 322,709 - (322,709)
DIVISION TOTALS 782,696 389,280 804,680 487,240 (317,440)
28
Building Maintenance
Purpose:
The Building Maintenance Division of the Public Works Department is responsible for maintaining and
improving the City’s buildings and associated infrastructure.
Key Objectives:
Planning, manage, and participate in building
and grounds repair, painting and
maintenance, including development of a ten
year plan for inspections, maintenance and
repair for major systems (air conditioning,
plumbing, etc.).
Conduct routine inspections to ensure
maintenance problems are discovered before
becoming significant issues.
Contact contractors and vendors for quotes
or estimates for work to be completed,
costing and ordering of materials, and
maintaining materials needed for routine
operations in stock. For work beyond City
Forces capabilities, assist in writing
specifications and providing cost estimates for
maintenance, repairs, and installations.
Administer Janitorial Contract for City
Buildings.
Issues, Trends and Highlights:
Building maintenance functions to be further consolidated by moving the City Painter into this
division and adding responsibility for administering the Janitorial Contract.
Activity Est.
FY-14/15
FY-13/14
FY-12/13
City Buildings Maintained 54 54 54
29
General Fund
Building Maintenance
Proposed
Actual ActualEstimateBudget Increase
2012-20132013-20142014-20152015-2016(Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages37,450 38,875 55,000 90,075 35,075
Overtime - - 200 1,000 800
Special Pay - - 182 - (182)
Sub-Total 37,450 38,875 55,382 91,075 35,693
Benefits
FICA 2,515 2,603 3,500 6,969 3,469
Pension 10,374 11,683 17,530 21,466 3,936
Health and Life Insurance 11,711 11,951 13,420 21,852 8,432
Worker and Unemploy Comp 1,019 1,269 1,300 1,641 341
Sub-Total 25,619 27,506 35,750 51,928 16,178
Total Wages and Benefits 63,069 66,381 91,132 143,003 51,871
OPERATING EXPENSES
Professional Services - - 45 -
Contract Services - - 50,800 51,000 200
Local Travel - - - -
Communications 670 466 100 500 400
Postage - - - -
Utilities - - - -
Rentals and Leases - - - 300 300
Insurance - - - -
Repairs and Maintenance - - 50,100 6,639 (43,461)
Printing and Publishing - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies 4,176 5,834 6,515 6,825 310
Books, Training, Memberships 38 - - 1,000
Aid to other Gov Agency - - - -
Total Operating Expenses 4,883 6,301 107,560 66,264 (42,251)
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles 20,498 - - - -
Equipment 1,329 - - 1,500 1,500
Total Capital Outlay 21,827 - - 1,500 1,500
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To Debt Service -
To Storm Water Utility -
To Sewer Utility Fund -
To Pension Funds -
To Internal Service Funds -
To Other Misc.- - - - -
Total Transfers - - - - -
DIVISION TOTALS 89,779 72,682 198,692 210,767 11,120
30
Convention Development Tax Fund
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91-5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
Issues, Trends and Highlights:
In FY2015, FY2016 and into future years, the budget plan is to include the use of these
funds as a match for grants dedicated to Marsh Master Plan projects. This will be
accomplished by transferring those funds to a Capital Project Fund so that multiple
funding sources can be combined to fund the projects and used as the projects are
approved. In FY 2016, the transfer to the Capital Project Fund is budgeted at $95,000.
31
- - -
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 29,501 85,148 58,632 64,532 5,900
Revenues
Convention Development Tax 90,381 101,608 90,000 95,000 5,000
Interest Earnings (1,482) 2,057 900 1,307 407
Donations & Grants - - -
Transfer General or Half Cent Tax - - - - - -
Total Revenues 88,899 103,665 90,900 96,307 5,407
Other Financing Sources
Total Resources 118,400 188,813 149,532 160,839 11,307
Expenditures
Promotions - - - -
Veteran's Memorial Park - - - -
River Branch Preserve - - - -
Marsh Overlook / Kayak Launch 32,890 - - -
Transfer to Capital Improvement Fund - 125,500 85,000 95,000 10,000
DIVISION TOTALS 32,890 125,500 85,000 95,000 10,000
Other Financing Uses 362 4,681
Ending Cash 85,148 58,632 64,532 65,839 1,307
Total Expenses and Cash 118,400 188,813 149,532 160,839 11,307
Resource Allocation
Operating Expenses - - - - -
Capital Outlay 32,890 - - - -
Transfers - 125,500 85,000 95,000 10,000
Total 32,890 125,500 85,000 95,000 10,000
32
Half Cent Discretionary Sales Tax Fund
Purpose:
This fund provides for the collection and spending of the additional half cent sales tax.
These funds are to be restricted for use for capital projects that are similar in nature to
those of the Better Jacksonville Plan. These projects will typically include General
Government projects such as streets, public facilities, parks or land acquisition.
Issues, Trends and Highlights:
Revenues are expected to increase 9% per State estimates.
The FY2014 and FY2015 Budgets include $285,000 and $260,000 respectively to
accumulate resources for future capital projects associated with the Storm Water Master
Plan.
The FY2015 Budget also includes a $470,000 transfer to a Capital Project Fund for the
Public Daftey Building ($250K) and the Marsh Master Plan project ($220K).
The FY2015 Budget included $130,000 for sidewalk improvements.
The FY2015 and 2016 Budgets include funds for Street resurfacing in the amount of
$80,000 and 82,000 respectively.
The FY2016 budget includes $250,000 to fund the Seminole Road Streetscape Project.
Funds from the Storm Water Utility and the Public Utility Fund will also be used.
The FY2016 Budget proposal includes $160,000 for Russell Park renovations including
drainage and parking improvements.
The FY2016 Budget proposal includes $35,000 for playground equipment at Bull Park.
The FY2016 Budget proposal includes $40,000 for a deck and bike rack at 3rd Street and
Atlantic Blvd.
The FY2016 Budget proposal includes $40,000 for playground equipment at Veteran’s
Park.
33
Half Cent Discretionary Sales Tax Fund Miscellaneous Grants
Combined Summary of Revenues and Expenditures Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 83,835 420,413 425,917 327,919 (97,998)
Restricted/Designated
Cash Forward 83,835 420,413 425,917 327,919 (97,998)
Revenues
Local Discretionary Sales Surtax 684,187 721,981 720,000 786,128 66,128
Interest Earnings (7,123) 10,391 2,000 4,000 2,000
Charges for Service - Permit 310 - - -
Total Revenues 677,374 732,371 722,000 790,128 68,128
Other Financing Sources 41,253 -
Total Resources 802,462 1,152,784 1,147,917 1,118,047 (29,870)
Expenditures
Operating Expenses - 75,938 80,000 80,800 800
Capital Outlay
Rose Park 68,172 148,127 -
City Hall Parking Lot Lighting 24,990 10,000 (10,000)
Irregation Improvements on Atlantic Blvd 4,600 -
Marsh Master Plan Signs 6,618 -
Sidewalk - w.9th. Then Sturdivant 25,669 130,000 (130,000)
Seminole Road Streetscape Project 15,378 19,998 250,000 230,002
Russell Park Renovation 210,000 160,000 (50,000)
Howell Park Parking Lot 25,000 (25,000)
Donner Park Playground Lights 10,000 (10,000)
Bull Park Playground equipment 75,000 35,000 (40,000)
Deck and Bike Rack 40,000 40,000
Veteran's Park Playset 40,000 40,000
-
Transfers -
To Storm Water Utility Fund 252,000 285,000 260,000 - (260,000)
To Capital Project Funds - 150,000 - 470,000 470,000
DIVISION TOTALS 382,049 674,443 819,998 1,075,800 255,802
Other Financing Uses 52,423
Restricted 420,413 425,917 327,919 42,247 (285,672)
Restricted/Designated
Ending Cash 420,413 425,917 327,919 42,247 (285,672)
Total Expenses and Cash 802,462 1,152,784 1,147,917 1,118,047 (29,870)
Resource Allocation
Operating - 75,938 80,000 80,800 800
Capital Outlay 130,049 163,505 479,998 525,000 45,002
Transfers 252,000 435,000 260,000 470,000 210,000
Total Resources 382,049 674,443 819,998 1,075,800 255,802
34
Debt Service Fund
Purpose:
This fund accumulates the resources necessary to service all general long-term debt,
which is recorded in the City’s General Long-Term Debt Account Group. The interest
and principal of the following governmental debt obligation is accounted for in this fund:
SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax
Funding: Gas Tax and Water and Sewer Operating revenues
Purpose: Refund City of Gulf Breeze Note #2 to reduce interest rate on debt
Issues, Trends and Highlights:
In FY2014, this fund was paid off.
Balances on this schedule will roll off in two years unless new Governmental Debt is
issued.
35
Debt Service Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 75,350 73,113 - - -
Revenues
Transfer from Gas Tax Fund 71,000 - - - -
Interest Earnings (1,210) - - - -
Total Revenues 69,790 - - - -
Other Financing Sources
Total Resources 145,140 73,113 - - -
DEBT SERVICE
Sun Trust - 1999 Refunding Revenue Bonds
Principal 67,712 69,203 - - -
Interest 4,316 1,457 - - -
TRANSFER OUT
To General Fund - 2,453 - - -
DIVISION TOTALS 72,028 73,113 - - -
Other Financing Uses
Ending Cash 73,113 - - - -
Total Expenses and Cash 145,141 73,113 - - -
Resource Allocation
Debt Service 72,028 70,660 - - -
Transfers - 2,453 - - -
Total 72,028 73,113 - - -
36
1
Miscellaneous Grants
Purpose:
The Miscellaneous Grant Fund is used to present the budgets for a variety of mixed
use grants. The presentation represents the sum total of small grants not included in
other sections of the budget. The grants included are as follows:
In FY2013, this fund also included a grant to retro fit and install wind protection for
some of the windows at City Hall.
Issues, Trends and Highlights:
The Wind Retro-fit Grant total is $39,736 including a required match of $9,934
transferred from the General Fund in FY 2012 was re-budgeted for FY2013.
There are no expenses proposed for FY2015 or FY 2016 for this fund.
37
Miscellaneous Grants
Combined Summary of Revenues and Expenditures
ActualActualEstimateBudgetIncrease
2012-20132013-20142014-20152015-2016(Decrease)
Restricted (146,663)0 0 6,000 6,000
Restricted/Designated
Cash Forward (146,663)0 0 6,000 6,000
Revenues
Grant Proceeds - Energy 157,380 0 0 0 0
Grant Proceeds - Wind 14,216 0 0 0 0
Miscellaneous 0 8,180 6,000 0 0
Total Revenues 171,596 8,180 6,000 0 0
Other Financing Sources 0 0 0 0 0
Total Resources 24,933 8,180 6,000 6,000 0
Expenditures
Operating Expenses 00
Capital Outlay
Energy Grant 0 0 0 0 0
Wind Retrofit Grant 18,954 0 0 0 0
Transfers
5,196 00 0
DIVISION TOTALS 24,150 0 0 0 0
Other Financing Uses 783 8,180 0 0 0
Restricted 0 0 6,000 6,000 0
Restricted/Designated
Ending Cash 0 0 6,000 6,000 0
Total Expenses and Cash 24,933 8,180 6,000 6,000 0
Resource Allocation
Operating 0 0 0 0 0
Capital Outlay 18,954 0 0 0 0
Transfers 5,196 0 0 0 0
Total Resources 24,150 0000
38
Governmental Capital Project Fund
Purpose:
To build up cash reserve balances for future capital expenditures, including major
purchases of equipment and vehicles, other than those recorded in the Enterprise
(Proprietary) Funds
To account for the spending of capital expenditure reserves, which include items that
are not recurring or that will take more than one year to complete
To account for the costs of projects in a separate fund from the associated activity, in
order to separate the capital outlay expenditure from the operating budget
To track funding sources specifically designated for capital projects
Issues, Trends and Highlights:
The budget for the construction of a Public Safety Building has been carried over to
FY 2016, the total budget is $3,133,643.
The FY 2016 budget includes $540,000 for the 2nd phase of the Marsh Preserve Path
and $25,000 for the design of phase 3 of the Marsh Preserve Path.
39
-
Governmental Capital Project Fund Public Safety Building Capital Project Fund
Combined Summary of Revenues and Expenditures Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 2,778,866 2,724,230 2,990,979 2,709,262 (281,717)
Restricted/Designated - - - - -
Cash Forward 2,778,866 2,724,230 2,990,979 2,709,262 (281,717)
Revenues
Grant Proceeds - F.I.N.D.- - 125,000 270,000 145,000
Grant Proceeds - D.E.P.- 12,279 - - -
City of Jacksonville - - 49,999 - (49,999)
Donations - - - - -
Transfers - In -
Half Cent Sales Tax - 150,000 - 470,000 470,000
Convention Development Tax - 125,500 85,000 95,000 10,000
Interest Earnings (54,636) 77,043 90,000 20,000 (70,000)
Total Revenues (54,636) 364,822 349,999 855,000 505,001
Other Financing Sources - - - - -
Total Resources 2,724,230 3,089,052 3,340,978 3,564,262 223,284
Capital Outlay
Public Safety
Public Safety Building - Design - 6,446 234,497 - (234,497)
Public Safety Building - Construction - - - 2,892,700 2,892,700
Park Improvements - - - - -
Marsh Preserve Path Phase 1 - - - - -
Marsh Overlook and Kayak Launch - - 300,000 - (300,000)
Marsh Preserve Path Phase 2 - - - 540,000 540,000
Dutton Rd. Imp. Design-Permit - 91,627 97,219 - (97,219)
Marsh Preserve Path Phase 3 - Design - - 25,000 25,000
DIVISION TOTALS - 98,073 631,716 3,457,700 2,825,984
Other Financing Uses - - - - -
Restricted 2,724,230 2,990,979 2,709,262 106,562 (2,602,700)
Restricted/Designated
Ending Cash 2,724,230 2,990,979 2,709,262 106,562 (2,602,700)
Total Expenses and Cash 2,724,230 3,089,052 3,340,978 3,564,262 223,284
Resource Allocation
Capital Outlay - 98,073 631,716 3,457,700 2,825,984
Transfers
Total Resources - 98,073 631,716 3,457,700 2,825,984
40
Planning & Building
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 239,264 174,083 303,031 217,856 (85,175)
Building Code Enforcement 299,024 427,551 455,725 439,134 557,793
C.D.B.G.22,291 132,856 91,386 650,000 558,614
Tree Protection 0 8,180 6,133 5,000 (1,133)
Total Revenues 560,579 742,671 856,275 1,311,990 1,030,099
Expenses:
Planning and Zoning 151,766 116,794 250,710 149,364 (101,346)
C.D.B.G.22,291 132,856 91,386 650,000 558,614
Building Code Enforcement 261,215 242,253 375,899 457,868 81,969
Tree Protection 0 0 12,821 12,000 (821)
Code Enforcement 87,498 57,289 52,321 68,492 16,171
Total Expenses 522,770 549,192 783,137 1,337,724 554,587
Resource Allocation:
Personnel Services 434,533 353,085 465,586 556,596 91,010
Operating Expenses 65,946 58,403 206,165 111,128 (95,037)
Capital Outlay 22,291 137,703 111,386 670,000 558,614
Transfers
Total Resource Allocation:522,770 549,192 783,137 1,337,724 554,587
Summary of Authorized Positions
2014-2015 2015-2016
Planning and Zoning
Director of Planning and Zoning 0.80 0.80
Administrative Assistant - Building and Zoning 0.10 0.10
Principal Planner 1.00 1.00
1.90 1.90
Building Code Enforcement
Building and Zoning Director 0.20 0.20
Building Official 1.00 1.00
Deputy Building Official 1.00 1.00
Administrative Assistant - Building and Zoning 0.85 0.85
Building Permit Clerk 1.00 1.00
Building Permit Clerk / Receptionist 0.80 0.80
4.85 4.85
Code Enforcement
Code Enforcement Officer 1.00 1.00
Total 7.75 7.75
41
Planning and Zoning
Purpose:
The Planning and Zoning Department administers zoning and land use related functions of the City including:
implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to
verify consistency with land development regulations and the Comprehensive Plan; compliance with
requirements of State Growth Management laws; proposes amendments to city land use regulations as
appropriate; and implements studies, programs, and special projects as directed. The Department also serves as
City liaison with Northeast Florida Regional Council and Department of Community Affairs and other State
and Federal regulatory agencies as appropriate, and provides staff support to the Community Development
Board. Performs all administrative functions associated with department activities and objectives.
Key Objectives:
Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic
Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning, economic
development, redevelopment, long range planning, marsh master planning, and public works projects.
Mayport Road Corridor Revitalization efforts
Issues, Trends and Highlights:
The process of creating a Community Redevelopment Agency (CRA) for the Mayport Road Corridor is
in under way. The City is working with a consulting team to conduct all necessary aspects of the project.
The City was also awarded a $25,000 grant to help fund this project.
The Planning and Zoning Department worked with the City Commission and Community Development
Board to update the City’s tree code. It is anticipated that the new code will lessen the loss of the City’s
tree canopy and will also lead to planting of more trees when new homes are constructed.
The Planning and Zoning Department has obtained a $10,000 grant to create a tree management plan for
the city. This project will help guide the city in the management and planting of trees in the city right of
way.
The Atlantic Beach Country Club and Ocean Gate (Habitat) developments have started construction in
FY 2014-2015 and will continue to build homes in FY 2015-2016.
The North Florida Transportation Planning Organization (TPO) will be completing a Beach Bicycle and
Pedestrian study in the summer of 2015. Planning and Zoning staff will be evaluating ways to
implement components of the plan and make the City more bike/pedestrian friendly.
