Item 4A- Monthly ReportsAgenda Item 4A
February 27, 2017
Building Department Monthly Activity Report
Permits Issued
FY2016 FY2017YTO
Single Family/SF Attached 112 43
Duplex 1 0
Multi Family 1 0
Residential Addition 53 14
Commercial New 7 0
Commerical Addition 1 0
Other 2556 818
TOTAL 2731 875
Permits Issued January 2017
Building
No Issued Permit Fees
Single Family/SF Attached 7 $9,236.07
Duplex/ Multi-Family 0 $0.00
Residential Addition 2 $609.42
Res. Alteration/ Other 18 $2,456 .90
Commercial New 0 $0.00
Commercial Addition 0 $0.00
Comm. Alteration/ Other 4 $421.75
Demolition 1 $100.00
Swimming Pool 1 $205.00
Roof 23 $3,036.71
Driveway/ ROW 5 $35.00
Fence/ Wall/ Barrier 12 $420.00
Electrical 52 $5,057.20
Mechanical 51 $5,058.60
Plumbing 39 $4,152.00
Sign 0 $0.00
Res. Accessory Structure 2 $91.04
Fire 1 $35.00
Shed 0 $0.00
Other Misc. 12 $1,051.00
TOTAL 230 $31,965.69
January 2017
Building Permit Fees
FY2016 FY2017 YTO
$130,109.23 $47,169.33
$0.00 $0.00
$0.00 $0.00
$16,902.21 $2,453.68
$6,068.85 $0.00
$140.00 $0.00
$262,347.57 $84,237.59
$415,567.86 $133,860.60
Co nstruction
Value
$3,022,856.00
$0.00
$117,355.00
$346,566.50
$0.00
$0.00
$44,350.00
$3,500.00
$31,000.00
$447,872.40
$16,730.00
$34,949.00
$86,750.41
$227,578 .84
$41,120.00
$0.00
$8,208.00
$90,000.00
$0.00
$100,127.65
$4,618,963.80
Construction Value Inspections
FY2016 FY2017 YTO
$38,690,936.00 $14,801,164.00 Building
$0.00 $0.00 Plumbing
$0.00 $0.00 Mechanical
$4,130,721.00 $366,204.00 Electrical
$2,354,105.00 $0.00 Roof
$18,000.00 $0.00 Other
$23,765,152.52 $6,399,122.99 TOTAL
$68,958,914.52 $21,566,490.99
Fees Collected January 2017
Re-lnspection Fees $495.00
State Surcharges $1,163.36
10% City Retained Surcharge Fees $116.34
Inspections January 2017
Building 274
Plumbing 86
Mechanical 83
Electrical 90
Roof 96
Other 11
TOTAL 640
Residential Projects to Note:
Commercial Projects to Note:
FY2016 FY2017 YTO
3328 1103
919 307
817 290
1008 322
797 318
97 30
6966 2370
Agenda Item 4A
February 27, 2017
City ofAtlantic Beach
Major Public Works Projects
Fi scal Year 2016-2017
Status Report as of 2/8/2017
Project Name Budget Project Description Notes
UtilitieS PrOjects
Effluent Outfall Replacement $532,764 This is replacem e~t of the end of the beaches combined effluent pipeli ne and Bid opened on 3/2/16; low bid by J.D. Hinson Company exceeded budgeted amount. Jax Beach and Neptune Beach have
Is cost shared by the 3 b each Cities . approved additional fu nding required. Once"contract documents are ret urned, a pre-constructi on meeting will be scheduled
and a Notice To Proceed will be issued. Consultant obtai ning costs for new line suspended from piling versus burled.
Contractor just provided signed "contract documents with bond. Pre-construction meet ing wa;held on 7/21/2016. A Notice To
Proceed was issued for the proj ect to begi n on August 15t h . The contractor has or<!ered supplies and components are bei ng
manufactured off-site. All materi als have arrived, and contractor began fusi ng pipe sections on-site this week (week of 11/14).
