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3-13-17 Amended Agenda PacketA g e n d a I t e m 1 A M a r c h 1 3 , 2 0 1 7 C i t y o f A t l a n t i c B e a c h C i t i z e n M e e t i n g D i s c u s s i o n f o r S i d e w a l k s i n R o y a l P a l m s 9 t h o f F e b r u a r y 2 0 1 7 M i n u t e s A T T E N D A N C E : M r . D o n J a c o b o v i t z - D i r e c t o r o f P u b l i c W o r k s M r . K e v i n H o g e n c a m p - I n t e r i m C i t y M a n a g e r M r . S c o t t W i l l i a m s - D e p u t y P u b l i c W o r k s D i r e c t o r C o m m i s s i o n e r J o h n S t i n s o n - P r e s i d i n g O f f i c e r R E S I D E N T S I N A T T E N D A N C E : M s . M a r g a r e t Y a r b r o u g h M r . C h r i s J o r g e n s e n 1 ) P u r p o s e o f t h e M e e t i n g a ) T h e m e e t i n g w a s c a l l e d t o o r d e r a t 8 : 4 8 a m . b ) T h e p u r p o s e w a s t o d i s c u s s t h e c o n c e p t s a n d p l a n n e d s i d e w a l k c o n s t r u c t i o n w i t h i n t h e R o y a l P a l m s n e i g h b o r h o o d . 2 ) I n t r o d u c t i o n a ) C o m m i s s i o n e r S t i n s o n o p e n e d t h e m e e t i n g a n d e x p l a i n e d t h e b a s i c p u r p o s e o f t h e m e e t i n g a n d d i s c l o s e d t h e m e e t i n g w o u l d u s e a n i n f o r m a l p r o c e s s t o a l l o w f o r m o r e f r e e d i s c u s s i o n b e t w e e n t h e p a r t i e s . b ) C o m m i s s i o n e r S t i n s o n e x p l a i n e d t o M s . Y a r b r o u g h t h e r e a s o n f o r C o m m i s s i o n e r H a r d i n g ' s a b s e n c e . 3 ) D i s c u s s i o n a ) I n t h e i n t e r e s t o f c l a r i t y , t h e s e m i n u t e s w i l l c h r o n o l o g i c a l l y c a p t u r e i n d i v i d u a l c o m m e n t s , i d e a s a n d a r g u m e n t s p r e s e n t e d . i ) M r . J a c o b o v i t z e x p l a i n e d t h e r a t i o n a l e b e h i n d t h e C i t y ' s c h o i c e t o c o n s t r u c t s i d e w a l k s a l o n g T r i t o n R o a d a n d S a b a l a D r i v e . A c k n o w l e d g i n g M s . Y a r b r o u g h ' s d e s i r e t o h a v e C u t l a s s D r i v e m o v e d u p i n p r i o r i t y , h e c o m m e n t e d o n w h y h i s s t a f f b e l i e v e d t h i s a r e a s h o u l d n o t b e t h e i m m e d i a t e p r i o r i t y . M r . J a c o b o v i t z c o m m e n t e d o n t h e p o s s i b l e u t i l i z a t i o n o f a n e x p e r t i n m o b i l i t y t o r e v i e w t h e n e e d s o f t h e a r e a a n d h e e x p e c t e d s u c h a n e x p e r t c o u l d c a u s e t h e C i t y t o i n c u r a n e s t i m a t e d $ 2 0 , 0 0 0 i n c o s t . i i ) M s . Y a r b r o u g h e x p l a i n e d h e r r a t i o n a l e b e h i n d h e r p r e f e r e n c e s p r o m o t i n g s i d e w a l k s o n C u t l a s s a n d T r i t o n . S h e s t a t e d s h e w a s u s i n g A t l a n t i c B e a c h E l e m e n t a r y a t t e n d a n c e l o c a t i o n s t o d e t e r m i n e t h e h i g h e s t d e m a n d f o r s u c h c o n s t r u c t i o n . i i i ) M r . S c o t t W i l l i a m s e x p l a i n e d t h a t S a b a l a D r i v e h a d a m u c h b e t t e r r i g h t - o f - w a y ( R O W ) t h a n d i d T r i t o n R o a d . H e e x p l a i n e d h e b e l i e v e d t h e n o r t h s i d e M i n u t e s - S i d e w a l k s i n R o y a l P a l m s - F e b r u a r y 9 , 2 0 1 7 P a g e 1 o f 2 A g e n d a I t e m 1 A M a r c h 1 3 , 2 0 1 7 o f S a b a l o R o a d w o u l d b e t h e b e s t u s e o f f u n d i n g a n d t h a t T r i t o n R o a d w o u l d u t i l i z e C i t y R O W o n t h e s o u t h s i d e o f t h e r o a d . i v ) M s . Y a r b r o u g h c o m m e n t e d t h a t t h e C i t y n e e d e d t o b e l o o k i n g i n t o t h e f u t u r e w h e n c o n s i d e r i n g s e w e r a n d s t o r m w a t e r u t i l i t y r e p l a c e m e n t s w h e r e n o s i d e w a l k s h a v e b e e n c o n s t r u c t e d . S h e q u e s t i o n e d , " D o e s n ' t i t m a k e s e n s e t o c o o r d i n a t e s u c h w o r k ? " v ) M r . S c o t t W i l l i a m s c o m m e n t e d t h a t d u e t o t i m i n g t h i s p r o j e c t w o u l d b e n e a r i n g c o m p l e t i o n d u r i n g t h e e n d o f t h i s b u d g e t c y c l e a n d c o u l d q u i t e p o s s i b l y e x t e n d d u e t o b u d g e t t i m i n g . S u c h e x t e n s i o n m i g h t a l l o w f o r c o s t s a v i n g s y n e r g i e s i f t h e s u c c e e d i n g y e a r ' s b u d g e t c o n t i n u e d w i t h a d d i t i o n a l s i d e w a l k c o n s t r u c t i o n i n t h e a r e a . H e s t a t e d t h e r e w e r e m a n y f a c t o r s t o c o n s i d e r , s u c h a s R O W , h o w s i d e w a l k s " e m p t i e d " p e d e s t r i a n s i n t o t h e s t r e e t s , u t i l i t y l o c a t i o n , a n d n e i g h b o r h o o d r e s i s t a n c e t o c o n s t r u c t i o n a n d a l s o c o m m e n t e d h e b e l i e v e d s i d e w a l k s w e r e f o r c h i l d r e n . v i ) C i t y M a n a g e r H o g e n c a m p c o m m i t t e d t o g a t h e r i n g d a t a a n d t o e d u c a t i n g r e s i d e n t s . H e i n q u i r e d i f M s . Y a r b r o u g h c o u l d g a t h e r v o l u n t e e r s t o d o a n i n f o r m a l p e d e s t r i a n c o u n t a t v a r i o u s p o i n t s a r o u n d t h e n e i g h b o r h o o d . v i i ) M r . S c o t t W i l l i a m s c o m m e n t e d i t m i g h t b e p o s s i b l e t o c o n s t r u c t S a b a l a D r i v e a n d T r i t o n R o a d a n d m o v e C u t l a s s D r i v e t o a f o l l o w i n g y e a r . v i i i ) M r . J a c o b o v i t z i n q u i r e d i f M s . Y a r b r o u g h c o u l d g a t h e r v o l u n t e e r s t o d o a n i n f o r m a l p e d e s t r i a n c o u n t a t v a r i o u s p o i n t s a r o u n d t h e n e i g h b o r h o o d . i x ) D i s c u s s i o n e n s u e d a b o u t t h e C i t y b e g i n n i n g t h e p r o c e s s o f n o t i f Y i n g r e s i d e n t s i n t h e a r e a o f t h e p l a n t o c o n s t r u c t s i d e w a l k s n o w r a t h e r t h a n w h e n n o t i f i c a t i o n w o u l d n o r m a l l y b e m a d e . I t w a s a g r e e d i t m a d e s e n s e , i n t h e e s s e n c e o f t i m e , t o b e g i n n o t i f i c a t i o n n o w . 4 ) A d j o u r n m e n t a ) T h e m e e t i n g w a s a d j o u r n e d a t 9 : 5 3 A T T E S T : D o n n a L . B a r t l e , C M C C i t y C l e r k M i n u t e s - S i d e w a l k s i n R o y a l P a l m s - F e b r u a r y 9 , 2 0 1 7 M i t c h e l l E . R e e v e s M a y o r P a g e 2 o f 2 A g e n d a I t e m 1 B M a r c h 1 3 , 2 0 1 7 I N A T T E N D A N C E : M a y o r M i t c h R e e v e s C o m m i s s i o n e r J o h n S t i n s o n C o m m i s s i o n e r J i m m y H i l l C A L L T O O R D E R C I T Y O F A T L A N T I C B E A C H C O M M U N I T Y M E E T I N G T H I R D S T R E E T C R O S S O V E R F E B R U A R Y 2 5 , 2 0 1 7 a t 1 0 : 0 0 A M S T A F F : I n t e r i m C i t y M a n a g e r K e v i n H o g e n c a m p P u b l i c W o r k s D i r e c t o r , D o n J a c o b o v i t z R e c o r d i n g S e c r e t a r y , J o a n i e B o w m a n M a y o r R e e v e s c a l l e d t h e m e e t i n g t o o r d e r a t 1 0 : 0 5 a m . W E L C O M E M a y o r R e e v e s e x p l a i n e d t h e p u r p o s e o f t h i s C o m m u n i t y M e e t i n g a n d t h a n k e d s t a f f a n d t h e c i t i z e n s f o r t a k i n g t i m e o u t o f t h e i r S a t u r d a y t o a t t e n d t h e m e e t i n g . H e a l s o e x p l a i n e d t h e p r o c e s s f o r p u b l i c c o m m e n t s a n d n o t e d t h a t I n t e r i m C i t y M a n a g e r K e v i n H o g e n c a m p w o u l d b e m o n i t o r i n g t h e m e e t i n g . M a y o r R e e v e s r e p m i e d t h a t t h e C i t y i s i n v e r y g o o d s h a p e f i n a n c i a l l y a n d i s c u n e n t l y l o o k i n g f o r a C i t y M a n a g e r . H e c o m p l i m e n t e d M r . H o g e n c a m p f o r h i s d e d i c a t i o n a n d g r e a t c a r e o f o u r c i t i z e n s . H e a l s o r e p o r t e d o n u p c o m i n g e v e n t s . I n t e r i m C i t y M a n a g e r K e v i n H o g e n c a m p t h a n k e d e v e r y o n e f o r a t t e n d i n g t h e m e e t i n g . H e s p o k e a b o u t t h e i m p o r t a n c e o f o p e n g o v e m m e n t w h e r e r e s i d e n t s ' o p i n i o n s m a t t e r . H e g a v e a s u m m a r y o f w h e r e t h e T h i r d S t r e e t p r o j e c t s t a n d s a n d t h e p l a n t o r e b u i l d t h e c r o s s o v e r a s i t w a s p r e v i o u s l y c o n s t r u c t e d . H e e x p l a i n e d t h a t a g r o u p o f r e s i d e n t s e x p r e s s e d t h a t t h e y w a n t a n a t - g r a d e c r o s s o v e r a n d a n o t h e r g r o u p d e s i r e s t h e c r o s s o v e r t o b e r e s t o r e d t o i t s p r e v i o u s l y d e s i g n e d c o n s t r u c t i o n . T h e C i t y r e c e i v e d i n f o r m a t i o n f r o m c o a s t a l e n g i n e e r s t h a t i n s i s t o n t h e r e s t o r a t i o n o f a n e l e v a t e d c r o s s o v e r . H e e x p l a i n e d t h a t t h e p r o j e c t w a s p u t o n h o l d t o f u l l y c o n s i d e r t h e s e n t i m e n t s o f a l l i n t e r e s t e d c i t i z e n s a l o n g w i t h t h e i n f o r m a t i o n a n d d a t a t h a t w o u l d b e p r e s e n t e d . T h e C i t y i s c o n t e m p l a t i n g a s l i g h t a l t e r a t i o n t o t h e w a l k o v e r t o m a k e i t e a s i e r f o r p e o p l e w i t h d i s a b i l i t i e s . H e e x p l a i n e d t h e C o r p s o f E n g i n e e r s ' p l a n t o r e n o u r i s h t h e d u n e l i n e i n M a y s i n c e c o n s t r u c t i o n o f t h e w a l k o v e r m u s t b e c o m p l e t e d b e f o r e r e n o u r i s h m e n t b e g i n s . M r . H o g e n c a m p i n t r o d u c e d P u b l i c W o r k s D i r e c t o r D o n J a c o b o v i t z . H e r e c o g n i z e d C o m m i s s i o n e r s H i l l a n d S t i n s o n a n d t h a n k e d t h e m f o r b e i n g i n a t t e n d a n c e . M r . J a c o b o v i t z e x p l a i n e d t h e c u r r e n t c o n d i t i o n s o f t h e c r o s s w a l k a f t e r t h e s t o r m a n d p r e s e n t e d a s l i d e s h o w . H e a d d r e s s e d c i t i z e n c o n c e m s a b o u t d r u g a c t i v i t y , w i n d e r o s i o n , w a v e a c t i v i t y , a n d h a n d i c a p a c c e s s i b i l i t y a n d e x p l a i n e d t h a t c o n s t r u c t i o n h a d b e e n i n t e r r u p t e d a s a r e s u l t o f t h e s e c o n c e m s . H e a l s o e x p l a i n e d t h e F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ( F E M A ) a n d t h e F l o r i d a D e p m i m e n t o f E n v i r o n m e n t a l P r o t e c t i o n ( F D E P ) g u i d e l i n e s . M r . H o g e n c a m p i n v i t e d I n g r i d C a r l s o n a n d E i l e e n C a m p b e l l u p t o g i v e a p r e s e n t a t i o n . E i l e e n C a m p b e l l i n t r o d u c e d h e r s e l f a n d I n g r i d C a r l s o n . I n g r i d C a r l s o n s p o k e a b o u t t h e i m p m i a n c e o f t h e T h i r d S t r e e t b e a c h a c c e s s r a m p a n d p r e s e n t e d a s l i d e s h o w r e p r e s e n t i n g t h e b e f o r e a n d a f t e r e f f e c t s H u r r i c a n e M a t t h e w l e f t b e h i n d . S h e s p o k e a b o u t p e t i t i o n s t o 1 A g e n d a I t e m 1 B M a r c h 1 3 , 2 0 1 7 c h a n g e t h e d e s i g n w h i c h w a s b a s e d o n a c o n c e r n t h a t , s i n c e t h e r a m p w a s b u i l t , t h e r e w e r e r o b b e r i e s , d r u g p a r a p h e r n a l i a f o u n d a n d v a g r a n t s s l e e p i n g u n d e r n e a t h t h e r a m p . S h e v o i c e d h e r c o n c e r n t h a t c h a n g i n g t h e d e s i g n a n d r e p a i r o f t h e s t r u c t u r e w o u l d p r e s e n t a d u n e b r e a c h . E i l e e n C a m p b e l l s p o k e a b o u t w o r k i n g w i t h C o m m a n d e r T i f f a n y L a y s o n o n t h e d a t a r e g a r d i n g d r u g c r i m e s a t t h e b e a c h a t T h i r d S t r e e t a n d r e p o r t e d t h a t t h e r e w e r e n o f i n d i n g s o f d r u g c r i m e s o r v a g r a n t a c t i v i t i e s r e l a t i n g t o t h e c r o s s o v e r . M s . C a r l s o n e x p l a i n e d t h e i r o w n p e t i t i o n a n d r e p o r t e d t h e y r e c e i v e d m o r e t h a n 4 0 0 s i g n a t u r e s t o r e p a i r t h e b e a c h w a l k o v e r . I n c l o s i n g , M s . C a r l s o n r e a d a n e m a i l f r o m a n A t l a n t i c B e a c h r e s i d e n t , L y n n B a i l e y w h o w a s i n s u p p o r t o f t h e T h i r d S t r e e t B e a c h a c c e s s r a m p . M r . H o g e n c a m p e x p l a i n e d t h e y w o u l d b e c o n t e m p l a t i n g t h e i n p u t t h e y r e c e i v e t o d a y a n d b y F r i d a y a f t e r n o o n w o u l d h a v e a n u p d a t e p o s t e d o n t h e h o m e p a g e o f t h e C i t y ' s w e b s i t e . H e r e p m t e d t h a t , b e c a u s e t h e c o n t r a c t o r i s l o c a l , c o n s t r u c t i o n c o u l d b e g i n a s e a r l y a s t h e w e e k a f t e r n e x t . C O M M E N T S F R O M T H E P U B L I C M r . H o g e n c a m p o p e n e d t h e f l o o r t o p u b l i c c o m m e n t s . M i k e P o s t , 3 0 7 B e a c h A v e . , e x p r e s s e d t h a t t h e m e e t i n g b e i n g h e l d t o d a y i s a n e x a m p l e o f g o o d g o v e r n m e n t . H e s t a t e d t h a t h e m a d e m e n t i o n o f c o n c e r n s a b o u t t h e T h i r d S t r e e t W a l k o v e r t o M a y o r R e e v e s a n d t h e n r e c e i v e d i m m e d i a t e a t t e n t i o n . C o m m e n t e d t h a t t h e C o m m i s s i o n a n d I n t e r i m C i t y M a n a g e r H o g e n c a m p h a v e d o n e a w o n d e r f u l j o b . M r . P o s t c o m m e n d e d M s . C a r l s o n a n d M s . C a m p b e l l o n t h e i r p r e s e n t a t i o n . H e e x p l a i n e d h e c a m e t o t h e m e e t i n g f o r a c o m p r o m i s e . H e a p o l o g i z e d t o t h e e i g h t e e n p e o p l e w h o s i g n e d t h e p e t i t i o n . H e e x p l a i n e d h i s p o s i t i o n a n d t h a t h e d i d n o t w a n t t o r e s t r i c t a c c e s s t o t h e d i s a b l e d . H e s u g g e s t e d t h a t t h e r a m p b e d e s i g n e d f o r e a s i e r a c c e s s t o a l l a n d c o n c e d e s e v e r y p o i n t t h a t M s . C a m p b e l l a n d M s . C a r l s o n m a d e . M r . H o g e n c a m p e x p l a i n e d t h a t M r . P o s t h a d b e e n f a c t b a s e d a n d c o m t e o u s w i t h h i s c o m m e n t s a n d h i s c o m m u n i c a t i o n w i t h t h e C i t y . H e e x p l a i n e d t h a t o n e o f M r . P o s t ' s f i r s t c o n c e r n s h e b r o u g h t t o h i m w a s h o w s t e e p t h e r a m p w a s a n d h o w t h a t i s n o t f a i r t o p e o p l e w h o u s e w h e e l c h a i r s . M r . P o s t s p o k e a b o u t c r i m e a c t i v i t y o n T h i r d S t r e e t . T e r e s a F l o r e s , 2 3 3 B e l v e d e r e S t . , e x p l a i n e d t h a t s h e l o v e s t h e T h i r d S t r e e t a c c e s s r a m p a n d i s i n s u p p m t o f m o d i f Y i n g t h e r a m p f o r e a s i e r a c c e s s t o w h e e l c h a i r s . D e n n i s G o d f r e y , 1 9 0 S e m i n o l e R d . , s p o k e i n s u p p o r t o f a m o r e ( A D A ) A m e r i c a n s w i t h D i s a b i l i t i e s A c t - f r i e n d l y r a m p a n d f o r i t t o b e m a d e a b i t w i d e r . H e t h a n k e d M r . P o s t f o r h i s c o m m e n t s . J a s o n E n g l e , 5 1 2 V i k i n g s L n . , s t a t e d t h a t h e i s a c o a s t a l e n g i n e e r w i t h f i f t e e n y e a r s o f e x p e r i e n c e i n d o i n g b e a c h p r o j e c t s i n F l o r i d a , p o s t h u r r i c a n e a s s e s s m e n t s a n d l o o k i n g a t b e a c h n o u r i s h m e n t a f t e r w a r d . H e e x p l a i n e d t h a t t h e d u n e i s t h e p r o t e c t i o n f o r o u r c o m m u n i t y a n d e v e t y s i n g l e g a p i n t h a t d u n e i s a c h i n k i n t h e a r m o r . H e s t a t e d t h a t t o b u i l d a l o w e r w a l k o v e r t h a t p r e v e n t s t h e g r o w t h o f t h e g r a s s e s o n t o p o f i t m a k e s a v e r y w e a k p o i n t i n t h e d u n e a n d t h a t ' s w h y t h e g u i d e l i n e s r e q u i r e t h e w a l k o v e r t o b e h i g h e n o u g h f o r t h e s u n l i g h t t o g e t u n d e r i t . H e f m t h e r s t a t e d t h e g r a s s i s w h a t m a k e s t h e d u n e s t r o n g d u r i n g a h u n i c a n e . H e s p o k e i n s u p p m t o f k e e p i n g t h e d e s i g n a s i t i s . R i c h a r d R e i c h l e r , 2 0 2 5 B e a c h A v e . , s p o k e i n s u p p o r t o f r e b u i l d i n g t h e T h i r d S t r e e t a c c e s s a s i t w a s b e f o r e . 2 A g e n d a I t e m 1 B M a r c h 1 3 , 2 0 1 7 P a m M c C r a r y , 2 2 6 F i r s t S t . , s t a t e d t h a t t h e r e s h o u l d b e a w a y t o h a v e F E M A a p p r o v e i t a n d p a y f o r i t . S h e a s k e d i f t h e w a l k o v e r c o u l d b e s h m t e n e d . M r . H o g e n c a m p s t a t e d t h a t M r . J a c o b o v i t z w o u l d a n s w e r t h e i r q u e s t i o n s l a t e r . M a r y E l l e n Y o u n g , 3 8 4 3 r d S t . , s p o k e i n f a v o r o f t h e o r i g i n a l r a m p d e s i g n f o r h a n d i c a p a c c e s s i b i l i t y . S h e c o m m e n t e d o n t h e i m p o r t a n c e o f t h e d u n e s a n d e x p l a i n e d t h a t D o r a b r e a c h e d t h e d u n e l i n e s a n d s i g n i f i c a n t l y d a m a g e d p r o p e r t y . S h e s p o k e a b o u t t h e i m p o r t a n c e o f t h e d u n e r e n o u r i s h m e n t p r o j e c t t o p r e s e r v e o u r b e a c h . S u s a n S n e e d , 2 6 1 B e a c h A v e . , s p o k e a b o u t F l o r i d a D e p a r t m e n t o f E n v i r o n m e n t a l P r o t e c t i o n ( F D E P ) g u i d e l i n e s a n d t h e i m p o r t a n c e o f t h e e l e v a t i o n r e q u i r e m e n t s . S h e e x p l a i n e d t h e i m p m t a n c e o f t h e d u n e s f o r p r i v a c y a n d p r o t e c t i o n . S h e i s a n a d v o c a t e f o r a l e g i t i m a t e a c c e s s t o t h e b e a c h a n d i s a p r o p o n e n t o f b u i l d i n g u p t h e d u n e s . S h e s p o k e a b o u t a p r o b l e m s h e h a s w i t h h o m e l e s s p e o p l e s l e e p i n g u n d e r h e r p r i v a t e w a l k o v e r . P a m R o m a n , 3 1 5 T h i r d S t . , e x p r e s s e d t h a t c r i m e d o e s n o t e x i s t b e c a u s e o f a w a l k o v e r a n d s p o k e i n s u p p m t o f t h e w a l k o v e r . D a v i d B e w , 3 8 1 T h i r d S t . , s p o k e i n s u p p m t o f r e b u i l d i n g t h e w a l k o v e r a s i t w a s a n d b e l i e v e s t h e r a m p c o n t r i b u t e s t o b u i l d i n g t h e d u n e s . L y n n E i l e r s , 3 6 9 T h i r d S t . , s p o k e i n s u p p o r t o f t h e w a l k o v e r r e b u i l d a n d w a n t s t o b e b e t t e r i n f o r m e d a b o u t t h i n g s h a p p e n i n g i n h e r n e i g h b o r h o o d . C h r i s J o r g e n s e n , 9 2 W e s t 3 r d S t . , s p o k e a b o u t t h e n e e d t o d o w h a t i s b e s t f o r t h e C i t y . C a n d a c e K e l l y 1 4 9 B e l v e d e r e S t . , s p o k e i n s u p p m t o f t h e T h i r d S t r e e t W a l k o v e r . C L O S I N G S T A T E M E N T S M a y o r R e e v e s t h a n k e d t h e c i t i z e n s , o n b e h a l f o f t h e C i t y , f o r a t t e n d i n g t h e m e e t i n g M a y o r R e e v e s a d j o u m e d t h e m e e t i n g a t I I : 3 4 a . m . A T T E S T : D o n n a L . B a r t l e , C M C C i t y C l e r k 3 M i t c h e l l E . R e e v e s M a y o r / P r e s i d i n g O f f i c e r C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G S T A F F R E P O R T A G E N D A I T E M : 1 7 - U B E X - 3 3 3 P u b l i c H e a r i n g R e q u e s t f o r a u s e - b y - e x c e p t i o n a s p e r m i t t e d b y S e c t i o n 2 4 - 6 3 , t o a l l o w a l i m i t e d w h o l e s a l e o p e r a t i o n , n o t i n v o l v i n g i n d u s t r i a l p r o d u c t s o r p r o c e s s e s o r t h e m a n u f a c t u r i n g o f p r o d u c t s o f a n y k i n d a s l i s t e d i n S e c t i o n 2 4 - 1 1 1 ( c ) ( 5 ) i n t h e C o m m e r c i a l G e n e r a l z o n i n g d i s t r i c t a t 1 4 7 5 M a i n S t r e e t . S U B M I T T E D B Y : D e r e k W . R e e v e s , P l a n n e t ~ . . . . . . . . . < - - - - D A T E : F e b r u a t y 2 3 , 2 0 1 7 S T R A T E G I C P L A N L I N K : N o n e B A C K G R O U N D : T h e a p p l i c a n t i s T e d J a c k r e l , t h e o w n e r o f 1 4 7 5 M a i n S t r e e t , w h o i s r e q u e s t i n g t o o p e r a t e a w h o l e s a l e b u s i n e s s f o r t h e b u l k s h i p m e n t o f e l e c t r i c v e h i c l e s a t 1 4 7 5 M a i n S t r e e t i n t h e C o m m e r c i a l G e n e r a l ( C G ) z o n i n g d i s t r i c t . A u s e - b y - e x c e p t i o n i s r e q u i r e d b y S e c t i o n 2 4 - 1 1 1 ( c ) ( 5 ) t o a l l o w a l i m i t e d w h o l e s a l e o p e r a t i o n , n o t i n v o l v i n g i n d u s t r i a l p r o d u c t s o r p r o c e s s e s o r t h e m a n u f a c t u r i n g o f p r o d u c t s o f a n y k i n d . I f a p p r o v e d , a n e w b u i l d i n g o f a p p r o x i m a t e l y 1 2 , 0 0 0 s q u a r e f e e t w i l l b e b u i l t . T h e p r o p e r t y i s s u r r o u n d e d o n t h r e e s i d e s b y p u b l i c s t r e e t s ( L e v y R o a d , M a i n S t r e e t a n d S t o c k s S t r e e t ) . T h e f o u r t h s i d e i s p r i v a t e p r o p e r t y o w n e d b y t h e a p p l i c a n t a n d i s a l s o z o n e d C G . T o t h e e a s t i s a n a u t o m o t i v e r e p a i r f a c i l i t y i n C G . T o t h e w e s t i s a c h u r c h i n C G . T o t h e n o t t h a r e s o m e r e s i d e n t i a l a n d l i g h t i n d u s t r i a l u s e s w i t h i n t h e L i g h t I n d u s t r i a l a n d W a r