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03-13-17 Minutes Commission Meeting v • MINUTES REGULAR CITY COMMISSION MEETING MARCH 13,2017-6:30 PM CITY HALL,800 SEMINOLE ROAD IN ATTENDANCE: Mayor Mitchell E. Reeves City Attorney Brenna Durden Mayor Pro Tern John Stinson City Manager Kevin Hogencamp Commissioner Harding City Clerk Donna L. Bartle Commissioner Jimmy Hill Recording Secretary Joanie Bowman Commissioner M. Blythe Waters Invocation and pledge to the flag Commissioner Hill gave the Invocation, followed by the Pledge of Allegiance to the Flag. Call to Order Mayor Reeves called the meeting to order at 6:35 p.m. City Clerk Bartle called the roll and Mayor Reeves noted that a quorum was present. 1. Approval of minutes A. Approve minutes of the Meeting on Sidewalks in Royal Palms on February 9, 2017. B. Approve minutes of the Community Meeting on Third Street Crossover on February 25, 2017. Mayor Reeves asked if there were any corrections to the above minutes. There were no corrections, so Mayor Reeves stated the minutes stand as submitted. 2. Courtesy of Floor to Visitors Mayor Reeves explained the process for public comments and recognized former Commissioner Maria Mark and former Mayor Mike Borno in the audience. He opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Mike Borno,223 Ocean Forest Dr. N., expressed concern about Item l0A and resigned his position as the Chair of the Natural Resource Preservation Advisory Committee. Nancy Whittington, 1861 Beachside Ct., thanked the Commission, especially Commissioner Waters, for finding and hiring Mr. Hogencamp. She reported a variety of parking lot issues needing attention on 18thand 19th Street and requested action by the Commission. She made suggestions to limit parking times to be more in line with other city parks, and to have better lighting, sanitation, and more police patrol and enforcement at these parking zones and at the beach. John Reich, 1852 Beachside Ct., spoke about the parking lot issues at 18th and 19th Street and in favor of changing the parking lot times, evaluating the lighting and increasing police patrol, sanitation and landscaping. Chris Jorgensen, 92 W. 3rd St., spoke against the CRA. He explained why he believes a City is a business. He mentioned that he attended the Ethics Training for the elected officials and spoke about March 13, 2017 REGULAR COMMISSION MEETING items the State Ethics Commission will not address without completing a form. Don Ford,338 6th St., spoke in favor of Johnston Island, commended Mayor Reeves for pursuing it and urged the Commission to go forward with it. Mayor Reeves explained that beach parking will be addressed at the next meeting. 3. Unfinished Business from Previous Meetings A. Public Hearing- 17-UBEX-333- Request for a use-by-exception as permitted by Section 24-63,to allow a limited wholesale operation, not involving industrial products or processes or the manufacturing of products of any kind as listed in Section 24-111(c)(5) in the Commercial General zoning district at 1475 Main Street. Planner Derek Reeves presented a slide show as he explained the request for a use-by-exception and the Community Development Board's recommendation with conditions. Mayor Reeves opened the public hearing. No one from the audience spoke, so Mayor Reeves closed the public hearing. Motion: Approve 17-UBEX-333,with the following conditions; 1.)That there be no driveway access on Levy Road, 2.) That the wholesale operation be limited to electric vehicles and associated parts and/or accessories, and 3.) That all product, including electric vehicles, be stored inside a fully enclosed building at all times, except while actively loading or unloading trucks as read. Moved by Stinson, Seconded by Harding Planner Reeves answered questions regarding the restrictions. Commissioner Hill expressed concern about the roads being inadequate for what it is zoned for and restricting outside parking. Mayor Reeves mentioned that he visited the site, observed the area and agreed with Planner Reeves that it was safer to exit onto Main Street. Roll Call Votes: Aye: 5 Waters,Harding,Hill, Stinson,Reeves Nay: 0 MOTION CARRIED 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge Receipt of the Monthly Recreational Programs and Special Events Report for January and February 2017. B. Declare the list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. 