Pipe sections have been fused on-site. Weights have been added to the pipe begi nning 12/12/2016. Pipe is to be placed in t h e
i ntercoastal beginning 12/15/16. Subaqueous portion of pi pe is l n place, i nstalling of upland porti on in progress. The new
portion of the piping is complete. Work has begun t o bury t he upland end ofthe pipe. A meeting was held on 1/18/17 with the
Navy to coordinate wor~ing on thei r p roperty. The revised connection frttings arrived on 1/24/17; they will be installed on
1/25/17, and the connection will be completed. The demolition of the exi sting pipe will be performed the week of 1/ 30/17. lhe
fittings were installed, but there was a problem with getting the proper shoring for the excavation hol e. Thi ~ issue should be
reti fied by 2/3/17, and the connection can be completed the following week. The connectiOn is betng made on 2/7/17, and
demolition of the old outfall is scheduled to begin on 2{13/17.
Atlantic Blvd Waterline Upgrade
Update Water System Model
$100,000
$30,000
Design only.
Evaluatil\g capital improvement requi rements and Impact ifWTP 4 is
removed from service.
Waiting on water model review.
Model built and calibrated. Consultant p reparing and runni ng and eva lu ating scenarios. Draft Water Model received and under
review. Meeting is bei ng scheduled with the consultant.
Well l oggi ng -6 welts $130,000 This is a down hol e check of the structural integrity of our drinking water
wells.
DlsCU$Slng scope with different consultant to eliminate or reduce subconsultant layering. We may develop a new scope to put
this out for bid. The vendor will begi n l ogging well #2R .
Replace Water Main on Sem inole Rd.
Atlantic Blvd. to S-Way
From $700,000 Design revisions underway-part of Semi nole Road Streerscape proj ect. Finalizing design revisions with $tormwat er and streetscape components of project. Poroject plans were delivered on
12/23/2016,
Replace water services on Seaspray, $175,000 Thi s project is to replace up to 56 aging water services on roads in the Specifications are being prepared for bidding. The 'Bid documents are being prepared. We anticipate advertising in early
Nautical and Clippership Seaspray neighborhood. Janu ary. lhe number of water services has been reduced to 41 in an attempt to keep the proj ect withi n t b e allocated budget.
The bid documents wi ll be completed by ¥27/17. tt has beeo decided to adjust the changeouts to the followingstrens VJklngs
lane, Cruiser lane, and Belvidere street. The project is currently being advertised with a bid opening scheduled for 3/15/17.
Phosphorus Treatment Improvements $225,000 This project is to construct a Phosphorus inj ection int o our treated Preliminary engineering Report completed. 60% engineering design completed. Permitti ng through FDEP and setting up
WWTP wastewater effluent. temporary feed system. Project is outfor bi ds. Bids Will be opened on August 31st. Only one bi d was received Which was
al most twice the budget for this project. We will negotiate with the single bi dder to accomplish a modified project scope.
Funding may have to come frorn other projects for the project cost whi ch may be $350,000. We were able to reduce the cost
down to $358,000, and the additional funding will come from the $275,000 allocated for the Centrifuge Project. A staff report
was approved at th e Nov 28 Commission meeting to hire the sole bidder. A Pre-Con meeting wa.s held on 12/7/16 and a NTP
date of 1/16/17 was issued. A purchase order has been issued to the contractor to perform the work, The building is bei ng
fabricated offsite. The engineering submittal review has been completed, and the slab will be poured the week of 2/13/17.
Repa ir Gravity Outfall to ICW $30,000 Consultant prepari ng TV rnspect ion review to prepare an ~ssessment and We are expecting a revi ew of the outfall from our consultant.
mai nt enance plan.
Sewer Une rehab for Sea Oats Subd ivl.sion $207,000 Involves lining approximately 6,000 If of aging sewer infrastructure t o reduce Received scope for pipe lining; coordinati ng manhole lining scope/costSpectraSI)ield. Contractor scheduled to clean S. TV line
water inflow & Infiltrati on (18.1). after Thanksgiving and perfom CIPP lini ng in mi d-December. Work is underway. The lV'i ng of the line was completed. Uni ngin
progress, will be completed by 1/13/17. The j ob ls complete, and we are processing the final invoice.