e h o u s i n g z o n i n g d i s t r i c t . T h e r e i s a l a r g e r e s i d e n t i a l n e i g h b o r h o o d a b o u t 1 7 0 f e e t t o t h e s o u t h . T h i s p r o p e t 1 y , w i t h t h e o n e s t o t h e e a s t a n d w e s t , a c t a s a b u f f e r b e t w e e n t h e r e s i d e n t i a l n e i g h b o r h o o d t o t h e s o u t h a n d t h e i n d u s t r i a l a r e a t o t h e s o u t h . U s e s i n t h i s a r e a s h o u l d b e a s m i n i m a l l y i m p a c t f u l a s p o s s i b l e t o t h e r e s i d e n t i a l n e i g h b o r h o o d i n t e r m s o f l i g h t , n o i s e a n d o d o r . T h i s i t e m w a s h e a r d b y t h e C o m m u n i t y D e v e l o p m e n t B o a r d o n F e b r u a r y 2 1 , 2 0 1 7 . T h e b o a r d v o t e d u n a n i m o u s l y t o r e c o m m e n d a p p r o v a l o f t h e u s e - b y - e x c e p t i o n w i t h t h e f o l l o w i n g c o n d i t i o n s ; 1 . ) T h a t t h e r e b e n o d r i v e w a y a c c e s s o n L e v y R o a d , 2 . ) T h a t t h e w h o l e s a l e o p e r a t i o n b e l i m i t e d t o e l e c t r i c v e h i c l e s a n d a s s o c i a t e d p a r t s a n d / o r a c c e s s o r i e s , a n d 3 . ) T h a t a l l p r o d u c t , i n c l u d i n g e l e c t r i c v e h i c l e s , b e s t o r e d i n s i d e a f u l l y e n c l o s e d b u i l d i n g a t a l l t i m e s , e x c e p t w h i l e a c t i v e l y l o a d i n g o r u n l o a d i n g t r u c k s . T h e C i t y C o m m i s s i o n d i s c u s s e d t h i s i t e m a t t h e F e b r u a r y 2 7 , 2 0 1 7 r e g u l a r C o m m i s s i o n m e e t i n g . B U D G E T : N o n e . R E C O M M E N D A T I O N : T o a p p r o v e 1 7 - U B E X - 3 3 3 w i t h t h e f o l l o w i n g c o n d i t i o n s ; 1 . ) T h a t t h e r e b e n o d r i v e w a y a c c e s s o n L e v y R o a d , 2 . ) T h a t t h e w h o l e s a l e o p e r a t i o n b e l i m i t e d t o e l e c t r i c v e h i c l e s a n d a s s o c i a t e d p a t 1 s a n d / o r a c c e s s o r i e s , a n d 3 . ) T h a t a l l p r o d u c t , i n c l u d i n g e l e c t r i c v e h i c l e s , b e s t o r e d i n s i d e a f u l l y e n c l o s e d b u i l d i n g a t a l l t i m e s , e x c e p t w h i l e a c t i v e l y l o a d i n g o r u n l o a d i n g t r u c k s . A T T A C H M E N T S : C D B s t a f f r e p o t t , 1 7 - U B E X - 3 3 3 a p p l i c a t i o n . R E V I E W E D B Y C I T Y M A N A G E R : ~ ~ A g e n d a I t e m 3 A M a r c h 1 3 , 2 0 1 7 " T h e s e a r e a s s h a l l i n c l u d e t h o s e b u s i n e s s e s t h a t p r o v i d e r e t a i l g o o d s a n d s e r v i c e s , w h i c h s e r v e t h e r o u t i n e a n d d a i l y n e e d s o f r e s i d e n t s , i n c l u d i n g b a n k s a n d p r o f e s s i o n a l s e r v i c e s , g r o c e r y a n d c o n v e n i e n c e s t o r e s , r e s t a u r a n t s , a c c r e d i t e d p u b l i c a n d p r i v a t e s c h o o l s a n d c h i l d c a r e , b u t n o t i n c l u d i n g m a n u f a c t u r i n g , w a r e h o u s i n g , s t o r a g e o r h i g h i n t e n s i t y c o m m e r c i a l a c t i v a t e s o f a r e g i o n a l n a t u r e , o r u s e s t h a t h a v e t h e p o t e n t i a l f o r n e g a t i v e i m p a c t t o s u r r o u n d i n g p r o p e r t i e s d u e t o e x c e s s i v e n o i s e , l i g h t o r e x t r e m e l y l a t e h o u r s o f o p e r a t i o n . " T h e l a c k o f c u s t o m e r i n t e r a c t i o n w i t h t h e p r o p o s e d u s e i s q u e s t i o n a b l e f o r i t s a b i l i t y t o s e r v e t h e r e s i d e n t s a n d t h e w a r e h o u s i n g o f p r o d u c t s t o b e d i s t r i b u t e d r e g i o n a l l y a n d b e y o n d s h o u l d a l s o b e a c o n c e r n . P a g e 2 o f 3 A g e n d a I t e m 3 A M a r c h 1 3 , 2 0 1 7 S U G G E S T E D A C T I O N T O R E C O M M E N D A P P R O V A L T h e C o m m u n i t y D e v e l o p m e n t B o a r d m a y c o n s i d e r a m o t i o n t o r e c o m m e n d a p p r o v a l t o t h e C i t y C o m m i s s i o n o f a r e q u e s t e d U s e - b y - E x c e p t i o n ( F i l e N o . 1 7 - U B E X - 3 3 3 ) t o a l l o w a l i m i t e d w h o l e s a l e o p e r a t i o n , n o t i n v o l v i n g i n d u s t r i a l p r o d u c t s o r p r o c e s s e s o r t h e m a n u f a c t u r i n g o f p r o d u c t s o f a n y k i n d a s l i s t e d i n S e c t i o n 2 4 - 1 1 1 ( c ) ( 5 ) w i t h i n t h e C o m m e r c i a l G e n e r a l ( C G ) Z o n i n g D i s t r i c t a n d l o c a t e d a t 1 4 7 5 M a i n S t r e e t p r o v i d e d : 1 . A p p r o v a l o f t h i s U s e - b y - E x c e p t i o n i s c o n s i s t e n t w i t h t h e i n t e n t o f t h e C o m p r e h e n s i v e P l a n . 2 . A p p r o v a l o f t h i s U s e - b y - E x c e p t i o n i s i n c o m p l i a n c e w i t h t h e . r e q u i r e m e n t s o f S e c t i o n 2 4 - 6 3 , Z o n i n g , S u b d i v i s i o n a n d L a n d D e v e l o p m e n t R e g u l a t i o n s . 3 . T h e r e q u e s t e d u s e i s c o n s i s t e n t w i t h S e c t i o n 2 4 - 1 1 1 ( c ) i n t h a t t h e p r o p o s e d u s e i s f o u n d t o b e c o n s i s t e n t w i t h t h e u s e s p e r m i t t e d i n t h e C G z o n i n g d i s t r i c t w i t h r e s p e c t t o i n t e n s i t y o f u s e , t r a f f i c i m p a c t s a n d c o m p a t i b i l i t y w i t h e x i s t i n g i n d u s t r i a l u s e s , c o m m e r c i a l u s e s a n d a n y n e a r b y r e s i d e n t i a l u s e s . S U G G E S T E D A C T I O N T O R E C O M M E N D D E N I A L T h e C o m m u n i t y D e v e l o p m e n t B o a r d m a y c o n s i d e r a m o t i o n t o r e c o m m e n d d e n i a l t o t h e C i t y C o m m i s s i o n o f a r e q u e s t e d U s e - b y - E x c e p t i o n ( F i l e N o . 1 7 - U B E X - 3 3 3 ) t o a l l o w a l i m i t e d w h o l e s a l e o p e r a t i o n , n o t i n v o l v i n g i n d u s t r i a l p r o d u c t s o r p r o c e s s e s o r t h e m a n u f a c t u r i n g o f p r o d u c t s o f a n y k i n d a s l i s t e d i n S e c t i o n 2 4 - 1 1 1 ( c ) ( 5 ) w i t h i n t h e C o m m e r c i a l G e n e r a l ( C G ) Z o n i n g D i s t r i c t a n d l o c a t e d a t 1 4 7 5 M a i n S t r e e t p r o v i d e d : 1 . A p p r o v a l o f t h i s U s e - b y - E x c e p t i o n i s n o t c o n s i s t e n t w i t h t h e i n t e n t o f t h e C o m p r e h e n s i v e P l a n . 2 . A p p r o v a l o f t h i s U s e - b y - E x c e p t i o n i s n o t i n c o m p l i a n c e w i t h t h e r e q u i r e m e n t s o f S e c t i o n 2 4 - 6 3 , Z o n i n g , S u b d i v i s i o n a n d L a n d D e v e l o p m e n t R e g u l a t i o n s . 3 . T h e r e q u e s t e d u s e i s n o t c o n s i s t e n t w i t h S e c t i o n 2 4 - 1 1 1 ( c ) i n t h a t t h e p r o p o s e d u s e i s f o u n d t o b e i n c o n s i s t e n t w i t h t h e u s e s p e r m i t t e d i n t h e C G z o n i n g d i s t r i c t s w i t h r e s p e c t t o i n t e n s i t y o f u s e , t r a f f i c i m p a c t s a n d c o m p a t i b i l i t y w i t h e x i s t i n g i n d u s t r i a l u s e s , c o m m e r c i a l u s e s a n d a n y n e a r b y r e s i d e n t i a l u s e s . P a g e 3 o f 3 A g e n d a I t e m 3 A M a r c h 1 3 , 2 0 1 7 E X H I B I T A T h e r e v i e w o f a n a p p l i c a t i o n f o r a U s e - b y - E x c e p t i o n s h a l l c o n s i d e r t h e f o l l o w i n g i t e m s . P l e a s e a d d r e s s e a c h o f t h e f o l l o w i n g a s a p p l i c a b l e t o y o u r s p e c i f i c a p p l i c a t i o n . 1 . I n g r e s s a n d e g r e s s t o p r o p e r t y a n d p r o p o s e d S t m c t u r e s t h e r e o n w i t h p a 1 t i c u l a r r e f e r e n c e t o v e h i c u l a r a n d p e d e s t r i a n s a f e t y a n d c o n v e n i e n c e , t r a f f i c f l o w a n d c o n t r o l a n d a c c e s s i n c a s e o f f i r e o r c a t a s t r o p h e . A l l f o u r s i d e s o f t h e p r o p e r t y a r e p u b l i c r o a d w a y s t h a t a r e e a s i l y a c c e s s e d . 2 . P a r k i n g a n d L o a d i n g S p a c e s , w h e r e r e q u i r e d , w i t h p a r t i c u l a r a t t e n t i o n t o t h e i t e m s i n ( 1 ) a b o v e . S a m e a s a b o v e . 3 . T h e p o t e n t i a l f o r a n y a d v e r s e i m p a c t s t o a d j o i n i n g p r o p e r t i e s a n d p r o p e t t i e s g e n e r a l l y i n t h e a r e a r e s u l t i n g f r o m e x c e s s i v e n o i s e , g l a r e a n d l i g h t i n g , o d o r , t r a f f i c a n d s i m i l a r c h a r a c t e r i s t i c s o f t h e U s e - b y - E x c e p t i o n b e i n g r e q u e s t e d . _ T h e r e a r e n o a d j o i n i n g p r o p e t t i e s . E x i s t i n g g e n e r a l a r e a i s a m i x o f r e s i d e n t i a l , c o m m e r c i a l , a n d l i g h t i n d u s t r i a l u s e . 4 . R e f u s e , t r a s h c o l l e c t i o n a n d s e r v i c e a r e a s , w i t h p a r t i c u l a r r e f e r e n c e t o i t e m s ( 1 ) a n d ( 2 ) a b o v e ; A l l s i d e s o f t h e p r o p e r t y a r e e a s i l y a c c e s s e d . 5 . U t i l i t i e s , w i t h r e f e r e n c e t o l o c a t i o n s , a v a i l a b i l i t y a n d c o m p a t i b i l i t y ; S u f f i c i e n t u t i l i t i e s a r e a v a i l a b l e o n a l l f o u r s i d e s o f t h e p r o p e r t y a t e x i s t i n g r i g h t - o f - w a y s . 6 . I f a d j a c e n t u s e s a r e d i f f e r e n t t y p e s o f u s e s , d e s c r i b e t y p e o f s c r e e n i n g a n d b u f f e r i n g t h a t w i l l b e p r o v i d e d b e t w e e n y o u r u s e a n d t h e a d j a c e n t u s e . A d j a c e n t u s e s a r e s i m i l a r u s e s . 7 . S i g n s , i f a n y , a n d p r o p o s e d e x t e r i o r l i g h t i n g , w i t h r e f e r e n c e t o g l a r e , t r a f f i c s a f e t y , e c o n o m i c e f f e c t s a n d c o m p a t i b i l i t y a n d h a r m o n y w i t h p r o p e r t i e s i n t h e D i s t r i c t ; ( S e e S i g n s a n d A d v e t t i s i n g , C h a p t e r 1 7 . ) N o s i g n s w i l l b e i n s t a l l e d a n d m i n i m u m s i g h t l i g h t i n g w i l l b e u s e d t o l i g h t e n t r a n c e s t o t h e b u i l d i n g . 8 . R e q u i r e d Y a r d s a n d o t h e r O p e n S p a c e . S h o w b u i l d i n g s e t b a c k s a n d a r e a s o f o p e n s p a c e o n s i t e p l a n . 9 . G e n e r a l c o m p a t i b i l i t y w i t h a d j a c e n t p r o p e t t i e s a n d o t h e r p r o p e t t y i n t h e s u r r o u n d i n g Z o n i n g D i s t r i c t a s w e l l a s c o n s i s t e n c y w i t h a p p l i c a b l e p r o v i s i o n s o f t h e C o m p r e h e n s i v e P l a n . B u i l d i n g w i l l l o o k i d e n t i c a l t o a d j a c e n t e x i s t i n g b u i l d i n g s . O t h e r i n f o r m a t i o n y o u m a y w i s h t o p r o v i d e : - - - - - - - - - - - - - - - - - - - - - - A g e n d a I t e m 3 A M a r c h 1 3 , 2 0 1 7 A g e n d a I t e m 4 A M a r c h 1 3 , 2 0 1 7 A g e n d a I t e m 4 A M a r c h 1 3 , 2 0 1 7 A g e n d a I t e m 4 A M a r c h 1 3 , 2 0 1 7 A g e n d a I t e m 4 A M a r c h 1 3 , 2 0 1 7 A g e n d a I t e m 7 A M a r c h 1 3 , 2 0 1 7 O R D I N A N C E N O . 2 0 - 1 7 - 1 4 3 A N O R D I N A N C E A M E N D I N G T H E O P E R A T I N G B U D G E T F O R T H E C I T Y O F A T L A N T I C B E A C H , F L O R I D A F O R F I S C A L Y E A R B E G I N N I N G O C T O B E R 1 , 2 0 1 6 A N D E N D I N G S E P T E M B E R 3 0 , 2 0 1 7 , A N D P R O V I D I N G A N E F F E C T I V E D A T E . W H E R E A S , t h e C i t y C h a r t e r o f t h e C i t y o f A t l a n t i c B e a c h r e q u i r e s t h a t t h e C i t y C o m m i s s i o n a p p r o v e a l l b u d g e t a r y i n c r e a s e s a n d t r a n s f e r s a t t h e f u n d l e v e l , a n d W H E R E A S , t h e n a t u r e o f b u d g e t a r y s y s t e m s a n d t h o s e d a y - t o - d a y d e c i s i o n s a f f e c t i n g s u c h b u d g e t a r y s y s t e m s r e q u i r e a d j u s t m e n t s f r o m t i m e - t o - t i m e , a n d W H E R E A S , t h e C i t y i s a m e n d i n g t h e o p e r a t i n g b u d g e t t o a d d a t r a n s f e r o u t o f t h e G e n e r a l F u n d t o t a l i n g $ 5 4 , 2 2 5 . W H E R E A S , t h e C i t y i s a m e n d i n g t h e o p e r a t i n g b u d g e t t o a d d n e t r e v e n u e t o t a l i n g $ 5 4 , 2 2 5 a n d n e t e x p e n s e t o t a l i n g $ 5 4 , 2 2 5 t o t h e C a p i t a l I m p r o v e m e n t F u n d . N O W , T H E R E F O R E , B E I T E N A C T E D B Y T H E C I T Y C O M M I S S I O N O N B E H A L F O F T H E P E O P L E O F T H E C I T Y O F A T L A N T I C B E A C H , F L O R I D A , t h a t ; 1 . T h e F i s c a l Y e a r 2 0 1 6 / 2 0 1 7 B u d g e t t o b e a m e n d e d a s f o l l o w s : ~ G E N E R A L F U N D ~ E x p e n s e s : P o l i c e - P a t r o l - S a l a r y N o n - D e p a r t m e n t a l - T r a n s f e r s O u t T o t a l E x p e n s e s : F u n d B a l a n c e ~ C A P I T A L I M P R O V E M E N T F U N D ~ R e v e n u e s : T r a n s f e r f r o m G e n e r a l F u n d E x p e n s e s : P u b l i c S a f e t y I B u i l d i n g s T o t a l E x p e n s e s : F u n d B a l a n c e : 2 . T h i s o r d i n a n c e s h a l l t a k e e f f e c t i m m e d i a t e l y u p o n i t s a d o p t i o n . P a s s e d b y t h e C i t y C o m m i s s i o n o n f i r s t r e a d i n g t h i s 2 7 t h d a y o f F e b r u a r y 2 0 1 7 . < $ 5 4 , 2 2 5 > 5 4 , 2 2 5 $ 0 $ 0 $ 5 4 , 2 2 5 $ 5 4 , 2 2 5 $ 5 4 . 2 2 5 $ 0 P a s s e d b y t h e C i t y C o m m i s s i o n o n s e c o n d a n d f i n a l r e a d i n g t h i s 1 3 t h d a y o f M a r c h 2 0 1 7 . A g e n d a I t e m 7 A M a r c h 1 3 , 2 0 1 7 A p p r o v e d a s t o f o r m a n d c o r r e c t n e s s : B r e n n a M . D u r d e n C i t y A t t o r n e y M i t c h e l l R e e v e s M a y o r I P r e s i d i n g O f f i c e r A T T E S T : D O N N A L . B A R T L E , C M C C i t y C l e r k March 8, 2017 MEMORANDUM TO: FROM: SUBJECT: The Honorable Mayor and Members of the City Commission Kevin Hogencamp ~ Interim City Manager ._.... City Manager's Report CITY O F ATLANTI C BEACH 800 Seminole Road Atlantic Beach, Florida 32233-5445 Telephone (904) 247-5809 Fax (904) 247-5846 www.coab.us A bout this r e port. This report contains an update on City Manager's Office activities. Potential upcoming City Commission agenda items typically are listed first, followed by m iscell aneous updates, communications and departmental reports. I hope the City Commission , citizenry and staff find this avenue of communication to be valuable. As always , I welcome feedback and questions at 247-5806 or khogencamp@coab.us. C i ty Man ager r ec ruitment. The attached announcement of the city manager job opening with the information link (including the profile, job description and application) has been posted. The announcement is on the City website (home) page and has been submitted to the Florida League of Cities and International City/County Management Association. I will establish a page on the City website to periodically update the public on the city manager recruitment and selection process. Direct o r of public saf ety/police chief recruitment. In our quest to find the perfect fit for the City of Atlantic Beach and the community, I have decided to re-advertise the public safety director/police chief position. Please see the attached March 8 letter to the community on this topic and please continue to provide me. your feedback and guidance. Third Str eet Beach walkover. The City is moving forward with its plans to reconstruct the Hurricane Matthew-damaged Third Street walkover. The original walkover will be largely replicated, although there will be modifications to improve disability access. A Federal Emergency Management Agency representative is now slated to be in town to rev iew the project o n March 9 (rather than by March 8, as originally scheduled); we expect construction to begin immediatel y thereafter. We are grateful for all of Amended Agenda Item 9A March 13, 2017 the public input received on this project. It is because of this input that wheelchair maneuverability will improve with the new design. Additionally, the public comment during this community d iscussion is prompting the City to add a d isability parking space at the Third Street beach access. Maxed -out employee b onus pla n. Cathy Berry, the COAB's human resou rces director, is preparing a staff report on this topic for the March 27 City Commission meeting. Cathy and I will recommend awarding annual bonuses equal to the difference between the impacted employees' pay increases and the amount they would have received if they were not maxed out. Legislative sess ion . Cathy Berry has begun tracking Florida Legis lature deliberations and will attend the Florida League of Cities Legislative Action Days activities March 21-22 in Tall ahassee. In addition to meeting with our legislat ive delegati on members, Cathy will partake in various training and issue- briefing o p portunities. Please consider Cathy our legislative liaison and, as such, don't hesitate to reach out to her. Meanwhile, as you can see from the attached email exchange with Sen. Aaron Bean, I have directly advocated for th e passage of SB 80, which wou ld give judges discretion to determine whether or not attorneys' fees are awarded in public records cases and require notification before civil action is filed. The 60-day legislative session began March 7. Beach es Town Cente r Age n cy. I have been appointed to represent the COAB on the Beaches Town Center Agency (BTCA) board of directors; my first meeting will be March 9. Meanwhile, I've met several times with BTCA Pres ident Jay Hand li ne and have partici pated in discussions about parking, streetscape design stand ards, landscaping and other topics. Please let me know if you have any advice or guidance along the way about BTCA projects or activities. Jacksonville C h a mber of Comme r ce. By virtue of my position with the COAB , I began serving in February on the Beaches Division's Board of Directors. As with the BTCA , I'd love to hear from you if you have any Chamber-related issues to bring to my attention. Amended Agenda Item 9A March 13, 2017 The Atlantic Beach Community Atlantic Beach is a city of small-town charm, unique history--and a community many are proud to call home. History Originally founded as a small seaside community in the late 1800s by Henry Flagler, builder of the Florida East Coast Railway, the City came to life when Flagler built the Mayport branch of the railway and erected a station just north of the former Atlantic Beach City Hall (now Adele Grage Cultural Center). In 1913, the railroad sold most of the land to the Atlantic Beach Corporation, headed by Ernest R. Beckett. The company began paving streets, in stalling lights and water and sewer lines. Atlantic Beach was incorporated in 1926 and went through various phases of development resulting in the attractive seaside community which now exists. The City boundaries were extended in 1987 by annexation of the Seminole Beach area to the north and again in 1996 by extending the westerly boundary to the Intracoastal Waterway. The C ity Atlantic Beach is a mostly residential communi ty whose citizens enjoy an enviable quality of life. The City of Atlantic Beach is located in Duval County in northeastern Florida and has become a well-developed and quiet destination (a "cul-de-sac city") for families and visitors. The City is part of the Jacksonville Beaches, a group of three towns (along with Neptune Beach and Jacksonville Beach) s ituated on the northern half of an unnamed barrier island and is considered to be one of the suburbs of the City of Jacksonville. Atlantic Beach is separated from the City of Jacksonville by the Intracoastal Waterway to the west, and bounded by the Atlantic Ocean to the east, and Hanna Park to the north. Approximately 3.5 of the City's 13.0 square miles is land area with the remaining 9.5 square miles consisting of water. Much of the development in the City over the years has been residential, with single-fam il y homes accounting for most of the developed land areas. The City is well-developed and is nearing build-out with less than l 0 percent of the incorporated land area being undeveloped. Recreation, Open Space and Cultural Opportunities One of the key features of Atlantic Beach is that current and past City Commissions have been aggressive in acqumng and protecting land to be developed for recreational purposes. In 1994, the City acquired approximately e ight acres along the Intracoastal Waterway and with the use of grant funds, developed Tideviews Preserve as a passive park with trails, a boardwalk for viewing wildlife, canoe launch and picnic areas. In 1998, the C ity, in a joint venture with the City of Jacksonvi ll e, acquired a 27-acre island now known as Dutton Is land Preserve. The island features a nature park with trails, a floating dock for launching kayaks and canoes, a fishing pier, camping sites and pavilions. City of Atlantic Beach, Florida . Executive Search -City Manager Amended Agenda Item 9A March 13, 2017 Residents and visitors now enjoy more than 65 acres of parkland on and near Dutton Island. The City also offers numerous additional parks throughout the community, along with cultura l amenities such as the Adele Grage Cultural Center, which hou ses a community theater. In addition, various arts and enterta inment opportunities can be enjoyed such as Arts in the Park, the North Beaches Art Walk, Shakespeare in the Park, Acoustics Nights and annual festivals such as the Dancin' in the Streets Festival. Numerous shops and dining venues abound in the City and along the beachfront with the Beaches Town Center or "The Comer" serving as a destination point for m any area residents. T he C ity's Demographics The 2010 Census indicated that Atlantic Beach 's population was 12,655 residents, including 5,343 households and a population density of approximately 3,622 people per square mile. Population growth in the City has been fairly rapid