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Item 3B- Appoint Commissioner to Chair BMRCAGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: RECOMMENDATION: ATTACHMENT(S): CITY COMMISSION MEETING STAFF REPORT Appointment of a City Commissioner to Chair the Board Member Review Committee Donna L. Bartle, City Clerk November 16, 2017 The Board Member Review Committee (BMRC) was created by Resolution No. 05-04 on April11, 2005 and was later amended by Resolution No. 06-03 on February 13, 2006 and Resolution No. 12-08 on April 9, 2012. The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the City's boards and committees including requesting applicants to consider boards or committees other than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. The Board Member Review Committee is comprised of six ( 6) members which includes a sitting City Commissioner serving as Chair of the Committee. The "Commissioner" member shall serve a one-year te1m beginning on December 1st and is eligible for additional terms. This "Commissioner" member shall be appointed by the Mayor subject to the approval of the Commission. Currently, Commissioner John Stinson serves as the Chair of the Board Member Review Committee and his second term will expire on November 30,2017. Appoint a Commissioner to serve a one-year term as Chairman on the Board Member Review Committee beginning December 1, 2017. Resolution No. 12-08 Agenda Item 3B November 27, 2017 RESOLUTION NO. 12-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by Resolution 05-04 adopted on Aprilll, 2005 and amended by Resolution 06-03 which was approved on February 13, 2006, to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, it is desirable to replace the City Manager as a member on this Committee with another citizen member. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows. SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first member will be one ofthe sitting City Commissioners, who shall serve as chairman of the Committee, shall serve a one-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December 1st. This member shall be appointed by the Mayor and be subject to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval ofthe commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non-voting member and perform all necessary administrative duties. SECTION 4. Duties and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. Agenda Item 3B November 27, 2017 (c) When a reappointment is being considered, solicit and receive input from the Chairman, members or the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. (e) Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment. SECTION 5. Meetings and Notice: The meetings ofthis Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials although non-members of the Board Member Review Committee shall only observe and not be active participants in the meeting. A notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted and in the city commission agenda packet. SECTION 6. Effective date: This Resolution shall take effect immediately upon its final passage and adoption. qfh .,. PASS ED by the City Commission this ____ day of APr I ATTEST: r/l~wn-t<j V IJJ~ DONNA L. BARTLE City Clerk Approved as o form and correctness: Resolution No. 12-08 MIKEBORNO Mayor '2012. Page 2 of2 Agenda Item 3B November 27, 2017