4-10-17 City Manager Handout April 10, 2017
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Kevin Hogencamp
Interim City Manager
SUBJECT: City Manager's Report
About this report. This report contains an update on City Manager's Office activities. Potential
upcoming City Commission agenda items typically are listed first, followed by miscellaneous
updates, communications and departmental reports. I hope the City Commission, citizenry and
staff find this avenue of communication to be valuable. As always, I welcome feedback and
questions at 247-5806 or khogencamp@coab.us.
Special called meeting.This is a reminder of the special called meeting on Wednesday,April
12. The agenda package is attached; the topics are Community Redevelopment Agency and
Form-Based Code Land Development Regulations.
City manager search. Corresponding with the item on tonight's agenda under city manager's
report, I've attached the adjusted timeline for the city manager recruitment and selection process.
I will review the timeline with you during tonight's meeting.
Police chief recruitment.Applications are being accepted until mid-April. From there, we will
proceed with haste with the interview, due diligence and selection process. Please expect an
updated timeline and description of the process from me by April 18.
Beach access and parking issues. This matter, especially at it pertains to the issues on 18th
Street, is a foremost topic of discussion of city staff. By this week's end, I will reach out to the
residents who spoke at the March 27 meeting and others who have volunteered to provide input
on this matter.
Mayport Road traffic safety. This is another very active discussion among city staffers,
including but not limited to the police and public works departments. More information will be
provide to the City Commission—and, especially, the public—in the coming weeks.
Seminole Road project. Public Works Director Don Jacobovitz reported to me today that the
city's consultant on this project, Genesis Engineering, is expected to return the completed plans
to the City by the end of this week. As such, permitting plans are expected to be completed—and
the project is expected to go out to bid—in May; a contract is expected to be awarded by late
July; and construction is expected to be completed in the first quarter of 2018. I have asked that
the project be bid as a whole and as an alternate project that only contains the stormwater
element of the project.
Safe Routes to School(SRTS)project.At consultant Element Engineering's request, city staff
recently contacted all residents along the SRTS path to inform them of potential changes in the
project's scope(i.e.the path being moved closer to their property lines).The consultant reports
that they expect to get the 60-percent plans to the City about April 21. A public informational
meeting will be scheduled shortly thereafter;then,the consultant can continue to the 90-percent
plans submittal threshold. Public Works Director Don Jacobovitz reports that it's conceivable
that the project will be approved,permitted and put out for bid in time for a fall 2018 completion
Beach and dune restoration.As we feared, the upcoming renourishment project stops at 171
Street moving northward. The attached emails authored by City Council member Bill Gulliford
and coastal engineer Kevin Bodge provide some details about the project, which is slated to
restart on April 13.
Budget calendar. 'Tis the season, starting today. I've attached our budget calendar,which—as
you very well know—is a fluid document. Please let me know when you have input along the
way.
Arbor Day Proclamation.Arbor Day, on which communities celebrate the benefits of trees and
the work involved in planning and maintaining them, is April 28. One of the standards for Tree
City USA recognition established by the Arbor Day Foundation and the National Association of
State Foresters is for the City Commission to pass an official Arbor Day proclamation. In
addition to proclamation being on the City Commission's April 24 meeting agenda, city staff is
making plans to engage the public in a community celebration and an ongoing program to
educate the public about proper tree care. The other Tree City USA recognition standards are
having a tree board or department(our Community Development Department meets this
requirement), a tree care ordinance and a program with an annual budget of at least$2 per capita.
City Hall space and service issues.We have identified that there are opportunities for
efficiencies and providing better customer service to residents and other customers at city hall.
As such, a team of staffers is performing due diligence on this topic. If you have any input on
this matter,please let me know.
Juvenile Diabetes Research Foundation fund-raiser.The annual walk was April 8 in
downtown Jacksonville. Thanks to the heroic efforts of Public Works Director Don Jacobovitz
and the support of city employees,the City has collected$1,289—and Don reports that donations
are still being collected.