for a small community, increasing from 6,132 in 1970. Homeowners make up about 67.4 percent of the city's population, with an average household size of 2.38. The racial makeup of the City was approximately 79.2 percent White, 10.8 percent Black or African American, 5.4 percent Hispanic and Latino, 1.9 percent Asian and 2.7 percent Other. Persons living below the established poverty level was 8.4 percent. Education The City is served by the Duval County Public Sc hools system, the 20'h largest in the nation, and offers a nationally recognized magnet program. Three Duval County Magnet High Schools are consistentl y ranked as some of th e best in the nation, wi t h one consistently in th e to p ten. All schools in th e COPS system are fully accredited by the the Southern Association of Colleges and Schools Council on Accreditati on and Sc hool 2 Improvement, offering a wide variety of programs to its 128,702 students. County Magnet H igh Schools are consistently ranked as some of the best in the nation, with one consistently in The City 's Government and Services The City operates under a non-parti san Commissioner- Manager form of government with a five-member actively engaged Commission whose members value transparency and the quality of li fe enjoyed in Atlantic Beach. Commissioners are elected under a staggered term system that ensures a degree of experience on the Commission at all times. The Mayor/Commissioner serves a two-year term and votes with the other Commissioners on all matters brought before th e City Commission and the remaining four Commissioners serve four-year terms. Regular meetings are held in the Commission Chamber twice a month. All Commission meetings and workshops are li ve-streamed for residents' viewing. Atlantic Beach provides a fu ll range of well-run and customer-friendly services, inclu ding water and sewer utilities. Fire and Re sc ue services are provided via contract with the Jacksonville Fire and Rescue Department. The City operates with a $31.7 million Budget for Fi sca l Year 2016-2017 and approximately 120 full-time employees. I n 2016, the City lowered the millage to 3.2285. For more information on the City of Atlantic Beach, please visit www.coab.us. The City Manager's Position The City Manager is appointed by the Mayor and Comm ission and serves as the Chief Administrative Officer for the City at the pleasure of the Commission. Under the Commissioner-Manager form of government City of AUa ntic Beach, Florida . Executive Search -City Manager Amended Agenda Item 9A March 13, 2017 adopted by the City of Atlantic Beach, the City Commission establishes policies for the City and it is the City Manager's responsibility to ensure that these policies are carried out. The Manager ensures that the entire community is served effectively and efficiently by: • Performing the duties specified in the City Charter, including working effectively with the City Clerk and the City Attorney; • Providing direct management and oversight to the operations of the City, including all department heads and employees (except for the City Clerk and the City Attorney), to include the following departments: Building, Finance, Planning/Community Development, Human Resources, Information Technology, Police, Public Works and Recreation/Special Events; • Overseeing the development and administration of the City's budget and ensuring the fmancial soundness and integrity of the City to ensure its capability to meet commitments and to maximize the delivery of services to citizens; • Providing support to the Mayor and Commission, assisting Commission members with a variety of activities, providing leadership and information, as requested. Assisting Commission members in drafting policies, facilitating the development of City plans, regulations and ordinances. Attending City Commission meetings. • Directing economic development and enforcing applicable laws and regulations, to provide a safe and sustainable community; • Directing the review and analysis of issues and proposing legislative action, as deemed appropriate; • Maintaining effective working relationships with officials of other governmental agencies to coordinate efforts and to ensure that the interests of the City are accurately and fairly represented in multiple forums; • Executing agreements on behalf of the City; • Keeping the public informed on City government activities, issues and legislation that affect City residents; 3 • Coordinating responses to business and citizen groups and individuals regarding various City needs and challenges. Meeting with citizens to review and resolve customer service issues; • Engaging with, advising and providing leadership to civic organizations dealing with specific issues affecting the City's welfare; • Directing the promotion of positive and accountable employee relations; effective labor negotiations and associated activities. • Keeping abreast of State and Federal legislation impacting the City and taking appropriate steps to ensure compliance; • Providing leadership and direction for major projects and long-range capital programs; • Ensuring that all City leases , contracts, permits and privileges are fully observed and properly enforced; • Providing general supervision over all City property and equipment; • Establishing, within City policy , appropriate service and staffing levels. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures. Allocate resources; • Maintaining positive contact with community groups to represent the City. Develop community relations programs and policies. Properly represent the City to neighboring jurisdictions, governmental bodies, organizations and the news media; • Communicating with federal, state and local officials and legislators to present the City's City of Aijantic Beach, Florida. Executive Search -City Manager Amended Agenda Item 9A March 13, 2017 viewpoint on pending administrative and legislative actions; • Meeting with representatives of agencies and outside entities to negotiate formal and informal agreements between the City, state, and county governments and private interests as issues arise; • Conferring with residents , taxpayers, businesses and other individuals, groups and outside agencies having an interest or potential interest in City affairs or concerns; • Providing staff support to boards; • Attending and participating in professional group meetings. Stay abreast of new trends and innovations in the fiel d of public administration and management. The ideal candidate is a strongly committed individual and strong generalist local government profess ional who has a positive record of achievement and a history of building constructive working relationships internally and externally. This candidate should possess and demonstrate the following attributes: • Extensive experience reporting to a council, commission or board. • An ability to establish and maintain positive and cooperative working relationships with citizens, the Mayor and Commissioners, empl oyees, businesses, the news media and other government agencies. Provide effective leadership to build and maintain a positive team environment. Take policy direction from the Commission and lead staff to ach ieve tangible results. Communicate effectively, verbally and in writing, with diverse groups. • Experience and ability to manage and oversee all City operations, including budgeting and finance, planning and land use, City utilities, public safety, emergency management, publi c works, human resources and all other City functions. Act as the City's business agent in the sale of property and other matters relating to City contracts, permits and leases. 4 • Understanding and experience implementing the principles and b est practices of human resources management including fostering a productive work environment that strives for excellence. • Demonstrat ed track record of proactive community engagement. • Dedication to the principles of public involvement and consensus-bui lding among diverse community interests while ensuring tangible outcomes. • Demonstrated ability to navigate major conflicts on controversial communi ty issues between diverse interests. • Experience in effectively working with elected commissions and boards, including fostering an environment of effective, honest and open communication. Judgment and ability to effectively keep Commissioners informed of issues related to the City. An ability to provide clear and complete information on policy options. • Demonstrated ability to facilitate effective community conversations on long-term economic and community development issues, particularly amid strong and varied opinions. • Strong negotiation and collaboration skills to work with a variety of area partners, including key public and private entities, on policy matters important to the City. • Significant experience in public management along with private-sector collaboration to enable effective support of the business community and engagement in economic development. • A demonstrated abil ity in public and media relations including using the web and social media for communicatio ns and messaging. City of Atlantic Beach , Florida . Executive Search -City Manager Amended Agenda Item 9A March 13, 2017 .. ,... .. "t-:.•10"911' , ... ..., . ., , .. . . .. ~, ... t:J Position Title: City Manager Reports to: City Com mi ssion City of Atlantic Beach, Florida City Manager Position Profile Position Requirements Reporting to this Position: Department Heads Job S ummary The City Manager is appointed by the City Commission and serves as the Chief Administrative Officer of the C ity of Atlantic Beach. In partners hip with the C ity Commi ssion , the City Manager is responsible for the success of the C ity of Atlantic Beach and promotes its quality oflife. In doing so, the City Manager will develop and foster positive re lationships, create an e nvironment of trus t and credibi lity, enhance community engagement and focus on efforts to carry out the mission , vision and goals establi sh ed by the City Commission. The City Comm ission delegates responsibility for management and day-to-day operations of the City to the City Manager, and he/she has the authority to carry out these responsibilities in accorda nce with the City charter and ordinances, as well as with direction from the City Commission. The City Manager is expected to exercise a high degree of independence, in it iative and professional expertise in the admini s tration and day-to-day management of the City in accordance with policy established by th e C ity Commission, the City Charter and Ordinances, C ity, Sta te and Federal laws, regu lations and guidelines. An important as pect of this position is the high profile as the C ity's chief administrative officer and the overall responsibi lity for all City Departments, including Publ ic Safety, Pu blic Works, Bu ilding, Planning and Community Development, Recreation and Special Events, Finance, Human Resources and IT. Accountabilities 1. Mission, Policy a nd Planning a) Helps the City Comm ission determine the C ity's values, mission, vis ion and s hort-and long-term goals. b) Helps the Commission monitor and evaluate the City's relevancy to the community, its effectiveness and its results. c) Keeps the Comm ission fully informed on the condition of the Ci ty and on all important factors influencing it. • Identifies problems and opportunities and addresses th em; brings those which are appropriate to th e Commission and/or its boards/committees; and facilitates di scussion and deliberat ion. • Informs the Commission about trends, issues, pro blems and activities in order to faci li tate policy-making. Recommends policy revi sions. d) Keeps infonned of develo pments in all aspects of municipal management and operations. 2. Management a nd Administration a) Provides general oversigh t of all City activities, manages the day-to-day operations and assures a smoothly functioning, efficient organization . b) Assures program qual ity and organizationa l stability through development and im pl ementation o f standards and controls, systems and procedures and regular evaluation. c) Assures a work environment that recruits, retains and supports quality staff. Assures successful process for selecting, developing, motivating and evaluating staff. d) Recommends staffing and financing to the Commission. Ensures that appropriate salary structures are maintained and updated. e) Specifies expectations and accountabilities for Department Heads and evaluate s performance regularly. City of Atlantic Beach Page 5 General Employment App lication 01 /14 Amended Agenda Item 9A March 13, 2017 ( .. ~'" ·r""~ , {' . ·.·.:oCt·. . . .. •. '' ,,_..,.1 •' ,, "'·~ .... . ..... ,... . .~ .... • • ~ • f 1 . . . ........ .. .,.,. .. 3. Gove rnance a) Works with the Mayor and Commissioners to enable the Commission to fu lfill its governance functions and facilitates the optimum performance by the Commission, its boards and committees and individual Commissioners. b) Assists in focusing the Commi ssion's attention on long-range strategic is sues. c) Manages the Commissions' due dili gence responsibilities to assure timely attention to core issues. 4. Finance a) Oversees the fisca l activities of the organization including budgeting, reporting and audits. b) Works with the Commission to ensure fmancing to support short-and long-term goals. 5. Community R elations a) Facilitates responsiveness to the Community by using effective marketing and communications policies and strategies. b) Listens to the members of the Community in order to improve services and quality of life. c) Initiates, develops and maintains positive and cooperative relationships with key constituencies. 6. Physical Demands/Working Conditions: a) This is a high-stress position based on full responsi bility for City of Atlantic Beach operations. Handles detailed, complex concepts and problems , balances multiple tasks simultaneously, and makes rapid decisions regarding administrative issues. b) Plans and implements programs. Establishes strong and appropriate relations hips with the Mayor, Commissioners, comm ittee and board members, staff, resi dents, businesses and vendors. De velops smooth and constructive relationships with executive colleagues, outside agencies organizations and individuals. c) Plans and meets deadlines. Maintains a flexib le work schedule to meet the demands of executive management. Hours may be long and irregular. d) Conveys a professional and positive image and attitude regarding the City of Atlantic Beach, its staff, and the Commission. Demonstrates commitm ent to continued professional growth and development. 7. Qualifications: a) A Bachelor's Degree, preferably in Public Administration or a directly related field, from an accredited college, is required, but a Master's Degree in Public Administration or a directly related field is preferable . b) Not less than five (5) years of experience as a city, municipal, county or state government administrator in at least a chief or assi sta nt chief administrative officer capacity. c) Residency within the City of Atlantic Beach is required within a negotiated period of time. Compensation and Benefits The salary for the position is negotiable, based on qualifications and experience. Benefits include participation in Atlantic Beach 's defined contribution 40 I (a) retirement plan, vacation and sick leave, group life insurance, deferred compensation, medical, dental and vi sion insurance, disability insurance, use of municipal vehicle, professional dues and conference expenses. City of Atlantic Beach Page 6 General Employment Application 01/14 Amended Agenda Item 9A March 13, 2017 T ' J ., -•• 1t' • . ' Application and Selection Process To apply fo r this position , send a cover letter, resume, COAB applicati on , salary history and five (5) work-related references no later than A pril 7, 2017, to Catherine Berry, Esq. Directo r of Human Resources Ci ty of Atlanti c Beach 800 Seminole R oad Atlantic B each, FL 32233 E-Mail : cberrv@coab.us Application s accepted by e-mail o r US mail. Dis closure : All applications are subject to disclosure upon re ceipt under the Florida Public Records Act. Veteran 's preference will be awarded under applicable Florida Law. The City of Atlantic Beach is an Equal Opportunity Employer (Women and Minorities are encouraged to apply). The City of Atlantic Beach is a toba cco free workplace . Candidates must affirm that they have not used tobac co products within the last year. City of Atlanti c Beach Page 7 General Employment Appl ication 0 1/14 Amended Agenda Item 9A March 13, 2017 EMPLOYMENT APPLICATION AN EQUAL OPPORTUNITY EMPLOYER CITY OF ATLANTIC BEACH 800 SEMINOLE ROAD ATLANTIC BEACH, FL 32233-5445 TELEPHONE : (904) 247-5890 FAX : (904) 242-3498 http ://www.coab.us The City of Atlantic Beach is an equal emp loyment opportunity emp loyer. The City, in its employment practices, does not discriminate on the basis of race , color, age, creed, religion, sex, national origin, disabi lity, marital status or other classification prohibited by State or Federal Law. No infonnation should be given in this application which would violate State or Federal Law. The City supports a drug free work place. Drug testing is conducted. Position applying for: -------------------Date: ------------ GENERAL INFORMATION (You may attach additional information) (Please Print) I. Name:~---------~~-------~~------~~----------- Last First Middle Nickname 2. Address:_~------------------------------~~------------~--------~~~----- Street City State Zip Code 3. Home Phone Number: .....__ __ _.._ ___________ Work (_)----------Cell(_)-------- Email address (optional): Home ____________ Work -------------- 4. Have you ever been employed by Atlantic Beach ? ( ) Yes ( ) No If Yes, give dates: _______ _ 5. Are you eligible to work in the United States? ( ) Yes ( ) No (Verifica tion will be required before employment) 6. Are yo u over the age of e ighteen? ( ) Yes ( ) No 7. Have you ever been convicted of a crime? If so, please explain on a separate sheet and attach the type of crime, date of conviction , and penalty. ( ) Yes ( ) No 8. Have you ever been defended, or convicted, in a civil case for intentional wrongdoing? ( ) Yes ( ) No If so, please explain on a separate sheet and attach the nature of the wrongdoing and the outcome of the case. 9. If selected for employment, when would you be available to start work?---------------- 10. Do you have any re latives working for Atlantic Beach ? ( ) Yes ( ) No City of Atlantic Beach Page 8 General Employment Application 01114 Amended Agenda Item 9A March 13, 2017 . . ..... "1:'" &\'!';: .,, lj ·-,. ' . .• . .'1-,.,. ' *[ 0 ••• ,.: T .:_ .. ;" ( ') • • o ' '• I >M<J "" .. ' ' • • ~ ... /l ·,·<t If yes, give name(s) and relationship(s): -------------------------- 11. If position requires driving, please provide your driver license number and state: License Number State: ________ _ 12. Do you use or have you used tobacco products within the past twelve months? ( ) Yes ( ) No EMPLOYMENT HISTORY List for the past ten ( 1 0) years, starting with the most current. Present Employer: ----------------- Address:-------------------- Date of Employment: From ___ to: __ _ Title/Position Held: ---------- Pay Rate: ____________ _ Phone: (___) ______ Supervisor's Name: _____________ May we contact? ____ _ Descri be Duties:--------------------------------------- ReasonforLeavmg: ____________________________________ __ Prior Employer: _________________ _ Address: ___________________ _ Date of Employment: From ___ to: __ _ Title/Position Held:---------- Pay Rate:------------- Phone: (___) ______ Supervisor's Name: _____________ May we contact? ____ _ Describe Duties: ____________________________________ _ Reason for Leaving:------------------------------------- Prior Employer:------------------ Address: --------------------- Date of Employment: From ___ to: __ _ Title/Position Held: _________ _ Pay Rate: ____________ _ Phone: (___) ______ Supervisor's Name:-------------May we contact? ____ _ Describe Duties: --------------------------------------- Reason for Leaving:-------------------------------------- City of Atlantic Beach Page 9 General Employment Application 01114 Amended Agenda Item 9A March 13, 2017 Prior Employer:------------------ Address: Date of Employment: From ___ to: __ _ Title/Position Held: ----------------------------------Pay Rate: ____________ _ Phone: (_) ------Supervisor's Name ______________ May we contact? ____ _ Describe Duties:-------------------------------------- ReasonforLeavmg: ___________________________________ ___ EDUCATION 1. Circle last year of school completed: I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 18+ 2. Highest degree obtained:---------------------------------- Name and address of school or GED authority:--------------------------- 3. Other formal training: __________________________________ __ 4. Professional licenses, certifications, and/or equipment you can operate: ----------------- REFERENCES (No family or former employers) 1. Name: Title/Business: _______________ _ Phone:(_) Address: _________________ _ 2. Name: Title/Business: ----------------Phone: (_) Address: ------------------ 3. Name: Title!Busmess: ----------------Phone: (_) Address:------------------ MILITARY SERVICE 1. Have you served in the U.S. Armed Services? ( ) Yes ( ) No Branch: ------------ 2. Do you claim Veteran's Preference under Florida Statute 295.085 for Item 3 Service? ( ) Yes ( ) No City of Atlantic Beach Page 10 General Employment Application 0 Ill 4 Amended Agenda Item 9A March 13, 2017 JOB DESCRIPTION 1. Are you able to perfonn all the essential job functions as listed on the job description? ( )Yes ( )No 2. If no, list those that you are unable to perfonn: ------------------------- 3. Are there any accommodations that could be made which would allow you to perfonn the essential functions listed above? ( ) Yes ( ) No If yes, please indicate:-------------------- City of Atlantic Beach Page 11 General Employment Application 01/14 Amended Agenda Item 9A March 13, 2017 APPLICANT'S STATEMENT ,•h' ,.. ' ''' ,.f\ I I ' 4 .... .. ,. I • I ' ' . Note: Applicant will not be hired until the applicant has completed and signed as required below. I certify that the foregoing answers are true and correct to the best of my knowledge. I hereby authorize the investigation of all statements contained in this application, to interview the references and previous employers listed in this application, to conduct a record check on my background to include but not be limited to the following: criminal and driving check, employment and performance records and education records, and the release of all , and any, records or other information requested by the City of Atlantic Beach or its authorized representative. I authorize the references, current and previous employers, any school or other educational institution, or public agency to give the City all facts, opinions and evaluations concerning my previous employment and any other infonnation they may have, personal or otherwise, and I hereby release all such parties from any liability which may allegedly arise from furnishing such information to the City, including, but not limited to, any liability for defamation or invasion of privacy. I understand that any false or misleading information or omission of facts requested in this appli cation or interview may remove me from further consideration for employment. In addition, if employed, any false or misleading statement or omission offact called for in this application may be cause for subsequent dismissal at any time without any previous notice. I understand that this application is completed for the position indicated on the front page and that it will be necessary to reapply for other positions when they become available. I understand that no supervisor or other representative of the City other than the City Manager has any authority to enter into any agreement for employment for any specified period of time, or to make any agreement. I understand and voluntarily agree as a condition of employment, or continued employment, that I may be requested by the City to submit to a urinalysis or other drug screen test and that my failure to take such test(s) when requested to do so or unsatisfactory test results will disqualify me from consideration for employment, or ifi am then employed, may result in my i mmediate dismissal. If employed by the City of Atlantic Beach, I agree to abide by its policies, rules and regulations. I understand and agree that my employment is at-will , and therefore, my employment and compensation can terminate, with or without cause, at any time, at my option or the option of the City of Atlantic Beach. I further understand and agree that this at-will employment relationship will remain in effect throughout my employment with the City of Atlantic Beach, unless it is modified by a specific written employment contract for a special duration which is signed by the City Manager and me. This at-will employment relationship may not be modified by any oral or implied agreement. I certify that I h ave read, understand, and agree with the above. Applicant's Signature Date City of Atlantic Beach Page 12 General Employment Application 01/14 Amended Agenda Item 9A March 13, 2017 .. ' ~. •r' • :·,. •; ~ !. .. • .... _ "'" . .. . . ... . ; \ ':!: .... i"l'l '\o I •. _. 