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Item 4A- Public Works Monthly ReportAgenda Item 4A April 10, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 3/29/2017 Project Name Budget Pr oject Descripti o n Notes Utilities Projects Effluent Outfall Replacement $532,764 This is replacement of the end of the beac hes combined effluent pipeline and Bid opened on 3/2/16; low bid by J.D. Hinson Company exceeded budgeted amount. Jax Beach and Neptune Beach have is cost shared by the 3 beach Cities. approved additional funding required. Once contract documents are returned, a pre-construction meeting will be scheduled and a Notice To Proceed will be issued. Consultant obtaining costs for new line suspended from piling versu s buried. Contractor just provided signed contract documents with bond . Pre-construction meeting was held on 7/21/2016. A Notice To Proceed was is sued for the project to begin on Augu st 15th. The contractor has ordered supplies and components are being manufactured off-s ite . All materials have arrived, and contractor began fusing pipe sections on-site thi s week (week of 11/14). Pipe sections have been fused on-site . Weights have been added to the pipe beginning 12/12/2016. Pipe is to be placed in the intercoasta l beginning 12/15/16. Subaqueous portion of pipe is in place, installing of upland portion in progress. The new portion of the piping is complete. Work has begun to bury the upland end of the pipe. A meeting was held on 1/18/17 with the Navy to coordinate working on the ir property. The revi se d connection fittings arrived on 1/24/17; they will be installed on 1/25/17, and the connection will be completed. The demolition of the existing pipe will be performed the week of 1/30/17. The fittings were installed, but there was a problem with getting the proper shoring for the excavation hole . This issue should be retified by 2/3/17, and the connection can be completed the following week. The connection was made on 2/7/17, the pit was filled, and demolition of the old outfall is schedu led to begin on 2/13/17. Demolition of the old pipe continues. The project is substantially complete as of 2/22/17. Only clean up and installation of Channel Markers remain . Clean up has been done. Channel Markers will be installed by 3/24/17. The project was completed on 3/27/17. At lantic Blvd Waterline Upgrade $100,000 Desig n only. Waiting on water mode l review. Requesting design Scope and Fee from consultant. Update Water System Model $30,000 Evaluating capita l improvement requirements and impact if WTP 4 is Model built and calibrated . Consultant preparing and running and evaluating scenarios. Draft Water Model received and under removed from service. review. Meeting is being scheduled with the consultant. Well Logging -6 wells $130,000 This is a down hole check of the structural integrity of our drinking water Discussing scope with different consultant to eliminate or reduce subconsultant layering. We may deve lop a new scope to put wells. thi s out for bid. The vendor w ill begin logging well #2R. We met w ith the vendor on 3/9/17 and he is in the process of deve loping a project scope and bid specs. Replace Water Main on Seminole Rd . From $700,000 Design revis ions underway-part of Seminole Road Streetscape project . Finalizing design revisions with stormwater and streetscape components of project. Poroject plan s were delivered on Atlantic Blvd. to S-Way 12/23/2016. This project will be completed as part of the Semino le Road Project . Replace water services on Seaspray, $175,000 This project is to rep lace up to 56 aging water services on roads in the Specifications are being prepared for bidding . The Bid documents are being prepared. We anticipate advertising in early Nautical and Clippership Seaspray neighborhood . January. The number of water services has been reduced to 41 in an attempt to keep the project within the allocated budget. The bid documents will be completed by 1/27/17. It has been decided to adjust the changeouts to the follow ing streets Vikings Lane, Cruiser Lane, and Belvidere street. The project is currently being advertised with a bid opening schedu led for 3/8/17. The project was approved at the 3/27/17 Comm ission Meeting . The contractor has a been notified to submit all his signed contract documents and bond information so a pre-construction meeting can be scheduled. Phosphorus Treatment Improvements $225,000 This project is to construct a Phosphorus injection into our treated Prelimin ary engineering Report completed. 