' S
CITY OF ATLANTIC BEACH
SPECIAL CALLED CITY COMMISSION MEETING
APRIL 12,2017- 6:00 PM
AGENDA
Invocation and pledge to the flag
Call to order
1. Courtesy of Floor to Visitors
2. Community Redevelopment Agency
3. Form-Based Code Land Development Regulations (for discussion)
Adjournment
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking
on the Commission Meeting Video tab located on the home page of the City's website at
www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any
matter considered at any meeting, such person may need a record of the proceedings, and, for
such purpose, may need to ensure that a verbatim record of the proceedings is made, which
record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk by 5:00 PM, Tuesday,April 11,2017.
1
Item 2-CRA
Special Called Meeting 4-12-17
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Community Redevelopment Agency
SUBMITTED BY:. interim.City Manager Kevin Hogencamp 4,�•
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DATE: April 7, 2017
BACKGROUND: At the March 27,2017 City Commission meeting,a consensus was
reached to put consideration of establishing a Community
Redevelopment Agency on the agenda at a special called April 12 City
Commission meeting..
ATTACHMENTS: 1. Mayport Road Redevelopment Plan
2. CRA Combined Meeting Minutes and Outreach Files
3. 9-26-16 CRA Workshop Minutes
Item 3-Form-Based Code LOR
Special Called Meeting 412-17
CITY OF ATLANTIC.BEACH
CITY COMitiossioN MEETING
STAFF REPORT
AGENDA ITEM: Form-Based Code•Land Development Regulations
SUBMITTED BY: Interim City Manager Kevin liogencamp for City Commissioner Blythe
Waters . fk
DATE: April 7, 201'7
STRATEGIC PLAN: None
BACKGROUND: Following Commissioner Waters'presentation during the March 27r 2017 City
Commission meeting,a consensus was reached to put the consideration of Form-Based Code Land
Development Regulations on the agenda for discussion at a special called April 12 City Commission
meeting.
Commissioner Waters asked-that the fallowing information be shared in advance of the special called
meeting:
ATTACHMENTS:
1. Form-Based Codes Defined
2. Miarni 21.Zoning Codes
3. Types of Zoning Codes
4. Article-Neighborhood input Shapes Form-Based Codes
LINKS:
w ividormbasedcodes.org(Website of Farm-Based Codes Institute)
www.vimeo.com/134977151(Video summarizing the Formed-Based Codes 101 course)
3. https://courses.planetizen.com/course/form-based-codes-101-intro(Form-Based Codes 101
video course)
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
Form-Based Codes Defined
Form-Based Code
/form-based 'cod/
noun
1. A form-based code is a land development regulation that fosters predictable built
results and a high-quality public realm by using physical form (rather than separation
of uses) as the organizing principle for the code. A form-based code is a regulation,
not a mere guideline, adopted into city, town, or county law. A form-based code
offers a powerful alternative to conventional zoning regulation.
Form-based codes address the relationship between building facades and the public
realm, the form and mass of buildings in relation to one another, and the scale and
types of streets and blocks. The regulations and standards in form-based codes are
presented in both words and clearly drawn diagrams and other visuals. They are keyed
to a regulating plan that designates the appropriate form and scale (and therefore,
character) of development, rather than only distinctions in land-use types.
This approach contrasts with conventional zoning's focus on the micromanagement and
segregation of land uses, and the control of development intensity through abstract and
uncoordinated parameters (e.g., FAR, dwellings per acre, setbacks, parking ratios,
traffic LOS), to the neglect of an integrated built form. Not to be confused with design
guidelines or general statements of policy, form-based codes are regulatory, not
advisory. They are drafted to implement a community plan. They try to achieve a
community vision based on time-tested forms of urbanism. Ultimately, a form-based
code is a tool; the quality of development outcomes depends on the quality and
objectives of the community plan that a code implements.
Conventional Zoning
Density use, FAR (floor area ratio), setbacks, parking requirements, maximum building
heights specified
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Zoning Design Guidelines c
• Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
Conventional zoning requirements, plus frequency of openings and surface articulation
specified
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Form-Based Codes
Street and building types (or mix of types), build-to lines, number of floors, and
percentage of built site frontage specified.