0. •' ' ' • ' . .-\ I. \..lol 1o ' .. I ' tl '~ The Equal Employment Opportunity Commission (EEOC) requires organizations with I 00 or more employees to complete an EE0-1 report each year. Comple tion of this data is VOLUNTARY and will not affect your o ppo rtunity for employment or terms or conditions of employment. This form will be used for EE0-1 reporting purposes only and will be kept separate from all other personnel records only accessed by Human Resources Department. Name (opt ional)-----------------------Date: ------------ Position applied for: -------------------Sex: Male ) Female RACE/ETHNICITY: lease check one o (P f the descrip t ions below corresponding to the ethnic srro uo with whtch vou identifv.) 0 Hispanic or Latino A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Soanish culture or orilrin re!!ardless of race. 0 White (Not Hispanic or lat.ino) A person having origins in any of the o riginal peoples of Europe, the Middle East or North Africa. 0 Black or African American (Not Hispanic or Latino) A oerson havin!! ori2ins in anv of the black racial !!rouos of Afiica D Native Hawaiian or Other Pacific I slander (Not Hispanic A person having origins in any of the peoples of Hawaii, Guam, Samoa o r other Pacific or Latino) Islands. D Asian (Not Hispanic or Latino) A person having origins in any of the original peoples of the Far East, Southeast Asia or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam. D American Indian or Alaska Native (Not Hispank or A person having origins in any of the original peoples of North and South America Latino) (including Central America) and who maintain tribal affiliation or comrnunitv attachment. 0 Two o r More Races (Not Hispanic or Latino) All persons who identitY with more than one of the above five races. DI SABlLITY NET ERAN STATUS: (Please check a ll that apply) 0 Disabled Anyone having any physical or mental imp airment which substantially limits one or more ma ior life activities. 0 Special Disabled Veteran (I) Any veteran entitled to VA-administered disability compensation for a disability rated at 30% or more, or rated at 10-20% where the VA has detemtined the veteran to have a serious employment handicap; or (2) Any veteran who was discharged or re leased from active duty because of a service- connected disability. 0 Vietnam Era Veteran ~who served on active duty in the U.S. Military for a period of more than 180 days and who was discharged w ith other than a dishonorable discharge, if any part of such active duty was performed (a) in the Republic of Vietnam between February 28, 1961 and May 7, 1975, or (b) between August 5, 1964 and May 7, 1975, in all other cases; or (2) Anyone who was discharged from active duty in the U.S. military for a service- connected disability if any part of s uch active duty was performed (a) in the Republic of Vietnam between February 28, 1961 and May 7, 1975 or (b) between August 5, 1964 and May 7 , 1975 in any other location. 0 Newly Separated Veteran Any veteran who served on active duty in the U.S. Military, ground, naval, or air service during the one-year period beginning on the date of such veteran's discharae or release from active dutv. 0 Other Pro tected Veteran Any veteran wbo served on active duty during a war or in a campa ign lor which a campaign bad2e has been authorized. 0 I do no t wish to r esp o nd to thi s disclosure C ity of Atlantic Beach Page 13 General Employment Application 01 /14 Amended Agenda Item 9A March 13, 2017 March 8, 2017 To the Atlantic Beach community, CITY OF ATLANTIC BEACH 800 Seminole Road Atlantic Beach, Florida 32233-5445 Telephone (904) 247-5809 Fax (904) 247-5846 www.coab.us In our quest to find an impeccable fit for the City of Atlantic Beach and the community, I have decided tore-advertise the director of public safety/police chief position. This decision was not made lightly. Here's how we got here: • The position was advertised from Aug. 31 to Nov. 22, 2016. • Then-City Mana ger Nelson Van Liere identified nine finalists; one of those candidates subsequently withdrew his application. • I began work with the City of Atlantic Beach on Jan. 10. • I reviewed the 71 applications received by the City and Hu man Resource Director Cathy Berry and I selected four finalists . (Cathy had previously reviewe d all of the the applications.) • An interview panel consisting of myself, Cathy and three others interviewed the four finalists on Feb. 10. The panel unanimou sly identified a single finalist. • During the due-diligence process, I decided not to continue moving forward with considering the finalist at this time. • Upon re-reviewing the original applications over the past week, I have decided to re-advertise the position and effectively begin the search anew. Selecting a superior director of public safety/police chief is among the most important responsibilities on our plate at city hall. As such, it is my hope that taki ng a step back in this critical endeavor will enable Cathy and I to fine-tune the recruitment and selection process. That process-and a timeline- will be published and shared publicly once it is determined. Amended Agenda Item 9A March 13, 2017 I welcome feedback throughout the process-on the rec r uitment and selection method itself and on the candidates themselves. Meanwhile, I pledge to provide period ic updates on the City of Atlantic Beach website (www.coab.us) and Facebook page (www.facebook.com/cityofatl anticbeach). I'd love to hear f rom you! Warmly, Kevin Hogencamp Interim City Manager City of Atlantic Beach o. (904) 247-5806 c. (229) 921-3424 e. khogencamp@coab.us Amended Agenda Item 9A March 13, 2017 Hogencamp.Kevin From: Sent: To: Bean, Aaron <BEAN .AARON@flsenate.gov> Tuesday, March 07, 2017 6:26AM Hogencamp,Kevin Subject: Re : SB 80 Kevin . I voted for sb80 and it passed committee. Thanks. Aaron Sent from my iPhone On Mar 6, 2017, at 9:54AM, Hogencamp,Kevin <kHogencamp@coab .us > wrote: Dear Senate Community Affairs Committee members, I am writing to st rongly encourage you to support SB 80, which (1) would give judges discretion to determine whether or not attorneys' f ees are awarded in public reco rds cases; and (2) require complainants to notify the agencies' records custodians at least five days before filing civil action in order to qualify to receive attorneys' fees . I am a former longtime journalist and am not aware of a stronger government-in -the-sunshine advocate than myself. Still, it's my assertion that SB 80 not only sustains the public's access to city hall, the bill actually makes local government more efficient by mitigating the deliberate disruption of it. Please take this stance against attorneys and others who are in the practice of and/or business of harassing and profiting from loca l government. Wa r mly, Kevin Kevin Hogenc amp I Interim City Manager City of Atlantic Beach I w. {904) 247-5806 I c. {229) 921-3424 e. khogencamp@coab.us I visit www.coab.us 1 Amended Agenda Item 9A March 13, 2017 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 A G E N D A I T E M : S U B M I T T E D B Y : D A T E : B A C K G R O U N D : C H A R G E : C I T Y O F A T L A N T I C B E A C H C I T Y C O M M I S S I O N M E E T I N G S T A F F R E P O R T B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n A d v i s o r y C o m m i t t e e J o h n M . S t i n s o n , C o m m i s s i o n e r , S e a t N o . 2 8 t h o f N o v e m b e r 2 0 1 6 O n t h e z z n d o f A u g u s t 2 0 1 6 , t h e C i t y o f A t l a n t i c B e a c h , C i t y C o m m i s s i o n e n t e r t a i n e d a d i s c u s s i o n r e g a r d i n g t h e f o r m a t i o n o f a " t r e e b o a r d " a s t h e c o m m i t t e e w a s d e s c r i b e d a n e c d o t a l l y . T h e C o m m i s s i o n h e l d d i s c u s s i o n s r e g a r d i n g t h e f o r m a t i o n o f t h e p r o p o s e d c o m m i t t e e o n t h e 1 s t o f S e p t e m b e r 2 0 1 6 a n d a g a i n o n t h e 1 2 t h o f S e p t e m b e r 2 0 1 6 , a t w h i c h t i m e c o n s e n s u s w a s a c h i e v e d b y t h e C o m m i s s i o n t o m o v e t h e i t e m f o r w a r d f o r a c t i o n . E a c h C o m m i s s i o n m e m b e r w a s r e q u e s t e d t o n o m i n a t e t w o c a n d i d a t e s , i n a d d i t i o n t o J o h n N o v e m b e r , t o s e r v e o n t h e a d v i s o r y c o m m i t t e e t h a t w o u l d b e c h a r g e d w i t h d e f i n i n g r o l e s a n d r e s p o n s i b i l i t i e s o f t h e s t a n d i n g c o m m i t t e e . A f t e r e a c h C o m m i s s i o n m e m b e r i d e n t i f i e d t h e i r r e s p e c t i v e n o m i n e e s , d u r i n g t h e C i t y o f A t l a n t i c B e a c h , C i t y C o m m i s s i o n m e e t i n g o f t h e 1 0 t h o f O c t o b e r 2 0 1 6 , n o m i n a t e d m e m b e r s w e r e a p p r o v e d b y a v o t e o f t h e C i t y C o m m i s s i o n m e e t i n g . O n t h e 1 5 t h o f O c t o b e r 2 0 1 6 , a r e g u l a r l y s c h e d u l e d T o w n H a l l m e e t i n g w a s h e l d w i t h t h e n e w l y a p p o i n t e d a n d o t h e r i n t e r e s t e d p a r t i e s t o d i s c u s s t h e c h a r g e o f t h e a d v i s o r y g r o u p . T h e B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n A d v i s o r y C o m m i t t e e i s t a s k e d w i t h p e r f o r m i n g a c o m p r e h e n s i v e n e e d s a n a l y s i s t o a d d r e s s b e a u t i f i c a t i o n a n d n a t u r a l r e s o u r c e p r e s e r v a t i o n w i t h i n t h e C i t y , a n d o t h e r i n f l u e n c i n g f a c t o r s t h a t m a y c o n t r i b u t e t o t h e i m p r o v e m e n t o r d e t r i m e n t o f t h e b e a u t i f i c a t i o n a n d p r e s e r v a t i o n o f n a t u r a l r e s o u r c e s t h a t d e f i n e t h e q u a l i t y o f l i f e f o r A t l a n t i c B e a c h r e s i d e n t s . W h i l e t h e s c o p e o f t h e a d v i s o r y c o m m i t t e e i s l e f t t o b e b r o a d , r e l y i n g o n r e s o u r c e s f r o m C i t y s t a f f a n d C i t y a s s e t s , a n d t h e s i g n i f i c a n t t a l e n t , e d u c a t i o n , k n o w l e d g e a n d e x p e r i e n c e o f t h e a p p o i n t e d m e m b e r s , t h e a d v i s o r y c o m m i t t e e s h o u l d : 1 . E v e r y m e m b e r s h o u l d c o m p l e t e a r e v i e w o f d o c u m e n t s p r o v i d e d b y t h e C i t y C l e r k f r o m t h e C i t y C h a r t e r a n d C o d e o f A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 O r d i n a n c e s a p p l i c a b l e t o t h e f o r m a t i o n o f t h e s t a n d i n g c o m m i t t e e ; 2 . D e f i n e t h e i n i t i a l t i m e l i n e f o r t h e a d v i s o r y c o m m i t t e e t o m a k e a r e c o m m e n d a t i o n t o t h e C i t y C o m m i s s i o n f o r a d o p t i o n o f a n d c r e a t i o n o f t h e a c t u a l s t a n d i n g c o m m i t t e e w i t h i n o n e m o n t h o f t h e f i r s t m e e t i n g o f t h e a d v i s o r y c o m m i t t e e a n d s e e k p r o m p t a p p r o v a l o f s u c h t i m e l i n e b y t h e C i t y C o m m i s s i o n a s s o o n a s p r a c t i c a l ; 3 . D e t e r m i n e t h e g o v e r n i n g s t r u c t u r e o f t h e s t a n d i n g c o m m i t t e e , i . e . a s i n g l e c h a i r p e r s o n , c o - c h a i r s , t h e s t a f f l i a i s o n m o s t l i k e l y t o p r o v i d e a d e q u a t e a n d p r o p e r s u p p o r t t o t h e s t a n d i n g c o m m i t t e e , e t c . ; 4 ' . P r o v i d e a s c h e d u l e t o t h e C i t y C o m m i s s i o n a n d C i t y s t a f f a s t o t h e n u m b e r a n d f r e q u e n c y o f m e e t i n g s p l a n n e d f o r t h e s t a n d i n g c o m m i t t e e , t h e a s s e t s a n d r e s o u r c e s n e e d e d f r o m t h e C i t y t o f a c i l i t a t e s u c h m e e t i n g s a n d c o n f i r m t h e p r o p o s e d m e e t i n g v e n u e a v a i l a b i l i t y w i t h P a r k s a n d R e c r e a t i o n s c h e d u l e r s ; 5 . D e t e r m i n e a n d r e c o m m e n d t h e n u m b e r o f m e m b e r s t h e s t a n d i n g c o m m i t t e e w i l l r e q u i r e t o a c c o m p l i s h t h e o v e r - a r c h i n g g o a l s o f t h e c o m m i t t e e ; 6 . D e f i n e t h e q u a l i f i c a t i o n s o f m e m b e r s , t h e l e n g t h o f t e r m f o r e a c h m e m b e r , i n c l u d i n g e x p i r a t i o n t i m i n g , r e - a p p o i n t m e n t o p p o r t u n i t i e s , t e r m o v e r l a p , t e r m l i m i t s a n d g o v e r n i n g r e q u i r e m e n t s f o r s u c h m e m b e r s h i p ; 7 . T h e s e q u a l i f i c a t i o n s a n d d e f i n i n g g u i d e l i n e s w i l l a s s i s t t h a t B o a r d M e m b e r R e v i e w C o m m i t t e e i n i t s s e l e c t i o n o f m e m b e r s t o s e r v e o n t h e s t a n d i n g c o m m i t t e e a n d f o r a p p r o v a l b y t h e C i t y C o m m i s s i o n . T h o s e p e r s o n s i n t e r e s t e d i n s e r v i n g o n t h e s t a n d i n g c o m m i t t e e w i l l b e r e q u i r e d t o s u b m i t a p p l i c a t i o n t o t h e C i t y C l e r k f o l l o w i n g c u r r e n t , s t a n d a r d p r o c e d u r e s u s e d t o s e l e c t , n o m i n a t e a n d a p p o i n t r e s i d e n t s ; 8 . D e t a i l b u d g e t a r y r e q u i r e m e n t s , i f a n y , p r i o r t o t h e p r e s e n t a t i o n o f 2 0 1 7 f 2 0 1 8 b u d g e t w o r k s h o p s ; 9 . A n d , u s i n g a m e t h o d o l o g y o f c o m p l i a n c e w i t h t h e o v e r a r c h i n g g o a l o f B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n i d e n t i f y t h e i n i t i a l g o a l s a n d p r i m a r y f o c u s o f t h e s t a n d i n g c o m m i t t e e . A s a m p l i n g o f i d e a s , i n n o p a r t i c u l a r o r d e r , t a k e n f r o m t h e T o w n H a l l m e e t i n g o f t h e 1 5 t h o f O c t o b e r 2 0 1 6 i n c l u d e : a . A n e d u c a t i o n p r o g r a m f o r r e s i d e n t s , p o t e n t i a l r e s i d e n t s a n d c o n t r a c t o r s ; b . H o w t h e C o A B P a r k s s y s t e m w i l l b e n e f i t f r o m t h e w o r k o f t h e s t a n d i n g c o m m i t t e e ; c . I n t e r a c t i o n w i t h t h e B e a c h e s T o w n C e n t e r a g e n c y , m e r c h a n t s a n d o v e r l a y d i s t r i c t ; d . A r e v i e w o f t h e c u r r e n t t r e e o r d i n a n c e ; e . M i t i g a t i o n p l a n i m p r o v e m e n t s ; A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 B U D G E T : R E C O M M E N D A T I O N : A T T A C H M E N T S : f . A n a n n u a l r e p o r t t o a l l r e s i d e n t s , b u s i n e s s e s o w n e r s a n d s t a k e h o l d e r s ; g . C o n s i d e r a t i o n o f a r e p l a n t i n g p r o g r a m t o a c c o m m o d a t e a n a g i n g t r e e c a n o p y ; h . T h e n e e d f o r a p o s s i b l e p a r k s s u b c o m m i t t e e ; i . A n d , i f a d v i s o r y c o m m i t t e e r e c o m m e n d s t h a t c r e a t i o n o f a s t a n d i n g c o m m i t t e e i s n o t n e c e s s a r y o r p r u d e n t a t t h i s t i m e , a r e c o m m e n d a t i o n t o d i s c o n t i n u e t h e f o r m a t i o n m a y b e p r e s e n t e d t o t h e C i t y C o m m i s s i o n . 1 0 . T h e S u n s e t D a t e f o r t h e w o r k o f t h e a d v i s o r y c o m m i t t e e s h o u l d b e e x p e c t e d t o b e s i x m o n t h s f r o m t h e d a t e o f t h e a d v i s o r y c o m m i t t e e f i r s t m e e t i n g . O n e a d d i t i o n a l s i x - m o n t h e x t e n s i o n t o t h e S u n s e t D a t e m a y b e a p p r o v e d b y t h e C i t y C o m m i s s i o n a t a m i n i m u m o f t h i r t y d a y s p r i o r t o t h e e n d o f t h e i n i t i a l S u n s e t D a t e . 1 1 . T h e y c a n r e c o m m e n d a n y o t h e r i s s u e s t h a t t h e y d e e m a p p r o p r i a t e t o t h e C i t y C o m m i s s i o n . N o b u d g e t a r y c o n s i d e r a t i o n s a r e a n t i c i p a t e d a t t h i s t i m e , w i t h a m i n i m u m o f i n v o l v e m e n t o f C i t y s t a f f a n d t i m e , w i t h t h e e x c e p t i o n b e i n g p o s t i n g m e e t i n g d a t e s a n d t i m e s , s o m e p r i n t i n g a n d c o p y i n g e x p e n s e s a n d a c c e s s t o C i t y f a c i l i t i e s f o r m e e t i n g s . F o r t h e C i t y C o m m i s s i o n t o a d o p t t h e f o r m a t i o n a n d u t i l i z a t i o n o f t h e B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n A d v i s o r y C o m m i t t e e a s a p p o i n t e d p r i o r a n d d e s c r i b e d i n t h i s C o m m i s s i o n r e p o r t , t o s t u d y a n d m a k e r e c o m m e n d a t i o n s t o t h e C i t y C o m m i s s i o n f o r t h e f o r m a t i o n o f a p e r m a n e n t c o m m i t t e e , p u r p o s e d w i t h t h e r e s p o n s i b i l i t y f o r o v e r s e e i n g a n y r e c o m m e n d a t i o n s a d o p t e d b y t h e C i t y C o m m i s s i o n . 1 . M i n u t e s o f A g e n d a I t e m # S . C . f r o m t h e C i t y C o m m i s s i o n m e e t i n g o f t h e 2 2 n d o f A u g u s t 2 0 1 6 : 2 . M i n u t e s o f A g e n d a I t e m # 3 . C . f r o m t h e C i t y C o m m i s s i o n m e e t i n g o f t h e 1 2 t h o f S e p t e m b e r 2 0 1 6 : 3 . M i n u t e s o f A g e n d a I t e m # 3 . A . f r o m t h e C i t y C o m m i s s i o n m e e t i n g o f t h e 1 O t h o f O c t o b e r 2 0 1 6 : 4 . M i n u t e s o f t h e T o w n H a l l m e e t i n g o f t h e 1 5 t h o f O c t o b e r 2 0 1 6 a s h i g h l i g h t e d f o r r e f e r e n c e ; 5 . P e r t i n e n t s e c t i o n s o f t h e C h a r t e r o f t h e C i t y o f A t l a n t i c B e a c h a n d t h e C o d e o f O r d i n a n c e s t h a t a r e s p e c i f i c t o t h e a u t h o r i t y o f t h e C i t y C o m m i s s i o n t o c o n s i d e r , c r e a t e , a d m i n i s t e r , u t i l i z e o r d i s m a n t l e a n d d i s b a n d c i t i z e n c o m m i t t e e s t o e n g a g e a n d a c c o m p l i s h t h e d e s i r e d w o r k o f t h e r e s i d e n t s . 6 . L i s t o f A d m i n i s t r a t i v e T a s k s 7 . L i s t o f A p p o i n t e d M e m b e r s A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 A u g u s t 2 2 , 2 0 1 6 R E G U L A R C O M M I S S I O N M E E T J N G P u g e 2 5 a c o m b i n a t i o n o f a n i n c r - e d i b l y h u m a n a n d i n c r e d i b l y d e d i c a t e d r e s p o n s e t o t h i s C i t y . S h e a l s o b e l i e v e d h e w a n t s t o d o t h i s j o b a n d h e s a t i n t r o n t o f h i s s t a f f f o r f i v e h o u r s a n d t o o k a b e a t i n g t h a t s h e d o e s n o t k n o w a n y o f u s w o u l d h a n d l e s o g r a c e f u l l y . S h e i n d i c a t e d t h a t s h e h e a r d i n M r . V a n L i e r e ' s r e s p o n s e a v i s i o n a n d a d e s i r e t o m o v e i b r w a r d a n d h i s d e d i c a t i o n t o t h e C i t y a n d w o u l d l i k e t b r p e o p l e t o p u t t h e m s e l v e s i n h i s s h o e s o f t a k i n g a b e a t i n g i n t r o n t o f h i s s u b o r d i n a t e s t l . 