05-8-17 Minutes City Commission Meeting v MINUTES
REGULAR CITY COMMISSION MEETING
MAY 8,2017 -6:30 PM
CITY HALL, 800 SEMINOLE ROAD
IN ATTENDANCE:
Mayor Mitchell E. Reeves City Attorney Brenna Durden
Mayor Pro Tern John Stinson City Manager Kevin Hogencamp
Commissioner Harding City Clerk Donna L. Bartle
Commissioner Jimmy Hill Recording Secretary Joanie Bowman
Commissioner M. Blythe Waters
Invocation and pledge to the flag
Commissioner Stinson gave the Invocation, followed by the Pledge of Allegiance to the Flag.
Call to Order:
Mayor Reeves called the meeting to order at 6:34 p.m. City Clerk Bartle called the roll and Mayor
Reeves noted that a quorum was present.
1. Approval of minutes
A. Approve minutes of the regular Commission Meeting on March 27, 2017.
Mayor Reeves asked if there were any corrections to the above minutes. There were no corrections, so
Mayor Reeves stated the minutes stand as submitted.
Courtesy of Floor to Visitors
Mayor Reeves explained that there will be two presentations tonight and introduced the Exchange
Club.
Steve Bauer, President of the Exchange Club of the Jacksonville Beaches, presented a Proudly We
Hail award to Mayor Reeves for the wonderful display of the American flag at the Beaches Veterans
Memorial Park in the City of Atlantic Beach.
A. Presentation on the Transportation Improvement Program (TIP) for Fiscal Years
2017/2018 through 2021/2022 by Denise Bunnewith.
Denise Bunnewith, Planning Director for the North Florida Transportation Planning
Organization explained that Jim Greene from the Florida Department of Transportation was present.
She presented the Transportation Improvement Program (TIP) and answered questions from the
Commission. Mayor Reeves requested that they be involved in helping with Mayport Road and
Atlantic Boulevard traffic issues and working with JTA to plan for bus pull offs.
Mayor Reeves explained the process for public comments and opened the Courtesy of the Floor to
Visitors. City Clerk Donna Bartle called each speaker to the podium.
Tim Anderson, 824 Sherry Dr., expressed concern about the tree trimming done by Jacksonville
Electric Authority(JEA) and spoke in support of underground power lines.
Mike Grunik, 2051 Vela Norte Cir., voiced a complaint about excessive noise related to a
skateboard ramp and sound system at his neighbor's house and requested some type of legislation
regulating this activity. Mayor Reeves asked Interim Chief Gualillo to get with Mr. Grunik about his
concern.
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Casey Jones, 358 11th St., thanked the Commissioners who supported the Sea Turtle Ordinance and
spoke about palm tree lighting endangering baby sea turtles.
Glenn Shuck, 104 Silvan Dr., spoke in opposition to the permit issued to Gate Gas Station for the
24/7 hours of operation.
The Commission addressed Mr. Anderson's comments about tree trimming and underground power
lines. Mayor Reeves explained that Interim City Manager Hogencamp will meet with JEA to work
toward a solution.
3. Unfinished Business from Previous Meetings
None.
4. Consent Agenda
None.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. Ordinance No. 90-17-227, Public Hearing and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, MODIFYING A PREVIOUSLY APPROVED PLANNED UNIT
DEVELOPMENT (PUD) KNOWN AS THE FLEET LANDING PUD, TO PROVIDE FOR
THE INCLUSION OF AN ADDITIONAL 2.41 ACRES IN THE SITE PLAN, TO CHANGE
THE ZONING DISTRICT CLASSIFICATION OF SAID ADDITIONAL 2.41 ACRES FROM
CONSERVATION (CON) TO PLANNED UNIT DEVELOPMENT (PUD), AND TO
MODIFY THE APPROVED SITE DEVELOPMENT PLAN FOR A NEW INTERNAL
ACCESS ROADWAY, EXPANSION OF STORMWATER RETENTION FACILITIES,
SANITARY SEWER LIFT STATION, NATURE TRAIL, AND CONSERVATION AREA;
PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FOR FINDINGS OF FACT;
PROVIDING FOR A SAVINGS CLAUSE; REQUIRING RECORDATION; AND
PROVIDING AN EFFECTIVE DATE.
City Clerk Bartle read the Ordinance by title only.
Steve Lindorff,2092 Vela Norte Circle, explained that the applicant provided a Response to Concerns
and is here to respond to questions. Brad Wester with Drive McAfee Peak & Hawthorne, 1
Independent Drive, Suite 1200, Jacksonville, FL, applicant representing the owner for Fleet
Landing,offered to answer questions and asked for the Commissions consideration and approval.
Mayor Reeves opened the public hearing. No one from the audience spoke, so Mayor Reeves closed
the public hearing.
Motion: Approve Ordinance No. 90-17-227 on first reading and to move forward the Ordinance
to a second reading on May 22,2017.