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Five Main Elements of Form-Based Codes
9. Regulating Planpig }_" _ �'� *�
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1-Mir- 1.kin liWk7d,
,k.plan or map of the regulated area designating the locations where different
'bui :nig orm standards apply.
2. Public Standards
,__'n-' : Specifies elements in the public realm: sidewalk, travel lanes, on-street
parking, street trees and furniture, etc.
13. Building Standards
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Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
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I °Regulations controlling the features, configurations, and functions of buildings
that define and shape the public realm.
4. Administration
clearly defined and streamlined application and project review process.
.5. Definitions
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1ter--_—_._A_glossary to ensure the precise use of technical terms.
Additional Optional Elements
rchitectural Standards
Re•ulations controlling external architectural materials and quality.
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Landscaping Standards
Regulations controlling landscape design and plant materials on private property as
they impact public spaces.
e.
Signage Standards
Regulations controlling allowable signage sizes, materials, illumination, and placement.
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
i Environment.Resource Standards
Regulations controlling issues suchas storm water drainage and infiltrations
development on slopes, tree protection, solar access, etc.
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Text illustrations explaining the intentions of.specific code provisions.
Examples
FBCI gathers examples of well-designed form-based codes from communities across
the U.S. and abroad to aid research,and plan making. Selections such as
the Regulating Plan of Peoria, and the Building Envelope Standards of Pleasant Hill
Bart Station offer a glimpse of best practices in the design and implementation of form-
based codes.
Please also browse the Library of Codes and.the Driehaus Award page for further
examples. Or watch Bill Spikowski's video presentation "Creating Urban Form"for and
in-depth look at history and practice of form-based coding.
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
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Types of Zoning Codes ��p `� ` `"
There are two main approaches to contemporary zoning;
Euclidean Zoning Codes and Form-Based!ening'1:s.
These two approaches create different patterns of development/results based on their goals.
Our current zoning code is a Euclidean code,Miami 21 is a Form-Based code.
Euclidean Zoning Codes Form-Based Zoning Codes
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A type of zoning named For the Village of Euclid, Ohio where Form-Based Zoning Codes are a method of regulating development
zoning was upheld In 1926 as a legitimate governmental power. to achieve a specific urban form. Form-based codes place an
These codes are characterized by establishing and regulating emphasis on the relationship between the street and buildings,
land based on use. Typical types of land-use districts In pedestrian and vehicles, public and private spaces, and the
Euclidean zoning are: residential, commercial, Institutional, and relationship between multiple buildings,a block, a neighborhood and
Industrial, Euclidean Zoning Is also referred to as "Traditional transitions In scale. They create a predictable public realm by
Zoning"or"Building Block Zoning." controlling physical form of private developments, with a secondary
focus on land use regulations,
Elements of a Euclidean Code: Elements of a Form-Based Code:
n Regulations and Atlas.A plan and neap of the regulated " Regulations and Atlas.A plan and map of the
area indicating the type of allowed activities and regulations. regulated area Indicating the type of allowed activities and
Special district regulations that address each problem regulations.
Individually Building Form Standards.Regulations controlling the
Special Exceptions,Class II permits,MUSP permits configuration,features,and functions of buildings that define
Overlay districts an interaction between the public and private realm.
4 Administration.Application and lengthy project review process Illustrations of technical aspects.
d Definitions, Public Space/Street Standards.Specifications for the
elements within the public realm
z' Administration.A clearly defined application and project
review process.