1 r i } v e h o u r s a n d t h i n k h o w t h e y m i g h t r e s p o n d b e t b r e a n y b o d y g i v e s h i m a h a r d t i m e a g a i n . S h e b e l i e v e s t h e r e i s a w a y t o m o v e f o r w a r d a n d t o m o v e f o r w a r d a s a C o m m i s s i o n t o o . S h e e x p l a i n e d h o w C o m m i s s i o n e r S t i n s o n a s k e d h e r 1 b r t r u s l a n d s h e b e l i e v e s t h a t t m s t w a s i n p l a c e . S h e e x p l a i n e d s u n s h i n e l a w s d o p r e v e n t t h e C o m m i s s i o n f r o m r e a c h i n g o u t t o e a c h o t h e r a n d l i m i t s c o m m u n i c a t i o n s a n d w o u l d h a v e l i k e d t o h a v e r e a c h e d o u t b u t t h e r e w a s n o w a y t o d o i L S h e r t . " q u e s t e d t h a t w h e n a C o m m i s . . . < ; i o n e r i s f r u s t r a t e d a g a i n a n d a g n i n , b 1 i n g a s o l u t i o n t t w w a r d a n d b u i l d c o n s e n s u s a n d s h e g a v e a n e x a m p l e . S h e s p o k e a b o u t t h e n e e d t o d e v e l o p a v i s i o n , a l i g n s t a f f w i t h a v i s i o n a n d i n s p i r e t h e m t o a c h i e v e t h a t v i s i o n a n d t o b u i l d t r u s t . S h e s u g g e s t e d w : a y s t o c o m m u n i c a t e a n d r e b u i l d t r u s t a n d h o p e d C o m m i s s i o n e r S t i n s o n w i l l a c c e p t h e r s o l u t i o n s a s a f o r n 1 o f a p o l o g y b e c a u s e s h e d o e s r e s p e c t h i m a n d w a n t s t o w o r k w i t h h i m a n d p u t t h e n e g a l i v e i e e l i n g s a s i d e . S h e b e l i e v e s t h e C o m m i s s i o n s h o u l d s e 1 a g o o d e x a m p l e f o r a l l t h e e m p l o y e e s a n d f o r t h e C i t y M a n a g e r a n d C o n u n i s s i o n g o i n g f o r w a r d . C . D i s c u s s i o n o n a T r e e / B e a u t i f i c a t i o n C o m m i t t e e ( M a y o r R e e v e s ) M a y o r R e e v e s C h . " J ) l a i n e d t o C o m m i s s i o n e r B i l l t h a t s i n c e h e w a s a b s e n t a t t h e l a s t m e e t i n g a n d h a d s o m e i n t e r e s t i n t h i s h e a s k e d t h a t i t b e p u t b a c k o n t h e a g e n d a . M a y o r R e e v e s e x p l a i n e d h e i s n o t i n t e r e s t e d i n a t r e e b o a r d b u t h e i s i n t e r e s t e d i n a t r e e c o m m i t t e e . C m n m i s s i o n e r H i l l e x p l a i n e d t h a t t h e g o a l i s t o p r o t e c t t h e t r e e c a n o p y i n a w a y t h a t i s r e s p o n s i b l e a n d l e g a l a n d t o b e t t e r t r a m e t h e r e s p o n s i b i l i t i e s . H e e x p r e s . . . " e d t h e n e e d t o w o r k s h o p i t a n d b e l i e v e s t h e r e a r e a l o t o f e n g a g e d c i t i z e n s o n t h i s t o p i c . H e s t a t e d h e i s o p e n t o i d e a s . C o m m i s s i o n e r W a t e r s e x p l a i n e d s h e d i d g o o u t a n d t a l k t o p e o p l e a n d t h e r e i s s u p p o r t a n d s h e s t i l l h a s p e o p l e s h e w o u l d l i k e t o r e s c h o u t t o . S h e p o i n t e d o u t t h a t o n e o f t h e r e a s o n s t h e t r e e b o a r d w e n t a w a y i s b e c a u s e i t p u t c i t i z e n s a g a i n s t c i t i z e n s a n d b e l i e v e s t h e b o a r d s h o u l d s e r v e a n a d v i s o r y r o l e a n d s e t p o l i c y t h a t c o m e s t o u s i b r \ V h e n t r e e s c a n a n d c a n n o t b e c u t d o w n , b u t e m p l o y e e s s h o u l d b e t h e b a d g u y s , S h e s t a t e d w e s u p p o r t t h e m a n d w e w o r k t o g e t h e r h u t w e s h o u l d n o t p u t n e i g h b o r s a g a i n s t n e i g h o o r s . S h e e x p l a i n e d i t s h o u l d b e a n e m p l o y e e t h a t s a y s t h i s i s t h e w n y t h e C o d e i s w r i t t e n a n d t h i s i s t h e e n f o r c e m e n t a n d t h e b o m d s h o u l d h a v e n n a d v i s o r y c a p a c i t y t o t l m t e m p l o y e e . S h e b e l i e v e s a \ Y o r k s h o p i s a g r e a t w a y t o d i s c u s s i t a n d s o l i c i t c i t i z e n i n p u t b e f ( w e t h a t w o r k s h o p s o w e h a v e s o m e t h i n g t o c o m e t o g e t h e r a n d m a k e d e c i s i o n s w i t h . M a y o r R e e v e s a g r e e d w e n e e d t o d o t h a t a n d m o v e t b r w a r d a n d a s k e d t ( w a c o n s e n s u s . T h e r e w a s c o n s e n s u s t o n H w e i t f o r w a r d a n d p u t i t o n t h e a g e n d a t o d i s c u s s . C o m m i s s i o n e r S t i n s o n b e l i e v e d t h e r e n e e d s t o h e n d i s c u s s i o n t o c o n s i d e r h o w w e w i l l s t u f f t h i s c m n m i t t c c k ~ a u s e w e h a v e n t o u g h t i m e f i l l i n g t h e o t h e r b n a r d s n o w . 9 . C i t y M a n a g e r A . C i t y M a n a g e r ' s R e p o r t . 9 0 · D a y C a l e n d a r ( S e p t e m b e r 2 0 1 6 t h r o u g h N o v e m b e r 2 0 1 6 ) . R e p o r t e d t h a t t h e C R A n ' A C r e p o r t i s r e a d y t o b e p r e s e n t e d a n d s h o u l d b e d o n e i n a w o r k s h o p a n d s u g g e s t e d S e p t e m b e r 2 6 , 2 0 1 6 , a h e a d o f t h e C o m m i s s i o n m e e t i n g u n l e s s t h e y n e e d m o r e t i m e . M a y o r R e e v e s s u g g e s t e d t h a 1 e a c h C o m m i s s i o n e r r e a d ! h e d r a i l : t h a t w a s s e n t t o t h e m A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 S e p t e m b e r 1 2 , 2 0 1 6 R E G U L A R C O M M I S S I O N M E E T I N G P a g e 9 M a y o r R e e v e s a s k e d e a c h C o m m i s s i o n e r t o s u g g e s t t w o p o s s i b l e m e m b e r s f o r t h e t r e e c o m m i t t e e a t t h e S e p t e m b e r 2 6 1 h ~ e e t i n g . C o m m i s s i o n e r S t i n s o n r e q u e s t e d t h e C i t y p l a c e i n f o r m a t i o n o n t h e C i t y ' s w e b s i t e t o s o l i c i t c i t i z e n s t o a p p l y t o s e r v e o n t h e c o m m i t t e e . C o m m i s s i o n W a t e r s o f f e r e d h e r s u p p o r t f o r M a y o r R e e v e s a p p o i n t i n g t h r e e m e m b e r s t o t h e c o m m i t t e e a s l o n g a s o n e o f t h o s e m e m b e r s w a s J o h n N o v e m b e r . M a y o r R e e v e s a g r e e d , a t t h e r e q u e s t o f C o m m i s s i o n e r W a t e r s , t h a t o n e o f h i s t h r e e a p p o i n t e e s w i l l b e J o h n N o v e m b e r . C i t y M a n a g e r V a n L i e r e r e q u e s t e d t h e a p p l i c a n t ' s n a m e s b e s u b m i t t e d t o t h e C i t y C l e r k ' s o f f i c e i n a n e f f o r t t o e l i m i n a t e d u p l i c a t e a p p l i c a t i o n s . M a y o r R e e v e s a g r e e d . C o m m i s s i o n e r S t i n s o n r e q u e s t e d h a v i n g t h e d i s c u s s i o n a t t h e O c t o b e r 1 O t h m e e t i n g d u e t o t h e b u d g e t . C o m m i s s i o n e r W a t e r s s u g g e s t e d t h e d e a d l i n e t o s u b m i t a p p l i c a t i o n s t o t h e C i t y C l e r k t o b e F r i d a y , S e p t e m b e r 2 3 r d . T h e C i t y C l e r k c o u l d t h e n p r e s e n t t h e m t o t h e C o m m i s s i o n e r s a t t h e S e p t e m b e r 2 6 t h m e e t i n g . T h e C o m m i s s i o n e r s w o u l d t h e n s u b m i t t h e i r a p p l i c a n t s a t t h e . O c t o b e r 1 O t h m e e t i n g a n d v o t e t o f o r m t h e c o m m i t t e e . C o m m i s s i o n e r H a r d i n g a s k e d i f t h e r e w o u l d b e a r e s i d e n c y r e q u i r e m e n t f o r t h e c o m m i t t e e . M a y o r R e e v e s r e s p o n d e d t h e r e i s a r e s i d e n c y r e q u i r e m e n t f o r B o a r d s b u t h e d i d n o t b e l i e v e t h e r e w a s a r e s i d e n c y r e q u i r e m e n t f o r c o m m i t t e e m e m b e r s . C o m m i s s i o n e r H i l l s t a t e d t h e r e w a s n o t a r e s i d e n c y r e q u i r e m e n t f o r t h e C R A m e m b e r s , s o m e o f t h o s e m e m b e r s w e r e b u s i n e s s o w n e r s . H e w o u l d l i k e t o h a v e a r e s i d e n c y r e q u i r e m e n t f o r t h e c o m m i t t e e b u t n o t f o r t h e f o r m a t i o n c o m m i t t e e . H e a s k e d t h e C i t y M a n a g e r i f b u s i n e s s o w n e r s w i t h a n A t l a n t i c B e a c h a d d r e s s e s c o u l d b e c o n s i d e r e d . M a y o r R e e v e s a g r e e d w i t h t h e r e c o m m e n d e d r e s i d e n c y r e q u i r e m e n t s . C o n s e n s u s : T H E D E A D L I N E F O R S U B M I T T I N G A P P L I C A T I O N S W I L L B E S E P T E M B E R 2 3 R D , T H E A P P L I C A T I O N S W I L L B E S U B M I T T E D T O T H E C O M M I S S I O N O N S E P T E M B E R 2 6 T H F O R R E V I E W A N D T H E C O M M I T T E E W J L L B E E S T A B L I S H E D A T T H E O C T O B E R l O T H M E E T I N G . C i t y C l e r k B a r t l e c o n f i r m e d a p p l i c a t i o n s f o r t h e i n i t i a l c o m m i t t e e w i l l b e s o l i c i t e d t h r o u g h t h e C i t y ' s w e b s i t e a n d t h e r e a r e n o r e s i d e n c y r e q u i r e m e n t s f o r t h e a d v i s o r y c o m m i t t e e b u t t h e r e w i l l b e a r e s i d e n c y r e q u i r e m e n t f o r t h e t r e e c o m m i t t e e . D . S a f e R o u t e s t o S c h o o l s ( a . k . a . T h e S h e r r y D r i v e S a f e t y W a l k s S i d e w a l k ) M a y o r R e e v e s e x p l a i n e d t h e r e w a s n o t a v o t e a t t h e A u g u s t 2 7 , 2 0 1 6 T o w n H a l l m e e t i n g a n d a s k e d t h e C i t y A t t o r n e y t o c l a r i f Y t h a t t h e r e w a s n o v o t e t a k e n . C i t y A t t o r n e y D u r d e n a d v i s e d t h a t t h e C o m m i s s i o n d i d n o t t a k e a f o r m a l v o t e a t t h e A u g u s t 2 7 t h w o r k s h o p m e e t i n g b u t t h e y d i d r e a c h a c o n s e n s u s . S h e e x p l a i n e d w o r k s h o p m e e t i n g s w e r e f o r r e a c h i n g a c o n s e n s u s . C o m m i s s i o n e r H i l l s t a t e d t h a t h e a p p r e c i a t e d t h e c l a r i f i c a t i o n b u t f e l t t h e C o m m i s s i o n d i d t a k e a c t i o n a t t h e w o r k s h o p m e e t i n g b y g i v i n g s t a f f a d i r e c t i v e . H e a g r e e d i t w a s n o t a f o r m a l v o t e . H e w a n t e d t o b e c a r e f u l a b o u t g i v i n g d i r e c t i o n s i n t h e f u t u r e . M a y o r R e e v e s c l a r i f i e d t h i s w a s n o d i f f e r e n t f r o m t h e C o m m i s s i o n r e a c h i n g a c o n s e n s u s a t o t h e r w o r k s h o p m e e t i n g s . P u b l i c W o r k s D i r e c t o r D o n J a c o b o v i t z e x p l a i n e d t h e S a f e R o u t e s t o S c h o o l s p r o j e c t s t a t i n g t h e C o m m i s s i o n d i d r e a c h a c o n s e n s u s a n d t h e r e w a s o v e r w h e l m i n g s u p p o r t f r o m t h e c i t i z e n s t o m o v e t h e p r o j e c t f o r w a r d . T h e P u b l i c W o r k s D e p a r t m e n t i s r e a d y t o m o v e f o r w a r d w i t h t h e D e p a r t m e n t o f T r a n s p o r t a t i o n a n d t h e d e s i g n e r t o p r o c e e d w i t h t h e 6 0 % p l a n s . H e w o u l d l i k e t o s t o p a t t h a t p o i n t a n d h o l d a n o t h e r T o w n H a l l m e e t i n g t o p r e s e n t t h o s e p l a n s . T h e y c o n s i d e r e d a l l t h e d i f f e r e n t r o u t e s t o t h e s c h o o l a n d t h e s a f e s t r o u t e i s t h e o n e p r o p o s e d . T h e r o u t e g o e s o n t h e e a s t s i d e o f S e m i n o l e R o a d d o w n t o P l a z a a n d S h e r r y D r i v e . H e r e c e i v e d p e r m i s s i o n f r o m F D O T t o m a k e r e v i s i o n s . H e a s k e d t h e C o m m i s s i o n t o m o v e f o r w a r d w i t h t h e p r o j e c t w i t h i n t h e o r i g i n a l b u d g e t a n d g i v e h i m A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 D R A F T M E E T I N G M I N U T E S R E G U L A R C O M M I S S I O N M E E T I N G - 1 0 - 1 0 - 1 6 I T E M 3 A 3 . U n f i n i s h e d B u s i n e s s f r o m P r e v i o u s M e e t i n g s A . E s t a b l i s h i n g t h e B e a u t i f i c a t i o n & N a t u r a l R e s o u r c e P r e s e r v a t i o n A d v i s o r y C o m m i t t e e a n d A p p o i n t i n g t h e M e m b e r s . M a y o r R e e v e s a s k e d t h a t e a c h C o m m i s s i o n e r p r e s e n t t w o n a m e s f o r m e m b e r s h i p o n t h e C o m m i t t e e a n d e x p l a i n e d t h a t C o m m i s s i o n e r W a t e r s s u b m i t t e d h e r s t o t h e C i t y C l e r k a n d t h e C i t y C l e r k w i l l r e p o r t . T h e n a m e s w e r e g i v e n a s f o l l o w s : C o m m i s s i o n e r W a t e r s - L i n d a L a n i e r a n d B r u c e A n d r e w s C o m m i s s i o n e r S t i n s o n - M i k e B o r n o a n d S a r a h A n d r e w D a r k C o m m i s s i o n e r H i l l - T i m A n d e r s o n a n d D o n F o r d C o m m i s s i o n e r H a r d i n g - D a w n S c o t t C o m m i s s i o n e r H a r d i n g t r i e d c h o o s i n g J o h n N o v e m b e r a s h i s s e c o n d n a m e b u t M a y o r R e e v e s a d v i s e d h i m t h a t M r . N o v e m b e r h a s a l r e a d y b e e n a p p o i n t e d . A f t e r b r i e f d i s c u s s i o n , h e d e c i d e d t o y i e l d t h e s e c o n d p e r s o n a s o n e o f t h e q u a l i f i e d a p p l i c a n t s t h a t w e r e s u b m i t t e d t o t h e C i t y C l e r k . C o m m i s s i o n e r H i l l s p o k e a b o u t C h i p D r y s d a l e a n d h i s b a c k g r o u n d . M a y o r R e e v e s - J u d i t h L e r o u x a n d S u z a n n e S h a u g h n e s s y M a y o r R e e v e s e x p l a i n e d t h a t a l l t h e a p p o i n t m e n t s s h o u l d b e m a d e p r i o r t o t h e O c t o b e r 1 5 , 2 0 1 6 T o w n H a l l M e e t i n g . M a y o r R e e v e s r e c o m m e n d e d a m o t i o n a n d C o m m i s s i o n e r H i l l s u g g e s t e d t h a t t h e i t e m w a i t u n t i l a f t e r t h e f i r s t b r e a k t o a l l o w C o m m i s s i o n e r H a r d i n g t i m e t o l o o k o v e r t h e a p p l i c a t i o n s . C o m m i s s i o n e r H a r d i n g s t a t e d h e i s u n f a m i l i a r w i t h t h e n a m e s o n t h e l i s t , o t h e r t h a n J o h n N o v e m b e r . M o t i o n : A c c e p t t h e n a m e s t h a t h a v e b e e n m e n t i o n e d a n d a c c e p t a f m a l n a m e ( f r o m C o m m i s s i o n e r H a r d i n g ) o f f o f t h e e x i s t i n g l i s t , n o t t o b e a d d e d t o , b e f o r e t h e T o w n H a l l M e e t i n g o n O c t o b e r 1 5 , 2 0 1 6 . M o v e d b y H i l l , S e c o n d e d b y C o m m i s s i o n e r H a r d i n g . M a y o r R e e v e s r e c o m m e n d e d h a v i n g p a s t M a y o r M i k e B o r n o b e t h e C h a i r a n d p a s t M a y o r S u z a n n e S h a u g h n e s s y b e t h e V i c e C h a i r t o t h e C o m m i t t e e . D i s c u s s i o n e n s u e d a b o u t h o w t h e C h a i r s h o u l d b e c h o s e n . C o m m i s s i o n e r S t i n s o n a g r e e d w i t h t h e i d e a , h o w e v e r p r e f e r r e d t h a t t h e r o l e s b e c o - c h a i r s f o r M r . B o r n o a n d M s . S h a u g h n e s s y t o h e l p k e e p t h e c o m m i t t e e f o c u s e d o n i t s p u r p o s e . C o m m i s s i o n e r H i l l s p o k e a b o u t a l l o c a t i n g C i t y A t t o r n e y t i m e t o t h e e a r l y s t a g e o f t h e c o m m i t t e e . M a y o r R e e v e s e x p l a i n e d t h e y n e e d t o c o m e u p w i t h a c h a r g e f o r t h e C o m m i t t e e . C o m m i s s i o n e r H i l l l i k e d t h e s u g g e s t i o n f r o m C o m m i s s i o n e r S t i n s o n f o r c o - c h a i r s . A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 D R A F T M E E T I N G M I N U T E S R E G U L A R C O M M I S S I O N M E E T I N G - 1 0 - 1 0 - 1 6 I T E M 3 A M a y o r R e e v e s e x p r e s s e d c o n c e r n a b o u t r e s i d e n t s n o t k n o w i n g t h e r u l e s f o r p e r m i t t i n g i n r e g a r d s t o t r e e s a n d d i r e c t e d t h e C i t y M a n a g e r t o g e t i n f o r m a t i o n o u t a s s o o n a s p o s s i b l e , w h i l e t h e t r e e p e o p l e a r e h e r e d u e t o t h e s t o r m . C o m m i s s i o n e r H i l l e x p l a i n e d t h e r e i s a h u g e d i f f e r e n c e i n a n A r b o r i s t a n d a T r e e S e r v i c e . H e b e l i e v e s t h e r e a r e a l o t o f t r e e c u t t e r s i n o u r C i t y r i g h t n o w . H e u r g e d c i t i z e n s t o u s e p r o f e s s i o n a l a r b o r i s t . C o m m i s s i o n e r S t i n s o n q u e s t i o n e d w h e t h e r M a y o r R e e v e s i s a s k i n g f o r a n a m e n d e d m o t i o n t o i n c l u d e t h e c o - c h a i r s e x p l a i n i n g i t w a s n o t i n t h e o r i g i n a l m o t i o n . M a y o r R e e v e s r e q u e s t e d a n a m e n d e d m o t i o n t o i n c l u d e t h e c o - c h a i r s . A m e n d e d M o t i o n : A m e n d t h e o r i g i n a l m o t i o n t o a p p o i n t f o r m e r M a y o r s M i k e B o r n o a n d S u z a n n e S h a u g h n e s s y a s c o - c h a i r s o f t h i s C o m m i t t e e i n t h e i n t e r e s t o f e f f i c i e n c y . M o v e d b y S t i n s o n , S e c o n d e d b y C o m m i s s i o n e r H i l l . V o t e s : A y e : 4 - H a r d i n g , H i l l , S t i n s o n , R e e v e s N a y : 0 M O T I O N C A R R I E D C o m m i s s i o n e r S t i n s o n q u e s t i o n e d w h e t h e r a v o t e n e e d s t o b e t a k e n o n t h e o r i g i n a l m o t i o n . C i t y A t t o r n e y D u r d e n a n s w e r e d t h a t s h e t h o u g h t t h a t t h e o r i g i n a l m o t i o n w a s v o t e d o n a l r e a d y , b u t d e f e r r e d t o t h e C i t y C l e r k f o r g u i d a n c e . D i s c u s s i o n e n s u e d a n d i t w a s d e t e r m i n e d t h a t a n o t h e r v o t e w a s n e e d e d t o a p p r o v e t h e o r i g i n a l m o t i o n a s a m e n d e d w h i c h i s : A c c e p t t h e n a m e s t h a t h a v e b e e n m e n t i o n e d a n d a c c e p t a f i n a l n a m e ( f r o m C o m m i s s i o n e r H a r d i n g ) o f f o f t h e e x i s t i n g l i s t , n o t t o b e a d d e d t o , b e f o r e t h e T o w n H a l l M e e t i n g o n O c t o b e r 1 5 , 2 0 1 6 a n d a p p o i n t M i k e B o r n a n d S u z a n n e S h a u g h n e s s y a s c o - c h a i r s o f t h i s C o m m i t t e e i n t h e i n t e r e s t o f e f f i c i e n c y . V o t e s : A y e : 4 - H a r d i n g , H i l l , S t i n s o n , R e e v e s N a y : 0 M O T I O N C A R R I E D A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 C I T Y O F A T L A N T I C B E A C H M I N U T E S O F T H E T O W N H A L L M E E T I N G I N A T T E N D A N C E : M i t c h e l l E . R e e v e s , M a y o r J i m m y H i l l , C o m m i s s i o n e r J o h n S t i n s o n , C o m m i s s i o n e r N e l s o n V a n L i e r e , C i t y M a n a g e r H E L D A T J O R D A N C E N T E R O C T O B E R 1 5 , 2 0 1 6 D e r e k R e e v e s , A c t i n g C o m m u n i t y D e v e l o p m e n t D i r e c t o r / P l a n n e r M a y o r R e e v e s c a l l e d t h e m e e t i n g t o o r d e r a t 1 0 : 0 4 a . m . H e e x p l a i n e d t h e p u r p o s e f o r t h e m e e t i n g a n d i n t r o d u c e d D e r e k R e e v e s a n d N e l s o n V a n L i e r e . C o m m i t t e e M e m b e r s D o n F o r d , M i k e B o r n o , C h i p D 1 y s d a l e , L i n d a L a n i e r , J u d i t h L e r o u x , . S u z a n n e S h a u g h n e s s y , a n d S a r a h D a r k i n t r o d u c e d t h e m s e l v e s . M a y o r R e e v e s e x p l a i n e d t h a t t h e t w o p a s t m a y o r s w i l l b e c o - c h a i r s a n d w i l l m e e t w i t h D e r e k R e e v e s a n d t h e C i t y M a n a g e r t o c o m e u p w i t h w h e r e t h i s C o m m i t t e e i s g o i n g f i · o m h e r e . H e e x p l a i n e d t h i s i s n o t a " t r e e b o a r d " ; t h i s i s t o l o o k a t o u r p a r k s , h e a l t h o f t h e C i t y a n d a n o v e r a l l p i c t u r e o f h o w w e c a n e d u c a t e p e o p l e a n d c o n t r a c t o r s ; I t i s a c o m m i t t e e f o r t h e b e a u t i f i c a t i o n o f A t l a n t i c B e a c h . · C o m m i s s i o n e r H i l l s u g g e s t e d t h e c o - c h a i r s s t a y f o c u s e d o n t a c k l i n g t h r e e i s s u e s : 1 ) B a l a n c e d a p p r o a c h o f r e s t o r a t i o n o f t r e e s w h i l e w r e s t l i n g w i t h p r o p e r t y o w n e r r i g h t s , 2 ) R e p l a c i n g S e a O a t s 3 ) M a r s h w h i c . h i s c o n s t a n t l y u n d e r p r e s s u r e w i t h d e v e l o p e r s a n d n a t u r a l r e s o u r c e p e o p l e . H e e x p l a i n e d t h e r e h a v e b e e n s e v e r a l a t t e m p t s i n t h e p a s t t o d e a l w i t h t h i s a n d n o n e h a v e s m v i v e d t h e t e s t o f " p o l i t i c a l s w i n g " . H e i s h o p e f u l t h a t t h e y c a n b e s u c c e s s f u l w i t h t h e g o o d m i n d s o f t h e C o m m i t t e e . J o h n N o v e m b e r g a v e a p r e s e n t a t i o n r e g a r d i n g a g a z e b o f o r t h e p r o p e r t y c o n t i g u o u s t o T i d e v i e w s . H e e x p l a i n e d t h e a c q u i s i t i o n o f t h e p r o p e r t y a n d t h e $ 3 , 5 0 0 d o n a t i o n m a d e f o r i m p r o v e m e n t s a t T i d e v i e w s . H e r e p o r t e d t h a t T i d e v i e w s h a s b e e n t r a n s f o r m e d , t h e p r o p e r t y v a l u e s h a v e i n c r e a s e d a r o u n d t h e p a r k , a n d p e o p l e a r e a p p r e c i a t i v e o f t h e b e n e f i t s t h a t p a r k p r o v i d e s . H e e x p l a i n e d t h a t A n t h o n y R o o n e y d e s i g n e d t h e g a z e b o a n d a f m m a l p r e s e n t a t i o n w i l l b e g i v e n a t a n u p c o m i n g C o m m i s s i o n M e e t i n g . H e m e n t i o n e d t h a t t h e d e s i g n w a s i n s p i r e d b y t h e