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Item 13A- Resolution No. 27Agenda Item 13A November 13, 2017 CITY OF ATLANTIC BEACH PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING RECOMMENDATION FOR PRESENTATION TO THE CITY OF ATLANTIC BEACH CITY AGENDA ITEM: SUBMITTED BY: REPORT DATE: BACKGROUND: COMMISSION TO ADOPT A PAID PARKING SOLUTION Recommendation to adopt a paid parking management system John M. Stinson, Chair-P2 SARC 31stth of October 2017 The City of Atlantic Beach created the Parking and Pedestrian Safety Advisory Resource Committee by adopting Resolution 17-08 on the 24th of July 2017. Specific to the purpose of the P2 SARC as detailed in Resolution 17-08 Section 2. Purpose, is the charge for the PZSARC to evaluate and make recommendations for revisions to the current parking system. The P2 SARC was also charged with making a report and recommendation to the City of Atlantic Beach, City Commission by the 1st of October 2017 or as soon thereafter as is practical. Since its inception and first meeting, the PZSARC has completed a priority setting exercise that includes "first priority" concerns for the City of Atlantic Beach parking stakeholders. Included in this prioritization of the P2 SARC focus, was the fact that the City of Neptune Beach is poised to implement paid parking within the boundaries of the City of Neptune Beach including the Beaches Town Center overlay area. The PZSARC has held four meetings in which presentations have been made by Beaches Town Center Agency representatives, one City of Neptune Beach City Councilman and a representative of the paid parking solution provider. The general consensus of the P2 SARC at the regularly scheduled meeting ofthe 5th of October 2017 was to consider a recommendation for presentation to the City Commission. And subsequent to those presentations, the P2SARC considered the recommendation again at the meeting of the 19th of October 2017. This recommendation is the draft of the proposed recommendation to the City Commission for consideration at Agenda Item 13A November 13, 2017 JUSTIFICATION: BUDGET: RECOMMENDATION: the regularly scheduled Commission meeting of the 23rd of October 2017. There may be other historical information, not presented in this chronology and not available at the time of the drafting of this report. Adequate and available parking for all stakeholders of the City of Atlantic Beach parking system is in need of improvement. Justification of that need could be seen simply as the creation of P2 SARC, or more intrinsically is the fact that the City of Atlantic Beach, its beaches, restaurants and neighboring cities are experiencing more demand for access than ever before. Because of the appeal and attraction of the area, demand now overwhelms availability. The Beaches Town Center Agency and the City of Neptune Beach independent of the others efforts, have done the due diligence to evaluate paid parking solutions. Both groups, through that research, have arrived and chosen the same parking solution provider, Parkeon. The Parkeon solution is currently in use as nearby as the University of North Florida, as well as many other municipalities and locations across the State of Florida and the United States. Parkeon's system is fully customizable, and scalable to accommodate any number of eventualities or needs. It is believed by the members of the P2 SARC that it would be prudent to adopt the same system recommended by these two stakeholders for purposes of continuity and uniformity throughout the beaches. Budgetary impact has not been determined at this time. 1. Adopt the Parkeon parking management solution selected by the Beaches Town Center Agency and the City of Neptune Beach for implementation and management of selected parking areas of the City of Atlantic Beach. 2. The defined area for implementation of the Parkeon system could be the area considered as the Beaches Town Center overlay and City provided parking adjacent to or supporting the Beaches Town Center. Agenda Item 13A November 13, 2017 ATTACHMENTS: a. Alternative areas to consider for inclusion into the initial implementation of the Parkeon system would be: i. 10th Street from Ocean Blvd. to the beach access; ii. 18th Street from Seminole Road to the beach access stairway and walkover; iii. 19th Street from Seminole Road to the beach access. b. Because parking "creep" into adjacent residential neighborhoods, as a result of paid parking within the Beaches Town Center overlay, is almost a certainty, inclusion of these adjacent neighborhoods into the paid parking program would minimize the affect of "creep". i. Consider implementing the paid parking program into any residential neighborhood within two (2) city blocks of the Town Center overlay; ii. Utilize the fully customizable aspects of the Parkeon system to manage the fees imposed by charging residents of the City of Atlantic Beach a minimal (if any fee) and visitors a fee structure that discourages parking within the adjacent neighborhoods. 