Combi ned plant Replacements $157,000
Control Bubbler System wrP2 $l5,000 T/1 /s /los: been completed.
New InfluentScreens $20,000 Screens were damaged WII Tti ng to be ins tolled.
Rep/ace EftPump /12 $50,000 Pump has been delivered
Ci ty o f At lantic Beach
Major Public Works Projects
Fiscal Year 2016-2017
Status Report as o f 2/8/2017
Project Name Budget Project Description Notes
Replace RAS Pump $50.000 One pump hos been Installed
Rep~celnfluentPumo szz.ooo Pumpte_quirements/specs may be updated. Coordinating with vendor to begin the worl<.
Install automated Control Valve at WTP 3 $10,000 This Is for the dispensing of Chlorine Working with vendor to begin the installation.
Meter Project $160,000 This project is to install650 radio read meters along the commercial cooridor. This is being coordinated with the meter vendor. SJRWMD Grant contract requires CM signature. The project was approved on
It is partly funded by a FDEP grant. the December Uth agenda. A meeting was held with the meter dealer on U/22/16 to sign the grant contract. Kayle is working
with the Sensus rep on the project details.
Replace control panel at Oceanwalk lift $20,000 This project is to replace an aging control panel Obtaining quotes from vendors/contractors.
station
Werwell Top Replacement $24 000 This proJect Is to replace four werwell tops with open hatches. ReQ 1198379 in for two to be replaced
Uft Station Suction lines $20000 This is to replace suction lines at Camelia and Selva Marina Uft Stations. came11a has a PO waitlng on contractors to install them
Control Components Upgrade $100,000 This project is to replace the control components for four master lift stations Obtaining quotes from vendors/contractors.
Clarifier Drive Replacements $225,000 This project Is to replace two clarifier drives A scope Is being prepared to put this proJect out to bid.
Centrifuge $275,000 This is to upgrade the 2nd centrifuge Funds for this proJect will be reallocated to t h e phosphorus proJect.
Water Meter Rep lacements $25,000 This is to replace a backlog of 300 to 500 aging or malfunctioning water Staff will Be go~ng out for bids to replace these meters.
m eters .
Agenda Item 4A
February 27, 2017
Agenda Item 4A
February 27, 2017
City of Atlantic Beach
Major Pub lic Works Projects
Fisca l Year 2016-2017
Status Report as of 2/8/2017
Project Name Budget Project Description Notes
Parks Projects
RU$Sell Park Renovation ~ This project is to proVide improvements to Russell Park tndudiogsoddiog. Otller improvements being planned. SSOK grant to supplement funding was defivered by Michelle Waterman of Talbot Island
irrigation, lighting. and court repairs. Park on August 22nd. Tennis Coutts and Racquetball Courts remain to be Improved
NewBU'dset: S12S,OOO
Tideviews Park Shade Structure This project is to provide a shade structure over a portion of the viewing area This project is scheduled to be completed in the second quarter of FY 16-17. Public Works will be installing the poles to support
of the Tideviews Park boardwalk. the screening by the end of the first week in February. After that, the contractor providing the screening for the Vet Park Shade
structure Will Install the shade scren here. The poles to support the shade scr een are liegm1ng to be installed the week of
1/30/17.
Twin Lake ParkS Design $2S,OOO Re-evaluating task based on Commission direction and public Input from Project revised; awaiting· proposal for pond bank restoration. Application for FINO grant fUnding not submitted this year.
community meeting. Consultant work proposal has been reviewed and a Task Order has been Issued to the consultant to develop plans.
Vet Pa rk Playset .Replacement $40,000 Working with Vendors to select playground set. Using COJ fundlng secured by Councilman Gulliford to supplement original budget for amphit heater screen coveri ng. Final plans
are to be submitted by July 8th. Quotes are being received for the covering for the stage In the park. One more quote is
pending. Playground sets are more than our budget. The install ation of this equipment will be postponed to the next fiscal
year.