" Definitions,
Goals of Euclidean Zoning: Goals of Form-Based Zoning:
• Prevention of illegal overcrowding(goal was a reaction to 0 Mixed-use activities within buildings and blocks of the city—that
historical conditions of cities) are walk-able distances of offices and residences
• Separation of uses based on size,height,noise,pollution, u Promote walk-ability through a greater emphasis on the pedestrian
parking requirements as only urban goals. spaces
` Promote transit by establishing nodes of greater intensity concentrations
Outcomes: Outcomes:
• Suburban sprawl with segregated land uses a Zoning areas with greater intensity
• Bedroom communities with long commutes 4 Mixed-use zones
a Automobile-dependent,unsustainable development patterns 2 More transitional zones created by emphasis placed m form rather than use
a Excess parking and streets built only for cars '' A more predictable physical result based on prescriptive standards(state
• Necessary Special Districts to address areas which require what you want)rather than proscriptive standards(state what you don't want)
mixed uses or other configurations outside the standard"uses" A zoning code that is pro-active rather than re-active
., Cedes and regubtions that are easier to read for damns and rrxxe firedidable
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
T •_., of Z non • Codes
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JAN 21 2014
In the early twentieth century, American cities looked much different than they do today. In
heavily urbanized areas, houses, shops, and factories could often be found on the same
block, and many city-dwellers sent their time in overcrowded buildin•s that suffered from
•oor natural Il•htin•.
While mixed-uses meant that most cities were more walkable than they are today, tha+
same proximity created health and safety hazards for urban residents. Pollution was
rampant, streets were dangerous, and noisy bars and factories disturbed nearby apartment
dwellers late into the night. Outside the industrial cities, new suburbs were being developed
rapidly, marketing peace and quiet to draw residents out to the countryside. The architects
behind these new communities hoped to create neighborhoods that would stand the test o'
ime, but they worried how they could safeguard these areas from ref roducin• the same
htta thhand..safet hazardsatbatts•revailed downtown.
The tool these planners, developers, and architects ultimately created was the zoning
code. By strictly defining what can and cannot be built in different areas, and establishin•
unified development standards for residential, commercial, and industrial districts, zoning
codes enabled these new communities to more harmoniously distribute land uses across
space, and to confine hazardous uses to areas more •h sicall removed from residential
nei•hborhoods.
oday, zoning codes remain common prac 'ce in community development. Because zonin•
is a local process, tailored to the unique needs, circumstances, and aspirations of each
municipality, numerous varieties of codes have developed over the years as communities
have independently attempted to address these concerns. Despite these variations, mos
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
oning codes may be classified into one or more of the following broad
categories: EUCLIDEAN ZONING, PERFORMANCE/ IMPACT ZONING, INCENTIVE
ONING, FORM.:MED ZONING, and HYBRID ZONING.
EUCLIDEAN ZONTN
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The most corntnon form of land=use regulation in the United States is known as Euclidean
zoning. Euclidean zoning is not, in fact, named after the eminent Greek mathematician, bu
rather after the Village of Euclid, Ohio, where in 1926, a development company famous)
challenged the constitutionality of the local zoning code. Euclid's code had placed heigh
and use restrictions on different zones, and the developer argued that by limiting what could
and could not be built on undevelo•ed •ro•ert , the code had unfalrl reduced the value o'
its landholdin•s.
In a lank decision, the U.S. Supreme Court ruled in favor of the local government,
declaring that zoning codes are a valid extension of a city's right to regulate land uses In the
name of protecting public health, safety, and welfare (Villsge of Euclid, Ohio v. Amble
Realty Co,, 272 U.S. 365 (1926)). Because Euclid's code had segregated different land
uses, with housing In one place, shops in another, and factories elsewhere, communities
nationwide began following the Euclidean model, believing it to be the most effective way to
meet the health safet , and welfare clause. The Euclidean format soon became standard
zonin• •ractice.
As part of isolating 'In, o patible' uses, Euclidean codes sort possible land uses into
broader categories, usually classified agricultural, residential, commercial, Industrial,
institutional, or open space. For example, the 'candle manufacturing' use is identified as an
'industrial' use, and is thus only allowed to take place in industrial zones. Each zone has its
own height, setback, parking, landscaping, and building volume restrictions that vary with
Intensity. For instance, low-density residential areas tend to cap the height of houses a
two-stories while high-densit residential zones ma allow a•artment towers u• to twent -
stories or more in height.
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
Some uses are permitted 'by right,' meaning they require no special review from city staff,
while others are designated 'conditional' uses that require a public hearin• in which s•ecial
conditions are created to address a •ro'ect's uni•ue im•acts.