3. Create a Joint Task Force of one (1) elected official from each municipality, one (1) public safety official from each municipality, one (1) member of the finance department of each municipality, and, up to three (3) members of the Beaches Town Center Agency (to include a Parkeon representative). This task force would determine fee structures within the Town Center overlay, implementation timelines, system management responsibilities, profit distribution methods, and other commonalities between the three stakeholders, the City of Atlantic Beach, the City of Neptune Beach and the Beaches Town Center Agency. Finally, measure/ evaluate the success of the paid for parking system. 1. Resolution 17-08 2. An overlay map of the Beaches Town Center 3. Minutes ofthe 5th of October 2017 P2 SARC meeting 4. Minutes of the 19th of October 2017 PZSARC meeting 5. Overhead maps of 10th Street between Ocean Blvd. and the beach access 6. Overhead maps of 18th Street between Seminole Road and the beach access stairs and ramp 7. Overhead maps of 19th Street between Seminole Road and the beach access. Agenda Item 13A November 13, 2017 PRESENTATIONS: None at this time. APPROVAL: Approved to form and correctness by: John M. Stinson, City Commission, Seat No.2 Agenda Item 13A November 13, 2017 RESOLUTION NO. 17-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA CREATING A PARKING/PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE; PROVIDING FOR PURPOSE, MEMBERS AND SCOPE OF ACTIVITIES OF SAID COMMITTEE; AND PROVIDING FOR SUNSET OF COMMITTEE AND AN EFFECTIVE DATE. WHEREAS, the Boards and Committees established by the Mayor and Commission of the City ofAtlantic Beach provide many valuable services to the community by enlisting City staff and citizen volunteers to provide input and consideration upon several impmiant issues that affect the daily Jives of citizens in the community; and WHEREASt the City Commission deems it to be in the best interests of the citizens of Atlantic Beach to create an advisory committee to review parking and collect parking data, conduct field iQspections and make recommendations to the Commission regarding parking issues and pedestrian safety in the City. NOW, THEREFO-RE, DE IT RESOLVED BY THE CITY OF ATLANTIC BEACH: SECTION 1. Creation. There is hereby created and established the PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE. SECTION 2. Purpose. The purpose of the Parking and Pedestrian Safety Advisory .Resource Committee is to review and collect parking data, conduct related field inspections, evaluate the data and make recohm1endations to the Mayor and Commission as to changes and revisions to the current parking system and pedestrian safety which will eliminate confusion and safety issues. SECTION 3. Membership and Staff Support. (a) There will be a total of eleven (11) menibets on the Committee. The Mayor and Commissioners shall each propose two (2) persons who ate residents ofthe City of Atlantic Beach to serve on the Co.mmittee. The eleventh member shall be Mayor Pro Tern whose tesponsibility 00833613-2 Agenda Item 13A November 13, 2017 will be to chair all meetings of the Conm1ittee but not to direct the work ofthe Committee, and to vote only in the event of a tie between the ten other members. All members shall be appointed by the City Commission. (b) The Committee shall be supported by the following persons: 1. One senior staff member from the Public Works Department, to be selected by the City Manager; 2. One senior staff member from the Public Safety Department, to be selected by the City Manager; 3. One member (past or present) ofthe Community Development Board, to be selected by the City Commission; and 4. One recording/noticing clerk from the City Clerk's Office, to be selected by the City Clerk. SECTION 4. Scope of Activities. The Committee shall undertake the following activities: (a) Utilize traffic counters to determine demand loads on available parking placed at locations with the City to be detetmined by the Committee for a period of two (2) months, beginning in August, 2017; (b) Collect data from the counters weekly to fully understand traffic loading and any increases experienced; (c) Collect