Workload Data:
The Community Development Department is responsible for planning functions and land use and zoning
administration, including review of all Building Permit applications and new business tax receipts to verify
consistency with the Zoning and Land Development Regulations and Comprehensive Plan. The Department
also administers the City’s tree ordinance, assists with the CDBG grant, and provides staff support to the
Community Development Board.
42
General Fund
Planning and Zoning
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 85,373 68,809 101,000 99,536 (1,464)
Overtime - - - - -
Special Pay 3,395 1,966 35 - (35)
Sub-Total 88,768 70,775 101,035 99,536 (1,499)
Benefits
FICA 6,694 5,280 7,717 7,616 (101)
Pension 31,791 21,286 18,555 16,859 (1,696)
Health and Life Insurance 9,076 9,418 16,655 11,906 (4,749)
Worker and Unemploy Comp 5,183 1,482 1,950 1,799 (151)
Sub-Total 52,744 37,466 44,877 38,180 (6,697)
Total Wages and Benefits 141,513 108,241 145,912 137,716 (8,196)
OPERATING EXPENSES
Professional Services 92 289 198 198 -
Contract Services 182 167 97,000 3,000 (94,000)
Local Travel - - - - -
Communications 822 819 900 900 -
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance 2,375 - - -
Printing and Publishing 3,481 3,961 3,000 3,500 500
Advertising and Promotions - - - -
Other Current Charges 589 - - - -
Office Supplies 791 427 500 500 -
Operating Supplies 1,482 406 1,200 1,300 100
Books, Training, Memberships 440 2,485 2,000 2,250 250
Total Operating Expenses 10,253 8,552 104,798 11,648 (93,150)
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 151,766 116,794 250,710 149,364 (101,346)
43
Community Development Block Grant Fund
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate-income persons and neighborhoods within that area of the
City designated as the CDBG Project Area.
Key Objectives:
Continue to fund infrastructure and neighborhood improvements within the City’s CDBG Project
Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that
improve the physical character of neighborhoods and the quality of life within the overall CDBG
project area.
Issues, Trends and Highlights:
The funding allocation for FY 2013 in the amount of $79,064 was to be used for sidewalks and
drainage along Dutton Island Road. This project was not completed by year end and the remaining
money was carried over into FY 2014.
The leftover money from FY 2013 was carried over into FY 2014. This has resulted in a greater
amount of CDBG project money for FY 2014. $58,206 has gone towards the sidewalk and drainage
project along Dutton Island Road. $74,000 will be spent on Donner Park baseball field
improvements. There is $9,192 of FY 2014 money that will be carried over to FY 2015.
CDBG funds for FY 2015 will be spent on Francis Avenue drainage and paving projects. Atlantic
Beach has been granted $82,194 for FY 2015, and will carry over an additional $9,192 from FY
2014.
The CDBG allocation for FY 2016 is $650,000. The funds will be used for the second phase of the
Frances Road Drainage Project.
44
- - -
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward - - - - -
Revenues
Grant Proceeds 22,291 132,856 91,386 650,000 558,614
Total Revenues 22,291 132,856 91,386 650,000 558,614
Other Financing Sources
Total Resources 22,291 132,856 91,386 650,000 558,614
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies
Aid to Private Citizens
Capital Outlay
Infrastructure Improvements 22,291 132,856 91,386 650,000 558,614
Buildings
Equipment
Land
DIVISION TOTALS 22,291 132,856 91,386 650,000 558,614
Other Financing Uses
Ending Cash - - - -
Total Expenses and Cash 22,291 132,856 91,386 650,000 558,614
Resource Allocation
Personnel Services - - - - -
Operating Expenses - - - - -
Capital Outlay 22,291 132,856 91,386 650,000 558,614
22,291 132,856 91,386 650,000 558,614
45
Building Code Enforcement Fund
Purpose:
The Building Department provides efficient and effective professionally certified services
for the enforcement of the adopted Florida Building Code related to building, mechanical,
plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The
Department strives to ensure a safe built environment for Atlantic Beach. The
Department coordinates development activities with Planning, Utilities, Public Works,
City of Jacksonville Fire Department and several State of Florida Agencies including the
Federal Emergency Management Agency (FEMA). Our mission is to help homeowners,
licensed contractors, architects and engineers properly navigate through the development
permitting process.
Key Objectives:
Offer exceptional customer service assisting applicants through the City of
Atlantic Beach development permitting process. A staff of five employees
manages the required submittals for plan review and inspection for all vertical
construction within the City, coordinating the approval process for several other
City departments.
Monitor activities of City programs related to the Federal Emergency
Management Agency’s Community Rating System to reduce rising flood
insurance costs to property owners promulgated by the National Flood Insurance
Program. Continue enforcement of the City Flood Control ordinance for
development within FEMA’s designated floodplains.
Monitor activities related to the Insurance Service Organization ratings for the
Building Code Effectiveness Rating Program in an effort to reduce wind
insurance rates. Maintain standards for building plan review and inspection
paying special attention to hurricane force reactions on buildings.
Improve homeowner and contractor awareness of building codes via our
department website and various printed brochures.
Provide administrative support to the Personnel, Planning, and Finance
department’s offices at the City Hall receptionist counter.
Issue, Trends and Highlights:
Due to local growth and a strengthening economy, Building Department fees are
up 96% thus far in FY 2014-2015 compared to the same period in FY 2013-2014.
The Building Department has been transitioning to One Solution online
permitting system, since the fall of 2014. This is an ongoing process to streamline
the permitting process and enable staff to use their time more efficiently.
46
Building Department Inspectors now have laptops in their cars, starting in FY
2014-2015, which enable them to conduct more work in the field. This is saving
staff time and reducing City car usage, as staff does not have to visit city hall as
frequently.
Continuing the scanning process for plans and permits instead of storing them in
the City Hall vault. Scanning is reducing storage costs while properly retaining
records as required by State law.
Continuing to improve communication of development review process related to
coordination of comments and plan requirements for the Public Works and
Utilities Departments. The development review process has greatly improved
resulting in less time spent by applicants waiting for approval. The Building
Department has created a process to clear all expired permits requiring property
owners to obtain a final inspection.
Maintain activities related to the Insurance Service Organization (ISO) rating for
the Community Rating System (CRS) program and the Building Effectiveness
Rating (BER) program. Our ratings for both programs, which help reduce
insurance rates, are well above the national average.
The Building Department continues to assist with enforcement of the International
Property Maintenance Code and other City ordinances.
The 5th Edition of the Florida Building Code (FBC) took effect June 30, 2015,
including the eight volumes of the FBC, the Florida Fire Prevention Code, the
2011 National Electric Code (NEC), and dozens of revised referenced standards.
The FBC is revised every three years and it is always a busy time, finding and
implementing the new Code provisions.
47
Building Code Enforcement
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 65,502 65,304 60,563 93,975 33,412
Operating Cash 12,065 50,290 578,981 269,664 (309,318)
Cash Forward 77,567 115,593 639,545 363,639 (275,906)
Revenues
Building Permit Fees-bce 229,073 334,324 340,000 340,000 -
Plan Check Fees 32,714 77,347 90,000 80,000 (10,000)
Re-inspection Fees 715 5,524 7,000 5,000 (2,000)
Radon Gas Fee 482 451 800 500 (300)
Construction Surcharge 482 458 800 500 (300)
Interest Earnings (2,142) 4,422 12,000 7,009 (4,991)
Transfer from General Fund 31,000 - - - -
Miscellaneous Revenues 6,700 5,025 5,125 6,125 1,000
Total Revenues 299,024 427,551 455,725 439,134 (16,591)
Other Financing Sources 217 338,652
Total Resources 376,808 881,797 1,095,270 802,773 (292,497)
Expenditures
Building Code Enforcement 261,215 242,253 375,899 457,868 81,969
DIVISION TOTALS 261,215 242,253 375,899 457,868 81,969
Other Financing Uses 355,732 (355,732)
Restricted65,304 60,563 93,975 109,467 15,492
Operating Cash 50,290 578,981 269,664 235,438 (34,226)
Ending Cash 115,593 639,545 363,639 344,905 (18,734)
Total Expenses and Cash 376,808 881,797 1,095,270 802,773 (292,497)
Resource Allocation
Personnel Services 220,859 190,843 274,362 356,638 82,276
Operating Expenses 40,356 46,563 81,537 81,230 (307)
Capital Outlay - 4,847 20,000 20,000 -
Debt Service - - - - -
Transfers - - - - -
Total Resources 261,215 242,253 375,899 457,868 81,969
AUTHORIZED PERSONNEL
Position 2014-2015 2015-2016
Building and Zoning Director 0.20 0.20
Building Official 1.00 1.00
Deputy Building Official 1.00 1.00
Building Permits Technician / Clerk II0.85 0.85
Receptionist / Permits Clerk 0.80 0.80
3.85 3.85
48
Building Code Enforcement Fund
Building
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 144,410 129,472 199,200 254,396 55,196
Overtime - - - 1,000 1,000
Special Pay 2,626 (10,837) 1,000 - (1,000)
Sub-Total 147,035 118,636 200,200 255,396 55,196
Benefits
FICA 10,736 9,853 13,738 19,541 5,803
Pension 41,344 41,949 30,346 39,717 9,371
Health and Life Insurance 19,444 17,931 26,910 39,308 12,398
Worker and Unemploy Comp 2,300 2,475 3,168 2,676 (492)
Sub-Total 73,824 72,207 74,162 101,242 27,080
Total Wages and Benefits 220,859 190,843 274,362 356,638 82,276
OPERATING EXPENSES
Professional Services 42 98 105 - (105)
Contract Services 1,219 5,299 20,000 25,000 5,000
Local Travel - - - - -
Communications 2,407 2,642 2,300 3,000 700
Postage - - 50 50 -
Utilities - - - -
Rentals and Leases - - - -
Insurance 909 931 990 1,089 99
Repairs and Maintenance 7,014 4,936 4,715 4,262 (453)
Printing and Publishing 476 650 1,000 1,000 -
Advertising and Promotions - - - -
Other Current Charges 1 - - - -
Office Supplies 40 2 150 150 -
Operating Supplies 3,750 4,643 9,700 5,000 (4,700)
Books, Training, Memberships 1,128 758 7,500 7,000 (500)
Internal Service Charges 23,369 26,605 35,027 34,679 (348)
Total Operating Expenses 40,356 46,563 81,537 81,230 (307)
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles - - 20,000 20,000
Computer Equipment - 4,847 - -
Total Capital Outlay - 4,847 20,000 20,000 -
DEBT SERVICE
Principal - - -
Interest - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 261,215 242,253 375,899 457,868 81,969
49
Tree Protection Fund
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and mitigation proceeds for tree
removal and site clearings. The funds generated are to be used for planting of
trees within the City of Atlantic Beach.
Key Objectives:
To promote the health, safety, welfare and general well-being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
The Planning and Zoning Department worked with the City Commission and
Community Development Board to update the City’s tree code. It is anticipated
that the new code will lessen the loss of the City’s tree canopy and will also lead
to planting of more trees when new homes are constructed. Staff will be creating a
guide to the tree code for residents and builders.
The Planning and Zoning Department was awarded a grant to create a tree
management plan for the City. This project will help guide the City in the
management and planting of trees in the City Right of way.
Workload Data:
These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of City staff and the City Manager.
50
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 6,493 6,493 14,673 7,985 (6,688)
Revenues
Tree Mitigation Proceeds - 4,456 - - -
Contributions/Donations - 3,724 6,133 5,000 (1,133)
Total Revenues - 8,180 6,133 5,000 (1,133)
Other Financing Sources
Total Resources 6,493 14,673 20,806 12,985 (7,821)
Expenditures
Contract Services - - 12,821 12,000 (821)
Operating supplies - - - -
DIVISION TOTALS - - 12,821 12,000 (821)
Other Financing Uses
Ending Cash 6,493 14,673 7,985 985 (7,000)
Total Expenses and Cash 6,493 14,673 20,806 12,985 (7,821)
Resource Allocation
Personnel Services - - - - -
Operating Expenses - - 12,821 12,000 (821)
Capital Outlay - - - - -
Debt Service - - - - -
Transfers - - - - -
- - 12,821 12,000 (821)
51
Code Enforcement
Purpose:
The Code Enforcement Division provides the City of Atlantic Beach with certified
professional services for the enforcement of adopted Ordinances and State of Florida
regulations relating to the health, safety and welfare of its citizens. The department is
created to enhance community revitalization through the enforcement of minimum
property standards. The program also effectively protects the socio-economic and
physical environment within well established neighborhoods through consistent
enforcement.
Key Objectives:
To continue educating the public via the City website and brochures with information
related to the code enforcement process.
To implement technology improvements and updates, including code enforcement
tracking software for complaint cases which will allow for more effective and efficient
code enforcement.
To provide enforcement process training for other City departments to allow expansion of
code enforcement throughout the City workforce. This is in an effort to improve the
ability of other departments to assist with the enforcement process.
Issues, Trends and Highlights:
The City’s Code Enforcement Officer now has a laptop in car, which will enable more
work to be conducted in the field. This will save staff time and reduce City car usage, as
staff will not have to visit city hall as frequently.
52
- - -
General Fund
Code Enforcement
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 43,204 44,366 38,000 41,019 3,019
Overtime - - - - -
Special Pay 625 - 200 - (200)
Sub-Total 43,829 44,366 38,200 41,019 2,819
Benefits
FICA 3,256 3,264 2,910 3,138 228
Pension 18,931 2,662 1,216 7,019 5,803
Health and Life Insurance 6,069 6,036 2,986 10,162 7,176
Worker and Unemploy Comp 78 (2,326) - 904 904
Sub-Total 28,333 9,635 7,112 21,223 14,111
Total Wages and Benefits 72,162 54,002 45,312 62,242 16,930
OPERATING EXPENSES
Professional Services - - 134 - (134)
Contract Services - - - -
Local Travel - - - -
Communications 786 881 1,800 1,800 -
Postage - - 125 100 (25)
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance 2,475 - - -
Printing and Publishing 784 23 750 250 (500)
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 96 47 150 200 50
Operating Supplies 1,066 1,353 1,900 1,750 (150)
Books, Training, Memberships 10,130 984 2,150 2,150 -
Total Operating Expenses 15,336 3,288 7,009 6,250 (759)
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - - -
Equipment - - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 87,498 57,289 52,321 68,492 16,171
53
Public Safety
Public Safety
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 4,829,307 4,954,520 5,114,833 5,699,209 584,376
Police Grants 81,225 83,375 74,085 70,000 (4,085)
Police Trust 27,214 59,253 19,241 19,150 (91)
Total Revenues 4,937,746 5,097,148 5,208,159 5,788,359 580,200
Expenses:
Police Services 3,615,269 3,673,222 3,800,495 4,357,754 557,259
Police Grants 81,225 83,375 74,085 70,000 (4,085)
Police Trust 46,548 37,733 29,000 44,050 15,050
Rescue Services 1,214,037 1,281,298 1,314,338 1,341,455 27,117
Total Expenses 4,957,080 5,075,628 5,217,918 5,813,259 595,341
Resource Allocation:
Personnel Services 3,475,854 3,431,224 3,537,159 4,073,506 536,347
Operating Expenses 1,374,331 1,472,604 1,476,190 1,552,323 76,133
Capital Outlay 106,894 168,770 203,569 182,380 (21,189)
Debt Service 0 0 0 0 0
Transfers 0 3,030 1,000 5,050 4,050
Total Resource Allocation:4,957,080 5,075,628 5,217,918 5,813,259 595,341
Summary of Authorized Positions
2014-2015 2015-2016
Police
Public Safety Director 1.00 1.00
Commander 2.00 2.00
Office Manager 1.00 1.00
Lieutenant 2.00 2.00
Sergeant 6.00 6.00
Detective 3.00 4.00
Patrol Officer 14.00 13.00
Administrative Assistant 1.00 1.00
Communications Supervisor 1.00 1.00
Emergency Communications Officer 5.00 5.00
Police Records Specialist 1.00 1.00
Police Records Clerk 1.00 1.00
Support Services Manager 1.00 1.00
Property Evidence Records Clerk 1.00 1.00
Animal Control Officer 2.00 2.00
School Crossing Guard - (Part Time)2.00 2.00
44.00 44.00
Fire, Rescue and Lifeguard Operations
Life Guard Captain - (Part Time)2.00 2.00
Lifeguard Lieutenant - (Part Time)4.00 4.00
Lifeguards - (Part Time)12.00 12.00
18.00 18.00
Total Public Safety 62.00 62.00
54
Police Department
Purpose:
The Mission of the Atlantic Beach Police Department is to provide for the safety and protection
of lives and property through courteous and professional public service, timely response to
problems and relentless pursuit of criminals, while always respecting each person’s
Constitutional Rights and personal dignity. Our focus is to improve the quality of life in the
City of Atlantic Beach by maintaining community partnerships that promote safe streets and
neighborhoods.
The Police Department operates eight (8) divisions which include Administration, Patrol,
Investigations, Crime Suppression, Communications, Animal Control, Crossing Guards, and
Life Guards. Each of these divisions actively engages in pro-active activities relative to
community service, law enforcement and safety. The Police Department members engage in
criminal investigations, preventive patrol, traffic enforcement, crime prevention, traffic crash
investigations, SWAT functions, DUI enforcement, record keeping, animal control, and support
for the Police Explorer Program. The Communications Division answers all 911 calls for
police, fire, and emergency medical responses within the City of Atlantic Beach.
Key Objectives 2015-16:
The Priority Objective for Public Safety in 2015-16 is to institute a community-oriented
policing approach in our City. One officer will still be assigned to the Community Oriented
Policing Unit full time, and will continue to focus primarily in the Mayport Corridor area.
However, the philosophy of community-oriented policing must be embraced and practiced by
every member of the Police Department, in all parts of the City. The Police Department will
focus on creating opportunities for positive interaction on a regular basis by all members of the
Police Department to include the Chief of Police and command staff. We will continue to
conduct our Citizen's Police Academy which has proven to be a great opportunity to build
positive relationships with many of our citizens.