Vet Park Stage Sun Screen $25,000 This project will provide a sun screen for the raised stage platform by the Tile City ofJacksonvi lle's Parks & Recrea tion Department will provide all services (Including funding) to have this project
American flag. completed. ltls expected to be Installed in January 2017. The contractor has submitted a permit to install the screen. The
Insta llation expected to be pertorrned by tile end of Ja~tuary. Footers are to be Installed once plans are approved -expected
time is by 1/20/17. The poles have been set on 2/3/17. The screen wnl be placed approXImately two weekS later.
Vet Park Fence Screening so This projectis to provide fence sceenlng along the Atlantic Slltd Si de of the The project is approx imately 95% complete. Additional screening Is to be placed in two areas of the fence where there is a gap.
park. This should be complete Within the next two weeks. This project was completed 12/9/2016.
Jordan Park Bathroom Upsrade $10,000 This project is to repair damages to this batl\room ancf to upgrade lt. The project scope is being developed to go out for bids .
Jordan and Donner Par~ Playground $82,000 Funded by a CDBG, this project ts to provide ADA compatible playground The project scope is being developed to go out for b•ds.
Improvements equipment.
Ufeguard Statloo lmprovernentl $90,000 This project is to make safety and restoration improvements to the Uteguard A Scope of Services is being deveJopecL A contractor is developl!lg a proposal for the construction.
StatiO!\ at the end of Atlantic Blvd.
Public Works Projects
!Seminole Road Improvements $250,000 Consultant revising design to redirect storrnwater from Salt air area and Delivery of fina l Plans and Bid Docs -12/23/16
Howell Park. Permitting complete -1/6/17
Begin construction-2/27/17
Construction complete-7/28/17
PW Staff is currently reviewing the final plans.
Seminole Road Dralnase Improvements $6SO,OOO Tnis project is to install the drainage component ofthe Seminole Road See Above.
Project.
Francis Avenue Drainage Improvements $650,000 100% CDSG fu nding. This project is to improve water and stormwater along Shop drawings reviewed and a pprove ct. Construction Is 1!1 progress. The waterline is almost complete. Drainage improvements
Francis Avenue , Th e road wlll also be paved as part of the project. are being installed. A conflict box was installed the week of July 25th for water and sewer, Work Is progressing slowl y on the
Construction in progress -waterline ap proximately 90% comp lete. rest of the project. The water main installation Is co mpl ete. The storm drains are co mplete, and the project is approJ<lmateiy
60% co mplete. Tile old wa ter line has been removed. Curbl~tg besan the week of September l!lth. Curbing is continuing the
week of Se ptember 26th and lime rock is being place d In the areas where the curbs have been installed. The road was paved
the week ofOctober 17th. Driveways and sidewalks are being Insta ll ed . Fina l sidewalk instllatlons are waiting for PW to remove
some trees and for a few utility pedesatls to be moved. If th ese can't be moved in the next two weeks, we'll ask the contractor
to close out the project Without completing those outstanding sidewalk gaps . All utilities have been moved; conctete shou ld be
complete by 12/16/16. Final asph alt work was comp leted 12/13/16. The pro ject was substantially complete on 12/22/2016,
and a Punch Ust was prepaned for fin al repa1rs. Final repalrs were completed by 1/13/17.
Agenda Item 4A
February 27, 2017
City of Atlantic Beach
Major Public Works Projects
Fiscal Year 2016 • 201.7
Status Report as of 2/8/2017
Project Name Budget Project Oe.scription Notes
Beach Re nourishment $0 Beach renou rjshme nt 100% paid with Federa l and County funds. Scheduled for summer of 2016 . Awaiting start up by COJ. The project is scheduled to begin Septemb er 6th at the southern end
of the project area, Jacksonville Beach. The project has begun and is progressing In J;~x Beach. Th e project is being re-evaluated
to determ ine whether dune restoration from Hurricane Matthew can also be added. Contractor will get to 2nd Street before
leaving. and then they will return in April/May to complete the beach reno urishment and dune restoration.