data twice daily for a one-week period at a midpoint in each time frame to better understand peak periods oftraffic loading; (d) Evaluate the data and prepare a written report containing recommendations to modify and improve the safety and efficiency of the cunent beach access parking system and design no later than October 1, 2017, or as soon thereafter as practical; 00833613·2 2 Agenda Item 13A November 13, 2017 (e) Make a presentation of the '"'ritten report to the City Commission in October, 2017, or as soon thereafter as practical; and (f) Undertake such additional work as requested by the City Manager or City Commission. SECTION 5. Meetings and Notice. The meetings of the Parking and Pedestrian Safety Advisory Resource Committee shall be set at regular times and will be open to the public and notice of meetings shall be provided in accordance with state law. SECTION 6. Sunset. The Parking and Pedestdan Safety Advisory Resource Committee shall exist and be in place for a six month period beginning on the date of the first meeting of the Conunittee and, unless extended by the City Commission by further enactment, shall automatically sunset, expire and cease to exist after said six month period. SECTION 7. Effective Date. This Resolution shall take effective inunediately upon its fmal passage and adoption. PASSEl> AND ADOPTED by the Commission ofthe City of Atlantic Beach, Florida, tllis 24th day of July, 2017. Mitchell E. Reeves, Mayor Dmma L. Bartle, City Clerk Approved as to f rm and correctness: IJIJ8Jlfoi J-2 3 Agenda Item 13A November 13, 2017 ~ [ I Beaches Town Center Parking Study EN'I AfilsIn N . "! ! Atlantic Be ach & Neptune Beach, Florida rI~ u O ES I G U ~ E NG I N EE R IJ: C. 0 Agenda Item 13A November 13, 2017 AMENDED MINUTES PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING OCTOBER 5, 2017-6:00 PM Atlantic Beach City Commission Chamber 800 Seminole Road IN ATTENDANCE: MEMBERS: STAFF: Greg Kupperman Jennifer Lagner Paula O'Bannon Kim Reich John Stinson, Chair Michael Tari Woody Winfree Deputy City Manager Kevin Hogencamp Recording Secretary J oanie Bowman OTHER: Jay Handline AMENDEMENT: ABSENT: Terry Essick Dale Wappes Nancy Whittington Dennis Winkelman Call to Order: Chair Stinson called the meeting to order at 6:03 p.m. and opened the Courtesy of the Floor to Visitors and introduced Mayor Reeves as the first speaker. Courtesy of Floor to Visitors Mayor Reeves, 1663 Sea Oats Dr., thanked the members for their commitment and for taking their personal time to serve on this committee and suggested the Environmental Stewardship Committee and the Parking and Pedestrian Safety Advisory Resource Committee schedule a joint public meeting to discuss their vision and common goals. Approval of Minutes A. Approve minutes of the Parking and Pedestrian Safety Advisory Resource Committee Meeting on August 31, 2017. Agenda Item 13A November 13, 2017 October 5, 2017 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITIEE MEETING Chair Stinson asked if there were any conections to the minutes. There were no conections, so Chair Stinson stated the minutes stand as submitted. Priority-Setting Review Chair Stinson refened to a handout that was presented by Deputy City Manager Hogencamp of the summary of the priority setting exercise that they went through at the last meeting and asked that the members review the material before the next meeting for further discussion. Pay-for Parking Discussion Chair Stinson turned the floor over to Mr. Handline. The group spoke about the vendors that will provide the parking system equipment; whether there is a need for additional parking or if the existing spaces can effectively be managed; and Neptune Beach's participation. Mayor Reeves spoke about the number of public parking spaces that the City of Atlantic Beach has and the importance of reaching out to Chief Cook about enforcement. Mr. Handline spoke about designated parking for employees, visitors and residents. He explained implementation of the parking program would most likely be March 1st and stated he would provide a map of the designated parking spaces. The group discussed having a community workshop to introduce this committee's ideas. Chair Stinson stated the resources are available for a parking system and the financial capabilities are very good in order to move this plan forward as a group, and make a presentation to the City Commission for approval. Michael Tari inquired how the money will be collected and divided up between Atlantic Beach and Neptune Beach. Mr. Handline explained there are a number of systems that can be put in