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AGENDA ITEM 9A
JANUARY 23, 2017
feedback on this and other opportunities to ensure the staff is communicating well with the City
Commission and with the community at large.
AGENDA ITEM 9A JANUARY 23, 2017
MEMORANDUM
TO:
FROM:
Kevin Hogencamp, Temporary Interim City Manager
Catherine Berry, Esq., Director of Human Resources CC3
DATE: January 12, 2017
SUBJECT: Key Position Vacancies
The City currently has the following key vacant positions (in chronological order):
1. Director of Public Safety/Chief of Police
2. Director of Planning and Community Development
3. Deputy Finance Director
4. Interim City Manager
5. City Manager
I present the following proposal to move forward:
1. Director of Public Safety/Chief of Police
After receiving approximately 70 applications, our former City Manager narrowed the field
to nine finalists. I have spoken to all nine and asked them a series of questions. We then
sent each of them a questionnaire and gave them a time certain within which to
respond. All nine responded. With input from two eminently-qualified volunteer
consultants, I am in the process of narrowing the field down to those we want to bring in for
interviews.
2. Director of Planning and Community Development
My proposal is to promote Derek Reeves, our Planner and Acting Director of Planning and
Community Development to a Deputy Director position (new), hire a new planner, and
negotiate a part-time contract with Steve Lindorff, a planner who has provided services to
the City in the past, to manage big projects and mentor both Derek and the new planner for
a period of time, potentially up to a year. This will provide stability and a succession plan to
the department during this critical time for the City, and provide a means to accomplish all
ofthe planning needs of the City.
AGENDA ITEM 9A
JANUARY 23, 2017
3. Deputy Finance Director
This position will be vacant as of January 18, 2017 and has been advertised. The Finance
Director and I will proceed to select the most qualified candidate, per standard hiring
procedures, and present to you for approval.
4. Interim City Manager
At the January 9, 2017 Commission meeting, the City Commission directed me to begin a
search for an Interim City Manager. I have contacted the Florida League of Cities and the
Florida City and County Managers Association to obtain resumes of qualified, available
candidates. I have also posted the position on the Florida League of Cities site, with a
closing date of 1/20/2017. I will distribute, review and present the resumes to the
Commission at the January 23, 2017 meeting.
5. City Manager
At the January 9, 2017 Commission meeting, I was directed to begin a search for a new City
Manager. I am currently putting together the packet and expect to begin the process next
week. I will present a timeline to the Commission at the next meeting.
AGENDA ITEM 9A
JANUARY 23, 2017
U.S. Dcpnl'lmcnt of flomrland Sccul'ily
Region IV
3003 Chamblee. Tucker Road
8 F'EMA
l~I<D i'-,5;f
Januaty 9, 2017
The Honorable Mitchell E. Reeves
Mayor, City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Subject: Consultation Coordination Officer Meeting /Public Outreach Open House for Duval
County, Florida
Dear Mayor Reeves:
A final coordination and open house meetings to discuss the preliminary countywide f-lood
Insurance Study (FIS) for your Community is scheduled for January 24, 2017 and January 25,
2017. Representatives from FEMA Region N, the State and the Engineering Study Contractor
will be present and conduct the meeting. All incorporated communities within Duval Cotmty are
invited to attend this important meeting.
On July 29, 2016, copies of the preliminary Flood Insurance Rate Maps (FIRM) and associated
FIS text were sent to you, which identified the flood risk in Duval County and Incorporated
Areas. An important and necessary component of tlus process is to offer an opportunity for you,
local officials, and your citizens to review the FIS and FIRM. Please compare your current map
with the preliminary map and make note of any changes wl1ich may affect your citizens. This
will enable you to make apJJropriate notifications to residents. We have scheduled tbe following
four sessions; one to be attended by local officials, and three for the general pub! ic.
