09-15-17 Minutes Special Called City Commission Meeting MINUTES
CITY OF ATLANTIC BEACH
SPECIAL CALLED CITY COMMISSION MEETING
SEPTEMBER 15,2017—9:00 AM
IN ATTENDANCE:
Mayor Mitchell E. Reeves City Manager Joe Gerrity
Mayor Pro Tern John Stinson Deputy City Manager Kevin Hogencamp
Commissioner Mitchell R. Harding City Clerk Assistant Joanie Bowman
Comissioner M. Blythe Waters (Arrived 9:08 AM)
ABSENT:
Commissioner Jimmy Hill
Call to Order:
Mayor Reeves called the meeting to order at 9:00 AM. Administrative Assistant Joanie Bowman,
sitting in for the City Clerk,called the roll. Mayor Reeves noted that a quorum was present.
1. Courtesy of Floor to Visitors
Mayor Reeves opened the Courtesy of the Floor to Visitors. No one wished to speak so
Mayor Reeves closed the Courtesy of the Floor.
2. Action on Resolutions
A. Resolution No. 17-17
A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPROVING A
CONTRACT WITH J.B. COXWELL CONTRACTING, INC. TO PIGGYBACK
ON CITY OF JACKSONVILLE CONTRACT 6533-57 FOR EMERGENCY
STORM DEBRIS REMOVAL AND DISPOSAL SERVICES FOR A TOTAL
AMOUNT NOT TO EXCEED $250,000; APPROPRIATING FUNDS FROM
THE CITY'S RESERVE ACCOUNT FOR THIS EMERGENCY PURPOSE;
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT
AND ANY PURCHASE ORDER(S) IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
Ms. Bowman read the title of the resolution.
Motion: Approve Resolution No. 17-17 as read.
Moved by Harding, Seconded by Stinson
City Manager Gerrity explained that there are three parts of debris removal; one is the actual pick
up, the second is the monitoring required for FEMA reimbursement and the third part is the
disposal. He stated they have contracts in place with Ceres Environmental Services and Debris
September 15, 2017 SPECIAL CALLED CITY COMMISSION MEETING
Tech but do not have a contract with Coxwell. He explained that because of the amount of the
contract and the amount they are spending,he felt it is prudent to bring this before the Commission
before proceeding. City Manager Gerrity stated pick-up will start the 18th of September and
thanked Mayor Reeves for diligently working with the City of Jacksonville to open the Girvin
Road Landfill. Jacksonville will begin debris pick-up on the 25th of September.
Commissioner Stinson spoke about last year's expenses for Hurricane Matthew and FEMA. He
inquired if there was a more efficient way to monitor the debris removal.
City Manager Gerrity explained that there has to be certification and it has to be approved by
FEMA. That is why they used Debris Tech firm.
Commissioner Stinson suggested getting city employees and residents certified for monitoring this
and save on the cost. He thanked the Mayor and City Manager for getting the City moving faster.
Commissioner Harding commented on the efficiency of the City Government and believes the
citizens will approve that initiating this project sooner is prudent.
Mayor Reeves thanked City Manager Gerrity for his due diligence in bringing this matter to the
Commission before entering into a contract for that amount of money.
Votes:
Aye: 3 Harding, Stinson,Reeves
Nay: 0
MOTION CARRIED
B. Resolution No. 17-18
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THAT THE CITY PROCEED WITH EXISTING AGREEMENTS WITH CERES
ENVIRONMENTAL SERVICES, DEBRIS TECH, LLC, AND J.B. COXWELL
CONTRACTING, INC. FOR EMERGENCY STORM DEBRIS REMOVAL,
MONITORING AND DISPOSAL SERVICES FOR A COMBINED TOTAL
AMOUNT NOT TO EXCEED $500,000, APPROPRIATING FUNDS FROM
THE CITY'S RESERVE ACCOUNT FOR THIS EMERGENCY PURPOSE;
AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH CONTRACTS
AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY
TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
Ms. Bowman read the title of the resolution.
Motion: Approve Resolution No. 17-18 as read.
Moved by Harding, Seconded by Stinson
City Manager Gerrity explained that this Resolution allows the City to engage the three firms that
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September 15, 2017 SPECIAL CALLED CITY COMMISSION MEETING
they talked about and puts a cap of$500,000 on the total debris pick-up.
Commissioner Stinson inquired if the approved total for both Resolutions is $750,000.
City Manager Gerrity stated no, it is an approved combined total of$500,000.
Commissioner Harding inquired what was spent last year.
City Manager Gerrity stated that last year they spent$373,000.
Commissioner Stinson inquired if these expenditures would be submitted to FEMA for
reimbursement.
City Manager Gerrity stated absolutely, and Mayor Reeves assured everyone the paperwork is
getting done.
Commissioner Waters arrived at the meeting at 9:08 a.m..
Votes:
Aye: 4 Harding, Stinson,Waters, Reeves
Nay: 0
MOTION CARRIED
Mayor Reeves asked the City Manager to note for the record that every Commissioner was notified
about this meeting.
City Manager Gerrity stated that everyone was made aware of this meeting.
Commissioner Stinson
• Complimented City Manager Gerrity and his staff, Deputy City Manager
Hogencamp, Interim Public Works Director Scott Williams, Chief Cook, and
Commander Gualillo and appreciates everything the City did to protect our
citizens during the hurricane.
Commissioner Harding
• Complimented the great level of communication that we had with Deputy City
Manager Hogencamp and the staff with keeping the public advised which was
recognized on social media. Thanked the law enforcement officers and city
workers for their great efforts to take care of the public. Hats off to all of our
staff and department heads.
Commissioner Waters
• Spoke about the routine projects that Public Works has been doing dredging our
drainage ditches. She stated that the hard work that they do every day really
pays off in a storm like this and citizens see that benefit. She complimented and
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September 15, 2017 SPECIAL CALLED CITY COMMISSION MEETING
thanked the entire team for the improvements to Disaster Preparedness and for
springing into action and getting things done. It is great to see this City getting
recognition in the National media for the great job our City did. Hats off to
everyone for doing a fabulous job!
Mayor Reeves
• Spoke about the difference in response between Hurricane Irma and Hurricane
Matthew, and saw a big difference in our City this time. He stated that
department heads slept in their offices. He complimented every department and
stated that everyone worked together as a team. He suggested that the
Commissioners request the City Manager send a copy of the Sit Report which
logs any incident that occurred during the storm and the results of the action that
was taken.
Commissioner Stinson recognized Commissioner-elect Kelly for attending the meeting.
Mayor Reeves inquired if Ms. Kelly had any comments.
Commissioner-elect Kelly stated that she thought it was awesome and that she was watching from
Arlington.
Mayor Reeves thanked Commissioner-elect Kelly for taking time out to attend this meeting as a
newly elected official in this City.
Adjournment
There being no further discussion, Mayor Reeves declared the meeting adjourned at 9:15 AM.
ATTEST: Mitchell E. Reeves
Mayor/Presiding Officer
piahV tAi Zrt&
Donna L. Bartle, CMC
City Clerk
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