Other key objectives for the Police Department in 2015-16 include:
Review Lifeguard Policy to ensure we have appropriate coverage during the summer
months.
Finalize and implement plan for expansion and renovation of the Public Safety Building.
Continue positive working relationship with other law enforcement agencies in the area.
Institute regular communication with Jacksonville Fire and Rescue Department (Station
55). Invite and include members of Station 55 in city events and functions to promote
cohesiveness and a sense of being part of the city's department of public safety.
55
Review & maintain an up-to-date Municipal Comprehensive Emergency Management
Plan (MCEMP) that is communicated to all elected officials. Look into utilizing social
media as a way to communicate emergency preparedness information to our citizens.
2014/15 Highlights:
The Community Oriented Policing (COPS) program and the Crime Suppression Unit continued
to operate city wide with a strong focus on the Mayport Corridor area throughout the year.
There has been dramatic improvement in the drug, transient and prostitution problems since the
Mayport Corridor Redevelopment initiative began.
Department members have attended and held numerous educational and mentoring programs
and events within the community. Educational field trips have been given at the police
department building to Boy Scout groups, Girl Scout groups, Landmark Middle special
education classes, North Fl gymnastics group, and different classes from Atlantic Beach
Elementary. Additionally, department members have attended events at the local community
centers, the Town Center tree lighting, Atlantic Beach Elementary literacy parade, KinderCare
preschool, Beaches Veterans Memorial Park, and the Mayport Middle School career fair. We
are always looking for additional ways to connect with the community and realize the value of
positive interactions and relationships with the local youth. The Atlantic Beach lifeguards
launched a Junior Lifeguard program this summer (2015) as a way to connect with local youth
and teach them about lifeguarding. The program completely filled up, with over 40 youth, ages
9-15, enrolled.
From October 2014 – May 2015 Atlantic Beach Police officers have made 433 arrests, 151 of
which were for DUI.
Atlantic Beach had the lowest per capita (crimes per 1,000 residents) crime rate in Duval
County for 2014, and was lower than the state average. City wide, there was a 13% decrease as
compared to 2013 (from 414 to 362).
Workload Data
Activity 2011 2012 2013 2014
Average Emergency Response
Time in minutes
2min 1 sec 2min 29sec 2min 55sec 2min 40 sec
Total Crime Rate Per 1,000
Population
37.33 28.86 32.22 27.88
Arrests 912 903 726 698
*Calls 26,200 21,831 21,906 22,220
Traffic citations 4,664 4,209 4,364 3,196
Index Crimes 473 367 414 362
*Note – The method of calculating calls for service with the Computer Aided Dispatch (CAD) system was revised
during 2011 which resulted the in significant reductions in this statistic.
56
General Fund
Police Administration
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 234,967 283,014 261,243 290,603 29,360
Overtime 47 126 100 200 100
Special Pay 3,256 12,310 2,000 1,560 (440)
Sub-Total 238,269 295,450 263,343 292,363 29,020
Benefits
FICA 17,718 21,857 21,935 22,369 434
Pension 83,534 62,254 65,071 85,785 20,714
Health and Life Insurance 18,455 27,032 34,491 44,569 10,078
Worker and Unemploy Comp 3,009 4,841 28,944 59,662 30,718
Sub-Total 122,715 115,984 150,441 212,385 61,944
Total Wages and Benefits 360,984 411,434 413,784 504,748 90,964
OPERATING EXPENSES
Professional Services 16,314 9,426 5,300 5,300 -
Contract Services 17,144 23,918 10,500 11,300 800
Local Travel - - - - -
Communications 37,347 64,844 67,334 75,700 8,366
Postage 544 287 50 500 450
Utilities 15,614 15,530 14,070 15,800 1,730
Rentals and Leases - 156 600 12,000 11,400
Insurance - - - - -
Repairs and Maintenance 24,084 22,140 25,800 26,000 200
Printing and Publishing 9,289 8,120 5,000 7,000 2,000
Advertising and Promotions - - - 1,500 1,500
Other Current Charges 2,338 908 500 1,000 500
Office Supplies 7,961 7,996 8,000 8,000 -
Operating Supplies 6,742 7,717 8,500 13,500 5,000
Books, Training, Memberships 2,581 3,857 3,750 3,500 (250)
Total Operating Expenses 139,959 164,900 149,404 181,100 31,696
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles 70 - 23,500 - (23,500)
Equipment - - - - -
Total Capital Outlay 70 - 23,500 - (23,500)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 501,013 576,333 586,688 685,848 99,160
57
- - -
General Fund
Police Patrol
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 1,145,252 1,111,782 1,160,000 1,426,937 266,937
Overtime 70,505 80,112 83,750 73,500 (10,250)
Special Pay 118,509 73,413 77,868 57,153 (20,715)
Sub-Total 1,334,266 1,265,307 1,321,618 1,557,590 235,972
Benefits
FICA 99,250 93,970 100,770 121,310 20,540
Pension 400,806 436,926 444,671 609,012 164,341
Health and Life Insurance 217,451 201,467 208,116 216,919 8,803
Worker and Unemploy Comp 35,730 41,505 44,928 40,167 (4,761)
Sub-Total 753,237 773,868 798,485 987,408 188,923
Total Wages and Benefits 2,087,503 2,039,175 2,120,103 2,544,998 424,895
OPERATING EXPENSES
Professional Services 75 1,683 204 - (204)
Contract Services 4,826 9,673 5,500 5,500 -
Local Travel 595 375 300 500 200
Communications 5,880 5,876 - - -
Postage - - - - -
Utilities - - - - -
Rentals and Leases 408 408 10,000 - (10,000)
Insurance - - - - -
Repairs and Maintenance 19,376 24,512 13,500 14,500 1,000
Printing and Publishing - - - - -
Advertising and Promotions - - - - -
Office Supplies - - - - -
Operating Supplies 107,166 132,032 121,800 134,150 12,350
Books, Training, Memberships - - - - -
Internal Service Charges - - - -
Total Operating Expenses 138,327 174,558 151,304 154,650 3,346
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles 73,407 68,823 126,011 129,780 3,769
Computer Equipment 12,872 21,896 6,859 37,600 30,741
Equipment 2,878 9,746 43,500 15,000 (28,500)
Total Capital Outlay 89,156 100,465 176,370 182,380 6,010
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 2,314,986 2,314,198 2,447,777 2,882,028 434,251
58
- - -
General Fund
Police Crime Suppression Unit
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 105,248 92,818 89,116 72,153 (16,963)
Overtime 7,932 4,117 4,870 6,000 1,130
Special Pay 19,930 13,919 9,370 15,747 6,377
Sub-Total 133,109 110,855 103,356 93,900 (9,456)
Benefits
FICA 12,924 11,230 10,645 10,398 (247)
Pension 49,560 52,312 53,644 47,782 (5,862)
Health and Life Insurance 18,439 18,689 21,604 36,369 14,765
Worker and Unemploy Comp 4,702 4,967 5,058 3,840 (1,218)
Sub-Total 85,625 87,198 90,951 98,389 7,438
Total Wages and Benefits 218,735 198,053 194,307 192,289 (2,018)
OPERATING EXPENSES
Professional Services - - - -
Contract Services - - - -
Local Travel - 34 - - -
Communications 882 887 - - -
Postage - - - -
Utilities - - - -
Rentals and Leases 5,932 6,142 9,050 8,000 (1,050)
Insurance - - - -
Repairs and Maintenance - - - -
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies 1,065 828 500 500 -
Books, Training, Memberships - - - -
Investigations 3,000 1,000 3,000 3,000 -
Total Operating Expenses 10,879 8,890 12,550 11,500 (1,050)
CAPITAL OUTLAY
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 229,614 206,943 206,857 203,789 (3,068)
59
- - -
General Fund
Police Investigations
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 100,006 99,520 85,233 64,790 (20,443)
Overtime 2,183 8,542 10,000 5,000 (5,000)
Special Pay 17,744 17,582 10,930 15,665 4,735
Sub-Total 119,933 125,644 106,163 85,455 (20,708)
Benefits
FICA 8,894 9,324 8,017 6,538 (1,479)
Pension 34,735 38,030 38,476 27,120 (11,356)
Health and Life Insurance 13,493 14,260 14,191 20,263 6,072
Worker and Unemploy Comp 3,298 3,948 4,966 2,703 (2,263)
Sub-Total 60,421 65,562 65,650 56,624 (9,026)
Total Wages and Benefits 180,354 191,206 171,813 142,079 (29,734)
OPERATING EXPENSES
Professional Services - - - -
Contract Services - - - -
Local Travel 32 125 50 100 50
Communications 588 588 - - -
Postage - - - -
Utilities - - - -
Rentals and Leases - - 1,050 600 (450)
Insurance - - - -
Repairs and Maintenance - - 2,999 3,100 101
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges / Investigations - - - -
Office Supplies - - - -
Operating Supplies 304 824 600 1,000 400
Books, Training, Memberships - - - -
Total Operating Expenses 924 1,537 4,699 4,800 101
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 181,278 192,743 176,512 146,879 (29,633)
60
- - -
General Fund
Police Dispatch
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 158,792 169,362 186,704 202,983 16,279
Overtime 13,482 10,274 5,000 9,000 4,000
Special Pay 7,888 7,834 9,308 5,000 (4,308)
Sub-Total 180,161 187,470 201,012 216,983 15,971
Benefits
FICA 13,349 13,855 14,144 16,602 2,458
Pension 61,027 15,661 18,322 52,570 34,248
Health and Life Insurance 28,912 30,490 42,767 44,866 2,099
Worker and Unemploy Comp 309 413 614 412 (202)
Sub-Total 103,597 60,419 75,847 114,450 38,603
Total Wages and Benefits 283,759 247,888 276,859 331,433 54,574
OPERATING EXPENSES
Professional Services - - - -
Contract Services - - - -
Local Travel - 25 - - -
Communications - - - -
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance - - - -
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies 433 840 500 1,000 500
Books, Training, Memberships - - - -
Internal Service Charges - - - -
Total Operating Expenses 433 865 500 1,000 500
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 284,191 248,754 277,359 332,433 55,074
61
Animal Control
Purpose:
The Mission of the Atlantic Beach Animal Control is to provide service to the public by
enforcing local animal ordinances, capture and impound animals running at large, investigate
reports of animal attacks or animal cruelty or neglect, issue citations for animal control
violations, prepare reports when necessary and investigate animal bites and coordinate handling
and care of animals in the city kennel.
Employees
The Animal Control Officers operate under the Police Department. There are two full time
Animal Control Officers to provide coverage seven days per week.
Training/Certifications
Atlantic Beach Animal Control Officers receive state certification through FACA (Florida
Animal Control Association). After the initial 40 hours of training is received, each Officer must
pass a state certification test. Annual continuing education is required to maintain certification.
Education/Community Outreach
The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within
the city and providing community outreach. Each year, informative articles are written for the
local Tideview newsletter and the Beaches Leader to provide readers with useful information on
pet care, and reminders about local ordinances. Additionally, Animal Control attends different
venues throughout the community such as the local Wednesday market at Bull Park and summer
camp programs at the community center to provide education to citizens.
62
- - -
General Fund
Police Animal Control
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 52,186 52,825 54,210 60,790 6,580
Overtime 1,553 1,361 1,400 1,400 -
Special Pay 3,288 2,052 3,411 - (3,411)
Sub-Total 57,027 56,238 59,021 62,190 3,169
Benefits
FICA 4,345 4,280 4,456 4,759 303
Pension 16,677 9,351 12,063 7,113 (4,950)
Health and Life Insurance 5,094 3,231 7,110 10,204 3,094
Worker and Unemploy Comp 796 901 1,144 977 (167)
Sub-Total 26,911 17,763 24,773 23,053 (1,720)
Total Wages and Benefits 83,939 74,001 83,794 85,243 1,449
OPERATING EXPENSES
Professional Services 550 496 250 500 250
Contract Services 973 1,425 750 750 -
Local Travel - - - -
Communications 588 1,895 1,344 1,344 -
Postage - - - -
Utilities 208 208 200 200 -
Rentals and Leases - - 1,050 - (1,050)
Insurance - - - -
Repairs and Maintenance 534 289 1,200 800 (400)
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies 6,677 10,122 7,071 8,050 979
Books, Training, Memberships - - - -
Total Operating Expenses 9,531 14,435 11,865 11,644 (221)
CAPITAL OUTLAY
Land - - - -
Buildings - 35,957 - - -
Infrastructure Improvements - - - -
Vehicles - - - -
Equipment - - - -
Total Capital Outlay - 35,957 - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 93,470 124,393 95,659 96,887 1,228
63
General Fund
Police School Guards
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 9,157 8,890 8,651 8,834 183
Overtime - - - -
Special Pay - - - -
Sub-Total 9,157 8,890 8,651 8,834 183
Benefits
FICA 700 680 663 676 13
Pension - - - -
Health and Life Insurance - - - -
Worker and Unemploy Comp 860 288 329 330 1
Sub-Total 1,560 968 992 1,006 14
Total Wages and Benefits 10,717 9,858 9,643 9,840 197
OPERATING EXPENSES
Professional Services - - - -
Contract Services - - - -
Local Travel - - - -
Communications - - - -
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance - - - -
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies - - - 50 50
Books, Training, Memberships - - - -
Internal Service Charges - - - -
Total Operating Expenses - - - 50 50
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 10,717 9,858 9,643 9,890 247
64
Police Grants
Purpose:
The Police Grants are used to enhance Public Safety operations and utilize available
grants to provide the funding for public safety initiatives.
Issues, Trends and Highlights:
For FY 2012, the Department received $109,396 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and (1) Crime
Suppression Unit (CSU) detective, and a portion of the Redevelopment Coordinator’s
salary.
For FY 2013, the Department received $81,225 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and one (1) Crime
Suppression Unit (CSU) detective.
For FY 2014, the Department received $83,375 in Justice Assistance Grant (JAG)
funds to be used towards the salaries of one (1) Community Oriented Policing (COPs)
officer and one (1) Crime Suppression Unit detective.
For FY 2015, the Department received $71,321 in Justice Assistance Grant (JAG)
funds to be used towards the salaries of one (1) Community Oriented Policing Officer
(COPs) and one (1) Crime Suppression Unit detective.
For FY 2016, the Department anticipates receiving Justice Assistance Grant (JAG)
funding to be used towards the salaries of one (1) Community Oriented Policing
Officer (COPs) and one (1) Crime Suppression Unit detective, however the exact
amount is unknown but is expected to be about $70,000.
65
- - -
Police Grant Funds Police Grant Funds
Police Department JAG Cops Officers 161
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward - - - - -
Revenues
Grant Proceeds 81,225 83,375 74,085 70,000 (4,085)
Interest
Transfer from General Fund - - - - -
Total Revenues 81,225 83,375 74,085 70,000 (4,085)
Other Financing Sources - - - - -
Total Resources 81,225 83,375 74,085 70,000 (4,085)
Expenditures
Salaries and Wages 78,440 81,205 71,321 70,000 (1,321)
Operating Expenses
Professional Services - - - - -
Contract Services - - - - -
Communications - - - - -
Rentals and Leases - - - - -
Other Current Charges - - - - -
Operating Supplies - - 2,764 - (2,764)
Training - - - - -
Total Operating Expenses - - 2,764 - (2,764)
Capital Outlay
Vehicles - - - - -
Equipment 2,785 2,170 - - -
Total Capital Outlay 2,785 2,170 - - -
Transfers
To Police Trust fund - - - - -
To General Fund - - - - -
To Various Grant Funds - - - - -
Total Transfers - - - - -
DIVISION TOTALS 81,225 83,375 74,085 70,000 (4,085)
Other Financing Uses - - - - -
Ending Cash - - - - -
Total Expenses and Cash 81,225 83,375 74,085 70,000 (4,085)
Resource Allocation
Personnel Services 78,440 81,205 71,321 70,000 (1,321)
Operating Expenses - - 2,764 - (2,764)
Capital Outlay 2,785 2,170 - - -
Debt Service - - - - -
Transfers - - - - -
Total Resources 81,225 83,375 74,085 70,000 (4,085)
66
Police Special Revenue Funds
The Police Special Revenue Funds receive revenue from several distinct sources. The
funding derived from those revenue sources is restricted to very specific purposes.
Police Training Funds
Purpose:
Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to
police training. Historically, when available, the City has funded police training
from this account. For the past 4 years, no General Fund resources have been
required to fund any police training. There is a sufficient reserve in the account to
continue to fund all police training for several more years.
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted funding is to purchase radios, related equipment and
to pay for monthly airtime for the Police Department to participate in countywide
emergency communications systems, which provides immediate communications
with the area law enforcement, fire, and rescue, and other emergency services
organizations. In FY 2015-16, these funds will be used to cover part of the
monthly radio airtime charges paid to the City of Jacksonville.
Contraband/Forfeiture Funds:
Purpose:
Revenue in this account is received from court dispositions including, but not
limited to, the seizure and forfeiture of property that has been used in felony
crimes. Federal and state forfeiture funds are tracked separately because each has
its own set of limitations.
The key objectives of these funds are to provide a funding source for Police to use
as matching funds for grants, to procure equipment, and to finance investigative
expenses for protracted operations.
The revenue generated from this source is very difficult to predict. The funding is
dependent on the investigations that are being conducted at any given time, and
the resulting seizures are often a result of chance.