Moved by Stinson, Seconded by Harding
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Commissioners Stinson and Waters thanked the applicant for addressing their concerns. Mayor Reeves
commended Fleet Landing for working with our city staff and neighbors.
Roll Call Votes:
Aye: 5 Harding, Hill, Stinson,Waters, Reeves
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. Request for a use-by-exception as permitted by Section 24-63, to allow an off-street
parking lot as described by Section 24-162 for the businesses located at 619, 625 and
645 Atlantic Boulevard in the Commercial General zoning district at 630 Sturdivant
Avenue.
Planner Derek Reeves presented a slide show as he explained the request for use-by-exception and the
Community Development Board's recommendation to approve it. He and Sean Monahan, applicant
and property owner, answered questions from the Commission about shielding light from residents,
hours of operation, pervious and impervious requirements, and parking.
There was consensus to move this item forward.
B. Proposed budget amendment ordinance to cover anticipated legal costs.
Finance Director Russell Caffey explained the Ordinance. Mr. Caffey and City Attorney Durden
answered questions about the additional attorney fees and legal costs. A brief discussion ensued.
There was consensus to move this item forward.
C. Chapter 21 edits.
Planner Derek Reeves explained that this is a continuation of our discussion that stemmed from the
towing ordinance to also making edits to Chapter 21 that staff felt were necessary if we were already
doing an ordinance within that chapter. He presented a slide show as he explained his staff report. He
requested consensus on the following three questions so those decisions can be included in an
ordinance to be brought back to the Commission. 1) Should vehicles be prohibited from parking on the
pavement and unpaved portion of the right-of-way?; 2) Should parked vehicles be required to provide
a 2 foot wide safety zone around the entirety of the vehicle from streets and sidewalks?; and 3) Should
the tow rates be updated to mirror those of the City of Jacksonville? Planner Reeves, Interim Police
Chief Gualillo and City Hogencamp answered questions from the Commission about parking, safety
issues, and citizen participation. Mr. Reeves mentioned that Seminole Road should have been on his
list of roads where parking is prohibited, but was inadvertently left off. There was a lengthy discussion
among the Commission about being consistent/uniform throughout the City, having better signage and
marking parking areas, defining the laws to help with enforcement, mirroring City of Jacksonville's
towing ordinance, and getting the Community Development Board's opinion.
Mr. Reeves summarized the discussion and made suggestions. He reported that based on the
discussion, he plans to bring back an ordinance with the changes to towing rates and other updates and
continue the conversation on parking in the right-of-way. He requested clarity on Question#2 relating
to safety zones.
(Mayor Reeves called for a recess at 8:30 p.m. and reconvened the meeting at 8:40 p.m.)
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Further discussion ensued and Mr. Reeves and Chief Gualillo provided input on Questions 1 & 2 and
answered questions from the Commission.
Mr. Reeves reported what he believed the consensus was and explained he would bring back an
ordinance that has the following: 1) towing rates that mirrors the City of Jacksonville; 2) safety zones,
upon complaint excluding violations originating on private property, and 3) not allow parking on the
pavement or in the right-of-way on the ten listed streets. He anticipates bringing the ordinance to the
Commission in July. There was consensus from the Commission to accept Planner Reeves' plan
and timeline mentioned above.
Interim City Manager Hogencamp spoke about getting the ad hoc committee together to come up with
a report/recommendation.
9. City Manager Reports
A. City Manager's Report
Interim City Manager Kevin Hogencamp reported on the following:
• Received an invitation from Atlantic Beach Elementary School to be special guests on May 17t &
18th at their leadership day activities. He indicated that he would give them the information and
asked that they respond to him regarding their attendance.
• Explained that he will have his monthly Manager's report this week and a very detailed report
from Kevin Bodge, our Coastal Engineer, regarding beach renourishment along with other project
updates.
• Clarified that the legal fees for services rendered by the City Attorney is $50,000 less than what
was reported due to the City having received a $50.000 payment directly as a result of the
vigilance of our City Attorney.
• Reported that the Mayport Road Business Corridor has a new version of proposed revisions and
are looking for staff review and recommendations to occur in a more, timely fashion.
Mr. Hogencamp introduced Kelly Erhayel who spoke about the revised Section H Proposal that was
handed out to everyone. She requested that the Commission have the City Manager analyze their
proposal and provide a formal recommendation and believed Section 24-61 clearly gives the
Commission the ability to make these changes.
Mr. Hogencamp spoke about the need for land use regulation changes to go to the Community
Development Board.
City Attorney Durden stated that under our provisions, the normal course is to obtain a
recommendation from the Community Development Board (CDB) and there is a provision in Chapter
14 that provides that the CDB does recommend changes to the land development regulations (LDR).
She believes that as a local planning agency (LPA), at a minimum, they would have to make a finding
that any changes to the LDRs are consistent with the Comprehensive Plan. She explained the reasons
why the Commission may want to consider having a workshop which includes getting public input and
giving feedback to staff so they can bring back a draft ordinance. She believes that draft ordinance
should go to the CDB first in order to obtain the recommendation and the finding that it is consistent
with the Comprehensive Plan.