Atlai'Jtic Blvd Bike Plaza $40,000 This is to create a park type plata over the retention area for the shopping
plaza at 3rd Street and Atlantic Blvd. (adjacent to Poe's restaurant)
Design not started. Negotiati ons have begun with the plaza owner. He has been given a proposed lease agreement to review
concerning thee use a.nd maintenance of the retentloo area. We ace waiti ng for his response. He has asked us to design the
improvement for their review and approval . Hanson Engineenng is preparing a proposal for the proJect.
Stormwater Master Plan f\eview and
Update
Aquatic Gardens Project
$250,000
$250,000
This project is to revie w the City's Stormwater Master Plan and to update the
drai nage basin information and to propose projects wit h estimated costs to
complete them.
Project is to review the City's Stormwater Master Pl an as it pertains to this
neighborhood and to design and construct Improvements for more ca pacity
and stormwater throughput from this area.
This project has been advertised as an RFP. Proposals are due into Public Works on December 9, 2016 . An ammendment to
delay bid opening has been issued, and a second amendment to adjust the project scope will be issued by the end ofthis week.
Proposals are due December 23rd . Four consu ltants submitted proposals which are und er review by PW staff. A selected firm
is being proposed fo r City Commission approval at the 1/23/17 meeti ng. Publ ic Works met with the consultant on 2/2/17 to
l2ive them instruttlons-to prepare their proposed expenses forthis project.
PW is having crews clean the conveyance systems in this area, and fu nds are being requested in the next flscal year budget for
the stormwater review and project design. If possible, co nstruction will also be scheduled depending on timing and funds
availabi li ty. A design scope has been provided to the City. PW 1s determin ing how to proceed with construction. Gruhn & May
will be ins1alllng a box around the current pond outfall to the creek so a control gate can be installed. PW staff have submitted
requisitions to purchase materials to proceed with the installation of bulkheads to facil itate this project work. The outfall
structure should be installed by 2/,3/17 and materials are arriving for the bl(llshead installations.
Saltair Project $250,000 Projectis to modify existin g construction on Magnolia and Poinsettia and tQ
construct Improvements on Sylvan and Pine Streets
Consvltont is preparing proppsal and cost estimate for construction. !llelghborhood meeting is scheduled for August J.2tt>. The
neighbo rhood meeting was he ld and the consensus ofthe participants (residents and City Officials as well) was to proceed with
the design of a less obtrusive drainage system In the next fiscal year. Once the design Is complete, the project should go out for
bids for construction ASAP, PW is asking for funds for construction in this coming fiscal year. Constructi on may be able to begin
as early as Spring of2017. Ayers Engineering. Inc. submittted a Scope of services and a Fee proposal to develop new
construction plans on 12/7/16. A meeting rs schedl ued on 1/6/17 to discusss the plans with the consultant, The consultant's
scope ofwork and fee were presented and approved.
Safe Routes to School Sidewalk $0 This project is to provide an 8' wide sidewalk along Sherry & Seminole from Design & survey underway , To w!l Hal! meeting held Moy 7th. Worksll op he ld Ju ne 27th , Bid documents being pre pa red .
Ahem to 17th. This project is funded by FOOT. Construction scheduled for second half of.2017. PW Dir to present additional info to Commission on July 11th and Town Hall
Meeting on July 16th. Striping of the proposed path ofthe SRTS will be comp leted the week of July 25th. Additional Town Hall
Meeting sched uled for August 27th. The route of tl)e proposed path was painted the week of July 25th, A consensus ofthe City
Commission was reached at the Town Hall Meeting of August 27th to move forward with the project along t he east side of
Seminole Road and Sherry Drive a nd to have the MOU signed with the JTA to commit to this project. The project was approved
to move forward with the 30% plans cornpietlon. Element Engineering Inc. will be meeting with Public Works to deve lop a plan
of action to continue to that po int. We have received comments from two residents about possible changes to the path. These
have been sent to Elemen t for review and consideration. 30% plans were submitted to the city (or review on 12/12/2016. PW
Staff has revjewed the plans. and will be discussing our comments with them the week of 2/6/17
Si dewal~Projects $100,000 This project is to provide or improve sidewalks. Areas are being considered for sidewalk installatio ns or improveme nts. Emphasis is being placed on east-west connectivity.
