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Item 4A - Monthly ReportsAGENDA ITEM 4A JANUARY 23, 2017 Permits Issued FY2016 Single Family/SF Attached 112 Duplex 1 Multi Family 1 Residential Addition 53 Commercial New 7 Commerical Addition 1 Other 2556 TOTAL 2731 ·- Building Department Monthly Activity Report December 2016 Building Permit Fees Construction Value FY2017 YTD FY2016 FY2017 YTD FY2016 36 $130,109.23 $37,933.26 $38,690,936.00 0 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 12 $16,902.21 $1,844.26 $4,130,721.00 0 $6,068.85 $0.00 $2,354,105.00 0 $140.00 $0.00 $18,000.00 597 $262,231.99 $62,096.85 $23,765,152.52 645 $415,452.28 $101,874.37 $68,958,914.52 Inspections FY2017 YTD FY2016 $11,778,308.00 Building 3328 $0.00 Plumbing 919 $0.00 Mechanical 817 $248,849.00 Electrical 1008 $0.00 Roof 797 $0.00 Other 97 $4,920,370.19 TOTAL 6966 $16,947,527.19 Permits Issued December 2016 Building Construction No. Issued Permit Fees Value Single Family/SF Attached 11 $7,668.61 $2,370,036.00 Duplex/ Multi-Family 0 $0.00 $0.00 Residential Addition 3 $315.72 $33,143.00 Res. Alteration/ Other 10 $1,382.93 $182,245.00 Commercial New 0 $0.00 $0.00 Commercial Addition 0 $0.00 $0.00 Comm. Alteration/ Other 2 $687.57 $131,892.00 Demolition 4 $400.00 $22,000.00 Swimming Pool 7 $1,707.84 $308,148.00 Roof 39 $3,511.19 $293,234.88 Driveway/ ROW 8 $175.00 $0.00 Fence/ Wall/ Barrier 9 $315.00 $25,651.00 Electrical 28 $2,823.80 $101,925.00 Mechanical so $4,498.00 $176,743.12 Plumbing 28 $4,088.00 $10,485.00 Sign 1 $65.00 $2,460.00 Res. Accessory Structure 0 $0.00 $0.00 Fire 2 $65.00 $100,000.00 Shed 2 $129.50 $5,899.07 Other Misc. 13 $948.39 $59,108.00 TOTAl 217 $28,781.55 $3,822,970.07 Fees Collected December 2016 Re-lnspection Fees $550.00 State Surcharges $1,015.84 10% City Retained Surcharge Fees $101.58 Inspections December 2016 Building 232 Plumbing 74 Mechanical 75 Electrical 68 Roof 90 Other 3 TOTAl 542 Residential Projects to Note: Commercial Projects to Note: 1 Ocean Blvd-Boardwalk (Dune Walkover) Repair at One Ocean 725 Atlantic Blvd #3-Interior Renovation for New Brewery FY2017VTD 825 221 206 232 222 19 1725 AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Utilities Projects Effluent Outfall Replac.ement $532,764 This is replacement of the end of the beaches combined effluent pipeline and Bid opened on 3/2/16)low bid by J.D. Hinson Company e>cceeded budgeted amount. Jax Beach and Neptune Beach have is cost shared by the 3 beach Cities. approved additional funding required. Once contract documents are returned, a pre-construction meeting will be scheduled and a Notice To Proceed will be issued. Consultant obtaining costs for new line suspended from piling versus buried. Contractor just provided signed contract documents with bond. Pre-construction meeting was held on 7/21/2016. A Notice To Proceed was issued for the project to begin on August 15th. The contractor has ordered supplies and components are being manufactured off-site, All materials have arrived, and contractor began fusing pipe sections on-site this week (week of 11/14). Pipe sections have been fused on-site. Weights have been added to the pipe beginning 12/12/2016. Pipe is to be placed in the intercoastal beginning 12/15/16. Subaqueou.s portion of pipe is in place, installing of upland portion in progress. The new portion of the piping is complete. Work has begun to bury the upland end of the pipe. Atlantic Blvd Waterline Upgrade $100,000 Design only. Waiting on water model review. Update Water System Model $30,000 Evaluating capital improvement requirements and Impact if WTP 4 is Model built and calibrated. Consultant preparing and running and evaluating scenarios. Draft Water Model received and under removed from service. review, Meeting Is being scheduled with the consultant. Well Logging-6 wells $130,000 This is a down hole check ofthe structural integrity of our drinking water Discussing scope with different consultant to eliminate or reduce subconsultant layering. We may develop a new scope to put wells. this out for bid. Replace Water Main on Seminole Rd. $700,000 Design revisions underway· part of Seminole Road Streetscape project. Finalizing design revisions with stormwater and streetscape components of project. Poroject plans were delivered on from Atlantic Blvd. to S-Way 12/23/2016. Replace water services on Seas pray, $175,000 Thi.s project is to replace up to 56 aging water services on roads in the Specifications are being prepared for bidding. The Bid documents are being prepared. We antidpate advertising In early Nautical and Cllppership Seaspray neighborhood. January. Phosphorus Treatment Improvements $225,000 Preliminary engineering Report completed. 