UVh1 a 'ucifd'ean zoning has enabled cities to avoid unnecessary noise, glare, and pollution
impacts resulting from the incompatible placement of uses, some communities have sou•h
alternatives to Euclidean codes, perceiving that they have a tendency to produce cities
where most trips must be made in a private vehicle, and where the mixed-use
nel•hborhoods that 21" centu Americans have come to exsect, are discoura•ed.
PERFORMANCE / IMPACT ZONING
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Often using Euclidean zones as a foundation, the Performance and Impact zoning
techniques enable more unusual land uses to move into existing zones If they conform to a
fixed set of standards established for that district. Differing land uses produce varying
external Impacts, ranging from traffic and noise to glare and waste generation. Unde
Impact zoning, performance standards are established to manage those impacts and bette
promote compatible development. For instance, a gym might be able to open in a medium
density residential area if it closes at 9pm, is only one-stor in heisht, and will not •ush
traffic levels above an established, acce•table threshold.
Ano tier tectii'nique—performance zo ng—uses a variety of dimensional ratios to regulat-
land-use intensity. Examples may include floor area ratio or'FAR' (the ratio of building floo
area to lot area), open space ratio (the ratio of open space to overall site area), and livabilit j
space ratio (the ratio of non-vehicular space such as lawns or landscaping to total site
area). These are often used to address specific site im•acts, from shaft,kand.o•en sac-
•ualit to.the size and •Iacement,of •Arkin• lots.
Although performance and impact zoning move away from stringent land-use separation,
they do so by requiring greater time and monetary inputs. Many of the performance
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
standards require sophisticated measurement techniques that staff must be trained to
use. Moreover, these standards tend to have little direct relationship to the look and feel o'
resulting development. For example, a site with a permitted 1.0 FAR could contain a 2-
story building that covers half the site, or a 4-story building that occupies a quarter of the
site. Residents that may have expected shorter buildings from this 1.0 standard may be
disappointed with the results. For these reasons, the Impact zoning approach is typical)
selectively applied in certain districts, or else combined with other zonin• a• 'roaches,
rather than im•lemented as a standalone •ractice.
INCENTIVE ZONING
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Like the previous techniques, Incentive zoning uses Euclidean zoning as a baseline. Yet to
permit greater diversity and flexibility within those Euclidean zones, incentive zoning
enables projects to exceed standard requirements if they provide some form of benefit to
the local community. For example, in exchange for providing amenities (like parks, plazas,
transit access, public art, or affordable housing), projects are usually allowed to build a
higher densities or to greater building heights than are typically allowed. In many cases,
this balancing act between development and community improvement occurs through a
discretionary process that attempts to match the intensity of additional development to the
scale and •uailt of the benefits •rovided. This can re•uire si•nificagt,staftime to
determine.
FORM-BASED ZONING
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. • Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
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Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
111. used ti
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Zoning
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Most modern zoning codes contain elements of the various approaches Introduced
above. They often employ traditional Euclidean zoning districts(especially in single-famil
residential areas)while applying performance zoning standards to more intensely-
developed neighborhoods. They also tend to introduce incentive zoning to reduce parkin•
and create affordable housing, while implementing form-based regulations in dense
downtown areas. This modern practice of combining philosophies is often referred to as
Hybrid zoning—an approach that identii[esthe best elements of each •ractice and
inte•rates them into a new whole.
Modular(or'Composite')zoning is a specific type of hybrid zoning. It takes three
fundamental components of development—use,form, and orientation—and mixes and
matches them to create a wide variety of zoning districts. The 'use' component establishes
the types of land uses (residential, commercial, industrial, etc.) permitted within a zoning
district, while the 'form' element delineates height limits, entryway typologies, façade design
standards, and so on. Finally, the 'orientation' component defines how the site is arranged,
with standards for where buildings are placed in relation to sidewalks, where landscaping
and open space are provided, and where pedestrians are expected to access the site. An j
combination of these components creates a zoning district, meaning that zones ma be
much more intensely customized to the unique needs of each community.
-See more at: http://recode.la/updates/news/types-zoning-codes#sthash.OsP7gPuD.dpuf
. Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
•
—
Once again, Karin Murphy is meeting with neighborhoods to refine the forthcoming
form-based code.