o r g a n i c l i n e s o f t h e m a r s h l a n d w i t h t h e a t t e m p t t o c a p t u r e t h e b e a u t y o f t h e l a n d s c a p e t h r o u g h a r c h i t e c t u r e . H e r e f e n e d t o h i s s l i d e s h o w a n d e x p l a i n e d t h e p r o p o s e d r e n d e r i n g o f t h e g a z e b o a n d p u b l i c m e m o r i a l a r e a w i t h c h a i r s , s a m e a s t h e S u n s e t P i e r d e s i g n : r e c y c l e d m a t e r i a l s , w e a t h e r p r o o f , s i n g l e c h a i r s : G a z e b o d e s i g n w i t h d i f f e r e n t h e i g h t p o s t s t o g i v e a c u r v e d e f f e c t w i t h a n o v e r h a n g o n e a c h s i d e , 8 x 1 0 , a l l s t a i n l e s s s t e e l , p r e s s u r e t r e a t e d l u m b e r , r e s i l i e n t t i n t e d f i b e r g l a s s , w h i c h w i l l p r o v i d e a c a s c a d e o f c o l o r s a s t h e s u n s h i n e s t h r o u g h . I n h i s p r e s e n t a t i o n , M r . N o v e m b e r e x p l a i n e d t h a t t h e p r o p o s e d l o c a t i o n i s o n t h e o l d B e n n e t t P r o p e r t y a t t h e m a r s h c u t , w h e r e t h e s u n s e t s n o r t h o f t h e s m a l l d o c k w i t h m a r s h v i e w s , a n a r e a n o t t o b l o c k s u n s e t v i e w s . H e a d d e d t h a t a l l f u n d s h a v e b e e n d o n a t e d s o t h e r e w i l l b e n o c o s t t o t h e C i t y . M i n u t e s o f t h e T o w n H a l l m e e t i n g o n O c t o b e r 1 5 , 2 0 1 6 P a g e I o j 7 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 I Y . r r . N o v e m b e r l i s t e n e d t o c o m m e n t s f r o m t h e a u d i e n c e a n d a n s w e r e d q u e s t i o n s r e g a r d i n g t h e p r o p o s e d d e s i g n o f t h e g a z e b o . C o n c e m s w e r e m e n t i o n e d a b o u t i t n o t b e i n g s h a d e d e n o u g h , t h e s i z e b e i n g t o o s m a l l , t h e l o c a t i o n n e e d i n g t o b e m o r e o u t i n t h e o p e n , a n d u s i n g m a t e r i a l s t h a t a r e m o r e n a t u r a l , r a t h e r t h a n i n d u s t r i a l . M a y o r R e e v e s s u g g e s t e d t h a t I Y . r r . N o v e m b e r c o n s i d e r t h e s e r e c o m m e n d a t i o n s b e f o r e c o m i n g b a c k t o t h e C o m m i s s i o n s o t h a t t h e c o n c e r n s c a n b e a n s w e r e d . J o h n N o v e m b e r e x p l a i n e d h o w h e e n v i s i o n e d t h e u s a g e o f t h e s t r u c t u r e w o u l d b e , n o t i n g i t w o u l d s e r v e t h e c o m m u n i t y t o a l l o w t h e m t o e n j o y t h e s u n s e t . H e w o u l d l i k e t o s e e i t b e c o m e a m o r e u s a b l e p a r k o v e r t i m e . M i k e B a r n o a s k e d i f t h i s p r o j e c t c o n t i n u e s , w o u l d i t c o n t i n u e t h r o u g h t h e a d v i s o r y c o m m i t t e e f o r m a k i n g a r e c o m m e n d a t i o n t o t h e C o m m i s s i o n a n d h o w w i l l i t f i t i n . C o m m i s s i o n e r S t i n s o n b e l i e v e s t h a t s o m e t h i n g s w o u l d n e e d t o g o t h r o u g h t h e C o m m u n i t y D e v e l o p m e n t B o a r d f r r s t . M a y o r R e e v e s c l a r i f i e d . t h a t t h e · C o m m i s s i o n h a s r e a l i z e d t h a t w e w a n t t o d o t h i s C o m m i t t e e . T h e C o m m i s s i o n w a n t e d t o d o i t r i g h t s o t h e y h e a r d i n p u t f r o m t h e c o m m u n i t y , a n d w e h a v e a p p o i n t e d t h e A d v i s o r y C o m m i t t e e . H e m e n t i o n e d t h a t J o h n N o v e m b e r c a n n o t b e o n t h e C o m m i t t e e b e c a u s e h e i s n o t a r e s i d e n t o f A t l a n t i c B e a c h . H e a d d e d t h e A d v i s o r y C o m m i t t e e i s t o h e l p b u i l d t h e r e s p o n s i b i l i t y a n d c h a r g e o f t h e C o m m i t t e e , w h e n t h e y w i i i m e e t , w h a t r e c o m m e n d a t i o n s t h a t c o m m i t t e e c a n b r i n g , a n d h o w p o w e r f u l t h a t c o m m i t t e e s h o u l d b e o n g u i d i n g t h e C i t y M a n a g e r a n d / o r t h e C o m m i s s i o n r e g a r d i n g i m p r o v i n g o u r p a r k s a n d o u r c o m m u n i t y f o r b e a u t i f i c a t i o n . W e a r e i n p r o c e s s 1 , w h i c h i s i n a d v i s 0 1 y , t o h e l p u s f 0 1 m t h e C o m m i t t e e a n d t h e i r r e s p o n s i b H i t i e s . T h e n , w e w i l l g o b a c k a n d a p p o i n t p e o p l e t o t h e C o m m i t t e e . H e e x p l a i n e d t h a t c i t i z e n s i n t e r e s t e d i n b e i n g o n t h e C o m m i t t e e w o u l d b e r e q u i r e d t o c o m p l e t e a n a p p l i c a t i o n . T h e a p p l i c a n t s w i l l g o b e f o r e t h e B o a r d M e m b e r R e v i e w C o m m i t t e e a n d t h e B o a r d M e m b e r R e v i e w C o m m i t t e e w i l l m a k e r e c o m m e n d a t i o n s o n a p p o i n t i n g m e m b e r s a n d b r i n g t h o s e r e c o m m e n d a t i o n s t o t h e C o m m i s s i o n . C o m m i s s i o n e r H i l l e x p l a i n e d t h a t t h e a p p o i n t e d a d v i s o r y c o m m i t t e e m e m b e r s a r e n o t e x c l u d e d f o r c o n s i d e r a t i o n t o t h e C o m m i t t e e , u n l e s s t h e y d o n o t m e e t t h e r e q u i r e m e n t s a n d e v e r y o n e w i l l g o t h r o u g h t h e r e g u l a r p r o c e s s . T h e f o l l o w i n g a r e r e c o m m e n d a t i o n s f r o m c i t i z e n s i n t h e a u d i e n c e : • C o m p u t e r r e n d i t i o n / s i m u l a t i o n o f t h e p r o p o s e d g a z e b o • S o l a r p a n e l s w i t h l o w l i g h t i n g i n t h e e v e n i n g - l o w v o l t a g e l i g h t i n g • M o r e c o n v e n t i o n a l d e s i g n • H a v e t h e r a f t e r s c o m e i n a t a n a n g l e t o p r o v i d e m o r e s h a d o w s I Y . r r . N o v e m b e r r e p o r t e d t h e i s s u e s a r e : • S i z e • S k e t c h • S h a d e • O r i e n t a t i o n • P l a c e m e n t M r . N o v e m b e r a s k e d t h a t i f a n y o n e h a s i n p u t o n p l a c e m e n t t o c o n t a c t h i m s o t h e y c a n w a l k i t a n d t a l k i t . M i n u t e s o f t h e T o w n H a l l m e e t i n g o n O c t o b e r 1 5 , 2 0 1 6 P a g e 2 o f 7 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 M a y o r R e e v e s s u g g e s t e d M r . . N o v e m b e r a p p r o a c h t h e B e a c h e s T o w n C e n t e r w i t h t h e p r o p o s e d g a z e b o a s a n i d e a t o b e p u t i n t h e T o w n C e n t e r . M a y o r R e e v e s o p e n e d t h e f l o o r f o r c o m m e n t s r e g a r d i n g t h e C o m m i t t e e . C h r i s J o r g e n s e n m e n t i o n e d t h i n g s h e w o u l d l i k e t o s e e t h e C o m m i t t e e c o n s i d e r a s p a r t o f t h e i r C h a r g e . 1 ) C o n s i d e r i n g l o o l d n g a t t r e e s t h a t n e e d t o b e c u t d o w n , 2 ) I d e n t i f y " d a n g e r o u s z o n e s " w h e r e n e e d e d , a n d 3 ) T h e e x p a n d e d c o n c e p t f o r t h e B e a u t i f i c a t i o n C o m m i t t e e a s p r o p o s e d i n s t e a d o f a T r e e C o m m i t t e e . S u z a n n e S h a u g h n e s s y b e l i e v e s i t s h o u l d b e m o r e t h a n a t r e e c o m m i t t e e o r t r e e b o a r d a n d l i k e s t h e n o t i o n o f a N a t u r a l R e s o u r c e s A d v i s m y C o m m i t t e e . S h e s u g g e s t e d t h e C o m m i t t e e t a k e u p i s s u e s s u c h a s b e a c h r e n o u r i s h m e n t , n o t i n g a f a m i l y - c e n t e r e d a c t i v i t y o f p l a n t i n g s e a o a t s w o u l d b e w o n d e r f u l . S h e e x p l a i n e d t h a t t h e c r i t i c i s m o f c i t i z e n b o a r d s h a s b e e n t h a t w h e n t h e C o m m i s s i o n d o e s n o t t a k e t h e r e c o m m e n d a t i o n o f t h e c i t i z e n b o a r d , t h e b o a r d g e t s d i s g m n t l e d . A s a n A d v i s m y C o m m i t t e e , t h e C o m m i t t e e c a n a d v i s e b u t w h a t e v e r t h e y r e c o m m e n d h a s t o b e p a s s e d b y t h e C o m m i s s i o n , a n d i f i t d o e s n o t h a p p e n , s h e a s k e d t h a t t h e y n o t w h i n e a b o u t i t b e c a u s e t h a t w o u l d i m p e r i l t h e f u t u r e o f c i t i z e n b o a r d s . D o n F o r d i n d i c a t e d t h a t o n e t h e m o s t i m p o t t a n t r e s p o n s i b i l i t i e s s h o u l d b e t o r e v i e w t h e t r e e o r d i n a n c e . H e d e s c r i b e d i s s u e s t h a t a f f e c t t h e t r e e c a n o p y a n d b e l i e v e s t h e c i t y h a s a d e v e l o p e r - f r i e n d l y o r d i n a n c e a n d w e n e e d t o g e t b a c k t o p r o t e c t i n g t r e e s . D i s c u s s i o n e n s u e d a b o u t p r o p e r t y r i g h t s v s . c o m m u n i t y r i g h t s . H e e x p l a i n e d h e w a s o n t h e t r e e b o a r d f o r 1 5 y e a r s a n d o u r c u r r e n t o r d i n a n c e h a s b e e n " t w e a k e d " i n a b o u t 1 5 o r 2 0 d i f f e r e n t p l a c e s i n f a v o r o f d e v e l o p e r s . M a y o r R e e v e s w a n t s t h e A d v i s o r y C o m m i t t e e t o h e l p w i t h t r e e m i t i g a t i o n b y a d v i s i n g w h e r e t r e e s s h o u l d b e p l a n t e d a n d p l a n t o n e s t h a t c o n t r i b u t e t o t h e t r e e c a n o p y . H e a g r e e d w i t h M r . F o r d t h a t t h e o r d i n a n c e n e e d s t o b e l o o k e d a t . L i n d a L a n i e r e x p l a i n e d s i t u a t i o n s s h e h a s e x p e r i e n c e a s a b o a r d m e m b e r o f t h e C o m m u n i t y D e v e l o p m e n t B o a r d . S h e r e c o m m e n d s h a v i n g a n a n n u a l r e p o r t t o o u r c i t i z e n s o n t h e s t a t u s o f o u r t r e e c a n o p y , t h e h e a l t h o f o u r d u n e s , t h e h e a l t h o f o u r m a r s h , e t c . , n o t i n g i t c o u l d r e d u c e s o m e o f t h e p a n i c b e c a u s e w h e n s o m e t h i n g h a p p e n s n e a r y o u , i t t e n d s t o b e g e n e r a l i z e d t o t h e w h o l e c o m m u n i t y . M a y o r R e e v e s q u e s t i o n e d D e r e k R e e v e s a b o u t t h e $ 1 0 , 0 0 0 s t u d y . D e r e k R e e v e s i n d i c a t e d t h a t t h e $ 1 0 , 0 0 0 s t u d y i s f o c u s i n g o n p a r k s a n d r i g h t s - o f - w a y . H e s t a t e d h e c a n w o r k o n p r o v i d i n g t h i s t y p e o f r e p m t . C o m m i s s i o n e r H i l l r e m a r k e d t h a t y o u c a n l o o k a t h i s t o r i c a l a e r i a l p h o t o g r a p h s a n d s e e t h a t t h e c a n o p y h a s b e e n d i s a p p e a r i n g a t a n a l a r m i n g r a t e . H e e x p l a i n e d w h e n h i s n e i g h b o r s d i d t h e i r a d d i t i o n , i t c o m p l e t e l y c h a n g e d t h e i r q u a l i t y o f l i f e t o t h e l e v e l t h a t i t i s a c t u a l l y d e t r i m e n t a l t o t h e i l ' p r o p e 1 t y v a l u e ; a l l o f t h e i r f o l i a g e d i e d ; a n d t h e i r a i r c o n d i t i o n i n g c o s t s h a v e n e a r l y d o u b l e d . · C o m m i s s i o n e r H i l l e x p l a i n e d t h e i m p m t a n c e o f p r o t e c t i n g t h e t r . e e c a n o p y a n d m a i n t a i n i n g t h e C i t y ' s h i s t o r i c a l b e a u t y . H e w a n t s t h e C o m m i t t e e t o a d o p t t h e i d e a t h a t i t b e c o m e s c u l t u r a l l y i m p m t a n t t o t h e e x t e n t t h a t w e a c t u a l l y c o u l d e n f o r c e o r m o d i f Y t h e a f f e c t t h a t w e h a v e o n s o m e o n e ' s a b i l i t y t o c u t o r n o t r e p l a c e t r e e s . H e e x p l a i n e d t h a t n o m a t t e r w h a t t h i s C o m m i t t e e d o e s , t h e e x i s t i n g c a n o p y i s i n t r o u b l e a h · e a d y a n d i s c o m i n g t o t h e e n d o f i t s n a t u r a l l i f e . H e e x p l a i n e d t h e i m p m t a n c e o f a r e p l a n t p r o c e s s . M i k e B o m o a s k e d f o r c l a r i f i c a t i o n o n w h a t t h e C h a r g e i s g o i n g t o b e f o r t h i s A d v i s m y C o m m i t t e e . H e b e l i e v e s t h e A d v i s m y C o m m i t t e e w i l l c o m e b a c k a n d t e l l t h e C o m m i t t e e , o n c e i t i s e s t a b l i s h e d , w h a t w e b e l i e v e t h e y s h o u l d b e r e v i e w i n g . H e s t a t e d h e i s h e r e t o f i n d o u t w h a t t h e A d v i s o r y C o m m i t t e e i s s u p p o s e d t o l o o k a t . H e w a n t s t h e r i g h t t e x t o f t h i s . M i n u t e s o f t h e T o w n H a l l m e e t i n g o n O c t o b e r 1 5 , 2 0 1 6 . P a g e 3 o f 7 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 M a y o r R e e v e s s u g g e s t e d t h a t e v e t y C o m m i s s i o n e r h a v e m e e t i n g s w i t h t h e c o - c h a i r s , t h e C i t y M a n a g e r a n d D e r e k R e e v e s , a s s e p a r a t e m e e t i n g s , t o e x p r e s s y o u r f e e l i n g s ; f i l t e r t h e i n f o r m a t i o n ; t h e n s i t d o w n w i t h t h e A d v i s m y C o m m i t t e e a n d e x c h a n g e i d e a s ; t h e n p u t i t o u t t o a n o t h e r T o w n H a l l m e e t i n g f o r i d e a s ; a n d h a v e t h e c o m m u n i t y g i v e f e e d b a c k t o t h e C o m m i s s i o n s o t h e y c a n g e t a b r o a d f e e l i n g . I t i s n o t a r a c e ; i t i s a s t e p - b y - s t e p p r o c e s s . H e f e e l s t h a t i t i s i m p m t a n t t o f i g u r e o u t h o w t o e d u c a t e t h e p e o p l e a n d s h o w t h e m t h e v a l u e o f t h e t r e e c a n o p y . C o m m i s s i o n e r H i l l b e l i e v e s t h e A d v i s o r y C o m m i t t e e s h o u l d s i t d o w n a s a g r o u p a n d h a v e a c o n v e r s a t i o n f i r s t . M a y o r R e e v e s e x p l a i n e d t h a t t h e C o m m i s s i o n n e e d s t o g i v e d i r e c t i o n a n d n o t m a k e i t p o l i t i c a l ; h e w a n t s t h e c h a i r s t o s i t t o g e t h e r t o d e c i d e w h a t i s r e a l l y n e e d e d . J u d i t h L e r o u x e x p l a i n e d t h a t e d u c a t i o n i s n e e d e d a n d t h a t t h e r e i s a l a c k o f u n d e r s t a n d i n g w h e n p e o p l e f i r s t c o m e t o t h e C i t y , a n d t h e y b u i l d t h e b i g h o u s e a n d c u t d o w n t r e e s t h a t t h e y d o n o t l m o w a r e t a k i n g a w a y p a t t o f w h a t t h e y l o v e d w h e n t h e y c a m e h e r e . S h e a g r e e d w i t h C o m m i s s i o n e r H i l l t h a t i t i s i m p m t a n t t o h a v e r u ~ i d e n t i t y o f w h a t t h e C i t y r e p r e s e n t s a n d t h a t t h e t r e e s a d d v a l u e . C o m m i s s i o n e r S t i n s o n a d d r e s s e d M i k e B a r n o ' s q u e s t i o n a b o u t t h e C h a r g e w i t h a p u t p o s e o f t h e B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n A d v i s m y C o m m i t t e e s t a t i n g h e w o u l d a s s u m e t h a t t h e C o m m i t t e e t h a t i s f o r m e d o u t o f t h e i r w o r k w o u l d b e t h e B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n C o m m i t t e e . H e b e l i e v e s t h e p u r p o s e o f t h i s A d v i s m y C o m m i t t e e w o u l d b e t o d e t e r m i n e h o w t h e a c t u a l C o m m i t t e e i s g o i n g t o a d d r e s s t h e s e k i n d s o f t h i n g s a n d h e e x p l a i n e d h i s p o i n t b y g i v i n g e x a m p l e s . H e b e l i e v e s t h e d o o r i s w i d e o p e n f o r a h i g h l y - t a l e n t e d g r o u p o f p e o p l e t o c o m e b a c k a n d t e l l u s h o w t o m a n a g e a n d i l n p r o v e t h e b e a u t i f i c a t i o n o f t h i s c i t y a n d t h e p r e s e r v a t i o n o f o u r n a t u r a l r e s o u r c e s w h i c h c o u l d b e a n y n u m b e r o f t h i n g s s u c h a s p a r k s , b e a c h e s , t r e e s , a n d a t t . M r . B o r n o a g r e e d t h a t t h a t w a s h o w h e e n v i s i o n e d i t , b u t h e w a n t e d t o h e a r i t . M a y o r R e e v e s e x p l a i n e d w h y h e w a n t s t o h a v e t h e m e e t i n g w i t h t h e c o - c h a i r s , c i t y m a n a g e r a n d p l a n n e r . H e s t a t e d t h a t t h e c o - c h a i r s c a n c a l l a m e e t i n g i f t h e y w a n t ; w e a r e j u s t t t y i n g t o g a t h e r i n f o r m a t i o n t o m a k e s u r e w e g e t i t r i g h t ; i f a n y o n e w a n t s t o b e i n v o l v e d , w e w i l l l i s t e n t o t h e i r f e e d b a c k . H e e x p l a i n e d t h a t i f y o u d o n ' t w a n t a l l t h o s e m e e t i n g s , t h e n d o n ' t c h o s e t o g o ; h e i s n o t s a y i n g t h i s i s h o w w e r u · e d o i n g i t ; h e i s s a y i n g , t h i s i s h o w h e i s d o i n g i t t o g e t t h e m e s s a g e o u t . J u d i t h L e r o u x a s k e d i f t h e p a r k s w o u l d f a l l u n d e r t h e u m b r e l l a o f t h i s c o m m i t t e e , a n d s u g g e s t e d a p o s s i b l e s u b c o m m i t t e e f o r t h e p a r k s . C o m m i s s i o n e r H i l l b e l i e v e s t h a t t h e C o m m i t t e e ' s c o n c e r n s s h o u l d b e o v e r t h e n a t u r a l r e s o u r c e s s u c h a s t r e e s , t h e b e a c h , t h e p a r k s a n d a l s o t h e o r d i n a n c e s t o c o r r e c t a l l t h e s e t h i n g s . H e b e l i e v e s i t i s a b i g c h a r g e t h a t i s c o m p r e h e n s i v e a n d t h e A d v i s m y C o m m i t t e e w i l l t h i n k o f m o r e t h i n g s t h a t t h e C o m m i s s i o n h a s n o t t h o u g h t o f y e t . H e e x p r e s s e d c o n f i d e n c e i n t h e m e m b e r s o f t h e A d v i s o t y C o m m i t t e e . H e e x p l a i n e d t h a t n o t a l l r u · e a s a r e O a k c a n o p y a r e a s . H e s t a t e d h e m i s s e s t h e I 0 0 p l u s f o o t t a l l R o y a l P a l m s t h a t u s e d t o b e a l l o v e r t h e c i t y . H e w o u l d l i k e t o h a v e a f e w t r e e s p l a n t e d w i t h a g o a l t o g e t t h e m 1 0 0 f t . a g a i n o n e d a y . M a y o r R e e v e s e x p l a i n e d a m e e t i n g h e h a d i n D e c e m b e r 2 0 1 5 w ~ t h C o m m i s s i o n e r W a t e r s w h e r e h e s u g g e s t e d f o r m i n g t h e C o m m i t t e e a n d a p p o i n t i n g h e r a s C h a i r t o r u n i t a n d g e t i t s t a r t e d . W e a r e a l l i n t h i s t o g e t h e r . S a l l y C l e m e n s e x p l a i n e d a s c e n a r i o t h a t o c c u r r e d f i v e y e r u · s a g o w h e n t h e y l o s t f i v e t r e e s a n d w a n t e d t o r e p l a n t . T l u · o u g h t h a t e x p e r i e n c e , s h e h a d t o r e l y o n r e s p o n s i b l e p e o p l e t o g i v e h e r g u i d a n c e o n w h i c h t y p e o f t t · e e s t o p l a n t f o r h e r n e e d s . S h e w o u l d l i k e f o r t h e C o m m i t t e e t o i n c l u d e a n e d u c a t i o n p i e c e . M i n u t e s o f t h e T o w n H a l / m e e t i n g . o n O c t o b e r 1 5 , 2 0 1 6 P a g e 4 o f 7 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 S u z a n n e S h a u g h n e s s y s u m m a r i z e d w h a t s h e w o u l d l i k e t o s e e i n a C h a r g e : • N u m b e r o f m e m b e r s f o r t h e e v e n t u a l C o m m i t t e e • W h e n t h e A d v i s o r y C o m m i t t e e w i l l m e e t , w h i c h c a n b e d e t e t m i n e d o n c e t h e y h a v e t h e i r f i r s t m e e t i n g a n d g e t i n p u t f i · o m t h e m e m b e r s • · S e t l i m i t s a s l i t t l e a s p o s s i b l e s i n c e t h e y a r e s e t v i n g o n l y a s a n a d v i s o r y c o m m i t t e e . M s . S h a u g h n e s s y e x p l a i n e d s h e w o u l d l i k e a n O r d i n a n c e r e v i e w s i n c e t h e c u n e n t o n e t i e s m i t i g a t i o n w i t h J a c k s o n v i l l e r a t e s . S h e r e i t e r a t e d t h a t " w h o " , " w h a t " , " w h e r e " , " w h e n " , a n d " w h y " s h o u l d b e a n s w e r e d a n d r e q u e s t e d t h a t t h e C o m m i s s i o n l i m i t t h e A d v i s m y C o m m i t t e e a s l i t t l e a s p o s s i b l e o n t h e " w h a t " . C h r i s J o r g e n s e n s p o k e a b o u t t h e B e m 1 e t t p r o p e r t y a n d t h a n k e d M r . N o v e m b e r f o r h i s i n v o l v e m e n t . M i c h a e l H o f f m a n n e n c o u r a g e d t h e C o m m i t t e e t o : • T a k e a l o o k a t t h e a r e a a l o n g M a y p o r t R d . t h a t h a s b e e n n e g a t i v e l y i m p a c t e d b y h i g h w a y c o n s t r u c t i o n p r o j e c t s , a n d a d d b u f f e r i n g w h e r e v e r p o s s i b l e . H e t h a n k e d t h e C o m m i s s i o n f o r p u t t i n g u p t h e w i n d s c r e e n ~ r o u n d V e t e r a n ' s M e m o r i a l P a r k . H e a s k e d t h a t t h e C i t y k e e p t h e s h r u b b e t y g r o w i n g t o h e l p t h e p a r k . • B e p r o a c t i v e w i t h t h e J o h n s t o n I s l a n d p r o j e c t a n d n o t p e t m i t a m p l i f i e d m u s i c o r n o i s e . M a y o r R e e v e s e x p l a i n e d t h a t t h e c r e d i t f o r t h e w i n d s c r e e n g o e s t o t h e C i t y M a n a g e r , n o t t h e C o m m i s s i o n . H e t h a n k e d M r . H o f f m a n n f o r r e c o g n i z i n g t h a t t h e C i t y i s l i s t e n i n g t o h i s c o n c e m s . C i t y M a n a g e r V a n L i e r e r e p o r t e d o n p l a n s t o h a v e f o r a s h a d e c o v e r a t T i d e v i e w s . D i s c u s s i o n e n s u e d a b o u t J o h n s t o n I s l a n d a n d C o m m i s s i o n e r H i l l a n d M a y o r R e e v e s a d d r e s s e d c o n c e r n s b r o u g h t u p b y M r . H o f f i n a n n . S u z a n n e S h a u g h n e s s y s h a r e d t h a t w h i l e s h e w a s M a y o r , t h e i d e a w a s t o m a k e J o h n s t o n I s l a n d a j u m p o f f p o i n t f o r e c o - t o u r i s m . M s . S h a u g h n e s s y a s k e d f o r a t i m e l i n e , b u t r e a l i z e s y o u h a v e t o f a c t o r i n t o t o i t h o w o f t e n m e m b e r s c a n m e e t . T h e y w o u l d l i k e t o b e a b l e t o s a y w e w i l l g i v e y o u a t i m e l i n e b a s e