60% engineering design completed. Permitting through FDEP and setting up WWTP temporary feed system. Prefect is out for bids. Bids will be opened on August 31st. Only one bid was rec.eived which was almost twic.e the budget for this project. We will negotiate with the single bidder to accomplish a modified project scope. Funding may have to come from other projects for the project cost which may be $350,000. We were able to reduce the cost down to $358,000, and the additional funding will come from the $275,000 allocated for the Centrifuge Project. A staff report was approved at the Nov 28 Commission meeting to hire the sole bidder. A Pre-Con meeting was held on 12/7/16 and a NTP date of 1/16/17 was issued. A purchase order has been issued to the contractor to perform the work. Repair Gravity Outfall to ICW $30,000 Consultant preparing TV Inspection review to prepare Bll assessment and maintenance plan. Sewer Line rehab for Sea Oats Subdivision $207,000 Involves lining approximately 6,000 If of aging sewer infrastructure to reduce Received scope for pipe lining; coordinating manhole lining scope/cost SpectraShield. Contractor scheduled to clean & TV line water inflow & Infiltration (1&1), after Thanksgiving and perfom CIPP lining in mid-December. Work is underway. The TV'ing of the line was completed. Uning in progress, will be completed by 1/13/17. Combined plant Replacements $157,000 Contra/Bubbler System WTP2 $15,000 Almost complete New Influent Screens $20,000 Screens were damaged Woltfng to be installed. Replace Eff Pump 112 $50,000 Pump has been delivered Replace RAS Pump $50,000 One pump has been installed Rep/ace Influent Pump $22,000 Pump requirements/specs may be updated. Coordinating with vendor to begin the work. Install automated Control Valve at WTP $10,000 This is for the dispensing of Chlorine Working with vendor to begin the installation. 3 Meter Project $160,000 This project is to install 650 radio read meters. It Is partly funded by a FDEP This is being coordinated with the rneter vendor. SJRWMD Grant contract requires CM signature. The project was approved on grant. the December 12th agenda. A meeting was held with the meter dealer on 12/22/16 to sign the grant contract. Replace control panel at Oceanwaik lift $20,000 This project is to replace an aging control panel Obtaining quotes from vendors/contractors. station Wetwell Top Replacement $24 000 This project is to replace four wetwell tops with open hatches. Req #98379 in for two to be replaced lift StatTon Suction lines $20,000 Thisls to replace suction lines at Cam ella and Selva Marina Lift Stations. Camelia has a PO waiting on contractors to Install ti1em AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Control Components Upgrade $100,000 This project is to replace the control components for four master lift stations Obtaining quotes from vendors/contractors. Clarifier Drive Replacements $225000 This oro· ect is to replace two clarifier drives A scop e is bein~ oreoared to_Qut this project out to bid. Centrifu~e $275000 This is to uol!rade the 2nd centrifuge Funds for this oro·ect will be reallocated to the ohosohorus oro'ect. AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Parks Projects Russell Park Renovation ~ This project is to provide improvements to Russell Park includlng sodding, Other improvements being planned. SSOK grant to supplement funding was delivered by Michefle Waterman of Talbot Island irrigation, lighting, and court repairs. Park on August 22nd. Tennis Courts and Racquetball Courts remain to be improved New Budget: $125,000 Tideviews Park Shade Structure This project is to provide a shade structure over a portion of the viewing area This project is scheduled to be completed in the second quarter of fY 16-17. of the