The authors of a new citywide-zoning code are attempting to tailor the regulations based on feedback from residents—
which means a final product is dill a long way away,
by: David Conway Deputy Managing Editor
In June 2013, the city hired a pair of consultants to conduct a two-and-a-
half year effort to write a new set of citywide zoning regulations.
Three-and-a-half years later,Urban Design Studio Director Karin Murphy
is still working on writingthatform-based code. She has a new partner,
Senior Planning Technician Briana Dobbs, to help finalize the eight-
chapter zoning document.
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
In October,Murphy shared•a rough draft of the codewith city staff.The
draft outlines the planners' strategy for.creating a more urban
environment in Sarasota while creating better predictability for residents
and developers.Butshe said Wil probably be another year before hearings
begin on adopting a final version of the new regulations.
After years of workshops with residents and with an exhaustive formal
pubiic-review process awaiting once the code is finished — the Urban
Design Studio has spent January meeting with members of neighborhoods
thrciughout the City. it's another opportunity for Murphy to share her
vision::and for residents to tell her what aspects they do and don't like.
"There's only two of us and 55,000 of them.," Murphy said. "We had to get
a good structure going to get feedback."
She's aware of the trepidation surrounding the new code.The resident
activist group STOP! is working to prevent the expansion of the
administrative-approval process,which allows the city staff to evaluate
whether a proposed development satisfies the applicable regulations.
Individual neighborhoods are worried about significant changes to the
fabric of their area.
Murphy is intent on tailoring the code to the specific predilections of city
residents.There's a point at which she'll tell people their desires are not in
line with the principles of New Urbanist planning, but she's trying to
reach that point as infrequently as possible.
"My ultimate goal with them always is to build consensus," shesaid. "If
we don't build consensus, the code won't be adopted."
"If we don't build consensus,the code won't be adopted."-- Karin Murphy
That approach is producing an unusually narrowly focused form-based
code.The second article of the zoning code, for example, contains an index
of specific regulations that apply to individual neighborhoods.This is a
finer-grain approach than traditional form-based codes, which apply more
general zoning subcategories to several areas throughout a city.
• Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
"We're finding it's being extremely helpful/'Murphy said. "It functions
the way they want to,but it's been redone into a form-based style."
Jane Nutter Johnson, president of the Indian Beach/Sapphire Shores
Association,hada positive reaction to her meeting last week with the
Urban Design Studio. She said her neighborhood might be less
complicated than others,because it's already largely built out,but she
doesn't fear the area will be negatively affected by the changes.
"I don't think the new code is going.to be that different for us,"Johnson
said.
As she works to accommodate a city wary of New Urbanist hallmarks,
such as increased density and shallow building setbacks, is Murphy
concerned about veering too far away from her planning principles?
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The form-based code divides the city's neighborhoods into "transects," with the goal of
creating a natural transition from suburban to urban areas.
Right now,the answer is no. She said the new code positions the city to
take steps toward a better urban environment at its own pace.
In other words, it maintains fundamental aspects of what residents like
now while weaving in the fabric that will allow the city to evolve in the
future.
Item 3-Form Based Code LDR
Special Called Meeting 4-12-17
"I'm very comfortable that we've got the heart of all that great urbanism,"
she said.
Working with a detailed map of all the lots in the city, Murphy and Dobbs
are continually refining their plan to create a more cohesive Sarasota —
with natural transitions between neighborhoods with different characters.
The code will never be perfect. Murphy said city staff should remain
vigilant in reviewing the code once the document is officially adopted to
ensure any problems that arise are addressed promptly.
Still, Murphy hopes the community groundwork being laid now will lead
to widespread buy-in when the code is finally ready for public hearings —
even if that's not until 2018.
"At the end of the day, I want people to say, 'Yeah, they listened, we all
worked together, and it's a better product for it."' Murphy said.
City Manager Recruitment Process Timeline (Updated 4-7-17):
Task Deadline By Whom?