60% engineering design completed . Permitting through FDEP and setting up WWTP wastewater effluent. temporary feed system. Project is out for bids . Bids will be opened on August 31st. Only one bid was received which was almost twice the budget for this project. We will negotiate with the single bidder to accomplish a modified project scope . Funding may have to come from other projects for the project cost which may be $350,000 . We were able to reduce the cost down to $358,000, and the additional funding wi ll come from the $275,000 allocated for the Centrifuge Project . A staff report was approved at the Nov 28 Commission meeting to hire the so le bidder. A Pre-Con meeting was held on 12/7/16 and a NTP date of 1/16/17 was issued . A purchase order has been issued to the contractor to perform the work . The bui lding is being fabricated offsite. The engineering submittal review has been comp leted, and the slab will be poured the week of 2/13/17. The slab work will take approximate ly three to four weeks . During the slab preparation, it was discovered that electrica l service to the slab will have to be moved. This will delay the project because the permit will also have to be modified . The slab construction is underway t he week of 3/20/17. Repair Gravity Outfall to ICW $30,000 Consu ltant preparing TV inspection review to prepare an assessment and We are expecting a review of the outfa ll from our consultant. maintenance plan. Sewer Line rehab for Sea Oats Subdivision $207,000 Involves lining approx imately 6,000 If of aging sewer infrastructure to reduce Received scope for pipe li ning; coordinating manhole lining scope/cost SpectraShield. Contractor scheduled to clean & TV line water inflow & infiltration (1&1). after Thanksgiving and perfom CIPP lining in mid-December. Work is underway. The TV'ing of the line was comp leted. Lining in progress, will be completed by 1/13/17. The job is comp lete and the fina l invoice wa s paid . Agenda Item 4A April 10, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 3/29/2017 Project Name Budget Project Description Notes Combined plant Replacements $157,000 Control Bubbler System WTP2 $15,000 This has been completed on 2/2/17. New Influent Screens $20,000 Screens were damaged Waiting to be installed. One has been insalled in January 2017. A req has been approved to install the second one. Replace Eff Pump #2 $50,000 Pump has been delivere. It has been installed in January 2017. Replace RAS Pump $50,000 One pump has been instal/e. This has been completed in November 2016. Replace Influent Pump $22,000 Pump requirements/specs may be updated. Coordinating with vendor to begin the work. We are waiting on a quote from the vendor. The specs have been updated and Req #98956 has bee en submitted for Project# PU1616. Install automated Control Valve at WTP 3 $10,000 This is for the dispensing of Chlorine Working with vendor to begin the installation . We are waiting on a~ quote from the vendor. Meter Project $160,000 This project is to install 650 radio read meters along the commercial cooridor. This is being coordinated with the meter vendor. SJRWMD Grant contract requires CM signature. The project was approved on It is partly funded by a FDEP grant. the December 12th agenda. A meeting was held with the meter dealer on 12/22/16 to sign the grant contract. Kayle is working with the Sensus rep (our sole source provider) on the project details and to negotiate a contract. Replace control panel at Oceanwalk lift $20,000 This project is to replace an aging control panel Obtaining quotes from vendors/contractors. A req for $15,000 has been entered to replace it. station Wetwell Top Replacement $24,000 This project is to replace four wetwell tops with open hatches. Req #98379 in for two to be replaced. A PO has been issued to replace Park Street and Fairway Villa tops. lift Station Suction lines $20,000 This is to replace suction lines at Camelia and Selva Marina lift Stations. Camelia has a PO waiting on contractors to install them. Camelia has been completed in January 2017, and a PO for Selva Marina has been issued. Control Components Upgrade $100,000 This project is to replace the control components for four master lift stations Obtaining quotes from vendors/contractors . A PO has been issued for the Palm Avenue station, and a Req has been submitted for the 11th Street lift Station . The shop drawings were approved on 3/13/17. Clarifier Drive Replacements $225,000 This project is to replace two clarifier drives A scope is being prepared to put this project out to bid . Centrifuge $275,000 This is to upgrade the 2nd centrifuge Funds for this project will be reallocated to the phosphorus project. Water Meter Replacements $25,000 This is to