67
- - -
Police Special Revenue Funds Court Cost Training Fund (141)
Public Safety Public Safety
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 165,171 145,951 165,709 155,950 (9,759)
Revenues
State Forfeitures 4,514 33,611 1,000 - (1,000)
Federal Forfeitures - - - - -
Clerk-Court Costs 6,329 4,732 3,791 4,000 209
Radio Communications Fees 19,512 17,110 13,000 14,000 1,000
Interest (3,141) 3,799 1,450 1,150 (300)
Miscellaneous - - - - -
Total Revenues 27,214 59,253 19,241 19,150 (91)
Other Financing Sources 826 199 - - -
Total Resources 193,211 205,403 184,950 175,100 (9,850)
OPERATING EXPENSES
Contract Services
Investigations
Communications 16,742 17,257 13,000 14,000 1,000
Training
Printing and Publishing
Operating Supplies - - - - -
Other Current Charges
Books, Training, Memberships 14,923 17,446 15,000 25,000 10,000
Total Operating Expenses 31,665 34,703 28,000 39,000 11,000
CAPITAL OUTLAY
Vehicles - - - - -
Equipment 14,883 - - - -
Total Capital Outlay 14,883 - - - -
TRANSFERS
To General Fund - 3,030 1,000 5,050 4,050
Total Transfers - 3,030 1,000 5,050 4,050
DIVISION TOTALS 46,548 37,733 29,000 44,050 15,050
Other Financing Uses 713 1,961 - - -
Ending Cash 145,951 165,709 155,950 131,050 (24,900)
Total Expenses and Cash 193,212 205,402 184,950 175,100 (9,850)
68
Fire Division
Divisional Summary
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Resource Allocation
Personnel Services 171,424 178,404 195,535 192,876 (2,659)
Operating Expenses 1,042,614 1,072,717 1,115,104 1,148,579 33,475
Capital Outlay - 30,177 3,699 - (3,699)
Debt Service - - - - -
Transfers - - - - -
Total Resources 1,214,037 1,281,298 1,314,338 1,341,455 27,117
Expenses:
Fire Control / Rescue 1,020,036 1,050,048 1,083,254 1,113,554 30,300
Lifeguards 194,001 231,250 231,084 227,901 (3,183)
Total Expenses 1,214,037 1,281,298 1,314,338 1,341,455 27,117
Summary of Authorized Positions
2014-2015 2015-2016
Fire Department
Public Safety Director
- -
Lifeguards
Lieutenant 2 2
Captain 4 4
Lifeguard 12 12
18 18
69
General Fund
Fire Control / Rescue
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total - - - - -
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total - - - - -
Total Wages and Benefits - - - - -
OPERATING EXPENSES
Professional Services - - - -
Contract Services 1,005,332 1,035,492 1,066,557 1,098,554 31,997
Local Travel - - - -
Communications - - - -
Postage - - - -
Utilities 14,704 14,556 15,000 14,000 (1,000)
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance - - 1,697 1,000 (697)
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies - - - -
Books, Training, Memberships - - - -
Internal Service Charges - - - -
Total Operating Expenses 1,020,036 1,050,048 1,083,254 1,113,554 30,300
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DIVISION TOTALS 1,020,036 1,050,048 1,083,254 1,113,554 30,300
70
Lifeguards
Purpose:
The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection
of lives. An emphasis is placed on education and promoting awareness of the marine
environment and identifying potential dangers associated with recreational activities in an open
water environment. Ocean Lifeguards promote beach and ocean safety and provide efficient,
effective water rescues and Basic Life Support (BLS) prior to ambulance arrival.
Employees
The lifeguards are a division of the Public Safety Department and report to the Chief of Police.
Five lifeguards are employed year round in a part time capacity to provide seamless maintenance
of the program, including applicant processing, training, equipment and supply inventory. An
additional 35 lifeguards are hired annually to provide seasonal (6 months), part time service.
Training/Certifications
Each year lifeguards begin training in January with formal testing and training in March. All
lifeguards have current First Responder training and certification. All guards attend either new
guard or returning guard training as well. Each guard has a minimum of 100 hours of training
before working a tower alone. All mid-level supervisors and above have current
EMT/Paramedic certifications. The Atlantic Beach Lifeguard Program has received USLA
Advanced Certification, which means all lifeguards are certified First Responders or above. The
lifeguards maintain a truck , mule, and jet ski as part of their BLS fleet.
Beach Staffing
From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday – Friday
it is staffed with 8 towers from 10am – 5pm. Saturdays and Sundays are staffed with 9 towers
from 10am – 5:30pm. The only exceptions are in inclement weather. Weekend staffing begins
the last weekend of April through Memorial Day and picks up after Labor Day through the end
of September.
Additional Services for 2015
This year the City is budgeting for additional lifeguard coverage on the beach. This will add
weekends in beginning in March and continuing into October which will be an added level of
service. The coverage during the extended months will be at a reduced staffing level, but will
include truck patrols, station coverage and incident response.
A Junior Lifeguard Program is also being implemented in 2015. This program will familiarize
youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques,
competition training, lifeguard training, marine life and safety, and physical fitness. The
program is designed to run for one week, 4 hours per day, with 10 participants attending per
week. There will be 4 different sessions that the program will be offered. This is done both as a
community outreach program and also as a way to promote education with local youth who may
have an interest in becoming an Atlantic Beach Lifeguard in the future.
71
- - -
General Fund
Lifeguards
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 154,938 160,485 175,603 178,315 2,712
Overtime - - - -
Special Pay - - - -
Sub-Total 154,938 160,485 175,603 178,315 2,712
Benefits
FICA 11,853 12,277 13,437 13,644 207
Pension - - - -
Health and Life Insurance - - - -
Worker and Unemploy Comp 4,633 5,641 6,495 917 (5,578)
Sub-Total 16,485 17,918 19,932 14,561 (5,371)
Total Wages and Benefits 171,424 178,404 195,535 192,876 (2,659)
OPERATING EXPENSES
Professional Services 2,916 1,274 2,500 2,750 250
Contract Services 1,755 517 1,600 1,600 -
Local Travel - - - -
Communications 1,364 7,959 8,000 8,325 325
Postage - - - -
Utilities 2,380 2,097 2,200 2,200 -
Rentals and Leases - - 550 - (550)
Insurance - - - -
Repairs and Maintenance 3,493 2,218 2,700 7,500 4,800
Printing and Publishing 62 16 650 - (650)
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies 9,796 8,558 13,000 12,000 (1,000)
Books, Training, Memberships 810 30 650 650 -
Total Operating Expenses 22,577 22,669 31,850 35,025 3,175
CAPITAL OUTLAY
Land - - - -
Buildings - 3,634 - - -
Infrastructure Improvements - - - -
Vehicles - 26,543 3,699 - (3,699)
Equipment - - - - -
Total Capital Outlay - 30,177 3,699 - (3,699)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 194,001 231,250 231,084 227,901 (3,183)
72
Parks & Recreation
Parks and Recreation
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Total Revenues 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Expenses:
Programs & Special Events 388,147 365,228 354,246 372,506 18,260
Beautification 0 0 53,106 59,995 6,889
Maintenance & Improvements 647,560 794,035 863,714 854,399 (9,315)
Total Expenses 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Resource Allocation:
Personnel Services 607,695 603,732 630,266 632,870 2,604
Operating Expenses 423,729 457,089 503,840 624,530 120,690
Capital Outlay 4,282 98,442 136,960 29,500 (107,460)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation:1,035,707 1,159,263 1,271,066 1,286,900 15,834
Summary of Authorized Positions
2014-2015 2015-2016
Recreation Programs and Special Events
Parks and Recreation Director 1.00 1.00
Administrative Assistant 1.00 1.00
Recreation Coordinator 1.00 1.00
Recreation Leader (2 part-timers with hours equal to 1 full-time position.) 1.00 1.00
4.00 4.00
Beautification
Landscape and Park Maintenance Worker 1.00 1.00
Maintenance and Improvements
Park Maintenance Division Chief 1.00 1.00
Park Ranger 5.00 5.00
6.00 6.00
Total Parks and Recreation 11.00 11.00
73
Recreation Programs & Special Events
Purpose:
The Recreation Programs and Special Events Department is responsible for the recreational
activities and special events throughout the City. This department sponsors such programs as
basketball, flag football, summer camps, festivals, and senior and after-school programs through
the community centers and parks. The department sponsors city-wide events such as the Bowl
Bash, Family Fun Day and Campout, the Holiday Tree Lighting and Movies in the Park. In
addition, the department director works with the Cultural Arts and Recreation Advisory
Committee (CARAC) to offer cultural and recreation events such as the Tennis Tournament,
Acoustic and Songwriters’ Concerts, and the Arts in the Park.
Key Objectives:
To maintain and enhance current programs and events
Promote programs and events through social media
To promote the health, safety, welfare and general well-being through recreation.
Increase the number of events coordinated by the Recreation Committee
Issues, Trends and Highlights:
Coordinated a cooking program at Jordan Park
Enhanced the senior program at the Baker Center
Updated the Recreation Department’s emergency plan
Worked with Public Works to renovate the parks
Workload Data FY-2014
Number of Events & Programs Coordinated 72
Number of Volunteers 78
Number of Meetings 170
Number of Rentals & Special Events 364
Number of press releases & posters for Events 96
Registration Programs & Revenue 7 registration programs and events
$47,480 in deposits
City Staff 3 full time; 1 part-time
74
- - -
General Fund
Recreation Programs and Special Events
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 177,728 166,215 169,800 174,465 4,665
Overtime 408 1,420 2,700 2,400 (300)
Special Pay 10,472 743 2,500 2,400 (100)
Sub-Total 188,607 168,378 175,000 179,265 4,265
Benefits
FICA 13,703 12,216 13,388 13,715 327
Pension 43,945 37,791 34,000 33,118 (882)
Health and Life Insurance 17,358 12,420 14,288 20,324 6,036
Worker and Unemploy Comp 4,759 5,238 5,900 5,054 (846)
Sub-Total 79,765 67,665 67,576 72,211 4,635
Total Wages and Benefits 268,372 236,042 242,576 251,476 8,900
OPERATING EXPENSES
Professional Services 127 197 - - -
Contract Services 25,992 25,855 12,000 14,120 2,120
Local Travel 559 206 90 240 150
Communications 4,791 5,305 5,300 6,500 1,200
Postage 15 105 250 150 (100)
Utilities 16,069 14,834 15,000 15,000 -
Rentals and Leases 1,938 2,492 4,000 4,500 500
Insurance - - - -
Repairs and Maintenance 948 274 500 300 (200)
Printing and Publishing 836 1,153 - - -
Advertising and Promotions - - - -
Other Current Charges 19,001 17,257 22,400 27,000 4,600
Office Supplies 804 612 510 800 290
Operating Supplies 10,843 10,500 12,600 14,200 1,600
Books, Training, Memberships 32 1,436 200 1,400 1,200
Grants & Aid to Other Organizations 37,820 48,960 38,820 36,820 (2,000)
Total Operating Expenses 119,775 129,186 111,670 121,030 9,360
CAPITAL OUTLAY
Land - - -
Buildings - - -
Infrastructure Improvements - - -
Vehicles - - -
Equipment - - -
Total Capital Outlay - - - - -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 388,147 365,228 354,246 372,506 18,260
75
Parks Maintenance and Beautification
Purpose:
The Parks Maintenance and Beautification Division within the Public Works
Department manages the day to day maintenance and long term improvements of the
parks, beach, and beach accesses throughout the city and maintains and upgrades city
owned landscaped properties. The division responsibilities include, but are not limited
providing functional and safe recreational areas for the citizens of Atlantic Beach and
visitors who use the parks, keeping the plants and vegetation in landscaped areas
throughout the City aesthetically pleasing using native species when available, as well
as controlling invasive plant species. Specific duties include implementation of the
Marsh Preserves Master Plan, parks planning and parks building maintenance, irrigation
systems maintenance, landscape bed installation and maintenance, and administering
the beach access and other adoption programs.
Key Objectives:
Continue to maintain and improve the quality of the parks and the beach.
Make City parks and the beach great places for residents and visitors to recreate.
Participate in development of the AB Parks Master Plan.
Replace and/or repair playground equipment, tennis courts, sport fields, park
amenities, as needed.
Continue maintenance and repair of the community centers and structures in the
parks.
Provide manpower and support for recreation events in City parks throughout
the year.
Issues, Trends, Highlights:
Continue implementation of the Marsh Preserves Master Plan.
Plan and implement multiphase Capital Improvement Project for Russell Park
facilities.
Continue working on grants and grant applications.
Workload Data:
Activity Estimated
FY15-16 FY14-15 FY13-14 FY12-13
Acres of Park Land 513 513 513 493
Parks and Areas Maintained 18 18 18 18
Irrigation Systems 42 42 42 42
76
- - -
General Fund General Fund
Park Maintenance Beautification
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 202,849 226,307 206,117 216,500 10,383
Overtime 4,791 3,958 5,300 5,500 200
Special Pay 2,288 883 100 - (100)
Sub-Total 209,929 231,148 211,517 222,000 10,483
Benefits
FICA 15,356 16,593 16,177 16,986 809
Pension 61,666 62,540 60,456 50,063 (10,393)
Health and Life Insurance 45,774 48,954 53,524 47,007 (6,517)
Worker and Unemploy Comp 6,599 8,454 7,710 7,793 83
Sub-Total 129,394 136,542 137,867 121,849 (16,018)
Total Wages and Benefits 339,323 367,690 349,384 343,849 (5,535)
OPERATING EXPENSES
Professional Services 18,249 11,833 27,850 50,000 22,150
Contract Services 139,561 154,712 190,000 229,000 39,000
Local Travel 97 - 100 500 400
Communications 6,720 3,718 3,500 3,200 (300)
Postage - 16 20 50 30
Utilities 54,366 54,622 53,500 51,500 (2,000)
Rentals and Leases 3,013 2,066 2,800 4,100 1,300
Insurance - - - -
Repairs and Maintenance 7,545 4,239 10,000 57,600 47,600
Printing and Publishing 134 185 1,500 300 (1,200)
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - 200 200
Operating Supplies 73,979 94,935 86,000 80,400 (5,600)
Books, Training, Memberships 290 1,577 2,100 4,200 2,100
Total Operating Expenses 303,954 327,903 377,370 481,050 103,680
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - 74,484 117,960 - (117,960)
Vehicles 4,282 23,958 19,000 25,000 6,000
Equipment - - - 4,500 4,500
Total Capital Outlay 4,282 98,442 136,960 29,500 (107,460)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 647,560 794,035 863,714 854,399 (9,315)
77
Public Works
Public Works
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 1,457,343 1,658,766 1,546,301 1,572,712 26,411
Local Option Gas Taxes 417,835 432,188 437,309 461,611 24,302
Sanitation Utility 1,784,531 1,809,691 2,148,684 1,840,330 (308,354)
Storm Water Utility 1,074,115 1,186,804 1,143,792 875,708 (268,084)
Total Revenues 4,733,825 5,087,449 5,276,086 4,750,361 (525,725)
Expenses:
Public Works Admin.473,932 605,804 502,873 464,605 (38,268)
Street and Road Maint.744,960 803,176 773,804 833,017 59,213
Local Option Gas Tax 449,107 364,765 410,000 450,000 40,000
Sanitation Utility 1,765,164 1,823,365 2,128,215 1,833,498 (294,717)
Storm Water Utility 835,243 1,162,701 1,213,565 1,507,322 293,757
Fleet Maintenance 238,451 249,786 269,624 275,090 5,466
Total Expenses 4,506,857 5,009,597 5,298,081 5,363,532 65,451
Resource Allocation:
Personnel Services 1,055,066 1,018,277 1,016,395 1,018,002 1,607
Operating Expenses 2,755,131 2,802,181 3,287,663 3,027,212 (260,451)
Capital Outlay 74,579 547,346 412,914 716,250 303,336
Debt Service 210,682 210,633 198,066 182,334 (15,732)
Transfers 411,398 431,160 383,043 419,734 36,691
Total Resource Allocation:4,506,857 5,009,597 5,298,081 5,363,532 65,451
Summary of Authorized Positions
2014-2015 2015-2016
Public Works Administration
Public Works Director 0.50 0.50
Deputy Public Works Director 1.00 1.00
Public Works Inspector 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk - ( Part Time )1.00 1.00
5.50 5.50
Street and Road Maintenance
Streets and Maintenance Division Director 0.40 0.40
Crew Chief 0.50 0.50
Building Maintenance Technician 1.00 1.00
Building / Sign Maintenance Worker 1.00 1.00
General Maintenance Worker 3.75 3.75
6.65 6.65
Storm Water Maintenance
Streets and Maintenance Division Director 0.30 0.30
Crew Chief 0.50 0.50
Heavy Equipment Operator 1.90 1.90
General Maintenance Worker 1.25 1.25
3.95 3.95
Sanitation
Heavy Equipment Operator 0.40 0.40
Total Public Works 16.50 16.50
78
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for administration, design and
construction of Streets, Stormwater, Buildings, Parks Beautification, Sanitation, Equipment
Maintenance, Utilities Distribution and Collection and Utility Treatment as well as supporting,
annual contracts, and customer requests related to Public Works functions.
Key Objectives:
Continue to complete new projects in
synchronization with the City
Commission’s strategic planning
priorities.
Complete the merge with Public
Utilities without interruption in
services. Identify and implement
efficiencies of joint operations.
Combine and coordinate efforts
between all staff and equipment.
Streamline plan reviews and ensure
building contractors understand
submittal requirements for permit
applications.
Continue to administer the Capital
Improvement Program by
completing projects at minimum cost
while assuring quality
construction.Continue master
planning and mapping of city
facilities using Geographic
Information System.
Issues, Trends, Highlights:
Continue to provide design and construction administration and inspection for projects
including water/sewer/stormwater/roadway/parks/building improvements.
Provide engineering and administrative support for regulatory permits and permit
renewals.
Continue training of supervisory staff via professional seminars and in-house training.