2 March 13, 2017 REGULAR COMMISSION MEETING City Clerk Bartle read the Consent Agenda. Mayor Reeves asked if any Commissioner would like to pull an item from the Consent Agenda. No item was pulled, so there was no discussion. Motion: Approve Consent Agenda Items 4A and 4B as read. Moved by Waters, Seconded by Hill Votes: Aye: 5 Harding,Hill, Stinson,Waters,Reeves Nay: 0 MOTION CARRIED 5. Committee Reports There were no Committee Reports. 6. Action on Resolutions There were no Resolutions. 7. Action on Ordinances A. Ordinance No. 20-17-143,Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2016 AND ENDING SEPTEMBER 30, 2017, AND PROVIDING AN EFFECTIVE DATE. Finance Director Russell Caffey explained his staff report. Mayor Reeves opened the public hearing. No one from the audience spoke, so Mayor Reeves closed the public hearing. Motion: Approve Budget Ordinance No. 20-17-143. Moved by Stinson, Seconded by Harding Mayor Reeves thanked Mr. Hogencamp and staff for their due diligence. Mr. Hogencamp thanked staff for recommending this course of action. Votes: Aye: 5 Harding,Hill, Stinson,Waters,Reeves Nay: 0 MOTION CARRIED 8. Miscellaneous Business (Discussion only) A. Discussion on Lowering the Speed Limit on Mayport Road Commissioner Hill explained his proposal and the reasons for requesting that the City look into lowering the speed limit from 45 miles per hour to 35 miles per hour on Mayport Road. Commissioner Waters agreed with Commissioner Hill that lowering the speed limit on Mayport Road would prove to be safer for pedestrians and could also benefit the business community as well. 3 March 13, 2017 REGULAR COMMISSION MEETING Commissioner Stinson stated that he is not against lowering the speed limit but had questions as to the implications and the cost factors involved since the road is controlled by the Florida Department of Transportation. He said that he would like Mr. Hogencamp and his staff to research this and see what type of data they come back with. Commissioner Harding stated that he had no issue with Commissioner Hill's proposal and requested more traffic enforcement on Mayport Road. Mayor Reeves reported conversations he had with Scott Shine, Rachel Kahn, Interim Department of Transportation (DOT) Secretary and a representative from Jacksonville Transportation Authority (JTA) about safety concerns on Mayport Road. He also reported he spoke to James Knight, Department of Transportation and requested that they provide us with accident statistics on Mayport Road. Interim Chief Gualillo spoke about the traffic enforcement and challenges on Mayport Road. He reported the statistical data on traffic crashes that involved fatalities from 2007 to current and reported that his research concluded that none of these accidents were related to speed and that the major contributing factor in those cases were careless driving. Chief Gualillo stated, in his opinion, there is no good reason not to lower the speed on Mayport Road but the statistical data cannot support the argument. Commissioner Hill reiterated his safety concerns and Interim Chief Gualillo answered questions from the Commission. Commissioner Stinson explained that the base will grow and the traffic will increase on Mayport Road. He believes they should figure out all the implications, whether it can be done and what the increase in safety would be. He pointed out that perhaps this is one of the places that needs an 8-ft sidewalk instead of some of the other places we are trying to put them in at within the City. Commissioner Waters spoke about improving walkability, slowing down the flow of traffic, making it a better place for businesses and, as base traffic increases, try to ensure that that increased base traffic actually utilizes the businesses along the thoroughfare. She agreed with Commissioner Stinson that it is time to look at our bike lanes and sidewalks on Mayport Road. She spoke in favor of encouraging the Department of Transportation to lower the speed limit. Commissioner Harding reiterated that he does not have an issue with Commissioner Hill's proposal and believed it is important to aggressively patrol the area and tighten up on the enforcement of traffic laws. Mayor Reeves recommended getting the statistics from the Department of Transportation(DOT)and from the highway patrol and have someone from our police department interpret the data gathered. Interim Chief Gualillo indicated that he could take a look at the data. Mr. Hogencamp recapped what he believes the Commission wants which is to research Mayport Road safety in general, not just looking at the speed limit. He agreed to accumulate the relevant data and report back to the Commission once it is compiled. Commissioner Hill requested that the data go back to when the flyover and the medians were installed. Commissioner Stinson requested that Mr. Hogencamp survey some of the merchants on Mayport Road about their ideas and thoughts on improving safety there. There was consensus to move this item forward. 