replace a backlog of 300 to 500 aging or malfunctioning water Staff will be going out for bids to replace these meters . Quotes should be received by 3/31/17. meters. Agenda Item 4A April 10, 2017 Cit y of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 3/29/2017 Project Name Budget Pro ject Descriptio n Notes Parks Projects Russ ell Park Renovation ~GG This project is to provide improvements to Russell Park including sodding, Other improvements being planned. $50K grant to supplement funding was delivered by M ichelle Waterman of Ta lbot Island irrigation, lighting, and court repairs . Park on August 22nd. Tennis Courts and Racquetball Courts remain to be improved. We have a contractor lined up to perform the work as soon as a decision is made about the color of the courts and fencing guage size . New Budget: $125,000 Tideviews Park Shade Structure This project is to provide a shade structure over a portion of the viewing area This project is scheduled to be completed in the second quarter of FY 16-17. Public Works will be installing the poles to support of the Tideviews Park boardwalk. the screening by the end of the first week in February. After that, the contractor providing the sc reening for the Vet Park Shade structure will install the shade screen here. Two poles to support the shade screen have been installed the week of 1/30/17. Two more poles will be installed the week of 2/27/17. Conditions under the pier dictated that a new design had to be developed for attaching the poles to the deck . The structure should be complete by 4/7/17. Twin Lake Parks Design $25,000 Re-evaluating task based on Commission direction and public input from Project revised ; awaiting proposa l for pond bank restoration. Application for FIND grant funding not submitted this year. community meeting. Consultant work proposal has been reviewed and a Task Order has been issued to the consu ltant to develop plans . Vet Park Playset Replacement $40,000 Working with Vendors to se lect playground set. Using COJ funding secured by Counci lman Gulliford to supplement original budget for amphitheater screen covering. Final plans are to be submitted by July 8th. Quotes are being received for the covering for the stage in the park. One more quote is pending. Playground sets are more than our budget . The installation of this equipment will be postponed to the next fisca l year. Vet Park Stage Sun Screen $25,000 This project will provide a sun screen for the raised stage platform by the The Ci t y of Jacksonville's Parks & Recreation Department will provide all services (including funding) to have this project American flag. completed. It is expected to be installed in January 2017. The contractor has submitted a permit to install the screen. The installation expected to be performed by the end of January. Footers are to be installed once plans are approved-expected time is by 1/20/17. The poles have been set on 2/3/17. The screen was installed on 2/13/17, and the project is complete. Vet Park Fence Screening $0 This project is to provide fence sceening along the Atlantic Blvd side of the The project is approximately 95% complete. Additional scree ning is to be placed in two areas of the fence where there is a gap. park. This should be complete within the next two weeks . This project was completed 12/9/2016. Jordan Park Bath room Upgrade $10,000 This project is to repair damages to this bathroom and to upgrade it. The project scope is being developed to go out for bids. We are waiting for CDBG documents from COJ to proceed. Jordan and Donner Pa r k Playground $82,000 Funded by a CDBG, this project is to provide ADA compatible playground The project scope is being developed to go out for bids . We are waiting for CDBG documents from COJ to pr oceed. Improvements equipment. Lifeguard St ation Improvements $90,000 This proj ect is to make safety and restorat ion improvements to the Lifeguard A Scope of Services is being developed. A contractor is developing a proposal for the construction. Station at the end of At lantic Blvd. Public Works Projects Seminole Road Improvements $250,000 Consultant revising design to redirect stormwater from Sa ltair area and Delivery of Draft Fina l Plans and Bid Docs -12/27/16 Howell Park. Permitting complete - 5/6/17 Begi n const r uction -7/27/17 Construction complete-12/28/17 PW Staff has reviewed the final plans and met with the consultant on 3/20/17 to make fina l corrections to the plans and bid documents. The consu lta nt is expected to deliver the modified plans by the week of 4/3/17. Seminole Road Drainage Improvements $650,000 This project is to install the drainage