Tide views Park boardwalk. Twin lake Parks Design $25,000 Re-evaluating task based on Commission direction and public input from Project revised; awaiting proposal for pond bank restoration. Application for FINO grant funding not submitted this year. community meeting. Consultant work proposal has been reviewed and a meeting is scheduled for 1/6/17. Vet Park Playset Replacement $40,000 Working with Vendors to select playgrounr;l set. Using COJ funding secured by Councilman Gulliford to supplement original budget for amphitheater screen covering. Anal plan.s are to be submitted by July 8th. Quotes are being received for the covering for the stage In the park. One more quote is pending. Play_ground sets are more than our budget. The installation of this equipment will be postponed to the next fiscal year. Vet Park Stage Screening $25,000 This project will provide a sun screen for the raised stage platform by the The C1ty of Jacksonville's Parks & Recreation Department will provide all services {induding funding) to have this project American flag. completed. It is expected to be installed In January 2017. The contractor has submitted a permit to Install the screen. The installation expected to be performed by the end of January. Vet Park Fence Screening $0 This project is to provide fence sceening along the Atlantic Blvd side of the The project is appro~imately 95% complete. Additional screening is to be placed in two areas of the fence where there Is a gap. park. This should be complete within the next two weeks. This project was completed 12/9/2016. Jordan Park Bathroom Upgrade $10,000 This project is to repair damages to this bathroom and to upgrade it. The project scope is being developed to go out for bids. Jordan and Donner Park Playground $82,000 Funded by a CDBG, this project Is to provide ADA compatible playground The project scope is being developed to go out for bids. Improvements equipment. Ufeguard Station Improvements $90,000 This project is to make safety and restoration improvements to the Ufeguard A Scope of Services Is being developed. Station at the end of Atlantic Blvd. Public Works Projects Seminole Road Improvements $250,000 Consultant revising design to redirect stormwater from 5altair area and Delivery of final Plans and Bid Docs -12/23/16 Howell Park. Permitting complete -1/6/17 Begin construction-2/27/17 Construction complete-7/28/17 PW Staff is currently reviewing the final plans. Seminole Road Drainage Improvements $650,000 This project is to install the drainage component of the Seminole Road See Above. Pro·ect. Francis Avenue Drainage lmprove'l'ents $650,000 100% CDBG funding. This project is to improve water and stormwater along Shop drawings reviewed and approved. Construction is in progress. The waterline Is almost complete. Drainage improvements Francis Avenue. The road will also be paved as part of the project. are being installed. A conflict box was installed the week of July 25th for water and sewer. Work is progressing slowly on the Construction in progre.ss ·waterline approximately 90% complete. rest of the project. The water main Installation is complete. The storm drains are complete, and the project is approximately 60% complete. The old water line has been removed. Curbing began the week of September 19th. Curbing Is continuing the week of September 26th and lime rock is being placed in the areas where the curbs have been installed. The road was paved the week of October 17th. Driveways and sidewalks are belng installed. Final sidewalk instllations are waiting for PW to remove some trees and for a few utility pedesatls to be moved. If these can't be moved in the next two weeks, we'll ask the contractor to close out the project without completing those outstanding sidewalk gaps. All utilities have been moved; concrete. should be complete by 12/16/16. Final asphalt work was completed 12/13/16. The project was substantially complete on ,,~ Beach Renourishment $0 Beach renourishment 100% paid with Federal and County funds. Scheduled for summer of 2016. Awaiting start up by COJ. The project is scheduled to begin September 6th at the southern end of the project area, Jacksonville Beach. The project has begun and is progressing in Jax Beach. The