place that will require consensus among the stakeholders, and explained the software actually manages the revenue that is generated. The Town Center Agency has agreed to manage this system in a cost effective way. The group discussed the function of the kiosks, parking rates and license plate recognition. Chair Stinson recommended the group consider rates that would make sense for the City of Atlantic Beach and explained the system is customizable, The group discussed initiating a proposal for the next meeting to discuss and vote on making recommendations to the Commission. Pag~ ~of 4 Agenda Item 13A November 13, 2017 October 5, 2017 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITIEE MEETING Chair Stinson suggested four things that the members mentioned they would like to see in a recommendation. 1.) Language that states the City of Atlantic Beach will partner with the Beaches Town Center Agency and the City of Neptune Beach and move forward with this parking program. 2.) Residential consideration to help control encroachment of parking into residential areas. 3.) Adopt the system and the vendor that Neptune Beach and the Town Center Agency have selected. 4.) Define the area that we want to manage. Chair Stinson reminded the group to review Deputy City Manager Hogencamp's summary of the facilitated priority-setting exercise and give feedback to Mr. Hogencamp. Chair Stinson explained they hope to have Kevin Badge a consultant for the group that does re­ nourishment visit and share more infmmation regarding that topic. Deputy City Manager Hogencamp explained he is in communication with Coastal Engineer Kevin Badge, and Police Department and will be prepared at the upcoming meeting to giVe more infmmation and answer questions. Chair Stinson and group discussed the items that would be on the upcoming agenda. The items are: update of the City ofNeptune Beach paid parking program; drafting a recommendation for consideration to present to the City Commission on the next scheduled meeting; and beach re­ nourishment parking requirements. Closing Comments Michael Tari • Stated if the group stayed focused and on task they will get a lot accomplished. Jennifer Lagner • Encouraged residents to become actively involved in the process and voice their concerns and things that they want to see change or improved. Woody Winfree • Stated she is excited to be on a committee that pays attention to detail and is proactive in taking steps to make positive change. She said she would like to look into the utilization of handicapped parking. Page 3 of 4 Agenda Item 13A November 13, 2017 October 5 1 2017 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITIEE MEETING Greg Kupperman • Thanked everyone for serving on this committee and agreed if they stay on track and on target we will get a lot accomplished. Paula O'Bannon • Stated she is open to differing ideas and opinions. She said the handicapped parking in the Town Center is used quite a lot. Chair Stinson • Inquired if one of the members would like to volunteer to make a five minute presentation to the City Commission at the next upcoming meeting, October 23rd. Mr. Tari stated he would be happy to volunteer to make a presentation with the caveat that there be a backup in the event he is called out of town for work or some unexpected event occurs. Chair Stinson agreed to those conditions and stated he would send out an email with a request for a backup person in the event Mr. Tari is unable to present. He thanked the members for their input and stated a draft agenda would be sent out quickly along with additional documentation and if there are any additions or changes they would like made, to please let them know. Adjournment There being no further discussion, Chair Stinson declared the meeting adjourned at 7:44PM. ATTEST: Commissioner Stinson Chair Donna L. Bartle, CMC City Clerk Page 4 of4 Agenda Item 13A November 13, 2017 ROUGH DRAFT MINUTES PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING OCTOBER 19, 2017-6:00 PM Atlantic Beach City Commission Chamber 800 Seminole Road IN ATTENDANCE: STAFF: Terry Essick (Arrived 6:26) Acting Chair Mayor Reeves Jennifer Lagner Sergeant Lenny Jevic Paula O'Bannon Recording Secretary Joanie Bowman Kim Reich Michael Tari Dale Wappes Nancy Whitington Dennis Winkelman ABSENT: OTHER: Greg Kupperman Neptune Beach City Council Member Richard Arthur John Stinson, Chair Coastal Engineer Steve Howard, Olsen &Assoc. Woody Winfree Welcome and Introductions Mayor Reeves opened meeting at 6:05 p.m. and introduced the members of the Parking and Safety Advisory Resource