component of the Seminole Road See Above. Project. Agenda Item 4A April 10, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 3/29/2017 Project Name Budget Project Description Notes Francis Avenue Drainage Improvements $650,000 100% CDBG funding. Thi s project is to im prove water and stormwater along Shop drawings reviewed and approved. Construction is in progress . The waterline is almost comp lete. Drainage improvements Francis Avenue. The road will also be paved as part of the project. are being installed . A conflict bo x was installed the week of July 25th for water and sewer. Work is progressing slowly on the Construction in progress-waterline approximately 90% complete. rest of th e project. The water main in sta llation is complete. The storm drains are complete, and the project is approximately 60% complete. The old water line has bee n removed. Curbing began the week of September 19th. Curbing is continuing the week of September 26th and lime rock is being placed in the areas where the curbs hav e been installed. The road was paved the week of October 17th. Driveways and sidewa lks are being installed. Final sidewalk insUlations are waiting for PW to remove some trees and for a few utility pedesatls to be moved. If these can't be moved in the next two weeks, we'll ask the contractor to close out the project without completing those outstanding sidewa lk gaps . All utilities have been moved; concrete should be complete by 12/16/16. Final asphalt work was completed 12/13/16. The project was su bstantially complete on 12/22/2016, and a Punch List was prepared for final repairs. Final repa irs were completed by 1/13/17. Beach Renourishment $0 Beach renourishment 100% paid with Federal and County funds. Scheduled for summ er of 20 16. Awaiting start up by COJ. The project is scheduled to begin September 6th at the southern end of the project area, Jacksonville Beach. The project ha s begun and is progressing in Jax Beach . Th e project is being re-evaluated to determine whether dune re sto ration from Hurricane M atthew can also be added. Contractor will get to 2nd Stree t before leavi ng, and then they will return in April/May to comp lete the beach renourishment and dune restoration. The USACOE contra tor began mobilizing to the site on 3/29/17. Co nstruction is expected to begin the week of 4/3/17 and take >nn"w;nm' >lutwnw•• ~' Atlantic Blvd Bike Plaza $40,000 This is to create a park type plaza ove r the retention area for the shopping Design not started. Negotiations have begun with the plaza owner. He has been given a proposed lease agreement to review plaza at 3rd Street and Atlantic Blvd. (adjac ent to Poe's restaurant) concerning the use and maintenance of the retention area. We are waiting for hi s respon se. He has aske d us to design the improvement for their review and approval. Hanson Engineering is preparing a propos al for th e project. It was discovered that the SJRWMD would only allow up to 30% of the pond to be covered. The property mana ge r has been notified and he will let us know how to proceed. Stormwater Master Plan Review and $25 0,000 This project is to review the City's Sto rmwater Master Plan and to update the This project has been advertised as an RFP . Proposals are due into Public Works on December 9, 2016. An ammendment to Update drainage basin information and to propose projects with estimated costs to delay bid opening ha s been issued, and a second amendment to adjust the project scope will be issued by the end of this week. complete them. Proposals are due December 23rd. Four consultants su bmitted proposals which are under revi ew by PW staff. A selected firm is being proposed for City Commission approval at the 1/23/17 meeting. Public Works met with the consultant on 2/2/17 to I give them instructions to prepare their proposed expenses for this project. Aquatic Garde ns Project $250,000 Project is to review the City's Stormwater Master Plan as it pertains to this PW is having crews clean the conveyance systems in this area, and funds are being requested in the ne xt fisca l year budget for neighborhood and to desi gn and construct improvements for more capacity the sto rmwater review and project design. If possible, construction will also be sched uled depending on timing and funds and stormwater throughput from this area. availability. A design scope has been provided to the City. PW is determining how to proceed with construction. Gruhn & May will be installing a box around the current pond outfall to the creek so a control gate can be installed. PW staff have submitted requisition s to purcha se materials to proceed with the