project Is being re-evaluated to determine whether dune restoration from Hurricane Matthew can also be added. Contractor will get to 2nd Street before leaving, and then t)ley will return in April/May to complete the beach renourishment and dune restoration, AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Mlantic Blvd Bi~e Plaza $40,000 This )s to qeate a park type plaza over the retention area for the shopping Design not started. Negotiations have begun with the plaza owner. He has been given a proposed lease agreement to review plaza at 3rd Street and Atlantic Blvd. (adjacent to Poe's restaurant) concerning the use and maintenance of the retention area. We are waiting for his res pons~ He has asked us to design the improvement for their review and approval. Stormwater Master Plan Review and $250,000 This project is to review the City's Stormwater Master Plan and to update the This project has been advertised as an RFP. Proposals are due into Public Works on December 9, 2016. An ammendment to Update drainage basin information and to propose projects with estimated costs to delay bld opening has been issued, and a second amendment to adjust the project scope will be issued by the end of this week. complete them. Proposals are due December 23rd. Four consultants submitted proposals which are under review by PW staff. Aquatic Gardens Project $250,000 Project is to review the City's Stormwater Master Plan as it pertains to this PW is having crews clean the conveyance systems in this area, and funds are being requested in the next fiscal year budget for neighborhood and to design improvements for more capacity and the stormwater review and project design. If possible, construction will also be scheduled dependin,g on timing and funds stormwater throughput from this area. availability. A design scope has been provided to tile City. PW Is determining how to proceed witt> constr\lction. Gruhn & May will be installing a box around the current pond outfall to the creek so a control gate can be installed. PW staff have submitted requisitions to purchase materials to proceed with the installation of bulkheads to facilitate this. project work. Saltair Project $250,000 Project is to modify existing construction on Magnolia and Poinsettia and to Consultant is preparing proposal and cost estimate for construction. Neighborhood meeting is scheduled for August 12th. The construct Improvements on Sylvan and Pine Streets neighborhood meeting was held and the consensus of the participants (residents and City Officials as well) was to proceed with the design of a less obtrusive drainage system in the next fiscal year. Once the design is complete, the project should go out for bids for construction ASAP. PW Is asking for funds for construction in this coming fiscal year. Construction may be able to begin as early as Spring of 2017. Ayers Engineering, Inc. submfttted a Scope of services and a Fee proposal to develop new construction plans on 12/7/16. A meeting is schedlued on 1/6/17 to discusss the plans With the consultant. Safe Route to School Sidewalk $0 This project is to provide an 8' wide sidewalk along Sherry & Seminole from Design & survey underway. Town Hall meeting held May 7th. Workshop held June 27th. Bid documents being prepared. Ahem to 17th. This project is funded by FOOT. Construction scheduled for second half of 2017. PW Dir to present additional info to Commission on July 11th and Town Hall Meeting on July 16th. Striping of the proposed path of the SRTS will be completed the week of July 25th. Additional Town Hall Meeting scheduled for August 27th, The route of the proposed path was painted the week of July 25th. A consensus of the City Commission was reached at the Town Hall Meeting of August 27th to move forward with the project along the east side of Seminole Road and Sherry Drive and to have the MOU signed with the JTA to commit to this project. The project was approved to move forward with the 30% plans completion. Element Engineering Inc. will be meeting wjtl) Public Works to develop a plan of action to continue to that point. We have received comments from two residents about possible changes to the path. These have been sent to Element for review and consideration. 