Committee Meeting, introduced and welcomed Sergeant Jevic and Councilman Richard Arthur from Neptune Beach. Approval of Minutes A. Approve minutes of the Parking and Pedestrian Safety Advisory Resource Committee Meeting on September 19, 2017. Mayor Reeves asked if there were any corrections to the minutes. There were no corrections, so Mayor Reeves stated the minutes stand as submitted. B. Approve minutes of the Parking and Pedestrian Safety Advisory Resource Committee Meeting on October 5, 2017. Nancy Whittington addressed the October 5, 2017 Parking and Pedestrian Safety Advisory Resource Committee meeting minutes and stated the attendance should reflect she, Dale Wappes and, Dennis Winkelman were absent. Michael Tari stated the attendance record did not reflect Terry Essick as being absent. Agenda Item 13A November 13, 2017 10/19/17 PARKING AND PEDESTR1AN SAFETY ADVISORY RESOURCE COMMITTEE MEETING Dale Wappes stated the attendance record reflected he was present and absent. Consensus to accept minutes as amended. Courtesy of the Floor to Visitors No one spoke. Unfinished Business Mayor Reeves turned the floor over to Neptune Beach City Council Member Arthur. Councilman Arthur gave a brief overview of what Neptune Beach has done and their process to date as it relates to the pay for parking project. He stated they are looking at over 200 spaces in their right of way and they have been increasing the number of spaces over the past year in preparation for this project. He believed Atlantic Beach has more than sixty spaces for this project. The City of Neptune Beach has chosen the parking solution provider, Parkeon, and is initially looking at eight kiosks. The City of Neptune Beach wanted to move forward with purchasing but chose to put this project on hold because they want to bring on private partners that are interested. He stated their number one goal and objective is to create parking spaces when they need to be there not to generate revenue. He spoke about installing solar model kiosks with bill readers, not the plug in kiosks. They will hold money and will have the License Plate Recognition (LPR) system. This will be a virtual permit system with no tags or stickers. The system will require someone walking around scanning the license plates or driving a golf cart mounted unit. Councilman Arthur stated the two biggest challenges in the management piece of this system are enforcement and management. Neptune Beach would like to manage it and offer the management system to private entities to tie into it. He stated that managing this on a private lot can present a challenge from a legal and contractual standpoint. There would be a third­ party representative that would manage the enforcement piece of it. Councilman Arthur stated they have identified the spaces, two parking zones, satellite and premium zones, and there will be specified days and rates that will vary. The system will be easy to use for the average user and the City of Neptune Beach will be in collaboration with the City of Atlantic Beach in moving forward with this parking plan. He initially challenged the City to implement the parking plan for January 1, 2018, but has been put on hold. Action Items Motion: Approve the draft recommendation for consideration to present to the City of Atlantic Beach City Commission on October 23, 2017. Moved by Winkelman, Seconded by Wappes Discussion ensued regarding zones and rates. Mayor Reeves suggested the Committee wait to bring this before the new Commission. Ms. O'Bannon explained that Michael Tari has been asked to give a recommendation at the next Commission meeting and there is no motion being made. Page 2 of 5 Agenda Item 13A November 13, 2017 10/19/17 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING Mr. Tari further explained he will give a recommendation from this Committee to the Commission about moving forward with a paid for parking system in Town Center. Mr. Wappes stated the Committee was tasked to get on board and get things moving and would like to make a presentation to the Commission and if the Commission decides they want to wait to get things moving that is up to them. Mr. Tari inquired if the Committee members would like to change or add anything to the recommendation that has been presented. Discussion ensued about the recommendations listed in the report (which are attatched herto and made part of this official record as Attachment A). The following changes were made: • Paragraph 2.a., second line strike word "initial." Same line, change word, "would" to "could." • Insert after paragraph 2.a. ii., add "iii. 19th