Continue contract administration for annual contracts, including asphalt, beach cleaning,
concrete, ditch spraying, general engineering consulting, fleet maintenance, hurricane
debris removal, landscape maintenance of City parks, Atlantic Blvd./Town Center and
Mayport Road medians and the Mayport Flyover, mosquito control, palm tree trimming,
point repairs, sanitation, stormwater jetting, street sweeping, surveying, and janitorial.
79
- - -
General Fund
Public Works Administration
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 307,985 303,856 323,057 269,408 (53,649)
Overtime 271 289 - 200 200
Special Pay 738 17,766 4,800 4,800 -
Sub-Total 308,994 321,911 327,857 274,408 (53,449)
Benefits
FICA 22,775 23,917 25,101 20,997 (4,104)
Pension 82,411 95,221 68,534 71,237 2,703
Health and Life Insurance 28,957 24,715 28,528 38,955 10,427
Worker and Unemploy Comp 6,269 5,817 10,903 5,578 (5,325)
Sub-Total 140,412 149,670 133,066 136,767 3,701
Total Wages and Benefits 449,406 471,581 460,923 411,175 (49,748)
OPERATING EXPENSES
Professional Services - 1,210 9,000 9,000 -
Contract Services 5,388 6,473 5,100 5,100 -
Local Travel 780 546 500 800 300
Communications 7,682 7,404 8,000 11,180 3,180
Postage 164 - 100 100 -
Utilities - - - -
Rentals and Leases - 42 150 - (150)
Insurance - - - -
Repairs and Maintenance 997 417 3,000 3,500 500
Printing and Publishing 55 1,623 1,800 500 (1,300)
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 1,205 1,657 2,200 2,000 (200)
Operating Supplies 5,925 7,839 8,800 9,200 400
Books, Training, Memberships 2,331 2,630 3,300 9,550 6,250
Total Operating Expenses 24,526 29,842 41,950 50,930 8,980
CAPITAL OUTLAY
Land - - - -
Buildings - 78,888 - - -
Infrastructure Improvements - - - -
Vehicles - 24,435 - - -
Computer Equipment - 1,057 - 2,500 2,500
Total Capital Outlay - 104,380 - 2,500 2,500
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 473,932 605,804 502,873 464,605 (38,268)
80
Streets and Maintenance
Purpose:
The Streets and Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City’s streets, rights-of-way, signs, and storm water conveyance
and treatment systems.
Key Objectives:
Continue improvement of signs,
sidewalks and rights-of way.
Document roadway status in the City’s
GIS database.
Continue ten year plan for street
maintenance utilizing Pavement
Management System to update roadway
inventory and maintenance plan.
Continue maintenance and replacement
of street signs and inventory.
Continue maintenance of Town Center,
Atlantic Blvd. and Mayport Road
medians and Mayport Flyover area.
Continue Beautification Improvements.
Issues, Trends and Highlights:
This year’s street maintenance program using Gas Tax and Half Cent Sales Tax funds
will include Seminole Avenue (Plaza to North End)
Continue extending or creating new annual contract at the best possible cost while getting
satisfactory work.
Activity FY 14/15
Estimated FY-13/14 FY-12/13 FY-11/12
City Street Overall Condition Index
(OCI)
73.6 73.6 75.8 73.6
Tons of Asphalt Patching 80 80 85 80
Tons of Limerock 110 50 50 50
Miles of Paved Roadway (incl.
FDOT)
59 57.2 57.2 57.2
Litter and Trash picked up on right
of ways and ditches (lbs)
114,000 118,000 102,330 121,485
81
- - -
General Fund
Public Works Streets Division
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 219,355 217,917 191,848 188,157 (3,691)
Overtime 964 1,466 1,000 1,500 500
Special Pay 2,544 2,197 2,600 - (2,600)
Sub-Total 222,863 221,579 195,448 189,657 (5,791)
Benefits
FICA 15,952 15,920 14,959 14,512 (447)
Pension 76,442 53,903 46,876 73,220 26,344
Health and Life Insurance 53,894 46,652 49,403 46,637 (2,766)
Worker and Unemploy Comp 13,322 17,190 12,725 13,695 970
Sub-Total 159,610 133,665 123,963 148,064 24,101
Total Wages and Benefits 382,472 355,244 319,411 337,721 18,310
OPERATING EXPENSES
Professional Services 5,288 569 500 25,500 25,000
Contract Services 137,906 148,669 189,786 187,636 (2,150)
Town Center Maintenance - - - - -
Transportation, Postage 51 - - -
Communications 8,398 4,376 2,000 3,140 1,140
Utilities 140,375 139,974 145,000 152,000 7,000
Rentals and Leases 2,798 3,042 20,000 24,180 4,180
Insurance - - - -
Repairs and Maintenance 2,822 500 - - -
Printing and Publishing 561 1,715 1,200 1,000 (200)
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 56 - 100 200 100
Operating Supplies 38,174 42,198 45,246 48,190 2,944
Books, Training, Memberships 216 - 480 2,700 2,220
Mosquito Control 2,620 6,550 - - -
Total Operating Expenses 339,263 347,593 404,312 444,546 40,234
CAPITAL OUTLAY
Land - - - -
Infrastructure Improvements - 52,398 30,000 - (30,000)
Vehicles 23,225 44,511 121 25,000 24,879
Computer Equipment - - 2,200 - (2,200)
Equipment - 3,431 17,760 25,750 7,990
Total Capital Outlay 23,225 100,340 50,081 50,750 669
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 744,960 803,176 773,804 833,017 59,213
82
Local Option Gas Tax Fund
Purpose:
This fund consists of the City’s share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights-of-way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings,
equipment and structures for storage of equipment, and to support personnel costs for
maintenance of City streets and rights of way and debt service on projects related to the above
programs.
Key Objectives:
To fund the Public Works Department’s top prioritized street paving and resurfacing
projects as well as curb and gutter repair projects.
Issues, Trends and Highlights:
Selection of streets for milling and paving of streets is prioritized by the ongoing pavement
management program.
Sidewalk and curb and gutter repairs are budgeted at $25,000.
A portion of the gas tax funds are transferred to the General Fund to partially pay for street and
road maintenance crews.
83
- - -
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 65,985 22,554 83,461 110,770 27,309
Restricted/Designated - - - - -
Cash Forward 65,985 22,554 83,461 110,770 27,309
Revenues
Local Option Gas Taxes 423,141 428,988 434,909 459,168 24,259
Interest Earnings (5,306) 3,200 2,400 2,443 43
Total Revenues 417,835 432,188 437,309 461,611 24,302
Other Financing Sources
Total Resources 483,820 454,742 520,770 572,381 51,611
Expenditures
Operating Expenses
Professional Services - - -
Contract Services 305,607 209,540 250,000 260,000 10,000
Operating Supplies - - -
Repair and Maintenance - - -
Capital Outlay
Street and Sidewalk Improvements - - - - -
Core City Project - - -
Paving - - -
Transfers Out
To Debt Service 71,000 - - -
To General Fund 72,500 155,225 160,000 190,000 30,000
To Storm Water Utility Fund
DIVISION TOTALS 449,107 364,765 410,000 450,000 40,000
Other Financing Uses 12,159 6,516
Restricted 22,554 83,461 110,770 122,381 11,611
Ending Cash 22,554 83,461 110,770 122,381 11,611
Total Expenses and Cash 483,820 454,742 520,770 572,381 51,611
Resource Allocation
Personnel Services - - - - -
Operating Expenses 305,607 209,540 250,000 260,000 10,000
Capital Outlay - - - - -
Debt Service - - - - -
Transfers 143,500 155,225 160,000 190,000 30,000
Total Resources 449,107 364,765 410,000 450,000 40,000
84
Sanitation Fund
Purpose:
Oversee the franchise solid waste contractor’s compliance with their contractual obligations to
remove of garbage, yard waste, construction debris and recycling.
Key Objectives:
Continue to monitor the contractor’s
performance for contractual
compliance, including use of
liquidated damages, as necessary.
Continue efforts to increase
recycling volumes in the City.
Prepare for storm debris cleanup
efforts by ensuring contracts are in
place and vendors are prepared.
Continue monthly meetings with
contractor.
Issues, Trends, Highlights:
City’s franchise hauler is Advanced Disposal.
Sanitation contract includes white goods, tire pickup and pickup of City facilities.
All commercial accounts are serviced by franchise hauler.
Implemented the renewed contract with Advanced Disposal, with the hauler paying
residential and commercial tippage fees at the Trail Ridge Landfill.
Began single stream recycling using wheeled carts.
Implemented Plastic Dumpsters
Activity
FY-14/15
FY-13/14
Number of Residential Accounts 5000 4966
Number of Commercial Accounts 600 609
85
Sanitation Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 383,079 373,192 385,733 530,829 145,096
Operating Cash 267,258 306,269 290,822 166,195 (124,627)
Cash Forward 650,337 679,461 676,555 697,024 20,469
Revenues
Garbage Services 1,746,085 1,742,009 1,751,100 1,758,000 6,900
Interest Earnings (13,981) 19,483 6,500 13,955 7,455
Commercial Franchise Fees 52,427 48,199 68,375 68,375 -
Transfer from General Fund - 0 322,709 - (322,709)
Disaster Relief Grants - -
Total Revenues 1,784,531 1,809,691 2,148,684 1,840,330 (308,354)
Other Financing Sources 9,757 10,768 -
Total Resources 2,444,625 2,499,920 2,825,239 2,537,354 (287,885)
Expenditures
Sanitation 1,765,164 1,823,365 2,128,215 1,833,498 (294,717)
DIVISION TOTALS 1,765,164 1,823,365 2,128,215 1,833,498 (294,717)
Other Financing Uses
Restricted 373,192 385,733 530,829 458,375 (72,454)
Operating Cash 306,269 290,822 166,195 245,482 79,286
Ending Cash 679,461 676,555 697,024 703,856 6,832
Total Expenses and Cash 2,444,625 2,499,920 2,825,239 2,537,354 (287,885)
Resource Allocation
Personnel Services 18,186 18,369 27,081 43,030 15,949
Operating Expenses 1,474,580 1,524,561 1,873,191 1,560,734 (312,457)
Capital Outlay 4,500 4,500 4,900 - (4,900)
Debt Service - - - - -
Transfers 267,898 275,935 223,043 229,734 6,691
Total Resources 1,765,164 1,823,365 2,128,215 1,833,498 (294,717)
AUTHORIZED PERSONNEL
Position 2014-2015 2015-2016
Heavy Equipment Operator 0.40 0.40
86
Sanitation Fund
Public Works Sanitation
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 10,681 11,307 16,669 16,755 86
Overtime - - 50 - (50)
Special Pay - - 300 - (300)
Sub-Total 10,681 11,307 17,019 16,755 (264)
Benefits
FICA 800 843 1,277 1,283 6
Pension 4,276 3,974 4,166 24,290 20,124
Health and Life Insurance 1,849 1,770 3,533 30 (3,503)
Worker and Unemploy Comp 579 475 1,086 672 (414)
Sub-Total 7,504 7,063 10,062 26,275 16,213
Total Wages and Benefits 18,186 18,369 27,081 43,030 15,949
OPERATING EXPENSES
Professional Services 11 4,748 50 50 -
Contract Services 1,304,328 1,347,255 1,727,709 1,411,000 (316,709)
Local Travel - - - -
Communications - - - -
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance 1,189 1,148 1,224 1,346 122
Repairs and Maintenance 6,435 6,471 6,471 6,300 (171)
Printing and Publishing - - - - -
Advertising and Promotions - - - -
Other Current Charges - 5,991 - -
Office Supplies - - - -
Operating Supplies - - - -
Books, Training, Memberships - - - -
Internal Service Charges 162,618 158,948 137,737 142,038 4,301
Total Operating Expenses 1,474,580 1,524,561 1,873,191 1,560,734 (312,457)
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles - - - -
Equipment 4,500 4,500 4,900 - (4,900)
Total Capital Outlay 4,500 4,500 4,900 - (4,900)
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To General Fund 267,898 275,935 223,043 229,734 6,691
To
To
Total Transfers 267,898 275,935 223,043 229,734 6,691
DIVISION TOTALS 1,765,164 1,823,365 2,128,215 1,833,498 (294,717)
87
Storm Water Utility
Purpose:
The Storm Water Utility is responsible for funding improvements and maintenance to reduce the impact
of severe weather by providing effective treatment and conveyance of the City’s storm water
Key Objectives:
Continue storm water collection,
conveyance and treatment system preventive
maintenance.
Continue implementation of the updated
Storm Water Master Plan.
Continue storm water system inspections,
monitoring, and reporting required by the
National Pollutant Discharge Elimination
System (NPDES) and Municipal Separate
Storm Sewer System (MS4) permits.
Issues, Trends, Highlights:
Monitoring compliance with the City’s NPDES storm water permit requirements and submitted
Annual MS4 Report to the Florida Department of Environmental Protection issued on June 1,
2011, expiring May 31, 2016.
MS4 Audit for 2014 was successful with no significant issues presented.
Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting.
Continued maintenance of ditches by reshaping, mowing, clearing and removal of debris.
Continued ditch spraying for invasive aquatic weeds
Continued public education program.
Activity Estimated
FY-14/15 FY-13/14 FY-12/13 FY-11/12
Miles of Drainage Ditches 14.4 14.4 14.4 14.4
Miles of Storm Sewer 26 22 22 22
Number of Catch Basins 1223 1,059 1,059 1,058
Feet of Ditch Maintained 37,000 34,500 34,500 34,500
88
Storm Water Utility
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 360,207 355,109 365,569 364,458 (1,111)
Operating Cash 1,016,452 1,261,338 1,122,690 1,054,028 (68,662)
Cash Forward 1,376,659 1,616,447 1,488,259 1,418,486 (69,773)
Revenues
Storm Water Fees 854,612 855,185 858,312 860,000 1,688
Interest Earnings (32,697) 46,540 25,480 15,708 (9,772)
Fl. D.E.P.- - - -
Other 200 80 - - -
Transfers
From Half Cent Sales Tax Fund 252,000 285,000 260,000 - (260,000)
From Gas Tax Fund - - - -
Total Revenues 1,074,115 1,186,804 1,143,792 875,708 (268,084)
Other Financing Sources 916
Total Resources 2,451,690 2,803,251 2,632,051 2,294,194 (337,857)
Expenditures
Storm Water Utility 835,243 1,162,701 1,213,565 1,507,322 293,757
DIVISION TOTALS 835,243 1,162,701 1,213,565 1,507,322 293,757
-
Other Financing Uses - 152,291 -
Restricted 355,109 365,569 364,458 349,831 (14,627)
Operating Cash 1,261,338 1,122,690 1,054,028 437,041 (616,987)
Ending Cash 1,616,447 1,488,259 1,418,486 786,872 (631,614)
Total Expenses and Cash 2,451,690 2,803,251 2,632,051 2,294,194 (337,857)
Resource Allocation
Personnel Services 205,003 173,083 208,980 226,076 17,096
Operating Expenses 372,704 446,660 456,586 443,912 (12,674)
Capital Outlay 46,854 332,326 349,933 655,000 305,067
Debt Service 210,682 210,633 198,066 182,334 (15,732)
Transfers - - - - -
Total Resources 835,243 1,162,701 1,213,565 1,507,322 293,757
89
Storm Water Utility
Public Works Storm Water
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 119,075 112,488 136,567 127,182 (9,385)
Overtime 559 186 600 1,000 400
Special Pay 2,740 961 4,000 2,400 (1,600)
Sub-Total 122,374 113,635 141,167 130,582 (10,585)
Benefits
FICA 8,871 8,354 10,697 10,361 (336)
Pension 44,194 21,384 18,351 44,950 26,599
Health and Life Insurance 21,730 20,478 29,265 32,265 3,000
Worker and Unemploy Comp 7,832 9,232 9,500 7,918 (1,582)
Sub-Total 82,628 59,448 67,813 95,494 27,681
Total Wages and Benefits 205,003 173,083 208,980 226,076 17,096
OPERATING EXPENSES
Professional Services 4,921 16,514 55,551 40,300 (15,251)
Contract Services 129,154 179,284 150,000 146,000 (4,000)
Local Travel - - - -
Communications 1,857 727 750 2,350 1,600
Postage 21 - - - -
Utilities - - - -
Rentals and Leases 94 2,418 1,200 1,950 750
Insurance 22,007 14,416 16,130 16,500 370
Repairs and Maintenance 18,402 25,481 19,602 24,804 5,202
Printing and Publishing 871 432 400 700 300
Advertising and Promotions - - - -
Other Current Charges 570 (351) 570 600 30
Office Supplies 49 - 50 500 450
Operating Supplies 25,361 31,372 48,750 57,000 8,250
Books, Training, Memberships 2,804 3,243 2,700 4,900 2,200
Internal Service Charges 166,595 173,124 160,883 148,308 (12,575)
Total Operating Expenses 372,704 446,660 456,586 443,912 (12,674)
CAPITAL OUTLAY
Land - - 104 5,000 4,896
Buildings - - - -
Infrastructure Improvements 46,854 312,061 286,129 650,000 363,871
Vehicles - - - -
Equipment - 20,265 63,700 - (63,700)
Total Capital Outlay 46,854 332,326 349,933 655,000 305,067
DEBT SERVICE
Principal 123,035 127,878 131,088 141,700 10,612
Interest 87,591 82,699 66,978 40,634 (26,344)
Other 56 56 - - -
Total Debt Service 210,682 210,633 198,066 182,334 (15,732)
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 835,243 1,162,701 1,213,565 1,507,322 293,757
90
Fleet Maintenance
Purpose:
The Fleet Maintenance Division is responsible for overseeing the fleet maintenance contractor’s
compliance with their contractual obligation to the City, including services and repairs on all
City vehicles, heavy and small equipment. The contract includes routine lubrication, oil change,
mechanical repairs and other vehicle modifications as needed.
Key Objectives:
Ensure covered City vehicles and
equipment are properly maintained
for safety and efficiency.