d o f f p e o p l e ' s a v a i l a b i l i t y . C o m m i s s i o n e r H i l l e x p r e s s e d c o n c e m a b o u t p r i o r i t i e s c h a n g i n g b e c a u s e o f o u r e l e c t i o n , e x p r e s s i n g h e d o e s n o t w a n t t o d r a g t h i s p r o c e s s o u t i n t o t h e e l e c t i o n . C o m m i s s i o n e r S t i n s o n b e l i e v e s t h a t t h e A d v i s m y C o m m i t t e e s h o u l d t e l l t h e C o m m i s s i o n h o w m u c h t i m e t h e y n e e d a n d t h a t n o o n e w a n t s t o d r a g i t o u t . H e e x p l a i n e d w h e r e t h i s C o m m i t t e e i s g o i n g t o g o , w i l l t a k e a b u r d e n o f f o f o t h e r C o m m i t t e e s a n d B o a r d a n d i t i s u p t o t h e A d v i s m y C o m m i t t e e t o d e f i n e t h i s a n d b r i n g i t b a c k t o t h e C o m m i s s i o n . H e g a v e e x a n 1 p l e s o f i s s u e s t h a t c o u l d f a l l u n d e r t h e f u t u r e C o m m i t t e e . H e e x p r e s s e d c o n c e m a b o u t g i v i n g t h i s A d v i s o r y C o m m i t t e e m u c h s t m c t u r e b e c a u s e h e w a n t s t h e m t o h a v e f i · e e d o m o f f l e x i b i l i t y t o m o l d i t i n a w a y t h e y f e e l i s b e s t . M a y o r R e e v e s r e i t e r a t e d t h a t t h e y a r e n o t i n a r u s h a n d s t r e s s e d t h e i m p m t a n c e o f h e a r i n g o t h e r s s h a r e t h e i r v i s i o n . J o h n N o v e m b e r b e l i e v e s t h a t t h e A d v i s m y C o m m i t t e e ' s c o r e w o r k w i l l g e t d o n e w h e n t h e y g e t d o w n t o t h e d e t a i l s o f w h a t t h e y a r e a c t u a l l y g o i n g t o b e c h a r g i n g t h e C o m m i t t e e w i t h , n o t i n g i t i s i m p m t a n t t o h a v e a f i r s t m e e t i n g p r o b a b l y w h e r e t h e A d v i s m y C o m m i t t e e c a n t a l k a b o u t t h i n g s g e n e r a l l y a n d t h e n a f t e r t h a t , g e t i n t o t h e h a r d c h o i c e s t h a t w i l l n e e d t o b e m a d e . H e e x p l a i n e d , f i · o m a h u m a n p r o s p e c t i v e , t h e A d v i s o r y C o m m i t t e e w i l l h a v e t o b a l a n c e t h e f a c t t h a t w e d o n o t w a n t t o c r e a t e a c o m m i t t e e t h a t i s n o t w o r k i n g d i l i g e n t l y o n t h i n g s , t o a v o i d b e i n g d i s b a n d e d . H e s t a t e d w e h a v e t o b a l a n c e t h e a b i l i t y t o g i v e a c h a r g e t h a t i s d o a b l e f o r o u r b e s t a n d b r i g h t e s t p e o p l e t o t a k e a c t i o n r e g u l a r l y , b u t n o t s o r e g u l a r l y t h a t i t b e c o m e s M i n u t e s o f t h e T o w n H a l l m e e t i n g o n O c t o b e r 1 5 , 2 0 1 6 P a g e 5 o j 7 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 ' I I ' M a y o r R e e v e s a s k e d C i t y M a n a g e r V a n L i e r e t o c h e c k w i t h t h e C i t y A t t o r n e y a b o u t w h e t h e r t h e S u n s h i n e L a w s a p p l y t o t h i s A d v i s 0 1 y C o m m i t t e e . S e v e r a l m e m b e r s r e p l i e d t h a t t h e S t m s h i n e L a w s d o a p p l y . M a y o r R e e v e s d e c i d e d t h e r e w a s n o n e e d t o a s k t h e C i t y A t t o r n e y . C i t y M a n a g e r V a n L i e r e b e l i e v e s t h e C h a r g e s h o u l d i n c l u d e 1 ) T h e q u a l i f i c a t i o n s o f t h e m e m b e r s o f t h e C o m m i t t e e t o b e s e l e c t e d a n d 2 ) H o w o f t e n t h e y a r e g o i n g t o r e p m t t o t h e C o m m i s s i o n . M a y o r R e e v e s w o u l d l i k e t o s e e a q u a r t e r l y r e p 0 1 t . C o m m i s s i o n e r H i l l w a n t s a t l e a s t a q u a t t e r l y r e p o r t , a n d p o s s i b l y a p o s t m e e t i n g r e p m t d u r i n g t h e f o r m a t i o n s p a r t . M a y o r R e e v e s s u g g e s t e d t h a t a t t h e b e g i n n i n g , t h e y d o m o n t h l y r e p o r t s , t h e n e v e n t u a l l y s p r e a d i t t o d o i n g t h e m q u a r t e r l y . M i k e B a r n o w a s a s k e d i f t h e y w o u l d b e a b l e t o r e p o t t o n c e a m o n t h . H e r e p l i e d t h a t a r e p o r t c o u l d b e d o n e a t l e a s t o n c e a m o n t h a n d h e b e l i e v e s o n c e t h i s A d v i s m y C o m m i t t e e g e t s t o g e t h e r a n d t h e y g e t t h e i r t a s k i n g , t h e i r r e s e ~ r c h a n d t h e i r h o m e w o r k , t h e C o m m i s s i o n w i l l g e t a r e p o r t p r o m p t l y a t e v e t y C o m m i s s i o n m e e t i n g . C i t y M a n a g e r V a n L i e r e r e m i n d e d t h e A d v i s m y C o m m i t t e e t h a t i f t h e y t a l k a b o u t r e c o m m e n d i n g s o m e t h i n g t h a t i s g o i n g t o c o s t m o n e y , t h e n i n t h e e a r l y s u m m e r , J u n e / J u l y w h e n w e a r e p u t t i n g t o g e t h e r t h e b u d g e t t o g e t h e r , w o u l d b e t h e t i m e t o m a k e a r e c o m m e n d a t i o n f o r t h o s e p r o g r a m s . M r . B o r n o s a i d t h e y w i l l h a v e i t w a y b e f o r e t h a t . M r . V a n L i e r e s t a t e d w e m a y h a v e t o a m e n d t h e b u d g e t m i d y e a r i f t h a t i s t h e c a s e . M a y o r R e e v e s a d j o u r n e d t h e m e e t i n g a t 1 1 : 3 4 a . m . A t t e s t : D o n n a L . B a r t l e , C M C C i t y C l e r k M i t c h e l l E . R e e v e s M a y o r M i n u t e s o f t h e T o w n H a l l m e e t i n g o n O c t o b e 1 ' 1 5 , 2 0 1 6 P a g e 7 o f 7 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 a b u r d e n . H e w o u l d l i k e t o m o v e f o r w a r d a n d m e e t e v e t y w e e k s o t h e y c a n g e t a r e s p o n s e b a c k t o t h e C o m m i s s i o n a s s o o n a s p o s s i b l e a n d g e t t h e g o o d w o r k o f t h e a c t u a l C o m m i t t e e r o l l i n g . C o m m i s s i o n e r H i l l e x p l a i n e d t h e C o m m i t t e e w i l l b e u n d e r t r e m e n d o u s p r e s s u r e f r o m l o b b i e s , s o h e b e l i e v e s t h e m e m b e r s h i p s h o u l d b e c i t i z e n - b a s e d . M a y o r R e e v e s s t a t e d h e w i l l h a v e t h e C i t y C l e r k s e n d t h e c o n t a c t i n f m m a t i o n f o r t h e A d v i s o r y B o a r d t o e a c h o f i t s m e m b e r s . W h e n a s k e d i f t h e A d v i s m y C o m m i t t e e c o u l d s e t t h e i r f i r s t m e e t i n g , M r . B o m o r e s p o n d e d t h a t t h e C i t y C l e r k s h o u l d b e c o n t a c t e d t o f i n d o u t t h e a v a i l a b i l i t y o f m e e t i n g s p a c e s , t h e n h a v e a m e e t i n g w i t h t h e C i t y M a n a g e r , t h e n w e c a n a c c e p t t h e f i r s t d a t e a n d g e t e v e t y b o d y a d v i s e d o f t h e t i m e a n d p l a c e a n d t h e n s t a t t w o r k i n g f r o m t h e r e . S u z a n n e S h a u g h n e s s y e x p r e s s e d c o n c e r n a b o u t h a v i n g t h e f i r s t m e e t i n g w i t h o u t h a v i n g a s e t C h a r g e . M a y o r R e e v e s e x p l a i n e d t h a t t h e A d v i s m y C o m m i t t e e w m s e t t h e C h a r g e f o r t h e C o m m i t t e e a n d t h e C o m m i s s i o n w i l l d e c i d e i f t h e y a r e g o i n g t o c h a n g e i t , t w e a k i t , o r a d j u s t i t . C o m m i s s i o n e r H i l l e x p l a i n e d t h e m e e t i n g s w i l l b e C h a i r e d b y e x p e r i e n c e d m e m b e r s . M a y o r R e e v e s w i s h e d C o m m i s s i o n e r W a t e r s ' c o u l d h a v e a t t e n d e d b e c a u s e s h e i s k n o w l e d g e a b l e a b o u t t r e e s . H e b e l i e v e s t h e C i t y h a s b e e n p l a n t i n g t h e w r o n g t r e e s . C o m m i s s i o n e r H i l l a d d e d t h a t t h e y h a d p l a n t e d i n t h e w a y o f t r a f f i c a n d y o u c o u l d n o t s e e m . · o u n d t h e m . · D i a n e L a t t a - B r a n d s t a e l l e r a d d r e s s e d w i l d l i f e c o e x i s t e n c e a n d t h e m i s s i n g o f m a t i y d o m e s t i c c a t s i n r e c e n t w e e k s . S h e s a i d t h e c o m m u n i t y c o n c e r n o f m i s s i n g a n i m a l s i s t h a t t h e y t h i n k w i l d l i f e i s t a k i n g o v e r s o m e m . · e a s a n d s u g g e s t e d t r a p p i n g . M a y o r R e e v e s i n d i c a t e d t h a t t h e C i t y i s a w a r e o f t h e s i t u a t i o n a n d i s b e i n g l o o k e d i n t o . H e s a i d t h a t t h e C i t y M a n a g e r i s l o o k i n g i n t o t h e t r a p p i n g i d e a a n d h a v i n g t h e m r e m o v e d . H e t h a n k e d h e r f o r b r i n g i n g i t t o t h e C i t y ' s a t t e n t i o n . M a y o r R e e v e s a s k e d C o m m i s s i o n e r S t i n s o n t o r e a d h i s n o t e s a b o u t t h e C h a r g e f o r t h e A d v i s m y C o m m i t t e e . M s . S h a u g h n e s s y q u e s t i o n e d w h e t h e r t h e y c a n t a k e a c t i o n o n t h e C h a r g e a t t h i s m e e t i n g . M a y o r R e e v e s s t a t e d t h a t t h e C o m m i s s i o n w i l l d o t h e c h a r g e n e x t M o n d a y n i g h t . C o m m i s s i o n e r S t i n s o n e x p l a i n e d b a s e d o n t h e c o m m e n t s a n d q u e s t i o n s a b o u t w h a t t h e A d v i s m y C o m m i t t e e s h o u l d d o , i n b r o a d t e t m , h e c a m e u p w i t h t h e f o l l o w i n g : • H o w m a n y m e m b e r s d o t h e y t h i n k s h o u l d s e r v e o n t h e C o m m i t t e e ? • H o w o f t e n i s t h e c o m m i t t e e g o i n g t o m e e t ? • W h a t a r e t h e l e n g t h o f t e r m s f o r e a c h m e m b e r ? • W h a t i s t h e S t r u c t u r e o f t h e C o m m i t t e e , c h a i r s / c o - c h a i r s , e t c . ? • H o w l o n g d o e s t h e A d v i s o r y C o m m i t t e e t h i n k , a f t e r t h e y m e e t , i t w i l l t a k e t o m . r i v e a t a r e c o m m e n d a t i o n f o r t h e C i t y C o m m i s s i o n t o a c t u a l l y g e t t h e B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n C o m m i t t e e f o r m e d ? • T h e O v e r - a r c h i n g g o a l i s t o f o c u s o n b e a u t i f i c a t i o n a n d p r e s e r v a t i o n o f t h e n a t u r a l r e s o u r c e s o f t h e C i t y o f A t l a n t i c B e a c h a n d a n y o t h e r i n f l u e n c i n g f a c t o r t h a t m a y c o n t r i b u t e t o t h e i m p r o v e m e n t o r d e t r i m e n t o f t h e b e a u t i f i c a t i o n , p r e s e r v a t i o n o f t h e n a t u r a l r e s o u r c e s f o r t h e C i t y o f A t l a n t i c B e a c h . C o m m i s s i o n e r S t i n s o n s t a t e d t h e y a r e b r o a d ; i t a l l o w s y o u t o f o c u s a n d w o r k w i t h i n y o u r v a s t k n o w l e d g e ; a n d c o m e b a c k t o t h e C o m m i s s i o n w i t h a r e c o m m e n d a t i o n . M i n u t e s o f t h e T o w n H a l l m e e t i n g o n O c t o b e r 1 5 , 2 0 1 6 P a g e 6 o j 7 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 S e c . 8 . - P r e s i d i n g o f f i c e r : M a y o r . T h e m a y o r - c o m m i s s i o n e r s h a l l p r e s i d e a t a l l m e e t i n g s o f t h e c i t y c o m m i s s i o n a n d s h a l l b e r e c o g n i z e d a s h e a d o f t h e c i t y g o v e r n m e n t f o r a l l c e r e m o n i a l p u r p o s e s a n d b y t h e g o v e r n o r f o r a l l p u r p o s e s o f m i l i t a r y l a w . W h e n d i r e c t e d t o d o s o b y t h e c i t y c o m m i s s i o n t h e m a y o r - c o m m i s s i o n e r s h a l l e x e c u t e a l l i n s t r u m e n t s t o w h i c h t h e c i t y i s a p a r t y , u n l e s s o t h e r w i s e p r o v i d e d b y t h e C h a r t e r o r b y o r d i n a n c e . T h e m a y o r - c o m m i s s i o n e r s h a l l h a v e n o r e g u l a r a d m i n i s t r a t i v e d u t i e s e x c e p t a s a u t h o r i z e d i n t h i s C h a r t e r b u t m a y a p p o i n t , f r o m t i m e t o t i m e , s u c h s p e c i a l o r s e l e c t c o m m i t t e e s a s i n h i s o r h e r d i s c r e t i o n h e o r s h e d e e m s d e s i r a b l e t o e x p e d i t e t h e h a n d l i n g o f t h e b u s i n e s s a n d a f f a i r s o f t h e c i t y . O t h e r m e m b e r s o f t h e c i t y c o m m i s s i o n m a y o n o c c a s i o n a 0 ) o i n t s p e c i a l o r s e l e c t c o m m i t t e e s w i t h t h e a p p r o v a l o f a m a j o r i t y o f t h e c o m m i s s i o n . I n t h e t e m p o r a r y a b s e n c e o r d i s a b i l i t y o f t h e m a y o r - c o m m i s s i o n e r , a l l d u t i e s o f t h e m a y o r - c o m m i s s i o n e r s h a l l b e p e r f o r m e d b y t h e m a y o r p r o t e m p o r e . S e c . 9 . - P o w e r s . E x c e p t a s m a y b e o t h e r w i s e p r o v i d e d i n t h i s C h a r t e r , a l l p o w e r s o f t h e c i t y a n d t h e d e t e r m i n a t i o n o f a l l m a t t e r s o f p o l i c y s h a l l b e v e s t e d i n t h e c i t y c o m m i s s i o n . W i t h o u t l i m i t a t i o n o f t h e f o r e g o i n g , t h e c i t y c o m m i s s i o n s h a l l h a v e p o w e r t o : ( 1 ) A d o p t a b u d g e t ; ( 2 ) A u t h o r i z e t h e i s s u a n c e o f b o n d s , r e v e n u e c e r t i f i c a t e s , a n d o t h e r e v i d e n c e s o f i n d e b t e d n e s s ; ( 3 ) E s t a b l i s h o r a b o l i s h o f f i c i a l b o a r d s a n d e l e c t t h e m e m b e r s t h e r e o f a s r e c o m m e n d e d b t h e m a y o r ; ( 4 ) A d o p t a n d m o d i f y t h e o f f i c i a l m a p o f t h e c i t y ; ( 5 ) R e g u l a t e a n d r e s t r i c t t h e h e i g h t , n u m b e r o f s t o r i e s , a n d s i z e o f b u i l d i n g s a n d o t h e r s t r u c t u r e s , t h e p e r c e n t a g e o f a l o t t h a t m a y b e o c c u p i e d , t h e s i z e o f y a r d s , c o u r t s , a n d o t h e r o p e n s p a c e s , t h e d e n s i t y o f p o p u l a t i o n , a n d t h e l o c a t i o n a n d u s e o f b u i l d i n g s , s t r u c t u r e s , a n d l a n d a n d w a t e r f o r t r a d e , i n d u s t r y , r e s i d e n c e o r o t h e r p u r p o s e s ; ( 6 ) P r o v i d e f o r a n i n d e p e n d e n t a u d i t ; ( 7 ) P a s s o r d i n a n c e s a n d l a w s f o r t h e p r e s e r v a t i o n o f t h e p u b l i c p e a c e a n d o r d e r a n d i m p o s e p e n a l t i e s f o r t h e v i o l a t i o n t h e r e o f ; p r o v i d e d t h a t t h e m a x i m u m p e n a l t y t o b e i m p o s e d s h a l l b e a f i n e o f n o t m o r e t h a n o n e t h o u s a n d d o l l a r s ( $ 1 , 0 0 0 . 0 0 ) a n d i m p r i s o n m e n t f o r a p e r i o d o f t i m e n o t l o n g e r t h a n n i n e t y ( 9 0 ) d a y s , o r a s o t h e r w i s e p r o v i d e d f o r b y F l o r i d a S t a t u t e s ; ( 8 ) L e a s e g o l f c o u r s e s , h o s p i t a l s a n d a i r p o r t s , o r a n y p o r t i o n t h e r e o f , a f t e r t h e c i t y c o m m i s s i o n h a s p a s s e d a n o r d i n a n c e a u t h o r i z i n g a n y s u c h l e a s e ; ( 9 ) S e l l g o l f c o u r s e s a n d t h e p u b l i c u t i l i t y s y s t e m , o r a n y p o r t i o n t h e r e o f , n o w o w n e d b y t h e c i t y o r h e r e a f t e r a c q u i r e d b y i t a f t e r t h e c i t y c o m m i s s i o n h a s p a s s e d a n o r d i n a n c e t h a t : ( a ) t h e r e i s a f i n d i n g t h a t p u b l i c w e l f a r e n o l o n g e r r e q u i r e s t h e o p e r a t i o n o f a n y s u c h f a c i l i t y ; a n d ( b ) t h e t e r m s o f s a l e o f r e a l p r o p e r t y w i t h i n t h e c i t y l i m i t s a r e s t a t e d ; a n d ( c ) a f t e r s u c h o r d i n a n c e h a s b e e n s u b m i t t e d t o t h e q u a l i f i e d v o t e r s o f t h e c i t y a t a n e l e c t i o n c a l l e d f o r t h a t p u r p o s e ; ( 1 0 ) P r o v i d e r u l e s a n d r e g u l a t i o n s f o r a l l p u r c h a s e s a n d s a l e s m a d e f o r a n d i n b e h a l f o f t h e c i t y ; ( 1 1 ) A p p o i n t , r e m o v e a n d f i x t h e c o m p e n s a t i o n o f a l l o f f i c e r s a n d e m p l o y e e s a p p o i n t e d b y t h e c i t y c o m m i s s i o n a s h e r e i n a f t e r p r o v i d e d ; t h e c i t y c o m m i s s i o n s h a l l p e r f o r m a n a n n u a l p e r f o r m a n c e r e v i e w o f t h e c i t y c l e r k , c i t y m a n a g e r a n d c i t y a t t o r n e y ; ( 1 2 ) E x e r c i s e a n y r i g h t o r a u t h o r i t y g i v e n o r p e r m i t t e d b y t h e C o n s t i t u t i o n a n d t h e l a w s o f t h e S t a t e o f F l o r i d a t o c i t y c o m m i s s i o n s n o t i n c o n s i s t e n t w i t h t h e p r o v i s i o n s o f t h i s C h a r t e r . ( 1 3 ) T h e m a y o r p r o t e m p o r e s h a l l b e a p p o i n t e d b y t h e c i t y c o m m i s s i o n f r o m i t s m e m b e r s . ( 1 4 ) P r o v i d e f o r t h e p r o t e c t i o n a n d p r e s e r v a t i o n o f p a r k s a s f o l l o w : A n y r e a l p r o p e r t y o w n e d b y t h e c i t y w h i c h i s u s e d p r i n c i p a l l y o r h e l d o u t f o r u s e a s a p u b l i c p a r k , s h a l l b e u s e d o n l y a s a p u b l i c p a r k ; a n d p a r k s s h a l l n o t b e s o l d , l e a s e d l o n g t e r m , g i f t e d , c h a n g e d i n d e s c r i p t i o n o r u s e , o r o t h e r w i s e d i s p o s e d o f ; a n d n o s t r u c t u r e s h a l l b e b u i l t i n a n y s u c h p a r k t o a c c o m m o d a t e a c t i v i t i e s n o t c u s t o m a r i l y a s s o c i a t e d w i t h p a r k u s e o r o u t d o o r r e c r e a t i o n ; u n l e s s s u c h s a l e , l e a s e d i s p o s a l , g i f t o r s t r u c t u r e i s a p p r o v e d b y u n a n i m o u s v o t e o f t h e e n t i r e c i t y c o m m i s s i o n . A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 A R T I C L E I I . - C I T Y C O M M I S S I O ~ S e c . 2 - 1 9 . - R u l e s o f c o n d u c t a n d p r o c e d u r e a t m e e t i n g s . T h e f o l l o w i n g r u l e s s h a l l g o v e r n p r o c e d u r e a n d c o n d u c t o f c i t y c o m m i s s i o n m e e t i n g s : ( 1 ) R u l e 1 . T h e m a y o r - c o m m i s s i o n s h a l l p r e s i d e a t a l l m e e t i n g s o f t h e c i t y c o m m i s s i o n , c a l l t h e m e m b e r s t o o r d e r a t t h e h o u r a p p o i n t e d f o r e a c h m e e t i n g a n d , u p o n t h e a p p e a r a n c e o f a q u o r u m , p r o c e e d t o b u s i n e s s . H e s h a l l h a v e g e n e r a l c o n t r o l o f t h e c h a m b e r a n d i n c a s e o f d i s t u r b a n c e o r d i s o r d e r l y c o n d u c t t h e r e i n , h e m a y c a u s e t h e s a m e t o b e c l e a r e d . T h e m a y o r s h a l l p r e s e r v e d e c o r u m a n d o r d e r , m a y s p e a k t o p o i n t s o f o r d e r i n p r e f e r e n c e t o o t h e r m e m b e r s , a n d s h a l l d e c i d e a l l q u e s t i o n s r e l a t i n g t o t h e p r i o r i t y o f b u s i n e s s o r o f o r d e r , w i t h o u t d e b a t e , s u b j e c t t o a p p e a l t o t h e c i t y c o m m i s s i o n b y a n y m e m b e r a s a m a t t e r o f c o u r s e , a n d o n t h e a p p e a l , i t s h a l l r e q u i r e a m a j o r i t y v o t e o f t h e m e m b e r s t o s u s t a i n t h e a p p e a l . ( 2 ) R u l e 2 . T h e m a y o r - c o m m i s s i o n e r s h a l l d e c l a r e a l l v o t e s . A r o l l c a l l o f t h e y e a s a n d n a y s o n a n y q u e s t i o n s h a l l b e t a k e n u p o n t h e r e q u e s t o f a n y o n e ( 1 ) m e m b e r . T h e r o l l c a l l s h a l l b e c o n d u c t e d a s f o l l o w s : T h e c i t y c l e r k s h a l l a r r a n g e t h e n a m e s o f t h e m e m b e r s o f t h e c i t y c o m m i s s i o n i n a l p h a b e t i c a l o r d e r , a n d e a c h c a l l o f t h e r o l l s h a l l b e r e s t a t e d i n a m a n n e r s o t h a t u p o n e a c h c a l l t h e r e o f , h e w i l l c o m m e n c e w i t h t h e m e m b e r ' s n a m e t h a t w a s c a l l e d s e c o n d u p o n t h e p r e c e d i n g r o l l c a l l , a n d t h e r e a f t e r p r o c e e d t o c a l l t h e r o l l a c c o r d i n g t o a l p h a b e t i c a l o r d e r ; e x c e p t , t h a t t h e m a y o r - c o m m i s s i o n e r ' s n a m e s h a l l b e c a l l e d l a s t . ( 3 ) R u l e 3 . W h e n a m e m b e r i s c a l l e d t o o r d e r , h e s h a l l i m m e d i a t e l y t a k e h i s s e a t , a n d t h e p r e s i d i n g o f f i c e r s h a l l p a s s u p o n t h e p o i n t o f o r d e r . ( 4 ) R u l e 4 . N o m e m b e r s h a l l s p e a k a t a n y m e e t i n g m o r e t h a n t w i c e o n t h e s a m e q u e s t i o n , o r m o r e t h a n f i v e ( 5 ) m i n u t e s a t a n y o n e t i m e . ( 5 ) R u l e 5 . N o m e m b e r s h a l l b e i n t e r r u p t e d b y a n o t h e r w i t h o u t t h e c o n s e n t o f t h e m e m b e r w h o h a s t h e f l o o r , e x c e p t b y r i s i n g t o a q u e s t i o n o f o r d e r . ( 6 ) R u l e 6 . N o m e m b e r s h a l l a b s e n t h i m s e l f f r o m t h e m e ~ t i n g b e f o r e a d j o u r n m e n t f o r m o r e t h a n f i v e ( 5 ) m i n u t e s a t a t i m e w i t h o u t l e a v e o f t h e p r e s i d i n g o f f i c e r . ( 7 ) R u l e 7 . T h e o r d e r o f b u s i n e s s s h a l l b e a s f o l l o w s : a . A p p r o v a l o f m i n u t e s o f p r e c e d i n g m e e t i n g s ; b . C o u r t e s y o f f l o o r t o a n y v i s i t o r s w h o d e s i r e t o b r i n g a m a t t e r t o t h e c i t y c o m m i s s i o n ' s a t t e n t i o n ; c . U n f i n i s h e d b u s i n e s s o f p r e c e d i n g m e e t i n g ; d . C o n s e n t a g e n d a ; e . R e p o r t o f c o m m i t t e e s ; f . A c t i o n o n r e s o l u t i o n s ; g . A c t i o n o n o r d i n a n c e s ; h . M i s c e l l a n e o u s b u s i n e s s ; i . C i t y m a n a g e r r e p o r t s ; j . R e p o r t s a n d / o r r e q u e s t s f r o m c i t y c o m m i s s i o n e r s a n d c i t y a t t o r n e y . ( 8 ) R u l e 8 . T h e m a y o r - c o m m i s s i o n e r m a y a p p o i n t , f r o m t