1. Develop position description (with input from residents) January 26 HR, CM
2. Develop a weighted matrix to review and rank candidates January 26 HR, CM
(with input from residents)
3. Revise position description and weighted matrix based on February 9 HR, CM, Citizens
input from citizens.
4. Approval by Commission of Position Description February 13 Commission
5. Develop ad/brochure—Publish March 7 HR, CM
6. Application deadline April 7 HR
7. Complete preliminary screening based on Matrix—Narrow April 14 HR, CM
candidate pool
8. With help from citizens, develop list of questioris`.for written Week of HR, CM, Citizens
questionnaire to candidates. ;:; :;:::; April:17
9. Complete secondary screening May 5 HR, CM
• Written questionnaire
• Telephone interview
• Written Introductions prepared by candidates
• Candidate disclosure statements
• Internet and media search •
10. Thorough background,investigations/Reference checks::: ::'May 19 HR
11. Identify list of no more:than 5 finalists May 22 HR, CM
12. Set up one-on-one interviews with Commission/public Week of HR, CM, Citizens,
forum/meet-and-greetwith public May 22 Commission
13. Commission selection—Special called meeting June 5 Commission
14. Contract negotiation-ICMA model CM agreement`` June 9 HR, CM
15. Contract approval by Commission.-Special called meeting June 12 Commission
(before regular Commission, meeting).
Hogencamp,Kevin
From: William Gulliford <gulliford@usa.com>
Sent: Tuesday, April 04, 2017 6:18 AM
To: Brad Duttera
Cc: Reeves, Mitch; Hogencamp,Kevin
Subject: Re: Dune Restoration NORTH of 18th ST, Atlantic Beach
Brad,
I hate to be the bearer of bad news but it will not be extended past 17th. The original project was always destined to
stop at 17th. Kevin Bodge, our coastal engineer, made a strong attempt on our behalf to have that added to the
project. He was unsuccessful. Part of the problem I believe was that since it was never part of the original project,
adding it could put FEMA reimbursement in jeopardy. I am sorry to have share the reality of the situation. If there is
further information I can provide please contact me.
Regards,
Bill Gulliford
William Gulliford
Cell Phone: 904 334-3786 Office phone: 904 288-9677
Home Phone: 904 246-8389 Office Fax: 904 288-9678 Email: gulliford@usa.com
Sent: Monday, April 03, 2017 at 3:34 PM
From: "Brad Duttera" <bduttera@awcjax.com>
To: mreeves@coab.us
Cc: khogencamp@coab.us, gulliford@usa.com
Subject: Dune Restoration NORTH of 18th ST, Atlantic Beach
Dear Mayor Reeves,
My email is strictly based on information released in the T-U last week RE: resumption of
the beach renourishment.
The article states that renourishment will NOT extend past 17th or 18th streets.
My understanding was that when resumed,the Project would extend North through to Hannah Park.
As an oceanfront home owner, I am quite concerned at what I hope is an oversight, is NOT correct. In
just our area of ten homes there was probably 30,000 cubic yards of DUNE lost due to Matthew. I have
images of" before and after"if they would be helpful.
1
Please advise me, as soon as possible,with the actual scope of the renourishment work and how far
North the sand will be replaced,and how much can be expected.
Thank You for your assistance.
Brad Duttera
2211 Alicia Lane
Atlantic Beach, FL 32233
(904) 993-5862
2
Harper, Carol
From: Gulliford,William
Sent Friday,April 07,2017 12:27 PM
To: 'Scott Lewis'
Cc: Harper,Carol
Subject RE: Dune renoursement,Jax Beach
Scott,
I just received the following email form Kevin Bodge that I thought would be of interest.
From: Kevin Bodge [mailto:kbodge@olsen-associates.com]
Sent:Thursday,April 06,2017 6:43 PM
To: Harper,Carol
Cc: Fallin,Thomas
Subject: Duval south dunes
Carol,
I know you and Cmsnr Gulliford are hearing from concerned residents at south end of Jax Beach where
continued beach/dune restoration is not in the present plan—now anticipated to re-start around April 13, after
dredge maintenance is done.