Continue to monitor contractor’s
performance, to ensure an efficient
and effective service facility capable
of handling a high volume of
maintenance and repairs.
Continue a strict policy for
Department Head approval of non-
contract work.
Ensure City vehicles and equipment
are properly inspected and maintained
for safety and efficiency to reduce the
amount of non-contract work by
performing routine preventive
maintenance.
Continue to review corrective action in
cases of vehicle or equipment abuse as
reported by contractor.
Continue efforts to improve fleet fuel
efficiency by providing mileage reports
to Department Heads and researching
alternative operating procedures and
vehicles.
Issues, Trends, Highlights:
The Fleet Maintenance contract price increased by 2.1% (CPI) in accordance with the terms of
the contract. Non-Contract labor rate remains unchanged at $32.26.
Workload Data:
Under the contract, the average number of work orders completed annually is about 870.
Workload Data
Activity Estimated
FY-14/15 FY-13/14 FY-12/13 FY-11/12
Number of Vehicle & Equipment
Repairs
870 888 831 890
91
Fleet Maintenance
Public Works Fleet Maintenance
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages - - -
Salaries and Wages - - -
Overtime - - -
Special Pay - - -
Sub-Total - - - - -
Benefits
FICA - - -
Pension - - -
Health and Life Insurance - - -
Worker and Unemploy Comp - - -
Sub-Total - - - - -
Total Wages and Benefits - - - - -
OPERATING EXPENSES
Professional Services - - - -
Contract Services 234,528 241,841 258,650 264,400 5,750
Local Travel - - - -
Communications 1,821 1,138 1,674 1,390 (284)
Postage - - - -
Utilities - - - -
Rentals and Leases - - - -
Insurance - - - -
Repairs and Maintenance - - - -
Printing and Publishing - - - -
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies - - - -
Operating Supplies 2,102 1,008 1,300 1,300 -
Books, Training, Memberships - - - -
Total Operating Expenses 238,451 243,986 261,624 267,090 5,466
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements - - - -
Vehicles - - - -
Equipment - 5,800 8,000 8,000 -
Total Capital Outlay - 5,800 8,000 8,000 -
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To General Fund
To
Total Transfers - - - - -
DIVISION TOTALS 238,451 249,786 269,624 275,090 5,466
92
Public Utilities
Public Utilities
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
Water Utility 2,969,566 3,233,913 3,137,599 3,142,363 4,764
Sewer Utility 5,378,295 5,524,139 5,380,718 5,130,648 (250,070)
Total Revenues 8,347,861 8,758,052 8,518,317 8,273,011 (245,306)
Expenses:
Water Utility
Water Plant 746,851 1,070,680 753,295 937,182 183,887
Water Distribution 851,067 658,733 984,979 1,731,097 746,118
Administrative / Non Div.1,273,644 1,272,411 1,260,446 1,276,696 16,250
Total 2,871,562 3,001,823 2,998,720 3,944,975 946,255
Sewer Utility
Sewer Collection 927,158 1,140,743 1,164,319 1,361,916 197,597
Sewer Treatment 1,724,300 2,693,895 1,707,244 2,009,519 302,275
Administrative / Non Div.2,674,306 2,382,203 2,467,324 2,355,770 (111,554)
Total 5,325,764 6,216,841 5,338,887 5,727,205 388,318
Total Expenses 8,197,325 9,218,664 8,337,607 9,672,180 1,334,573
Resource Allocation:
Personnel Services 1,788,588 1,796,246 1,851,703 1,967,297 115,594
Operating Expenses 2,679,133 2,864,077 2,983,256 3,148,801 165,545
Capital Outlay 932,439 2,058,127 1,040,312 2,153,000 1,112,688
Debt Service 2,167,305 1,870,353 1,847,169 1,781,992 (65,177)
Transfers 629,860 629,860 615,167 621,090 5,923
Total Resource Allocation:8,197,325 9,218,664 8,337,607 9,672,180 1,334,573
Summary of Authorized Positions
2014-2015 2015-2016
Administraion
Public Works Director 0.50 1.00
Public Utilities Director - (1/2 year funded )0.50 0.00
Deputy Public Works Director 1.00 1.00
Special Projects Manager 0.00 0.00
Cross Connection Administrator / GIS Technician 1.00 1.00
Water Utility
Utility Plant Division Director 0.50 0.50
Water Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Utilities Collection / Distribution Operators 2.00 3.00
Meter Readers 2.00 2.00
Sewer Utility
Utility Plant Division Director 0.50 0.50
Wastewater Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Wastewater / Water Operators 6.00 6.00
Lift Station Technician 1.00 1.00
Utilities Collection / Distribution Operators 2.00 2.00
Heavy Equipment Operator 0.70 0.70
Heavy Equipment Operator (Part Time)0.00 0.00
Wastewater / Water Operator - (Part Time)4.00 4.00
24.70 25.70
93
- - -
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 3,363,139 3,597,383 3,494,885 3,317,597 (177,288)
Operating Cash 3,047,225 2,041,562 1,016,364 1,374,362 357,998
Cash Forward 6,410,364 5,638,945 4,511,249 4,691,959 180,710
Revenues
Grants - 479,580 192,698 - (192,698)
Inside City Charges 4,713,088 4,629,905 4,650,299 4,715,442 65,143
Outside City Charges 2,985,283 3,004,591 3,003,732 3,037,091 33,359
Cut-in-Fees 8,530 9,189 26,469 10,000 (16,469)
Service Charges 92,885 79,291 82,640 84,125 1,485
Delinquent Charges 160,620 163,542 138,859 145,617 6,758
Water / Sewer Connection Charges 15,011 6,674 15,948 12,000 (3,948)
Water Cross Connection 800 2,424 3,820 3,820 -
Water Impact Fees - - - - -
Interest Earnings (94,604) 141,459 84,328 65,208 (19,120)
Miscellaneous 196,716 59,239 62,907 59,136 (3,771)
Assessments - 4,550 3,000 3,000 -
System Development Charges 221,743 149,106 236,117 120,072 (116,045)
Financed Charges 47,788 28,503 17,500 17,500 -
Loan Proceeds -
Transfers -
Total Revenues 8,347,861 8,758,052 8,518,317 8,273,011 (245,306)
Other Financing Sources - - - - -
Total Resources 14,758,225 14,396,997 13,029,566 12,964,970 (64,596)
Expenditures
Water Production 746,851 1,070,680 753,295 937,182 183,887
Sewer Treatment 1,724,300 2,693,895 1,707,244 2,009,519 302,275
Distribution and Collection 1,778,224 1,799,476 2,149,298 3,093,013 943,715
Non-Divisional 3,947,950 3,654,614 3,727,770 3,632,466 (95,304)
DIVISION TOTALS 8,197,325 9,218,664 8,337,607 9,672,180 1,334,573
Other Financing Uses 921,954 667,084 - - -
Restricted 3,597,383 3,494,885 3,317,597 3,275,256 (42,341)
Operating Cash 2,041,562 1,016,364 1,374,362 17,534 (1,356,828)
Ending Cash 5,638,945 4,511,249 4,691,959 3,292,790 (1,399,169)
Total Expenses and Cash 14,758,224 14,396,997 13,029,566 12,964,970 (64,596)
Resource Allocation
Personnel Services 1,788,588 1,796,246 1,851,703 1,967,297 115,594
Operating Expenses 2,679,133 2,864,077 2,983,256 3,148,801 165,545
Capital Outlay 932,439 2,058,127 1,040,312 2,153,000 1,112,688
Debt Service 2,167,305 1,870,353 1,847,169 1,781,992 (65,177)
Transfers 629,860 629,860 615,167 621,090 5,923
Totals 8,197,325 9,218,664 8,337,607 9,672,180 1,334,573
94
Water Utility Fund
Purpose:
The Water Utility Fund includes the Water Production and Water Distribution Divisions of the City’s
Public Works Department. These Divisions provide management, operation and maintenance of four
water treatment plants, nine potable water wells, and the distribution mains, valves, hydrants and meters
to supply potable water and fire protection.
Key Objectives:
To protect the public health through compliance with local, state and federal regulatory
requirements for drinking water standards.
To maintain water supply and facilities to provide fire protection.
To insure adequate quantity and quality of future water supplies throughout the service area
through proper infrastructure maintenance and planning.
To effectively manage and protect existing water facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
To operate and maintain the system as efficiently as possible.
Issues, Trends and Highlights:
Over the last several years, water consumption dropped off fairly dramatically. A combination
of factors, including conservation awareness, the economic downturn, changes in land use,
installation of private irrigation wells and retrofitting homes with water conserving plumbing
fixtures have accounted for much the decreased water use. With the new planned subdivisions
and recent economic growth, water consumption is beginning to slowly increase.
The St. Johns River Water Management District (SJRWMD) continues to work on the Water
Supply Plan and Minimum Flows and Levels (MFLs). The plan may show Northeast Florida
area as a potential Priority Water Caution Area with possible limits on withdrawals from the
Floridan Aquifer. In addition, the SJRWMD may require cost participation from all utilities to
pay for regional projects that will meet the MFL requirements. The City continues to work with
other utilities and the District to determine potential effects on water supply allocations and costs
and protect the City’s interests.
Activity FY13 FY14 FY15 FY16 (est.)
Million Gallons Treated 726 746 795 820
Miles of Water Lines Maintained 102 102 103 104
Number of Active Accounts 8035 8055 8100 8300
95
Sewer Utility Fund
Purpose:
The Sewer Utility Fund includes the Sewer Collection and Sewer Treatment Divisions of the City’s
Public Works Department. These Divisions provide management, operation and maintenance of the
wastewater collection, transmission and treatment facilities. These facilities include the treatment plant,
reclaimed water facilities, lift stations, force mains, gravity mains, services, and the effluent pumping
system and outfall force mains which discharge to the St. Johns River. Biosolids, the treated product of
wastewater treatment, are disposed of at Trail Ridge Landfill.
Key Objectives:
To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements.
To maintain and improve facilities and equipment to extend the life of the system.
To reduce inflow and infiltration of rain and groundwater through rehabilitation the sewer
collection system as recommended in the Capital Improvement Program outlined in the Sewer
Master Plan.
To effectively manage and protect the existing sewer facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
To operate and maintain the system as efficiently as possible.
To beneficially reuse treated effluent by providing reclaimed water for irrigation where feasible.
Issues, Trends and Highlights:
Construction of the Reclaimed Water facilities is completed and the City is providing reclaimed
water to the Atlantic Beach Country Club for golf course and residential irrigation
The City is evaluating potential treatment alternatives and minor facility modifications for
phosphorous reduction to address new DEP Permit conditions. 33% Grant funding obtained.
Activity FY13 FY14 FY15 FY16 (est.)
Millions of Gallons Treated 660 651 710 730
Miles of Sewer Lines Maintained 89 93 94 95
Miles of Reclaimed Water Main 0 0 7 7
Number of Lift Stations Maintained 31* 31* 32* 32*
Sewer Services Maintained 7545 7568 7600 7800
*Includes stormwater pump station.
96
Public Utilities Fund
Administrative and Non- Divisional
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
OPERATING EXPENSES
Professional Services - - - - -
Contract Services 817 487 500 500 -
Insurance 167,676 157,992 151,157 166,272 15,115
Other Current Charges 10,812.29 9,375 - - -
Internal Service Charges 982,292 986,547 1,113,777 1,062,612 (51,165)
Total Operating Expenses 1,161,597 1,154,401 1,265,434 1,229,384 (36,050)
DEBT SERVICE
Utility Revenue Bonds - TD Bank 2014
Principal - - - 948,300 948,300
Interest - - 180,008 271,935 91,927
Utility Revenue Bonds - 1996/2010
Principal 30,175 34,167 28,113 - (28,113)
Interest 19,642 19,040 6,129 - (6,129)
Utility Revenue Bonds - 2004
Principal 726,869 752,675 778,481 - (778,481)
Interest 519,312 489,436 240,488 - (240,488)
Other 344 344 126 - (126)
State Revolving Fund Loan
Principal 456,224 168,293 326,623 336,820 10,197
Interest 246,290 241,395 235,136 224,937 (10,199)
150 - - - -
Utility Revenue 2010 new issues
Principal 48,088 49,815 43,002 - (43,002)
Interest 28,979 28,084 9,063 - (9,063)
-
Suntrust - 1999 Revenue Refunding
Principal 84,606 86,458 - - -
Interest 5,392 571 - - -
Total Debt Service 2,166,072 1,870,278 1,847,169 1,781,992 (65,177)
TRANSFERS
To General Fund 629,860 629,860 615,167 621,090 5,923
To Sewer Fund -
Total Transfers 629,860 629,860 615,167 621,090 5,923
DIVISION TOTALS 3,957,529 3,654,539 3,727,770 3,632,466 (95,304)
97
Water Utility Fund
Water Production Division
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 213,724 222,882 208,800 220,449 11,649
Overtime 1,070 1,152 3,000 3,000 -
Special Pay 9,818 6,141 17,500 10,100 (7,400)
Sub-Total 224,613 230,175 229,300 233,549 4,249
Benefits
FICA 16,462 16,842 16,400 18,236 1,836
Pension 58,144 66,044 62,226 54,268 (7,958)
Health and Life Insurance 25,871 25,976 25,248 27,136 1,888
Worker and Unemploy Comp 6,057 6,545 5,500 6,394 894
Sub-Total 106,533 115,406 109,374 106,034 (3,340)
Total Wages and Benefits 331,146 345,581 338,674 339,583 909
OPERATING EXPENSES
Professional Services 10,644 74,032 26,084 20,500 (5,584)
Contract Services 150,324 194,417 158,604 158,500 (104)
Local Travel 509 472 700 700 -
Communications 3,549 2,960 2,500 4,170 1,670
Postage 35 - 200 200 -
Utilities 106,398 104,809 107,000 108,000 1,000
Rentals and Leases 340 349 400 400 -
Insurance - - - -
Repairs and Maintenance 10,174 20,665 14,733 17,804 3,071
Printing and Publishing 177 128 200 550 350
Advertising and Promotions - - - -
Other Current Charges 5,405 8,640 4,900 4,900 -
Office Supplies 1,482 755 1,300 1,300 -
Operating Supplies 29,675 50,092 37,500 39,000 1,500
Books, Training, Memberships 5,199 5,898 5,500 6,575 1,075
Total Operating Expenses 323,910 463,217 359,621 362,599 2,978
CAPITAL OUTLAY
Land - - - -
Buildings - - - -
Infrastructure Improvements 89,180 221,788 55,000 234,000 179,000
Vehicles - 20,559 - - -
Computer Equipment - 6,555 - 1,000 1,000
Equipment 2,615 12,980 - - -
Total Capital Outlay 91,795 261,882 55,000 235,000 180,000
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 746,851 1,070,680 753,295 937,182 183,887
98
- - -
Water Utility Fund
Water Distribution Division
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 155,086 155,040 215,600 246,788 31,188
Overtime 9,992 14,924 14,000 14,000 -
Special Pay 10,136 9,808 18,000 11,925 (6,075)
Sub-Total 175,215 179,771 247,600 272,713 25,113
Benefits
FICA 12,784 12,911 18,000 21,234 3,234
Pension 48,650 33,186 48,577 77,731 29,154
Health and Life Insurance 22,641 19,452 33,455 50,240 16,785
Worker and Unemploy Comp 5,411 7,802 5,800 6,871 1,071
Sub-Total 89,487 73,351 105,832 156,076 50,244
Total Wages and Benefits 264,701 253,122 353,432 428,789 75,357
OPERATING EXPENSES
Professional Services 1,716 11,255 1,000 1,500 500
Contract Services 122,110 61,397 131,795 148,000 16,205
Local Travel 392 114 250 200 (50)
Communications 5,418 5,274 3,000 2,400 (600)
Postage - 7 20 20 -
Utilities 1,945 1,879 2,000 - (2,000)
Rentals and Leases 1,091 828 900 1,000 100
Insurance - - - -
Repairs and Maintenance 30,307 32,464 35,257 38,188 2,931
Printing and Publishing 345 1,745 300 500 200
Advertising and Promotions - - - -
Other Current Charges - - - -
Office Supplies 381 520 600 700 100
Operating Supplies 163,802 132,035 195,500 198,200 2,700
Books, Training, Memberships 2,452 2,387 2,300 4,100 1,800
Total Operating Expenses 329,960 249,905 372,922 394,808 21,886
CAPITAL OUTLAY
Land - - - -
Computer Equipment - - 2,260 2,500 240
Infrastructure Improvements 249,211 128,515 176,509 900,000 723,491
Vehicles - 22,959 76,750 - (76,750)
Equipment 7,195 4,233 3,106 5,000 1,894
Total Capital Outlay 256,406 155,706 258,625 907,500 648,875
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
To
To
Total Transfers - - - - -
DIVISION TOTALS 851,067 658,733 984,979 1,731,097 746,118
99
Sewer Utility Fund
Sewer Collection Division
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 213,127 214,977 198,700 196,267 (2,433)
Overtime 4,288 8,863 6,000 6,000 -
Special Pay 30,722 (676) 27,000 13,175 (13,825)
Sub-Total 248,138 223,164 231,700 215,442 (16,258)
Benefits
FICA 18,469 17,548 16,400 16,851 451
Pension 58,829 67,612 65,418 60,831 (4,587)
Health and Life Insurance 27,950 28,511 27,400 29,981 2,581
Worker and Unemploy Comp 7,876 6,538 6,000 6,011 11
Sub-Total 113,124 120,209 115,218 113,674 (1,544)
Total Wages and Benefits 361,262 343,373 346,918 329,116 (17,802)
OPERATING EXPENSES
Professional Services - - 400 27,500 27,100
Contract Services 210,431 252,488 239,885 217,000 (22,885)
Local Travel 2,125 2,576 1,000 1,000 -
Communications 3,303 4,232 3,000 3,200 200
Postage - 6 - -
Utilities 71,246 75,176 73,500 74,800 1,300
Rentals and Leases 170 175 250 500 250
Insurance - - - -
Repairs and Maintenance 20,694 25,553 26,786 31,000 4,214
Printing and Publishing 74 661 220 200 (20)
Advertising and Promotions - - - -
Other Current Charges - - - - -
Office Supplies - - - -
Operating Supplies 30,879 58,597 33,200 40,000 6,800
Books, Training, Memberships 1,346 975 1,350 2,600 1,250
Total Operating Expenses 340,267 420,439 379,591 397,800 18,209
CAPITAL OUTLAY
Land - - - -
Computer Equipment - - - 1,000 1,000
Infrastructure Improvements 203,199 345,406 393,189 304,000 (89,189)
Vehicles - 22,110 44,621 - (44,621)
Equipment 22,430 9,415 - 330,000 330,000
Total Capital Outlay 225,629 376,931 437,810 635,000 197,190
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 927,158 1,140,743 1,164,319 1,361,916 197,597
100
- - -
Sewer Utility Fund
Sewer Treatment Division
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 530,990 540,608 505,000 544,961 39,961
Overtime 4,290 5,006 13,000 13,000 -
Special Pay 30,085 17,621 12,944 17,519 4,575
Sub-Total 565,364 563,235 530,944 575,480 44,536
Benefits
FICA 41,822 42,164 38,700 44,400 5,700
Pension 145,994 165,189 160,936 234,113 73,177
Health and Life Insurance 63,965 68,277 69,699 975 (68,724)
Worker and Unemploy Comp 14,334 15,306 12,400 14,841 2,441
Sub-Total 266,115 290,936 281,735 294,329 12,594
Total Wages and Benefits 831,479 854,171 812,679 869,809 57,130
OPERATING EXPENSES
Professional Services 42,480 46,934 10,000 5,000 (5,000)
Contract Services 116,078 147,312 200,000 307,200 107,200
Local Travel 379 182 300 300 -
Communications 5,133 3,946 3,000 5,520 2,520
Postage 1,064 683 1,000 1,000 -
Utilities 203,105 185,588 230,000 249,000 19,000
Rentals and Leases 1,579 1,351 1,500 1,500 -
Insurance - - - -
Repairs and Maintenance 40,753 54,939 41,100 44,690 3,590
Printing and Publishing 295 339 600 1,200 600
Advertising and Promotions - - - -
Other Current Charges 13,513 11,503 7,500 7,500 -
Office Supplies 904 574 1,300 1,300 -
Operating Supplies 102,890 119,388 102,648 131,500 28,852
Books, Training, Memberships 6,038 3,378 6,740 8,500 1,760
Total Operating Expenses 534,211 576,116 605,688 764,210 158,522
CAPITAL OUTLAY
Land - - - -
Computer Equipment - - - 2,500 2,500
Infrastructure Improvements 213,452 1,263,608 249,877 373,000 123,123
Vehicles 136,158 - 25,000 - (25,000)
Equipment 9,000 - 14,000 - (14,000)
Total Capital Outlay 358,610 1,263,608 288,877 375,500 86,623
DEBT SERVICE
Principal - - -
Interest - - -
Other - - -
Total Debt Service - - - - -
TRANSFERS
To
To
Total Transfers - - - - -
DIVISION TOTALS 1,724,300 2,693,895 1,707,244 2,009,519 302,275
101
Pension
Pension Funds
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Pension 2,046,751 1,863,956 2,107,613 2,336,217 228,604
Police Pension 1,130,248 1,241,125 1,437,056 1,530,544 93,488
Total Revenues 3,176,999 3,105,080 3,544,669 3,866,761 322,092
Expenses:
General Pension 932,397 804,479 991,133 986,941 (4,192)
Police Pension 705,610 643,649 626,156 621,607 (4,549)
Total Expenses 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Resource Allocation:
Personnel Services 0 0 0 0 0
Operating Expenses 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation:1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Summary of Authorized Positions
2014-2015 2015-2016
Pension
*Plan Administrator - Duties currently under Finance Department
102
Pension Funds
Purpose:
The General Employee and Police Employee Pension Funds are funded by
contributions from both the City and the employees. Some funding is also
provided from Police supplemental benefits. These benefits are a result of
casualty insurance premium tax monies collected by and received from the sate of
Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assists in funding the Plan. The assets
within these funds are held in trust for the future benefits of the employees and
are directed by two separate pension boards.