i m e t o t i m e , s u c h s p e c i a l o r s e l e c t c o m m i t t e e s a s i n h i s d i s c r e t i o n h e d e e m s d e s i r a b l e , o r a s m a y b e d e s i r e d b y t h e c i t y c o m m i s s i o n , t o e x p e d i t e t h e h a n d l i n g o f t h e b u s i n e s s a n d a f f a i r s o f t h e c i t y . ( 9 ) R u l e 9 . I t s h a l l b e t h e d u t y o f a l l c o m m i t t e e s t o r e p o r t o n e v e r y s u b j e c t r e f e r r e d t o t h e m a t t h e n e x t r e g u l a r m e e t i n g f o l l o w i n t h e r e f e r e n c e ; p r o v i d e d , t h e c i t y c o m m i s s i o n m a y d i r e c t a r e p o r t P a g e 1 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 t o b e m a d e a t a n i n t e r v e n i n g a d j o u r n e d m e e t i n g . I f a n y c o m m i t t e e f a i l s t o r e p o r t o n a n y m a t t e n a s r e q u i r e d , t h e y m a y b e r e l i e v e d o f f u r t h e r c o n s i d e r a t i o n o f t h e m a t t e r , a n d i t b e o t h e r w i s e d i s p o s e d o f b y t h e c i t y c o m m i s s i o n . . ( 1 0 R u l e 1 0 . U p o n e v e r y m a t t e r r e f e r r e d t o a c o m m i t t e e , t h e c o m m i t t e e o r a m a j o r i t y t h e r e o f s h a l l m e e t f o r i n q u i r y o r d e l i b e r a t i o n , a n d n o r e p o r t o f o r c o n c e r n i n g t h e m a t t e r s h a l l b e m a d e u n l e s s a m a j o r i t y o f t h e c o m m i t t e e s h a l l h a v e s i g n e d t h e s a m e . ( 1 1 R u l e 1 1 . I t s h a l l b e t h e d u t y o f t h e c h a i r m a n o r v i c e - c h a i r m a n o f a l l c o m m i t t e e s t o w h i c h a n y p e n d i n g m a t t e r s h a v e b e e n r e f e r r e d t o c a u s e t h e i r c o m m i t t e e t o m e e t t o c o n s i d e r a n d d i s p o s e o f i t s p e n d i n g b u s i n e s s , a n d a s f a r a s p r a c t i c a b l e , t o g i v e a d v a n c e n o t i c e o f t h e t i m e a n d p l a c e o f s u c h m e e t i n g t o a l l m e m b e r s o f t h e c i t y c o m m i s s i o n , t h e c i t y c l e r k , c i t y m a n a g e r a n d o t h e r p e r s o n s k n o w n t o b e i n t e r e s t e d i n f a v o r o f , o r o p p o s e d t o , t h e p a r t i c u l a r m a t t e r s p r o p o s e d t o b e c o n s i d e r e d . ( 1 ) R u l e 1 2 . A l l r e p o r t s o f c o m m i t t e e s s h a l l b e i n w r i t i n g a n d s h a l l b e f i l e d b y t h e c i t y c l e r k . A l l s p e c i a l r e p o r t s s h a l l s t a t e t h e f a c t s s u b s t a n t i a l l y a p p e a r i n g b e f o r e t h e c o m m i t t e e . ( 1 3 ) R u l e 1 3 . U p o n t h e r e a d i n g o f p e t i t i o n s a n d c o m m u n i c a t i o n s a n d u p o n i n t r o d u c t i o n o f b i l l s a n d r e s o l u t i o n s o t h e r t h a n t h o s e a p p e a r i n g u p o n t h e o f f i c i a l a g e n d a , t h e p r e s i d i n g o f f i c e r s h a l l o r d e r s a m e r e c e i v e d o r f i l e d o r r e f e r r e d t o p r o p e r c o m m i t t e e s , a n d t h e o r d e r m a d e s h a l l p r e v a i l u n l e s s m o t i o n f o r o t h e r d i s p o s i t i o n o f t h e m a t t e r i n q u e s t i o n s h a l l b e m a d e a n d p r e v a i l . ( 1 4 ) R u l e 1 4 . E v e r y p e t i t i o n o r o t h e r p a p e r s h a l l , p r e v i o u s t o p r e s e n t a t i o n , b e s o e n d o r s e d a s t o c l e a r l y i n d i c a t e t h e s u b s t a n c e o f t h e c o n t e n t s . I t s r e f e r e n c e o r o t h e r d i s p o s i t i o n s h a l l b e e n d o r s e d o n i t b y t h e c i t y c l e r k . ( 1 5 ) R u l e 1 5 . P r o p o s e d o r d i n a n c e s m a y b e i n t r o d u c e d a t a n y m e e t i n g o f t h e c i t y c o m m i s s i o n , p r o v i d e d t h e s a m e a r e p r e p a r e d i n w r i t t e n o r p r i n t e d f o r m . U n l e s s c o p i e s o f t h e p r o p o s e d o r d i n a n c e s s h a l l h a v e b e e n p r e v i o u s l y d e l i v e r e d t o t h e m a y o r - c o m m i s s i o n e r a n d e a c h m e m b e r o f t h e c i t y c o m m i s s i o n a t l e a s t t h r e e ( 3 ) d a y s p r i o r t o t h e m e e t i n g a t w h i c h t h e y a r e i n t r o d u c e d , n o a c t i o n o n t h e p a s s a g e o f t h e s a m e s h a l l b e t a k e n a t t h e m e e t i n g a t w h i c h i n t r o d u c e d e x c e p t b y u n a n i m o u s c o n s e n t o f a l l m e m b e r s o f t h e c i t y c o m m i s s i o n p r e s e n t . T h e c i t y m a n a g e r , c i t y c l e r k a n d c i t y a t t o r n e y s h a l l , w h e n r e q u e s t e d b y t h e m a y o r - c o m m i s s i o n e r o r a n y m e m b e r o f t h e c i t y c o m m i s s i o n , e x e r t t h e i r b e s t e f f o r t s t o a s s i s t i n t h e p r e p a r a t i o n o f p r o p o s e d o r d i n a n c e s a n d c a u s e c o p i e s t h e r e o f t o b e d e l i v e r e d t o t h e m a y o r - c o m m i s s i o n e r a n d e a c h m e m b e r o f t h e c i t y c o m m i s s i o n a t l e a s t t h r e e ( 3 ) d a y s p r i o r t o t h e n e x t s c h e d u l e d m e e t i n g o f t h e c i t y c o m m i s s i o n f o l l o w i n g t h e r e q u e s t . ( 1 6 ) R u l e 1 6 . I n a c t i n g u p o n a l l p r o p o s e d o r d i n a n c e s o r r e s o l u t i o n s , t h e y e a s a n d n a y s s h a l l b e t a k e n u p o n t h e d i s p o s i t i o n m a d e a t e a c h r e a d i n g t h e r e o f , a n d s h a l l b e e n t e r e d u p o n t h e j o u r n a l o f t h e p r o c e e d i n g s o f t h e c i t y c o m m i s s i o n . ( 1 7 ) R u l e 1 7 . A n y p r o p o s e d m o t i o n , r e s o l u t i o n , o r d i n a n c e o r s u g g e s t e d a m e n d m e n t t h e r e t o m a y b e w i t h d r a w n b y t h e m o v e r o r t h e p r o p o s e r a t a n y t i m e b e f o r e a m e n d m e n t o r p u t t i n g i t t o a v o t e . ( 1 8 ) R u l e 1 8 . T h e c i t y m a n a g e r s h a l l f u r n i s h e a c h m e m b e r o f t h e c i t y c o m m i s s i o n w i t h a l i s t o f u n f i n i s h e d b u s i n e s s o f t h e p r e c e d i n g m e e t i n g s , a n d a s e p a r a t e l i s t o f u n f i n i s h e d b u s i n e s s g e n e r a l l y , i n t h e o r d e r o f i t s i n t r o d u c t i o n , a n d a s e p a r a t e l i s t o f n e w m a t t e r s e x p e c t e d t o b e p r e s e n t e d a t t h e m e e t i n g , p r i o r t o e v e r y m e e t i n g . ( 1 9 ) R u l e 1 9 . T h e c i t y m a n a g e r s h a l l s u b m i t r e g u l a r w r i t t e n m o n t h l y r e p o r t s t o t h e c i t y c o m m i s s i o n . ( 2 0 ) R u l e 2 0 . A f t e r t h e d e c i s i o n o f a n y q u e s t i o n , i t s h a l l b e i n o r d e r o n l y f o r a m e m b e r v o t i n g o n t h e p r e v a i l i n g s i d e t o m o v e a r e c o n s i d e r a t i o n a t t h e s a m e o r n e x t r e g u l a r m e e t i n g . I f a m o t i o n t o r e c o n s i d e r i s l o s t , i t s h a l l n o t b e r e n e w e d a n d r e c o n s i d e r e d w i t h o u t t h e u n a n i m o u s c o n s e n t o f t h e c i t y c o m m i s s i o n i n a t t e n d a n c e a t t h e m e e t i n g a t w h i c h r e c o n s i d e r a t i o n i s r e q u e s t e d . ( 2 1 ) R u l e 2 1 . A n y r u l e , e x c e p t R u l e s 1 6 a n d 1 7 , m a y b e t e m p o r a r i l y s u s p e n d e d f o r s p e c i a l r e a s o n s b y a v o t e o f t h e m a j o r i t y o f t h e m e m b e r s o f t h e c i t y c o m m i s s i o n p r e s e n t . P a g e 2 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 ( 2 2 ) R u l e 2 2 . I n a l l c a s e s i n v o l v i n g p o i n t s o f p a r l i a m e n t a r y l a w , " R o b e r t ' s R u l e s o f O r d e r " s h a l l b e t h e b o o k o f r e f e r e n c e , a n d i t s r u l e s , s o f a r a s t h e y a r e a p p l i c a b l e a n d n o t i n c o n f l i c t w i t h t h e p r o v i s i o n s o f t h e c i t y ' s C h a r t e r , t h i s C o d e o r o t h e r c i t y o r d i n a n c e s , s h a l l b e t h e r u l e s o f t h e c i t y c o m m i s s i o n . ( 2 3 ) R u l e 2 3 . T h e m a y o r p r o t e m s h a l l e x e r c i s e t h e d u t i e s a n d p o w e r s o f t h e m a y o r - c o m m i s s i o n e r d u r i n g h i s a b s e n c e o r d i s a b i l i t y . ( 2 4 ) R u l e 2 4 . I t s h a l l b e t h e d u t y o f t h e c i t y c l e r k o r h e r / h i s d e s i g n e e t o a t t e n d a l l m e e t i n g s o f t h e c i t y c o m m i s s i o n a n d t o r e c o r d a n d k e e p t h e m i n u t e s a n d r e c o r d s t h e r e o f . T h e m i n u t e s o f s u c h m e e t i n g s s h a l l b e p r o m p t l y r e c o r d e d f o r p u b l i c i n s p e c t i o n a s r e q u i r e d b y s t a t e l a w . I t s h a l l b e t h e d u t y o f t h e m a y o r - c o m m i s s i o n e r , a n d i n h i s a b s e n c e , t h e m a y o r p r o t e m o r o t h e r c i t y c o m m i s s i o n e r , t o s e e t h a t t h e p r o c e e d i n g s o f e v e r y m e e t i n g a r e p r o p e r l y a n d p r o m p t l y r e c o r d e d b y t h e c i t y c l e r k o r h e r / h i s d e s i g n e e , a n d t h e r e c o r d o f e v e r y m e e t i n g s h a l l b e s i g n e d , w h e n a p p r o v e d , b y t h e c i t y c l e r k o r h e r / h i s d e s i g n e e a n d t h e m a y o r - c o m m i s s i o n e r o r t h e m a y o r p r o t e m o r o t h e r c i t y c o m m i s s i o n e r w h o p r e s i d e d t h e r e a t . ( 2 5 ) R u l e 2 5 . A n y c i t y c o m m i s s i o n e r o r c h a r t e r o f f i c e r m a y r e q u e s t t h a t a n y m o t i o n b e p r e s e n t e d i n w r i t i n g . ( 2 6 ) R u l e 2 6 . T h e c i t y c o m m i s s i o n m a y t a k e a c t i o n o n a m a t t e r w h i c h , b e c a u s e o f t i m e c o n s t r a i n t s , h a s n o t b e e n i n c l u d e d o n t h e a g e n d a f o r t h e i r m e e t i n g , i f s u c h m a t t e r i s d e c l a r e d t o b e a n e m e r g e n c y b y t h e a f f i r m a t i v e v o t e s o f t h e m a j o r i t y o f t h e m e m b e r s o f t h e c i t y c o m m i s s i o n . T h e p a s s a g e o f e m e r g e n c y o r d i n a n c e s a n d r e s o l u t i o n s , h o w e v e r , s h a l l b e i n a c c o r d a n c e w i t h S e c t i o n 1 8 o f t h e C i t y C h a r t e r . ( 2 7 ) R u l e 2 7 . I t s h a l l b e t h e d u t y o f a c i t y c o m m i s s i o n e r w h o w i l l b e a b s e n t f r o m a n y c i t y c o m m i s s i o n m e e t i n g t o n o t i f y t h e o t h e r c o m m i s s i o n e r s o f a n y s u c h a n t i c i p a t e d a b s e n c e . S a i d n o t i c e s h a l l b e . g i v e n a s f a r i n a d v a n c e a s p o s s i b l e , e i t h e r o r a l l y a t a m e e t i n g p r i o r t o t h e o n e w h i c h t h e c o m m i s s i o n e r w i l l b e a b s e n t f r o m , o r b y e - m a i l t o t h e c i t y c l e r k , w h o w i l l t h e n f o r w a r d t h e n o t i c e t o t h e o t h e r c o m m i s s i o n e r s . I f t h e n o t i c e i n c l u d e s a r e q u e s t f o r a n e x c u s e d a b s e n c e , i t s h a l l s t a t e b r i e f l y t h e r e a s o n s w h y t h e e x c u s e d a b s e n c e i s b e i n g r e q u e s t e d , a n d t h e o t h e r c o m m i s s i o n e r s s h a l l v o t e o n t h e r e q u e s t a t t h e m e e t i n g a t w h i c h i t i s o r a l l y r e q u e s t e d o r a s a n a g e n d a i t e m a t a s u b s e q u e n t m e e t i n g f o l l o w i n g n o t i c e b y e - m a i l . ( 2 8 ) R u l e 2 8 . C i t y c o m m i s s i o n e r s s h a l l b e p r o h i b i t e d f r o m a c c e p t i n g o r s e n d i n g a n y e l e c t r o n i c c o m m u n i c a t i o n s v i a c e l l p h o n e o r o t h e r d e v i c e d u r i n g t h e c o u r s e o f a c i t y c o m m i s s i o n m e e t i n g . E l e c t r o n i c c o m m u n i c a t i o n s i n c l u d e , b u t a r e n o t l i m i t e d t o , e m a i l s , B l a c k b e r r y P I N s , S M S c o m m u n i c a t i o n s ( t e x t m e s s a g i n g ) , M M S c o m m u n i c a t i o n s ( m u l t i m e d i a c o n t e n t ) , a n d i n s t a n t m e s s a g i n g . C i t y c o m m i s s i o n e r s m a y h a v e c e l l p h o n e s t u r n e d o n d u r i n g c i t y c o m m i s s i o n m e e t i n g s , t o b e u s e d o n l y i n t h e e v e n t o f a n e m e r g e n c y . ( C o d e 1 9 7 0 , § 2 - 5 ; O r d . N o . 5 - 8 8 - 2 0 , § 1 , 1 2 - 1 2 - 8 8 ; O r d . N o . 5 - 9 7 - 2 9 , § 1 , 2 - 2 4 - 9 7 ; O r d . N o . 5 - 0 1 - 3 6 , § 1 , 1 1 - 1 2 - 0 1 ; O r d . N o . 5 - 1 2 - 5 6 , § § 1 , 2 , 8 - 2 7 - 1 2 ; O r d . N o . 5 - 1 2 - 5 7 , § 1 , 1 1 - 2 6 - 1 2 ) P a g e 3 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 D I V I S I O N 1 . - G E N E R A L L Y S e c . 2 - 1 3 1 . - R e a p p o i n t m e n t t o b o a r d s a n d c o m m i t t e e s . ( a ) W h e n e v e r a v a c a n c y o c c u r s o n a n y b o a r d o r c o m m i t t e e o f t h e c i t y , a n y q u a l i f i e d p e r s o n m a y b e a p p o i n t e d t o f i l l s u c h v a c a n c y , i n c l u d i n g s o m e o n e w h o h a s p r e v i o u s l y s e r v e d o n t h e b o a r d o r c o m m i t t e e o n w h i c h t h e r e i s a v a c a n c y . ( b ) H o w e v e r , a n y p e r s o n w h o h a s s e r v e d o n a b o a r d o r c o m m i t t e e o f t h e c i t y f o r t h e m a x i m u m n u m b e r o f t e r m s a l l o w e d m a y n o t a g a i n b e a p p o i n t e d t o t h a t s a m e b o a r d o r c o m m i t t e e u n t i l o n e ( 1 ) y e a r h a s p a s s e d s i n c e t h e p e r s o n w a s t e r m - l i m i t e d o f f t h e b o a r d o r c o m m i t t e e . P a g e 1 A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 L i s t o f A d m i n i s t r a t i v e T a s k s T h e B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n A d v i s o r y C o m m i t t e e s h o u l d a t t h e f i r s t m e e t i n g , s e l e c t a m e m b e r t o s e r v e a s S e c r e t a r y t o t h e C o m m i t t e e . T h e S e c r e t a r y w i l l b e r e s p o n s i b l e f o r t h e f o l l o w i n g t a s k s t o e n s u r e c o m p l i a n c e w i t h e t h i c s s t a n d a r d s a n d l e g a l o b l i g a t i o n s o f p u b l i c m e e t i n g s . 1 ) N o t i f y i n g t h e C i t y C l e r k o f m e e t i n g s c h e d u l e s a t a m i n i m u m o f 7 d a y s p r i o r t o t h e p l a n n e d m e e t i n g s t a r t t i m e f o r t h e C i t y C l e r k t o p o s t t h e n o t i c e o n t h e w e b s i t e , a t C i t y H a l l a n d i n l o c a l m e d i a ( i f r e q u i r e d ) ; 2 ) P r e p a r i n g a n a g e n d a t h a t i n c l u d e s a p p r o p r i a t e d r a f t m i n u t e s o f t h e p r i o r m e e t i n g r e q u i r i n g a p p r o v a l , c o p i e s o f m a t e r i a l s a n d s u p p o r t i n g d o c u m e n t o r i n f o r m a t i o n t o b e p r e s e n t e d a t t h e m e e t i n g ; 3 ) D i s t r i b u t e t h e a g e n d a p a c k e t w i t h i n a p r e d e t e r m i n e d t i m i n g a s s e t f o r t h b y t h e C o m m i t t e e v i a e m a i l o r o t h e r m e t h o d s t o a l l m e m b e r s o f t h e C o m m i t t e e ; 4 ) P r o v i d e t h e C i t y C l e r k w i t h a c o p y o f t h e a g e n d a p a c k e t f o r p o s t i n g o n t h e C i t y w e b s i t e a t a m i n i m u m o f 7 d a y s p r i o r t o t h e m e e t i n g d a t e ; 5 ) T y p e m i n u t e s o f e a c h m e e t i n g ; 6 ) A n d , p r e p a r e o n e o r i g i n a l h a r d c o p y o f t h e p r i o r m e e t i n g m i n u t e s i n a f o l d e r d e s i g n a t e d t o t h e a t t e n t i o n o f t h e C h a i r p e r s o n f o r s i g n a t u r e b y t h e C h a i r p e r s o n . O n c e t h e m i n u t e s a r e a p p r o v e d b y t h e C o m m i t t e e , t h e C h a i r p e r s o n w i l l s i g n t h e m i n u t e s a n d t h e C o m m i t t e e S e c r e t a r y w i l l p r o v i d e t h e o r i g i n a l , s i g n e d d o c u m e n t s t o t h e C i t y C l e r k f o r r e c o r d r e t e n t i o n . T h e C o m m i t t e e w i l l a l s o b e a s k e d t o p e r f o r m t h e f o l l o w i n g : 1 ) C o n f i r m m e e t i n g v e n u e a n d s c h e d u l i n g i s a c c e p t a b l e w i t h P a r k s a n d R e c r e a t i o n s c h e d u l i n g p e r s o n n e l ; 2 ) C o o r d i n a t i n g a c c e s s t o C i t y f a c i l i t i e s w i t h P a r k s a n d R e c r e a t i o n s c h e d u l i n g p e r s o n n e l f o r a n y p l a n n e d e v e n t s t h a t m a y i n c l u d e a n y c h a n g e i n l a y o u t o r a r r a n g e m e n t o f c h a i r s a n d t a b l e s , a n d t h e r e t u r n o f t h e f a c i l i t y t o a c o n d i t i o n a c c e p t a b l e f o r a n y f o l l o w i n g e v e n t s u t i l i z i n g t h e f a c i l i t y ; 3 ) R e q u e s t s m a d e t o t h e C i t y M a n a g e r f o r s p e c i a l e q u i p m e n t s u c h a s a u d i o - v i s u a l e q u i p m e n t , r e c o r d i n g e q u i p m e n t , c o m p u t e r a n d w i f i a c c e s s , e t c . ; 4 ) A n d , u n l o c k , m a k e a c c e s s i b l e a n d s e c u r e t h e f a c i l i t y f o r m e m b e r s o f t h e C o m m i t t e e . C i t y s t a f f w i l l p e r f o r m t h e f o l l o w i n g t a s k s i n s u p p o r t o f t h e C o m m i t t e e . 1 ) T h e C i t y C l e r k o r h e r d e s i g n e e w i l l : a ) M a i n t a i n a m e m b e r s h i p l i s t o f t h e m e m b e r s o f t h e C o m m i t t e e ; b ) P o s t a l l n o t i c e s o f p u b l i c m e e t i n g s o n t h e w e b s i t e , t h e b u l l e t i n b o a r d a t C i t y H a l l a n d o n v a r i o u s m e d i a o u t l e t s a s r e q u i r e d b y s t a t u t e a n d F l o r i d a S t a t e l a w ; c ) P o s t a m e e t i n g n o t i c e o n t h e C i t y C a l e n d a r a n d a l s o n o t i f y m e m b e r s o f t h e C i t y C o m m i s s i o n o f a l l p l a n n e d e v e n t s o f t h e C o m m i t t e e ; A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 d ) P o s t t h e a g e n d a p a c k e t t o t h e C i t y w e b s i t e ; e ) S c a n a p p r o v e d m i n u t e s a n d p o s t t h e m t o W e b l i n k f o r p u b l i c a c c e s s ; f ) F i l e t h e o r i g i n a l m i n u t e s i n t h e o f f i c i a l r e c o r d ; g ) A n d , m a k e c o p i e s o f o r p r e p a r e p r i n t e d m a t e r i a l s r e q u e s t e d b y t h e S e c r e t a r y o f t h e C o m m i t t e e f o r u s e d u r i n g C o m m i t t e e m e e t i n g s o r a n y o t h e r r e a s o n a b l e u s e o f s u c h m a t e r i a l s . 2 ) T h e C i t y M a n a g e r o r h i s d e s i g n e e w i l l : a ) C o o r d i n a t e t h e r e s e r v a t i o n , s e c u r i t y a n d a c c e s s f o r t h e u s e o f C i t y f a c i l i t i e s a s a g r e e d b y t h e C o m m i t t e e o f f i c e r s a n d P a r k s a n d R e c r e a t i o n s c h e d u l i n g p e r s o n n e l ; b ) S e t u p a n e m a i l d i s t r i b u t i o n l i s t a n d f o r e m a i l a c c o u n t s f o r t h e m e m b e r s o f t h e C o m m i t t e e ; c ) W i t h a d e q u a t e n o t i f i c a t i o n a n d w i t h a t t e n t i o n t o c u r r e n t s t a f f w o r k l o a d s a n d s c h e d u l e s , p r o v i d e a c c e s s t o a n d a t t e n d a n c e o f C i t y s t a f f m e m b e r s w h o s e e x p e r t i s e m a y b e r e q u i r e d t o s u p p o r t o r e n h a n c e t h e C o m m i t t e e ' s e f f i c i e n c y a n d e f f e c t i v e n e s s ; d ) A s s i s t t h e C i t y C l e r k w i t h a d m i n i s t r a t i v e d u t i e s s u c h a s d o c u m e n t p r e p a r a t i o n , c o p y i n g , p r i n t i n g , d i s t r i b u t i o n o f m a t e r i a l s , e t c . ; e ) A n d , s u p p o r t t h e e f f o r t s o f t h e C o m m i t t e e b y p r o v i d i n g a c c e s s t o C i t y s t a f f , d a t a , r e s o u r c e s , a n d f u t u r e p l a n n i n g a s n e c e s s a r y t o c o m p l i m e n t t h e f i n a l o u t c o m e o f t h e C o m m i t t e e g o a l s . A m e n d e d A g e n d a I t e m 1 0 A M a r c h 1 3 , 2 0 1 7 B e a u t i f i c a t i o n a n d N a t u r a l R e s o u r c e P r e s e r v a t i o n A d v i s o r y C o m m i t t e e M e m b e r s h i p L i s t B r u c e A n d r e w s 3 2 8 1 1 t h S t r e e t A t l a n t i c B e a c h , F L 3 2 2 3 3 { 9 0 4 ) 4 6 5 - 2 2 5 7 B r u c e . a n d r e w s @ c o m c a s t . n e t M i k e B a r n o ( C o - C h a i r ) 2 2 3 O c e a n F o r e s t D r i v e N . A t l a n t i c B e a c h , F L 3 2 2 3 3 ( 9 0 4 ) 6 0 7 - 3 2 5 6 p a t m i k e b o r n o @ a t t . n e t T i m o t h y A n d e r s o n 8 2 4 S h e r r y D r i v e A t l a n t i c B e a c h , F L 3 2 2 3 3 { 9 0 4 ) 2 8 0 - 8 9 9 5 * { 9 0 4 ) 8 6 1 - 5 1 2 2 t a n d e r s o n @ b o t t a n d e r s o n . c o m D a w n S c o t t 1 0 0 0 C a m e l i a S t r e e t A t l a n t i c B e a c h , F L 3 2 2 3 3 ( 9 0 4 ) 4 7 6 - 0 0 1 5 d a w n s m a c @ b e l l s o u t h . n e t C h a r l e s " C h i p " D r y s d a l e 2 0 5 1 S e m i n o l e R o a d A t l a n t i c B e a c h , F L 3 2 2 3 3 ( 9 0 4 ) 8 5 9 - 7 9 4 1 c h i p d r y s d a l e @ y a h o o . c o m J o h n N o v e m b e r 5 3 6 S o u t h S t r e e t N e p t u n e B e a c h , F L 3 2 2 6 6 ( 9 0 4 ) 5 2 5 - 3 0 4 2 J o h n . n o v @ g m a i l . c o m D o n F o r d 3 3 8 6 1 h S t r e e t A t l a n t i c B e a c h , F L 3 2 2 3 3 { 9 0 4 ) 2 3 5 - 3 6 4 9 B l u t h u n d r S S . d f @ g m a i l . c o m S u z a n n e S h a u g h n e s s y ( C o - C h a i r ) 1 6 8 O c e a n w a l k D r i v e S . A t l a n t i c B e a c h , F L 3 2 2 3 3 ( 9 0 4 ) 6 5 1 - 9 2 6 9 s u z y m a c k @ g m a i l . c o m S a r a h A n d r e w s D a r k 1 7 8 1 S e a O a t s D r i v e A t l a n t i c B e a c h , F L 3 2 2 3 3 ( 9 0 4 ) 4 6 5 - 7 1 6 8 S a r a h . a n d r e w s 8 7 @ g m a i l . c o m L i n d a L a n i e r 1 7 6 8 P a r k T e r r a c e W e s t A t l a n t i c B e a c h , F L 3 2 2 3 3 ( 9 0 4 ) 2 4 6 - 9 6 7 8 * ( 9 0 4 ) 6 5 2 - 3 2 3 0 L i n d a . m . l a n i e r @ g m a i l . c o m J u d i t h L e r o u x 1 7 4 5 S e l v a M a r i n a D r i v e A t l a n t i c B e a c h , F L 3 2 2 3 3 ( 9 0 4 ) 3 0 3 - 4 3 5 0 l u d i t h l e r o u x @ i c l o u d . c o m