Duval County Local Official's Meeting
Wednesday, January 25, 2017
10:00 AM -12:00 PM
Edward Ball Building, 214 North Hogan Street, Jacksonville, FL 32202
Public Open House #1
Tuesday, Janua1y 24, 2017
10:00 AM-12:00 PM
Community Center and Exl1ibition Hall, 2508 South Beach Parkway, Jacksonville Beach, FL
32250
90Day Review Required
AGENDA ITEM 9A
JANUARY 23, 2017
Public Open House #2
Tuesday, January 24, 2017
4:00PM -7:00 PM
Community Center and Exhibition Hall, 2508 South Beach Parkway, Jacksonville Beach, FL
32250
Public Open House #3
Wednesday, January 25,2017
4:00PM -7:00PM
Edward Ball Building, 214 North Hogan Street, Jacksonville, FL 32202
Residents and business owners of Duval County, Florida and Incorporated Arens arc invited to
attend an open house to learn how and why the local Tisk of flooding has changed, how the
proposed new flood maps will be used, and steps they can take to protect themselves from tJ1e·
extensive damage that floods often cause.
At the open house, community officials, FEMArepresentatives, the Engineering Study
Contractor and insurance represehtatives will be on hand to answer questions about flood risk
changes and review tlte proposed new flood maps. They wi ll also help residents and businesses
determine if their property may be subject to any related insurance requirements and explain how
property owners affected by the change may be able to reduce future insurance costs. Tbe fonnat
of the Public Outreach Open House is very infom1al. No presentations are made and there are no
fonnal questions or statements from tl1e public. We encourage you to publicize this event to
reach homeowners, insurance agents, developers, and representatives oflending institutions or
anyone who may be impacted by the proposed flood maps. A sample Open House advertisement
is enclosed for your use.
The preliminary study will be subje.ct to a 90-day review and appeal/comment period, which will
begin approximately one month after this meeting.
The revised FIS is considered an update to the cunently effective PIS. This revised study, when
it becomes effective, may result in increases and/m decreases to the 1·egulatmy flood elevations
and/or width of the floodplain boundaries, depending upon the identified flooding conditions. It
will be the basis for your Community's continued application and enforcement of all local
floodplain tnanagement regulations required in conjunction with the participating criteria of the
National Flood Insurance Program (NFIP). Revisions to your existing floodplain management
ordinance may be necessary to incorporate changes. In addition, when the new .flood study and
maps become effective the Community's ordinance must reference the effective date of the new
study and associated maps.
It is important that your floodplain administrator and representatives of the buildinglpennitting
rlepartment, planning and engineering offices he in attendance at the local offtcial's meeting.
You may also wish to consider inviting elected officials to the meeting so that they may be
apprised of the fot1hcomi ng changes to the PIS.
The requirement of your local ordinance requires that any study data be used as "best available
data". The study should be considered "best available data'' in the following instance(s):
90Day Review Requited
AGENDA ITEM 9A
JANUARY 23, 2017
Open House to Highlight Changes to Flood Risk and
Introduce Proposed New Flood Maps
If you live or do business in the following areas, your flood risk may
have changed.
Cities of Atlantic Beach, Jacksonville, Jacksonville Beach,
Neptune Beach, or Unincorporated Areas of Duval County
Learn about your risk of flooding, what the new flood maps mean to
you, and steps you can take to protect yourself from the extensive
damage that floods often cause.
Public Outreach Open House Schedule
Tuesday, January 24, 2017
10:00 AM -12:00 PM
Community Center and Exhibition Hall
2508 South Beach Parkway
Jacksonville Beach, FL 32250
Tuesday, January 24, 2017
4:00 PM-7:00 PM
Community Center and Exhibition Hall
2508 South Beach Parkway
Jacksonville Beach, FL 32250
Wednesday, January 25, 2017
4:00 PM-7:00 PM
Edward Ball Building
214 North Hogan Street
Jacksonville, FL 32202
Community officials, FEMA representatives, the Engineering Study
Contractor and insurance representatives will be on hand to answer
your questions. Contact [COMMUNITY or PROJECT TEAM] to learn
more.