Street from Seminole Road to beach access." • Insert at the end of paragraph 3. Add "Measure/Evaluate the success of the paid for parking system." Amended Motion: Move to adopt the recommendation with the changes and move forward in presenting it to the Commission. Moved by Winkelman, Seconded by Wappes MOTION CARRIED New Business Mr. Howard a Coastal Engineer with Olsen &Associates, Inc. discussed parking and beach access and how they play into the funding requirements and funding eligibility. He explained that without the Duval County Shore Protection project we would not have a beach and that there is very specific criteria on what types of access make a beach eligible for parking. It is a complicated issue in an urbanized shoreline like we have here with a lot of different access points and overlapping criteria. He stated there are two types of accesses: primary and secondary. Primary access means you have at least one hundred spots and you have bathrooms and a secondary access is everything that is not a primary access. The way the State breaks it up is every unit typically an automobile or equivalent i.e., bicycle racks or public transportation stop is equal to 52.8 feet of eligible shoreline length. He gave an example; if you have an access that has one car slot in it, you get 52.8 feet of beach that is eligible for State funding. Primary access is allocated for %mile in both directions in the shore-parallel to the respective ends of the access length, for total coverage of 1-mile. Secondary access is allocated in one direction for up to %-mile -parallel to the beach in either direction. Mr. Howard referred to the definition and rules pertaining to public access and shoreline eligibility for State cost-share, in Florida Administrative Code (F.A.C). 628-36.007 (amended August 5 2013). Page 3 of 5 Agenda Item 13A November 13, 2017 10119117 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING A lengthy discussion ensued regarding methodology, data results, maps and the number of spots in Atlantic Beach that are required for State funding. Mayor Reeves suggested the Committee meet with Jacksonville City Council Member Gulliford and have a discussion regarding the grant agreement in regards to re-nourishment funding and the required parking spaces. Mr. Howard informed the Committee members that there is a table that FDEP prepared in the Grant Agreement and that Table B is not correct. He explained that Olsen and Associates has contacted the State multiple times to have that corrected. Mr. Howard cautioned the Committee about making changes to the number of parking spaces due to the effect it may have. The members inquired once they begin to fine tune the allocation of parking spaces, if it would be incumbent upon them to invite Councilman Guliford or someone from his staff to participate with. Ms. Whittington inquired whether there is anything like an Engine 55 Rule for public safety for emergency vehicles that need to get down a street where vehicles are parked on the street and cannot get down the street to service people or cannot turn due to street ends. Sergeant Jevic stated that an ordinance says you there must be 1 0 feet between vehicles that are parked. Calendar The Committee members discussed the Agenda items for the next meeting and setting meeting dates through the holidays. The members agreed to look at information on parking and re-nourishment and suggestions on how to improve and optimize parking. Ms. Whittington suggested the Committee ask the Commission to make Commissioner Stinson by name the Chair of this Committee. She suggested the Mayor Pro-Tem will likely change once the new Mayor comes in. Mayor Reeves stated by Resolution this Committee was formed by the Commission and it was the Commission's directive that the Mayor Pro-Tem, not Commissioner Stinson, Chair this Committee. It was based on the position, not the person and he does not believe this Committee can dictate who will be the Chair of this Committee. He said the Committee could ask the Commission to reappoint Commissioner Stinson to the Committee or amend the Resolution to change the rules of this Committee. Page 4 of 5 Agenda Item 13A November 13, 2017 10119/17 PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING Adjournment There being no further discussion, Mayor Reeves declared the meeting adjourned at 8:17p.m. ATTEST: Commissioner Stinson Chair Donna L. Bartle, CMC City Clerk Page 5 of 5 Agenda Item 13A November 13, 2017 ro ~ ro :c(/) ..... c (/) .::st. c ·;:: "0 o(j "0 0 0..... Q) L­ 0 0. 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