The selected streets are Cavalla 1\oad, Triton Road and Sabato Drive . Cutlass Drive Is also being considered . A survey is being
ordered for these roa ds . PW staff is meeting With a resident of Royal Palms, Commissioners, and interested members of the
public on 2/9/17 to discuss the final selection of the streets to install sidewalks this yea r.
Paving Projects $400,000 This is the annua l Road Res1,1rfacing Program and spec.ific areas of spot A preliminary list of roads to be resufaced or repaTred has been a:eveloped , A consultant Will evaluate this list and provide a
repairs. recommended a course of action for each road. This is expected to be ~ompleted by the end of December, and t he pavi ng can
be completed in early 2017 . A review was completed and a proposal wa.s submitted by a consultant on 12/26/16, and PW staff
Is reviewing this. Contract specifications are being develope9.
Equipment Garage $7S,OOO This project is to install a partially enclosed storage facility for Public Works This project sco pe is being developed.
equipment.
City of Atlantic Beach
Major Public Works Projects
Fiscal Year 2016-2017
Status Report as of 2/8/2017
Project Name Budget Project Description Notes
Jasmine Pond $100,000 This project is restore the bank ofJasmine Pond This project will be designed by a consultant The city has received a proposal for this project from its consultant. It has been
reviewed and a meeting is set for 1/6/17 to discuss it with the consu ltant. The consultant's scope of work and fee were
presented and approved.
West Plaza and Carnation Drainage Project $135,000 This project is to provide s drainage improvement as specified in the A consultant (Edwards Engineering) Is preparing a proposal for this project.
Stormwater M aster Plan
Police Bu ilding $2,892,700 PO buildi ng upgrades and improvements. Police Department moved to Uti lities building at 902 Assisi. Wall demolition and new slab construction underway. Retaining
wallis complete. The sl ab will be poured and wall construction will begin within the next two weeks. 9/21/16: The slab is
complete and exterior walls are almost complete . Many of the interi or owner-selected items have been selected. Fire station
doors will be removed for JF RD. A fire stop beam will be redesigned and installed b etween t h e fire station and PO building.
9/28/16: Walls are almost complete. Roof installation will be completed by t he second week of November. Final selections of
interior elements are being made. Door keyi ng and low voltage scope are currently bei ng addressed. Interior lowvoltage
electrical work continues. The proj ect is still on t ra ck to be compl eted by mi d-April, Work is being performed O!l the shingle
installation and sidewalk construction will begin the week of 2/6/17.
Hurricane Matthew Projects
Debris Removal Remove the hurrican e !lebr(s from thorough out t he. City. The City contracted with t hree firms to remove the debris from the City. One firm, Ceres, was under cont ract with the Oty for
debris removal hauling. They hauled debris to the Temporary Debris Site (TDS). Another firm, DebrisTech, monitored the debris
hauling to insure accurate records. were kept. We piggybacked a contract from the City ofJacksonville Beach for t heir services.
The third firm, J.B. Coxwell, mana ged the reduction of the debris. They were under contract by t he City of Jacksonville. We
piggybacked off t h eir contract for Coxwell's services. All the debris removal i ncl uding t he hauling of the reduced debris p ile
from t he TDS to the final site of disposition was co mpleted by 1/13/17. We hauled more than 12,000 cubic yards of debris from
t he City.
Dune Crossover Repairs Repair the dune cross overs t hat were damaged. Sixteen dune crossovers have been repaired or cleared of debris and sand. They are open for beach goers to use. We have
three additional crossovers t hat will be repaired by staff in conjunction w ith contractors. Two of the last three crossovers, 6th
and 11th Streets, should be completed by 2/10/17, and the last crossover is being discussed with the public who hve.near it
concernmg their fears thatiln el evated.structure will c.ause more dune destruction and encourage drug dealing under it.
Agenda Item 4A
February 27, 2017