4 March 13, 2017 REGULAR COMMISSION MEETING 9. City Manager Reports A. City Manager's Report Interim City Manager Kevin Hogencamp reported the following items which were not part of his written report. • Gave an update on the furniture for the public safety building and explained the RFP for the purchase, assembly and installation. • Reported he is in contact with the concerned residents regarding the 18th Street parking lot and beach access and is confident that they can come up with some solutions. • Reported that the contractor was asked to proceed with the Third Street walkover project on Friday. • Stated that he would review the Mayport Road issue before the Commission proceeds with any sort of Resolution that might be presented to the Department of Transportation(DOT). B. 90-Day Calendar(March 2017 through May 2017) Mayor Reeves reported that he would be attending the Legislative Days in Tallahassee, March 21st and 22nd. Mr. Hogencamp informed everyone that Cathy Berry will also be there meeting with our legislative delegation and attending training and advocating as needed in pursuit of home rule. He asked the Commission to approve the 90-day Calendar. He noted that the Town Hall Meeting is scheduled for 10 a.m. on Saturday, April 22nd at the Jordan Park Community Center and asked the Commission to let him know if they have any topics for consideration. There was consensus to approve the 90-Day Calendar. C. Comprehensive Plan Update Mr. Hogencamp referred to Planner Reeves' staff report and requested that the Commission direct staff to submit the Comprehensive Plan letter to the State. Mayor Reeves asked if anyone had any questions about the Comprehensive Plan. There were no questions asked and no consensus was given. Mayor Reeves mentioned a notice he received that was incorrect. 10. Reports and/or requests from City Commissioners and City Attorney A. Beautification Natural Resource Preservation Advisory Committee Chair Position Commissioner Hill explained that the agenda item had nothing to do with any one individual. He stated that it was brought to his attention that there were multiple members of the Beautification Natural Resource Preservation Advisory Committee that have had recent health issues or several absences and was asked by members of the board(committee)to make some contingency to keep the board moving and progressing. Commissioner Hill indicated that he plans to speak to former Mayor Borno because it appears his intentions may have been misunderstood. Mayor Reeves explained issues he heard from the Chair and from members and gave the following recommendations: First, that the City Manager meet with the Committee to explain the Committee's purpose,second,that the meeting dates be set automatically,third,that they accept former Mayor Borno's resignation and consider appointing Judith Leroux as Chair, and last,that the Committee appoint a Vice- Chair. Commissioner Waters agreed with Mayor Reeves to have Judith Leroux as chair. She also suggested 5 March 13, 2017 REGULAR COMMISSION MEETING defining who is going to be the secretary for each committee, asking them what their schedule is and setting meeting dates and times so that there is a defined schedule. Mayor Reeves spoke about a public meeting that he held with Commissioner Stinson regarding the duties and responsibilities of each board and setting scheduled meeting dates. Commissioner Stinson spoke about the Committee's Charge to select a Secretary and stated that no one volunteered for that position, which made it difficult to communicate information to the City Clerk and City Manager's office. Commissioner Stinson requested that a representative of the Committee present a report on the status of the Committee to the Commission on March 27th. Mayor Reeves requested that the City Clerk place a report from Ms. Leroux on the upcoming agenda under Committee Reports. Mayor Reeves spoke about having someone from the Clerk's office record the meeting and take minutes instead of having them take their own notes. He explained Mr. Hogencamp's involvement with the Committee and believes that he can work something out. Commissioner Hill expressed the need for better