As I discussed with Cmsnr Gulliford,dune losses from the storm along the southern 7500-ft(approx)of the
County were much less than elsewhere along the project area—generally about 75% less in volume—owing to
the fact that almost all of this southern beach length was renourished just prior to the storm--though there are
yet a few spots where dune loss was notable. Much of the dune erosion here has since recovered owing to wind-
blown accretion of sand,particularly against the reeds that the Corps' Contractor left against the duneface. Dune
vegetation is re-emerging through the recovered sand. The dredge cannot do spot repairs or place the small
amounts of sand required to effect dune repair here. Practically,the dredge has to place at least 1700+cubic
yards of sand per every 100-ft of shoreline length, because of the volume of sand that the dredge produces. So,
the dredge would have to place a total of about 130,000 cubic yards of sand to restore the approximate 6,000
cubic yards of net remaining dune erosion along this 7500-ft shoreline. (That equates to about$2.2M of sand &
work to place$100K of dune fill sand,more or less.)
The scheduled upcoming repairs in central Jax Beach will place an additional 92,000 cubic yards of sand to the
beach--in addition to 66,000 cubic yards of dune repair. That extra 92,000 cy of sand will ultimately add to the
overall beach system, beyond the scope of the original renourishment,and ultimately drift southward.
We will examine the south end of the beach to identify areas of most severe remaining dune erosion and prepare
recommendations as to how these areas might be addressed,if/as feasible. This might, for example, be through
supplemental sand fill or sand-fencing, and/or sea oat installation. Actions have to be physically feasible and
cost-effective, and implementable through the complicated mechanisms of federal projects,contracts,and
permit restrictions.
The City's dune re-vegetation contract includes allowances for planting throughout the project limits,and
Public Works presently anticipates that plant installation will span all the way along the project limits,including
the south end of Jacksonville Beach and northward toward Hanna Park. As you are aware,that work is
anticipated to begin in late May,after the nurseries produce the first phase of plants for installation.
Overall,the post-storm repairs enabled by the City and Corps have been unprecedented in scope and timeliness.
Kevin.
1
.
City of Atlantic Beach
Budget Calendar
Fiscal Year 2017-2018
Date Required Action Responsibility
April Strategic Planning and/or Pre-Budget Preparation Meetings. Department Heads
Director of Finance
The City Manager will meet with all Commissioners and the Director City Manager
of Finance will meet with all Department Heads. City Commission
April 10 to Update Ten Year CIP Requirements To Finance Director Department Heads
May 5
March 24 to Preparation of budget requests on-line, current year budget review. Department Heads
April 24
April 24 to Review of on-line requests, CIP Requests,Meetings with Department Department Heads
May 22 Heads for explanations and justifications. Program pages are also to Director of Finance
be included in discussions. City Manager
May 22 to Preparation of Proposed Budget, follow-up meetings with City Department Heads
June 30 Manager and Finance Director Director of Finance
City Manager
June 23 to State Revenue Sharing Estimates provided Department of
July 31 Revenue
July 1 Receive Certification of Taxable Value Property Appraiser
July 10 or City Manager to propose millage rate on DR-420 and schedule a City Manager
July 24 public hearing to consider the Tentative Millage and Tentative
Budget. This information is to be presented to the property appraiser
within 35 days from the date of certification.
July 25 Proposed Budget submitted to the City Commission City Manager
Director of Finance
August 21 Tax notifications to be mailed within 55 days of Certification, (TRIM Property Appraiser
notice of proposed property taxes).
August 2 and The City Commission holds workshops to review the Proposed Department Heads
August 9 Budget. The meetings are held at 5:00pm and last about three hours Director of Finance
each. City Manager
Proposed August 2nd and August 9th—Both are on a Wednesday City Commission
August 19 to Advertise in newspaper for public hearing on adoption of Tentative Director of Finance
September 2 Budget and Proposed Millage (The property appraiser also notified City Clerk
property owners). Property Appraiser
September 11 Hold Public Hearing to adopt the Tentative Budget and Millage(F.S. City Commission
200.065).
September 23 Publish TRIM notice in public newspaper Director of Finance
September 25 Hold Final Hearing to approve Budget and Millage Rate City Commission