30% plans were submitted to the city for review on 12/12/2016. PW J~,.,ff f< rttfrPntlv rPviPwinP •h~ nlon < Sidewalk Projects $100,000 This project is to provide or improve sidewalks. Areas are being considered for sidewalk installations or improvements. Emphasis is being placed on east-west connectivity. The selected streets are Cavalla Road, Triton Road and Sabalo Drive. Paving Projects $400,000 This Is the annual Road Resurfacing Program and specific areas of spot A preliminary list of roads to be resufaced or repaired has been developed. A consultant will evaluate this list and prpvide a repalrs. recommended a course of action for each road. This is expected to be completed by the end of December, and the paving can be completed In early2017. A review was completed and a proposal was submitted by a consultant on 12/26/16, and PW staff is reviewing this, Equipment Garage $75,000 This project is to install a partially enclosed storage facility for Public Works This project scope is being developed. equipment. Jasmine Pond SlOO,OOO This project is restore the bank of Jasmine Pond This project will be designed by a consultant. 111e city has received a proposal for thls project from its consultant. It has been reviewed and a meeting is set for 1/6/17 to discuss ii with the consultant. West Plaza and Carnation Drainage $135,000 This project is to provides drainage improvement as specified in the This project Will be designed by a consultant. Project Stormwater Master Plan AGENDA ITEM 4A JANUARY 23, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016 • 2017 Status Report as of 1/11/2017 Project Name Budget Project Description Notes Police Building $2,892,700 PO building upgrades and improvements. Police Department moved to Utilities building at 902 Assisi. Wall demolition and new slab construction underway. Retaining wall is complete. The stab will be poured and wall construction wilt begin within the next two weeks. 9/21/16: The stab is complete and exterior walls are almost complete. Many of the interior owner-selected items have been selected. Fire station doors will be removed for JFRD. A fire stop beam will be redesigned and installed between the fire station and PO building. 9/28/16: Walls are almost complete. Roof installation wilt be completed by the second week of November. Final selections of interior elements are being made. Door keying and low voltage scope are currently being addressed. Interior tow voltage electrical work continues. The project is still on track to be completed by mid-April. AGENDA ITEM 4A JANUARY 23, 2017 I Recreation Programs Special Events I I - -City Commission Report I I November 2016 I Events, Rentals, & Facilities #of #of staff/ vol, registrations/ #of #of participants/ committee applications occurrences attendees attended .,_.tfNf<vants In .. Jevembar Songwriters' Concert, Art Walk Reception D -~~1tentalt Adele Grage 6 6 AGCC Recurring Rentals 12 33 Baker Center 2 2 Jordan Center 2 2 AG Theat er outside of ABET & First Act 2 2 , .. r.'mlls' Weddings on beach or parks 5 5 ,,. # :"!r•' "!' Fire on Beach Permits 17 17 Pavilions & Parks 9 9 Camping Dutton 11 27 Beach handicap chair 3 9 Other-Vet Park, 5k, Nature day, beach events,etc 4 4 lcttv biinsotciit'hents Seniors@ the Baker Center 11 71 1 Songwriters' Concert 1 68 0 Zumba @Jordan Park 4 36 1 Other Sponsored: Paddle, Yoga, Wellbeing, etc. 5 18 45 0 After School Program Jordan Center 60 20 735 1 After School Program Ba ker Center 35 20 368 1 Art Show/Reception 1 40 1 Qt;~n-.dPrograms ABET Performances 3 228 0 AG Theater useage for ABET 27 First Act Theater use age 10 Upcoming Events & Programs In December Upcoming Events: Artisans' Faire 12/01 I Tree Lighting 12/02 I I I Acoustic Night w/ Food Truck 12/04 I Songwriters' Concert 12/18 @6 pm I I Art Walk/Reception 12/15 @ 5 pm I I ! I I NOTE: Artisans' I Faire Dec. 1 Kids Yoga Tuesdays @ AGCC 5:30 & 6:30 pm I Tree lighting Dec. 3 Qigong Wednesdays @ AGCC 9:30am Acoustic Night Dec. 4 I Johansen Park Free Yoga Wednesdays@ AGCC 6-7 pm Free Meditation Classes Wednesdays @ AGCC ! 7:30 pm & Thursdays 9:30am Yoga Sundays @ AGCC 3:30 pm I -* Please visit us online@ coab.us/recreation for calendar of events **Sjgn up for notices on "Notify Me" for rograms & events