documentation of Town Hall Meetings and requested that they look into it if the budget allows for it. Commissioner Stinson explained that City Clerk Bartle was short-staffed when they created the charge. Motion: To suspend the rules. Moved by Stinson, Seconded by Waters Motion: Appoint Judith Leroux as the Chairman of the Beautification and Natural Resource Preservation Advisory Committee. Moved by Waters, Seconded by Hill Mayor Borno suggested amending the motion to allow the Committee to appoint a Co-Chair. City Attorney Durden recommended that former Mayor Borno's resignation be included in the motion and that they address the other Co-Chair, in addition to appointing the new Chair. Commissioner Stinson asked that they address the one resignation they have and let Ms.Leroux come and address the Commission and tell us where they are at before we address the second one. There was a discussion about whether to amend the motion. They decided to take a recess to give Commissioner Waters a chance to consult with Ms. Durden about a proper motion. (Mayor Reeves called for a recess at 8:03 p.m. and reconvened the meeting at 8:11 p.m.) Motion:That the Commission accept former Mayor Borno's resignation and appoint Judith Leroux as Co-Chair of the Beautification and Natural Resource Preservation Advisory Committee. Moved by Waters, Seconded by Harding Votes: Aye: 5 Harding,Hill, Stinson,Waters,Reeves Nay: 0 MOTION CARRIED 6 March 13, 2017 REGULAR COMMISSION MEETING Commissioner Stinson • Expressed his regrets that former Mayor Borno resigned from the Beautification and Natural Resource Preservation Advisory Committee. • Complimented the Atlantic Beach Police Department, specifically Officers Tricia Anderson, Robert Hill, and Mike Washington, Sergeants Paul Diakos and Jimmy Hundley, Lieutenant Ed Peck and Commander Vic Gualillo for how they responded to an accident the morning of March 8th at Third and Ocean. He commended all of the officers for making sure that the citizens involved in the accident were not only physically okay but emotionally okay. • Expressed concern that citizens are going through the stop sign at 12th and Ocean as if it was an interstate highway. • Referred to the Beaches Town Center Agency portion of the City Manager's Report as he explained his recommendation for a parking committee and working with the Town Center Agency about a public/private partnership for a parking lot. • Mentioned that a business owner on Mayport Road had requested that he and Commissioner Harding walk Main Street with him but, after talking with the City Clerk and the City Attorney, they decided that would be a hard thing to do with many obstacles such as Americans with Disabilities Act(ADA) accessibility, minutes and recording issues. He explained that they agreed to videotape what the business owner wants the City to look at and present the results of that at a public meeting. • Asked the City Manager to look into a house on the north side of Bull Park that has been under construction for about three years and is unfinished. He reported that observed that they have only worked on it maybe one day over the last six months. He would like to know when the permit expires, has it been renewed and what is the status. He stated that the residents are inquiring about the status of that house daily. Commissioner Hill • Spoke about the 19th Street parking, stating that he thinks it is indicative of a larger density and changing environment. He mentioned that his car was stolen from the parking lot at 19th Street around 1979/1980. He explained that the crime aspect of it is not that different, but agreed that it needs a revisit,He also spoke about the infrastructure needing attention and purchasing turtle safe lighting, He looks forward to helping the residents deal with those issues. • Reported a request that will come later regarding a development in Fleet Landing, and explained that he physically looked at the area and there does not appear to be an impact on anything other than some smaller trees. Commissioner Harding • Mentioned that he attended the Northeast Florida League of Cities meeting in Green Cove Springs. • Inquired if the City Manager plans to add the Business Group's information to the agenda for the end of the month. Mr. Hogencamp stated that he spoke to a couple of the leaders of that group and they may have another version with changes that they are proposing. He confirmed that the item will be on the agenda if the group wants it on the agenda. Commissioner Waters • Agreed