in stallation of bulkheads to facilitate thi s project work. The outfall st ructure should be installed by 2/3/17 and materials are arriving for the bulkhead insta llations . The delivery of the outfall structure has bee n delayed and its arrival and installation should occur by 3/31/17. The bulkhe ad was installed the week of 3/20/17, but it wa s not constructed properly. The manufacturer has been requested to modify the weir boards. City staff has installed one bulkhead near the SW corner of the pond . Saltair Project $250,000 Project is to modify existing construction on Magnolia and Poinsettia and to Consultant is prepari ng proposal and cost estimate for con struction. Neighborhood meeting is sc heduled for August 12th. The construct improvements on Sylvan and Pine Streets neighborhood meeting was held and the consensus of the participants (residents and City Officials as well) was to proceed with the design of a less obtrusive drainage syste m in the next fiscal year. Once the design is complete, the project should go out for bids for construction ASAP . PW is asking for funds for construction in this coming fiscal year. Construction may be able to begin as early as Spring of 2017. Ayers Engineering, Inc. submittted a Scope of services and a Fee proposal to develop new construction plans on 12/7/16. A meeting is sc hedlued on 1/6/17 to discusss the plan s with the consultant . The consultant's sco pe of work was presented and approved. Th e consultant provided his fee proposal on 3/27/17, and it is being reviewed by staff. Agenda Item 4A April 10, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016-2017 Status Report as of 3/29/2017 Project Nam e Budget Project Descripti o n Notes Safe Rout es to School Sidewalk $0 Thi s project is to provide an 8' wide sidewalk along Sherry & Seminole from Design & survey underway. Town Hall meeting held May 7th. Workshop held June 27 th. Bid documents being prepared. Ahern to 17th. This project is funded by FDOT. Construction schedu led for second half of 2017. PW Dir to present additional info to Commission on July 11th and Town Hall Meeting on July 16th. Striping of the proposed path of the SRTS will be completed the week of July 25th. Additional Town Hall Meeting scheduled for August 27th. The route of the proposed path was painted the week of July 25th. A consensus of the City Commission was reached at the Town Hall Meeting of August 27th to move forward with the project along the east side of Seminole Road and Sherry Drive and to have the MOU signed w ith the JTA to commit to this project. The project was approved to move forward with the 30% plans completion. Element Engineering Inc. will be meeting with Public Works to develop a plan of action to continue to that point. We have received comments from two residents about possible changes to the path. These have been se nt to Element for review and consideration. 30% plans were submitted to the city for review on 12/12/2016. PW Staff has reviewed the plans, and will be discussing our comments with them on 2/23/17. Staff has coordinated their review of the project plans with the consultant,and the consultant will now proceed towards completing 90 % plans . When the plans are approximate ly 60 % complete, staff will provide them for public information. City staff have been requested by th econsultant to notify all the property owners who front the project where its path has changed due to the public comments. Once that is rnmniPtP. ~e ttin~ to the 60% olan sta~e should occur within a month. Sidewalk Projects $100,000 Thi s project is to provide or improve sidewalks. Areas are being considered for sidewalk installations or improvements. Emphasis is being placed on east-west connect ivity. The selected streets are Cavalla Road, Triton Road and Sabalo Drive. Cutlass Drive is also being considered . A survey is being ordered for these roads. PW staff is meeting with a resident of Roya l Pa lms, Comm issioners, and interested members of the public on 2/9/17 to discuss the final selection of the streets to ins t all sidewa lks this year. Sidewalks on two streets, Cutlass Avenue and either Triton Road or Sabalo Road , were se lected to be constructed this year, and an engineering firm will be solicited to develop a Sidewalk Master Plan for future sidewalk construction . A scope is being written to put the sidew laks out to bid . Paving Projects $400,000 This is the annual Road Resurfacing Prog ram and specific areas of spot A pre lim inary list of roads to be resufaced or repaired ha s been developed. A consu ltant will eva luate this list and provide a repairs . re co m m ended a course