Key Objectives:
The funding objective for both plans is to establish and receive contributions,
expressed as a percent of active member payroll, which will remain
approximately level from year to year and will not have to be increased for future
generations of citizens in the absence of benefit improvements.
To monitor the Plan’s fund manager for compliance with the Plan’s investment
policy and recommend changes to the policy, if necessary, to assure the plan’s
participants and recipients that the benefits specified in the Plan will be available.
To keep the plan current as to compliance with IRS code requirements and any
State or Federal changes.
To provide employees with an annual individual retirement benefit statement.
Issues, Trends and Highlights:
Total Net Assets as of September 30, 2014 for the General Pension fund were
$14,919,308. This represents an increase of $1,148,597 over 2013.
Total Net Assets as of September 30, 2014 for the Police Pension fund were
$8,128,264. This represents an increase of $796,635 over 2013.
The City contributions to the General Pension Fund are projected to increase
$248,731 in FY 2016 to $1,112,344.
The City contributions to the Police Pension Fund are projected to increase
$160,609 in FY 2016 to $729,483.
The City closed the General Pension Plan as of September 2008 and established a
defined contribution plan for new employees with a match of up to 6% of pay.
103
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 12,813,704 13,830,113 14,919,422 16,035,902 1,116,480
Revenues
Earnings on Investments 789,991 755,593 1,100,000 1,080,000 (20,000)
Employer Contributions 1,044,392 950,980 863,613 1,112,344 248,731
Employee Contributions 180,750 157,383 144,000 143,873 (127)
Other 31,619 - - - -
Total Revenues 2,046,751 1,863,956 2,107,613 2,336,217 228,604
Other Financing Sources 29,831
Total Resources 14,860,455 15,723,900 17,027,035 18,372,119 1,345,084
Expenditures
Benefits Paid
Retirement Benefits 729,446 697,702 869,653 869,600 (53)
Contribution Refunds 118,126 9,516 - - -
Subtotal 847,573 707,218 869,653 869,600 (53)
Operating Expenses
Professional Services 71,877 82,858 105,000 100,000 (5,000)
Contract Services - - - - -
Insurance 2,782 3,243 3,529 3,882 353
Printing - 33 50 50 -
Office Supplies - - - - -
Books, Training 1,080 2,585 5,000 5,000 -
Internal Service Charges 9,085 8,541 7,901 8,409 508
Subtotal 84,824 97,260 121,480 117,341 (4,139)
DIVISION TOTALS 932,397 804,479 991,133 986,941 (4,192)
Other Financing Uses 97,947 -
Ending Cash 13,830,113 14,919,422 16,035,902 17,385,178 1,349,276
Total Expenses and Cash 14,860,457 15,723,900 17,027,035 18,372,119 1,345,084
Resource Allocation
Personnel Services
Operating Expenses 932,397 804,479 991,133 986,941 (4,192)
Capital Outlay
Debt Service
Transfers
Total Resources 932,397 804,479 991,133 986,941 (4,192)
104
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 7,106,051 7,641,934 8,248,718 9,059,618 810,900
Revenues
Insurance Premium Tax Sec 185 91,077 96,217 91,077 96,217 5,140
Earnings on Investments 417,243 478,611 662,505 595,000 (67,505)
Employer Contributions 517,935 563,203 568,874 729,483 160,609
Employee Contributions 77,406 103,095 114,600 109,844 (4,756)
Other 26,587 - - - -
Total Revenues 1,130,248 1,241,125 1,437,056 1,530,544 93,488
Other Financing Sources 111,245 9,308
Total Resources 8,347,544 8,892,367 9,685,774 10,590,162 904,388
Expenditures
Benefits Paid
Retirement Benefits 651,941 524,537 524,538 524,538 -
Contribution Refunds - 61,080 25,000 15,000 (10,000)
Subtotal 651,941 585,617 549,538 539,538 (10,000)
Operating Expenses
Professional Services 45,361 49,957 65,000 70,000 5,000
Contractual Services - - - - -
Insurance 2,782 3,243 3,529 3,882 353
Printing - 11 20 20 -
Office Supplies - - - - -
Books, Training 1,080 600 4,200 4,200 -
Internal Service Charges 4,446 4,221 3,869 3,967 98
Subtotal 53,669 58,032 76,618 82,069 5,451
Transfers
DIVISION TOTALS 705,610 643,649 626,156 621,607 (4,549)
Other Financing Uses
Ending Cash 7,641,934 8,248,718 9,059,618 9,968,555 908,937
Total Expenses and Cash 8,347,544 8,892,367 9,685,774 10,590,162 904,388
Resource Allocation
Personnel Services
Operating Expenses 705,610 643,649 626,156 621,607 (4,549)
Capital Outlay
Debt Service
Transfers
Total Resources 705,610 643,649 626,156 621,607 (4,549)
105
Supplemental Information
106
City of Atlantic Beach
Schedule of Interfund Transfers
Operating Budget Fiscal Year 2016
Transfer Transfer
In Out
General Fund
From Water Utility 194,732
From Sewer Utility 426,358
From Sanitation Fund 229,734
From Gas Tax Fund 190,000
From Police Forfeiture Fund 5,050
Police Forfeiture Fund
To General Fund 5,050
Local Option Gas Tax Fund
To General Fund 190,000
Convention Development Tax Fund
To Capital Project Fund - Marsh Master Plan 95,000
Half Cent Sales Tax Fund
To Capital Project Fund - Public Safety Building 220,000
To Capital Project Fund - Marsh Master Plan 250,000
Capital Project Fund
From Half Cent Sales Tax Fund 470,000
Convention Development Tax Fund 95,000
Water Utility Fund
To General Fund 194,732
Sewer Utility Fund
To General Fund 426,358
Sanitation Fund
To General Fund 229,734
Total Transfers 1,610,874 1,610,874
Sanitation
Water Utility
Gas Tax
Police
Sewer Utility General Fund Forfeitures
Capital Storm Water
Project Fund
Convention Half Cent
Dev. Taxes Sales Tax
107
City of Atlantic Beach
Schedule of Available Cash Balances
Major Funds
FY-2016
FY-2016 Utility Rate Reserve for Utility Total Remaining
Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available
Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash
General Fund 5,936,554 2,836,042 2,836,042 3,100,512
Convention Development Tax 65,839 0 65,839
Gas Tax 122,381 0 122,381
1/2 Cent Sales Tax 42,247 0 42,247
Building Department 344,905 109,467 109,467 235,438
Public Utilities 3,292,790 1,034,297 400,000 596,764 250,000 994,195 3,275,256 17,534
Storm Water Utility 786,872 167,497 182,334 349,831 437,041
Sanitation 703,856 458,375 458,375 245,482
Debt Service 0 0 0 0
Miscellaneous funds 244,597 138,035 138,035 106,562
Pension Trust Funds 27,353,733 27,353,733 27,353,733 0
Totals 38,893,774 4,605,678 400,000 596,764 27,491,768 250,000 1,176,529 34,520,739 4,373,035
108
OFFICE OF THE PROPERTY APPRAISER
DUVAL COUNTY, FLORIDA
2015 PROPOSED MILLAGES
SCHOOLS GOVERNMENT URBAN SERVICE WATER FLORIDA 2015
DISTRICTS MANAGEMENT INLAND PROPOSED
DISTRICT OPERATION BONDS OPERATION BONDS OPERATION BONDS DISTRICT NAVIGATION MILLAGES
GENERAL SERVICES 7.1170 0.0000 11.4419 0.0000 0.0000 0.0000 0.3023 0.0345 18.8957
(TOTAL)7.1170 11.4419 0.0000
(EXC BEACHES/BALDWIN)
USD1 'OLD CITY OF JAX'7.1170 0.0000 11.4419 0.0000 0.0000 0.0000 0.3023 0.0345 18.8957
(TOTAL)7.1170 11.4419 0.0000
USD2: JAX BEACH 7.1170 0.0000 8.1512 0.0000 3.8947 0.0000 0.3023 0.0345 19.4997
(TOTAL)7.1170 8.1512 3.8947
USD3: ATLANTIC BEACH 7.1170 0.0000 8.1512 0.0000 3.3285 0.0000 0.3023 0.0345 18.9335
(TOTAL)7.1170 8.1512 3.3285
USD4:NEPTUNE BEACH 7.1170 0.0000 8.1512 0.0000 3.5000 0.0000 0.3023 0.0345 19.1050
(TOTAL)7.1170 8.1512 3.5000
USD5: TOWN OF BALDWIN 7.1170 0.0000 9.6312 0.0000 3.2000 0.0000 0.3023 0.0345 20.2850
(TOTAL)7.1170 9.6312 3.2000
jdh 2015_TRIM_MILLAGE_CHARTS
109
You are here:Home > Departments > Finance & Administration > Utilities > Utility Rates
Utility Rates
Utility Rates (Effective 10/01/12)
The utility rates adopted by City Ordinance for the City of Atlantic Beach service area customers are intended
to recover the cost of operations, capital improvements, and debt service on Utility Revenue Bonds.
Bond proceeds were used to make needed system improvements.
Base charges for water, sewer, irrigation, stormwater, and garbage services are billed monthly in advance.
Volume charges for water, sewer, and irrigation are billed monthly, per thousand gallons consumed, in
arrears.
Water Rates (City Code of Ordinances Section 22-27)
Base Charge:$8.97 per month
Volume Charges:$1.02/1,000 gallons
$2.44/1,000 gallons
$2.88/1,000 gallons
$4.31/1,000 gallons
$6.50/1,000 gallons
1 to 3,000 gallons
4 to 8,000 gallons
9 to 13,000 gallons
14 to 18,000 gallons
Over 18,000 gallons
Sewer Rates (City Code of Ordinances Section 22-166)
Base Charge:$20.46 per month
Volume Charges:$1.62/1,000 gallons
$5.67/1,000 gallons
$0.00/1,000 gallons
1 to 3,000 gallons
4 to 13,000 gallons
Over 13,000 gallons
For those customers in the service area who reside outside the limits of the City of Atlantic Beach, water and sewer
rates are 1.25 times the rates shown above, and an additional 10% utility tax on water is assessed and remitted to
the City of Jacksonville.
Residential Stormwater Rate (City Code of Ordinances Section 22-335)
Base Charge:$8.39 per month
Residential Garbage Rate (includes 1X/week garbage, recycling, and yard waste collection) (City Code of Ordinances Section
16-10)
Base Charge:$17.78 per month
Sample Atlantic Beach Single-Family Residential Utility Bill
(Calculation for an average household using 7,000 gallons of water in a month)
Water Base $8.97
Water Volume($1.02/1,000 X 3) + ($2.44/1,000 X 4) =$12.82
Sewer Base $20.46
Sewer Volume($1.62/1,000 X 3) + ($5.67/1,000 X 4) =$27.54
Stormwater $8.39
Garbage $17.78
Total *$95.96
* This is only an example. Water consumption may vary significantly from one person to another depending on personal habits, outside watering, or other
activities that consume water.
Search
Customer Service
Contacts
Utility Rates
Utilities Sign Up
Paying Your Bill
Termination of
Service
View Utility Bill
Online
Page 1of 2The Atlantic Beach Official Website! -Utility Rates
8/12/2015http://www.coab.us/index.aspx?nid=18
110
City of Atlantic Beach
Long-Term Financial Plan
Fiscal Year 2015-2016
City of Atlantic Beach
Long Term Financial Plan Projection Summary
General Fund
Actual Actual Estimate Budget Proj.Proj.Proj.Proj.Proj.Proj.Proj.Proj.Proj.