with Commissioner Stinson about the Town Center overlay and parking solution and believes that Mr. Hogencamp has already had some productive discussions with the City Manager in Neptune Beach regarding that. • Mentioned that Spring is her favorite season at the beach and was reminded at the Mayport Farmer's Market how much a role cities can play in the health and well-being of their citizens. She 7 March 13, 2017 REGULAR COMMISSION MEETING explained that Farmer's Markets bring fresh healthy foods into neighborhoods that do not have a nearby grocery store. • Complimented the Commission and the employees of the City, stating Atlantic Beach does an amazing job looking out for its citizens for the well-being of its parks and sponsoring a number of activities for our citizens to take advantage of. She encouraged everyone to get out and enjoy nice weather. City Attorney Durden • Thanked those commissioners, board/committee members, and staff who attended the Ethics Training. She also thanked Mr.Hogencamp for his support and encouragement on the matters that were discussed. • Mentioned that this week will mark the one-year anniversary that she and Lewis, Longman & Walker have been serving as City Attorney. She acknowledged how honored she is to be serving the City of Atlantic Beach and appreciates their support. She looks forward to working with the City for a long time. Mayor Reeves • Mentioned the following suggestions that came to him from citizens. 1)placing a water bill service payment container on Seminole Road where all the newspaper stands are, which would be in addition to the one in front of City Hall, 2) switching out the crosswalk signs with the new amber signs, and 3) placing a four-way stop at the intersection of 11th Street and Seminole Road. • Spoke about visiting the City of Fort Walton Beach and observing a program that they have instituted in their permitting department called Resident Walk-Thru Wednesday. He explained the program and suggested implementing a similar program here. • Recommended that the City have accreditation for the police department and reported they will be moving forward with it,but the State Accreditation suggested that we delay it until the new police building is open. • Spoke regarding Johnston Island and explained that once he receives the minutes of the meeting held downtown, he plans to share them. • Excited that the business group is getting involved and working with the City to improve the area. • Reiterated his plans to attend the Florida League of Cities Legislative Days in Tallahassee on the 21' and 22nd of March with HR Director Cathy Berry. He explained the various bills and encouraged the Commission to get involved and contact our State Senator or State Representatives. • Spoke about citizens' complaints regarding speeding,unleashed dogs on the beach,and people not cleaning up after their dogs. • Commented on how great it was to see the police officers reading to the young children and how proud he is of them. He thanked Mr. Hogencamp and City staff and commented that there seems to be a new energy in the City. Commissioner Hill • Spoke about the large teenage population and the need for programs to occupy their time. Mayor Reeves reminded everyone about the agenda deadlines and urged them to either abide by it or consider changing it. He explained the exception of the City Manager's Report since it comes fresh and up-to-date. He also mentioned the need to address the CRA and items that the City Attorney has been involved with for the past year such as sign code and gas stations. City Attorney Durden stated that she believes the goal is to figure out whether or not we will be hiring an outside consultant to assist or whether the decision is to try to bring in additional staff. She explained it is something that is on Mr. Hogencamp's radar and she is ready, willing and able to help, when she can, 8 March 13, 2017 REGULAR COMMISSION MEETING on all of those issues. She further explained that she is very aware that time is slipping and it is an issue that she has had discussions with Mr. Hogencamp and Planner Reeves about. Commissioner Stinson thanked Ms. Durden for sponsoring the event in Green Cove Springs and also wanted to take the opportunity to make a passionate plea to the residents to slow down on the streets. Adjournment There being no further discussion, Mayor Reeves declared the meeting adjourned at 8:37 p.m. ATTEST: Mitchell E. Reeves Mayor/Presiding Officer aQ0.114.z.4 VZmtet, Donna L. Bartle, CMC City Clerk 9