of action for each road. This is expected t o be comp leted by the end of December, and the paving can be completed in early 2017. A review was completed and a proposa l was submitted by a consultant on 12/26/16, and PW staff is reviewing this. Contract specifications are being developed. Equipment Garage $75,000 This project is to insta ll a partially enclosed storage faci li ty for Public Works This project scope is being developed, and a meeting will be scheduled with an architect to design the structure in consonance equipment. with the rest of the Public Works faci lity. Jasmine Pond $100,000 This project is restore t he bank of Jasmine Pond This project w ill be designed by a consultant. The city has received a proposa l for this project from its consultant. It has been reviewed and a meeting is set for 1/6/17 to discuss it with the consultant. The consu ltan t 's scope of work and fee were presented and approved . West Plaz a and Carnation Drainage Project $135,000 This project is to provides drainage improvement as specified in the A consultant (Edwards Engineering) is preparing a proposal for t his project. Stormwater Master Plan Police Building $2,892,700 PD building upgrades and improvements. Police Department moved to Utilities building at 902 Assisi. Wall demolition and new slab construction underway. Retaining wall is comp lete. The slab will be poured and wall construction w ill begin within the next two weeks . 9/21/16: The slab is comp lete and exte rior walls are almost complete. Many of the interior owner-se lected items have been selected. Fire station doors will be removed for JFRD . A fire stop beam will be red es igned and installed between the fire station and PD building. 9/28/16: Wa ll s are almost complete . Roof installation will be comp leted by the second week of November. Final selections of interior elements are being made . Door keying and low voltage scope are current ly being addressed. Interior low voltage electrical work continues. The project is still on track to be completed by mid-April. Work is being pe rformed on the shingle installation and sidewa lk construction wil l begi n the week of 2/6/17. Interior sheetrock is being installed the week of 2/13/17, and other interior installations continue. Sidewalk installation has been comp leted on Sem ino le Road . Flag pole sleeves will be installed by 2/17/24. Paving of the driveways for the project wil l be completed by 4/7/17. The building is scheduled to be cut over to the new power connection on 4/1/17. Hurricane Matthew Proj ect s Agenda Item 4A April 10, 2017 City of Atlantic Beach Major Public Works Projects Fiscal Year 2016 -2017 Status Report as of 3/29/2017 Project Name Budget Project Description Notes Debris Removal Remove the hurricane debris from thoroughout the City. The City contracted with three firms to remove the debris from the City . One firm, Ceres, was under contract with the City for debris removal hauling. They hauled debris to the Temporary Debris Site (TDS). Another firm, Debris Tech, monitored the debris hauling to insure accurate records were kept. We piggybacked a contract from the City of Jacksonville Beach for their services. The third firm, J.B. Coxwell, managed the reduction of the debris. They were under contract by the City of Jacksonville. We piggybacked off their contract for Coxwell's services. All the debris removal including the hauling of the reduced debris pile from the TDS to the final site of disposition was completed by 1/13/17. We hauled more than 22,000 cubic yards of debris from the City. Dune Crossover Repairs Repair the dune crossovers that were damaged. Sixteen dune crossovers have been repaired or cleared of debris and sand . They are open for beach goers to use. We have three additional crossovers that will be repaired by staff in conjunction with contractors . Two of the last three crossovers, 6th and 11th Streets, should be completed by 2/10/17, and the last crossover is being discussed with the public who live near it concerning their fears that an elevated structure will cause more dune destruction and encourage drug dealing under it. All crossover repairs have been completed except for 3rd Street. A public meeting will be held to discuss this crossover before reconstruction will occur. It is scheduled for 2/25/17. A meeting with FEMA representatives is scheduled for the week of 3/6/17 to discuss whether mitigation is possible for the 6th St crossover. The FEMA Rep gave us permission to proceed with the restoration of the 3rd Street access. We are obtaining quotes to hire a contractor. The final, 3rd Street, crossover is under repair.