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 5,999,741 6,178,222 6,522,475 6,603,516 6,603,516 6,109,072 5,842,229 5,652,023 5,759,464 5,959,845 6,499,296 7,052,613 8,082,327
Revenues
Taxes 5,069,752 5,044,296 5,191,889 5,489,037 5,697,169 5,913,284 6,137,692 6,370,712 6,612,680 6,863,941 7,124,856 7,395,799 7,677,159
Licenses and Permits 830,708 863,978 880,975 903,350 930,351 958,159 986,800 1,016,298 1,046,678 1,077,968 1,110,195 1,143,386 1,177,570
Intergovernmental Revenues 1,567,424 1,634,354 1,686,170 1,779,142 1,832,284 1,887,020 1,943,398 2,001,467 2,061,279 2,122,885 2,186,339 2,251,696 2,319,015
Charges for Services 2,161,325 2,200,952 2,328,435 2,259,665 2,326,196 2,394,707 2,465,259 2,537,913 2,612,730 2,689,776 2,769,118 2,850,824 2,934,965
Fines and Forfeitures 224,294 93,469 82,320 82,000 84,460 86,994 89,604 92,292 95,060 97,912 100,850 103,875 106,991
Miscellaneous Revenues 280,707 301,347 179,293 163,731 145,303 139,173 136,494 135,004 111,626 113,070 114,556 116,085 57,659
Interfund Transfers 975,454 1,066,503 999,210 1,045,874 1,071,487 897,776 1,118,766 1,146,291 1,174,548 1,203,556 1,233,335 1,263,376 1,313,362
Total Revenues 11,109,664 11,204,899 11,348,292 11,722,799 12,087,248 12,277,113 12,878,012 13,299,977 13,714,601 14,169,108 14,639,248 15,125,041 15,586,722
Other Financing Sources
Total Resources 17,109,405 17,383,121 17,870,767 18,326,315 18,690,765 18,386,186 18,720,241 18,952,000 19,474,065 20,128,953 21,138,544 22,177,654 23,669,049
Expenditures by Department
Governing Body 40,225 38,324 41,315 40,384 40,892 41,412 41,939 42,476 43,022 43,577 44,141 44,715 45,298
City Administration 2,363,786 2,487,038 2,508,734 2,418,498 2,812,328 2,584,362 2,844,004 2,792,896 2,824,837 2,870,576 2,922,650 2,885,531 2,972,051
Planning and Zoning 151,766 116,794 250,710 149,364 157,616 163,604 166,911 171,171 175,774 179,709 182,909 178,355 184,513
Public Safety 4,916,804 5,011,182 5,167,154 5,767,701 6,079,112 6,200,279 6,337,681 6,498,419 6,594,943 6,642,625 6,967,675 6,995,852 7,027,688
Public Works - Streets 1,457,343 1,658,766 1,546,301 1,572,712 1,663,247 1,692,076 1,714,148 1,694,462 1,803,183 1,807,634 1,830,530 1,838,226 1,896,722
Parks and Recreation 1,035,707 1,159,263 1,271,066 1,286,900 1,331,771 1,350,594 1,436,358 1,450,601 1,491,928 1,511,289 1,548,436 1,555,095 1,605,742
General Government 782,697 389,280 481,971 487,240 496,726 511,629 527,176 542,511 580,534 574,246 589,590 597,553 616,629
Total Expenditures 10,748,328 10,860,646 11,267,251 11,722,799 12,581,692 12,543,957 13,068,217 13,192,536 13,514,220 13,629,656 14,085,931 14,095,327 14,348,643
Revenues Less Expenditures 361,336 344,253 81,041 0 -494,444 -266,844 -190,205 107,440 200,381 539,452 553,317 1,029,715 1,238,078
Other Financing Uses 182,855
Total Cash Reserves 6,178,222 6,522,475 6,603,516 6,603,516 6,109,072 5,842,229 5,652,023 5,759,464 5,959,845 6,499,296 7,052,613 8,082,327 9,320,406
Restricted Cash 2,842,745 2,589,502 2,657,904 2,836,042 2,923,853 2,998,196 3,088,386 3,150,151 3,226,447 3,292,379 3,384,299 3,406,334 3,474,163
Unrestricted Cash 3,335,478 3,932,974 3,945,613 3,767,474 3,185,219 2,844,033 2,563,637 2,609,313 2,733,398 3,206,917 3,668,314 4,675,993 5,846,242
Total Exp. & Cash Reserves 17,109,405 17,383,121 17,870,767 18,326,315 18,690,765 18,386,186 18,720,241 18,952,000 19,474,065 20,128,953 21,138,544 22,177,654 23,669,049
Resource Allocation
Personnel Services 7,002,341 6,889,650 6,820,003 7,453,033 7,655,611 7,849,166 8,071,989 8,207,282 8,368,226 8,512,742 8,742,821 8,689,504 8,815,390
Operating 3,168,637 3,468,357 3,811,612 3,891,136 4,039,801 4,143,617 4,281,556 4,393,322 4,537,561 4,656,773 4,794,374 4,935,832 5,081,263
Capital Outlay 546,350 502,639 635,636 378,630 886,280 551,173 714,673 591,933 608,433 460,141 548,736 469,990 451,990
Transfers Out 31,000 0 0 0 0 0 0 0 0 0 0 0 0
Total Expenditures 10,748,328 10,860,646 11,267,251 11,722,799 12,581,692 12,543,957 13,068,217 13,192,536 13,514,220 13,629,656 14,085,931 14,095,327 14,348,643
111
City of Atlantic Beach
Total Revenues and Expenditures
6
8
10
12
14
16
18
Do
l
l
a
r
s
Mi
l
l
i
o
n
s
General Fund
0
2
4
6
Personnel Services Operating Capital Transfers Revenues
112
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Gas Tax Fund
Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 65,985 22,554 83,461 110,770 122,138 122,138 122,138 122,139 122,138 122,138 122,138 122,138 146,633
Revenues
Local Option Gas Taxes 423,141 428,988 434,909 459,168 468,351 477,718 487,273 497,018 506,959 517,098 527,440 537,988 548,748
Interest Earnings -5,306 3,200 2,400 2,200 1,832 1,832 1,832 1,832 1,832 1,832 1,832 1,832 2,199
Other Revenues
Total Revenue 417,835 432,188 437,309 461,368 470,183 479,550 489,105 498,850 508,791 518,930 529,272 539,821 550,948
Expenses
Operating 305,607 209,540 250,000 260,000 253,283 260,731 268,347 276,136 284,099 292,241 300,566 309,583 318,871
Capital 0 0 0 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 0 0
Transfers 143,500 155,225 160,000 190,000 191,900 193,819 195,757 197,715 199,692 201,689 203,706 205,743 207,800
Total Expenses 449,107 364,765 410,000 450,000 470,183 479,550 489,105 498,851 508,791 518,930 529,272 515,326 526,671
Net Change in Cash Balance -31,272 67,423 27,309 11,368 0 0 0 0 0 0 0 24,495 24,277
Net Change in Working Capital 12,159 6,516
Ending Cash Balance 22,554 83,461 110,770 122,138 122,138 122,138 122,139 122,138 122,138 122,138 122,138 146,633 170,910
Restricted 22,554 83,461 110,770 122,138 122,138 122,138 122,139 122,138 122,138 122,138 122,138 146,633 170,910
Designated
Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Detail Restricted
Restricted for Streets 22,554 83,461 110,770 122,138 122,138 122,138 122,139 122,138 122,138 122,138 122,138 146,633 170,910
22,554 83,461 110,770 122,138 122,138 122,138 122,139 122,138 122,138 122,138 122,138 146,633 170,910
113
City of Atlantic Beach
Total Revenues and Expenditures
0
100
200
300
400
500
600
Th
o
u
s
a
n
d
s
Gas Tax Fund
Operating Capital Transfers Revenues
114
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Sanitation Utility
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 650,337 679,461 676,555 697,024 697,934 719,521 740,602 767,101 793,235 818,930 844,107 868,684 892,573
Revenues
Charges For Services 1,746,085 1,742,009 1,751,100 1,758,000 1,810,740 1,865,062 1,921,014 1,978,644 2,038,004 2,099,144 2,162,118 2,226,982 2,293,791
Commercial Franchise Fees 52,427 48,199 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375
Construction Debris / Misc 0 0 0 0 0 0 0 0 0 0 0 0 0
Recycle Rebate 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000
Interest Earnings -13,981 19,483 6,500 7,000 13,959 14,390 14,812 15,342 15,865 16,379 16,882 17,374 17,851
Transfer from General Fund 322,709
Total Revenue 1,784,531 1,809,691 2,148,684 1,833,375 1,894,074 1,949,828 2,007,201 2,066,362 2,127,244 2,189,898 2,254,375 2,320,730 2,389,018
Expenses
Personnel Services 18,185 18,369 27,081 42,861 23,996 24,956 25,955 26,993 28,073 29,197 30,365 31,580 32,844
Operating 1,474,581 1,524,561 1,873,191 1,559,869 1,606,665 1,654,865 1,704,511 1,755,646 1,808,316 1,862,565 1,918,442 1,975,995 2,035,275
Capital 4,500 4,500 4,900 0 5,200 205,200 5,200 5,200 5,200 5,200 5,200 5,201 5,202
Debt 0 0 0 0 0 0 0 0 0 0 0 0 0
Transfers 267,898 275,935 223,043 229,734 236,626 43,725 245,037 252,388 259,960 267,758 275,791 284,065 292,587
Total Expenses 1,765,164 1,823,365 2,128,215 1,832,464 1,872,487 1,928,746 1,980,703 2,040,227 2,101,549 2,164,720 2,229,798 2,296,841 2,365,908
Net Change in Cash Balance 19,367 -13,674 20,469 911 21,586 21,081 26,499 26,134 25,695 25,177 24,577 23,889 23,110
Net Change in Working Capital 9,756 10,768
Ending Cash Balance 679,461 676,555 697,024 697,934 719,521 740,602 767,101 793,235 818,930 844,107 868,684 892,573 915,684
Restricted 440,166 454,716 530,829 458,116 466,822 430,887 493,876 508,757 524,087 539,880 556,150 572,910 590,176
Unrestricted 239,295 221,838 166,195 239,818 252,699 309,716 273,225 284,478 294,842 304,227 312,535 319,663 325,507
115
City of Atlantic Beach
Total Revenues and Expenses
1,000
1,500
2,000
2,500
3,000
Th
o
u
s
a
n
d
s
Sanitation Fund
0
500
1,000
Personnel Services Operating Capital Transfers Revenues
116
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Storm Water Utility
Actual Estimated Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 1,376,659 1,616,447 1,659,370 1,581,305 1,236,179 1,392,448 1,464,024 1,516,340 1,603,426 1,783,718 2,012,521 1,941,188 2,138,424
Revenues
Charges for Services
Storm Water Fees 854,612 854,000 853,500 870,570 887,981 905,741 923,856 942,333 961,180 980,403 1,000,011 1,020,012 1,040,412
Total Charges for Services 854,612 854,000 853,500 870,570 887,981 905,741 923,856 942,333 961,180 980,403 1,000,011 1,020,012 1,040,412
Grant Proceeds
Interest Earnings -32,697 50,000 22,000 31,626 24,724 27,849 29,280 30,327 32,069 35,674 40,250 38,824 42,768
Transfer In - Gas Tax
Transfer In - 1/2 Cent Tax 252,000 285,000 260,000 260,000 260,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000
Transfer In - General Fund
Other Revenues 200 23,475
Total Revenue 1,074,115 1,212,475 1,135,500 1,162,196 1,172,705 1,218,590 1,238,136 1,257,660 1,278,248 1,301,078 1,325,262 1,343,835 1,368,180
Expenses
Personnel Services 205,002 173,083 208,980 226,076 216,181 223,344 230,755 238,425 246,362 254,577 263,079 271,879 280,989
Operating 372,706 446,660 456,586 443,912 457,229 470,946 485,075 499,627 514,616 530,054 545,956 562,334 579,204
Capital 46,854 332,326 349,933 655,000 155,000 265,000 282,000 245,000 150,000 100,000 400,000 125,000 100,000
Debt 210,682 217,484 198,066 182,334 188,026 187,725 187,990 187,522 186,978 187,644 187,560 187,386 187,121
Transfers
Total Expenses 835,244 1,169,552 1,213,565 1,507,322 1,016,436 1,147,015 1,185,820 1,170,574 1,097,956 1,072,275 1,396,594 1,146,599 1,147,314
Net Change in Cash Balance 238,871 42,923 -78,065 -345,126 156,269 71,575 52,316 87,086 180,292 228,803 -71,333 197,236 220,866
Net Change in Working Capital -917
Ending Cash Balance 1,616,447 1,659,370 1,581,305 1,236,179 1,392,448 1,464,024 1,516,340 1,603,426 1,783,718 2,012,521 1,941,188 2,138,424 2,359,290
Restricted 355,109 372,420 364,458 349,831 356,378 361,297 366,947 372,035 377,222 383,802 389,819 395,939 402,169
Designated
Unrestricted 1,261,338 1,286,951 1,216,848 886,348 1,036,070 1,102,726 1,149,392 1,231,391 1,406,496 1,628,719 1,551,370 1,742,485 1,957,121
117
Total Revenues and Expenditures
City of Atlantic Beach
0
1
2
Mi
l
l
i
o
n
s
Storm Water Utility
Personnel Services Operating Debt Capital Transfers Revenues
118
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
1/2 Cent Discretionary Sales Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 83,835 420,413 425,919 77,921 42,249 202,703 594,180 1,013,148 1,500,063 2,005,590 2,455,155 2,998,817 3,562,390
Revenues
Tax Proceeds 684,187 721,981 720,000 786,128 801,851 817,888 834,245 850,930 867,949 885,308 903,014 921,074 939,496
Interest (7,123) 10,391 2,000 4,000 211 1,014 2,971 5,066 7,500 10,028 12,276 14,994 17,812
Grant Proceeds / Other Misc.310
Total Revenue 677,374 732,372 722,000 790,128 802,062 818,901 837,216 855,996 875,449 895,336 915,290 936,068 957,308
Expenses
Operating Expenses - Paving 75,938 80,000 80,800 81,608 82,424 83,248 84,081 84,922 85,771 86,629 87,495 88,370
Capital - Marsh Master Plan 6,618
Capital - Other 55,259 15,378 409,998 40,000 150,000
Capital Parks 68,172 148,127 320,000 235,000 150,000 60,000 50,000 0 0 75,000 0 0 0
Transfer to Capital Projects Fund 150,000 470,000
Transfer to Stormwater Utility 252,000 285,000 260,000 0 260,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000
Transfer to Debt Service
Total Expenses 382,049 674,443 1,069,998 825,800 641,608 427,424 418,248 369,081 369,922 445,771 371,629 372,495 373,370
Net Change in Cash Balance 295,325 57,929 -347,998 -35,672 160,454 391,477 418,968 486,915 505,528 449,565 543,661 563,574 583,938
Net Change in Working Capital 41,253 -52,423
Ending Cash Balance 420,413 425,919 77,921 42,249 202,703 594,180 1,013,148 1,500,063 2,005,590 2,455,155 2,998,817 3,562,390 4,146,328
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Designated
Unrestricted 420,413 425,919 77,921 42,249 202,703 594,180 1,013,148 1,500,063 2,005,590 2,455,155 2,998,817 3,562,390 4,146,328
119
City of Atlantic Beach
Total Revenues and Expenditures
0
200
400
600
800
1,000
1,200
Th
o
u
s
a
n
d
s
Half Cent Sales Tax
Operating Capital Transfers Revenues Total
120
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Water and Sewer Utility Combined Summary
Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 6,410,364 6,064,650 5,576,635 5,521,247 4,005,431 3,956,919 4,333,080 4,479,894 4,322,756 4,026,633 3,659,016 4,121,682 3,270,992
Revenues
Charges For Services 7,698,371 7,634,496 7,654,031 7,752,533 8,011,851 8,238,171 8,470,602 8,709,308 8,954,460 9,206,230 9,464,798 9,910,737 10,003,067
Assessments / Impact Fees 195,390 126,236 18,948 15,000 14,850 14,702 14,554 14,409 14,265 14,122 13,981 13,703 13,703
Other Revenues 454,100 997,320 609,221 385,406 385,665 368,346 365,595 364,671 360,094 352,525 343,693 344,221 330,336
Total Revenue 8,347,861 8,758,052 8,282,200 8,152,939 8,412,366 8,621,219 8,850,752 9,088,389 9,328,818 9,572,877 9,822,472 10,268,661 10,347,106
Expenses
Personnel Services 1,788,598 1,796,246 1,851,703 1,967,297 1,896,352 1,955,518 2,016,572 2,079,577 2,144,598 2,211,702 2,280,956 2,394,741 2,426,208
Operating 2,679,126 2,864,077 2,983,256 3,148,801 3,250,551 3,355,741 3,464,495 3,576,947 3,693,233 3,813,495 3,937,885 4,136,866 4,199,671
Capital 932,440 2,058,127 1,040,312 2,149,500 870,000 475,000 745,000 1,096,500 1,280,000 1,385,000 1,171,500 1,315,000 225,000
Debt 1,741,600 1,897,756 1,847,150 1,782,067 1,820,156 1,818,137 1,819,911 1,816,779 1,813,141 1,817,591 1,817,035 1,814,810 1,764,225
Transfers 629,860 629,860 615,167 621,090 623,819 640,661 657,959 675,724 693,969 712,706 731,949 787,906 545,824
Total Expenses 7,771,624 9,246,067 8,337,588 9,668,755 8,460,878 8,245,057 8,703,937 9,245,527 9,624,941 9,940,494 9,939,325 10,449,323 9,160,927
Net Change in Cash Balance 576,237 -488,015 -55,388 -1,515,816 -48,512 376,161 146,814 -157,138 -296,123 -367,617 -116,853 -180,662 1,186,179
Net Change Working Capital -921,951 0 0 0 0 0 0 0 0 0 0 0 0
Ending Cash Balance 6,064,650 5,576,635 5,521,247 4,005,431 3,956,919 4,333,080 4,479,894 4,322,756 4,026,633 3,659,016 3,542,163 3,941,020 4,457,171
Restricted 3,359,319 3,528,181 3,177,795 3,210,510 3,241,747 3,285,835 3,333,676 3,380,102 3,427,808 3,482,003 3,534,891 3,625,737 3,558,434
Designated 0 0 0 0 0 0 0 0 0 0 0 0 0
Unrestricted 2,705,331 2,048,453 2,343,452 794,921 715,171 1,047,244 1,146,218 942,653 598,825 177,012 7,272 315,282 898,737
Detail Restricted 13 14 15 16 17 18 19 20 21 22 23 24 25
Bond Debt Service Reserve 1,044,960 1,138,654 1,033,290 994,240 1,017,094 1,015,882 1,016,947 1,015,067 1,012,885 1,015,555 1,015,221 1,013,886 983,535
Rate Stabilzation Fund 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000
Customer Deposits 522,605 532,769 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973
Renewal and Replacement 517,358 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
Operating Reserve ( 25% ) 874,396 956,759 962,532 1,034,297 1,042,681 1,087,980 1,134,757 1,183,062 1,232,950 1,284,476 1,337,697 1,429,878 1,392,926
3,359,319 3,528,181 3,177,795 3,210,510 3,241,747 3,285,835 3,333,676 3,380,102 3,427,808 3,482,003 3,534,891 3,625,737 3,558,434
121
City of Atlantic Beach
Total Revenues and Expenses
6
8
10
12
14
16
Mi
l
l
i
o
n
s
Public Utilities
0
2
4
Personnel Services Operating Expenses Debt Service
Transfers Capital Outlay Revenues
122