Mayor Reeves suggested having a joint workshop. Discussion ensued. The consensus was to have a
joint workshop with the Community Development Board and the Mayport Corridor Business
Group. Mayor Reeves requested that the City Clerk check everyone's availability and set a date
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B. 90-Day Calendar(May 2017 through July 2017)
There was consensus to approve the 90-Day Calendar.
10. Reports and/or requests from City Commissioners and City Attorney
City Clerk Bartle
• Mentioned two proposed dates in July for the Budget Workshops- Wednesday, July 12th and
Wednesday July 19th at 5:00 p.m. Mayor Reeves asked that they contact the City Clerk this
week with their availability for those two days. City Clerk Bartle requested that they respond
by Thursday.
City Attorney Durden
• Spoke about Section H and the moratoriums. She stated that it is time to work on the
automobile service station and it would require help from Derek Reeves. She informed
everyone that the legislature did not adopt any laws to address the medical marijuana and that
the Department of Health has until sometime in July to issue new regulations. She suggested
that they wait until the regulations have been approved and become final by the Department of
Health before moving forward.
• Reminded the Commission that they temporarily suspended enforcement of our sign code in
regard to temporary signs.
• Recommended that the Commission give direction to staff on how to proceed.
Commissioner Waters
• Congratulated Mayor Brown on the dedication of the Scenic Al A. She reported that it was a
lovely event, a great opportunity to drive a beautiful drive, take the ferry, and slow down and
enjoy some of the things the City has to offer.
Commissioner Harding
• Echoed Commissioner Waters' comments. He also attended the dedication and expressed high
regards for Mayor Brown.
• Thanked City Clerk Bartle and her husband for the great job they did on the decorations for our
Atlantic Beach entry in the parade and thanked Chief Vic Gualillo and his officers for their
participation.
• Reminded everyone of the League of Cities' Dinner at Atlantic Beach Country Club on May
18` • He hopes for a good turnout of city staff and elected officials.
Commissioner Hill
• Appreciated all the effort that went into the parade and apologized for not being able to make it
to that and the Scenic Route; they were important to him, but was busy with some business-
related issues.
• Spoke about the skate ramp issue and explained he just asked Interim City Manager
Hogencamp to contact the owner of the home and see if they might offer a solution that would
not require action on our part. He suggested that Chief Vic Gualillo make contact with the
resident.
Commissioner Stinson
• Informed everyone that he will not be available on July 19th for the Budget Workshop and is
not available for the July 22"d Town Hall Meeting.
• Anxious to see the Seminole Road project 100%plan and thinks that will be interesting.
• Commended the Community Development Board for their work on the parking lot and stated
they are a highly, talented group of people that are committed to the things that make the City
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of Atlantic Beach special.
• Informed everyone that he had a good conversation with Commissioner Waters regarding
Selva Preserve and funding sources and the minutes will be forthcoming.
• Mentioned that he and City Clerk Bartle had put together a document and he emailed to all 19
Jacksonville City Council Members asking to meet with them to provide them that document
for their reference. He explained he met with four already, has a meeting next Monday, and a
few other Council Members are still trying to set dates.
• Attended the Florida League of Cities Advanced Institute for Municipal Officials in Daytona
Beach and highly recommended the program. He reported they are outstanding and the
information they present and teach you to better serve your citizens, is amazing. He intends to
submit those notebooks to the City Clerk to scan into the records, so the different PowerPoint
presentations can be accessed.
• Commended City Attorney Durden for the work she has done and the support we receive from
her. He reported that, in a little more than a year, she has taken on some really tough challenges
and have navigated those very well and thanked her for that. He explained it is important that
we heed the advice of our City Attorney.
• Commended Interim Community Development Director Derek Reeves, Scott Williams, Kayle
Moore and our entire Police Department for the work they are doing. He thanked them all for
the amazing work that gets done day in and day out within the City.
Mayor Reeves
• Reported on the beach renourishment project, noting it is moving forward and should be
completed in Atlantic Beach by May 17th. He explained it does not go past 18th Street and he
has had meetings with Mayor Guilford, Mayor Curry and his staff about continuing it past 18th
Street. He reported that Interim City Manager Hogencamp will provide the Commission with
an updated report regarding the dunes past 18th Street as well as the project.
• Thanked Kevin Brown and his students at Fletcher for planting over 500 sea oats at the beach.
• Mentioned that May 18th is the Florida League of Cities Dinner at the Atlantic Beach Country
Club.
• Reported that three candidates for Police Chief were interviewed and he is looking forward to a
recommendation to confirm.
• Reminded everyone about two events, Dancin in the Street and Gospel in the Park, being held
on May 20th.
• Thanked everyone for their discussions.
Adjournment
There being no further discussion,Mayor Reeves declared the meeting adjourned at 9:48 p.m.
ATTEST: Mi
rr tchell E. Reeves
Mayor/Presiding Officer
Donna L. Bartle,CMC
City Clerk
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