12-28-77 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
November 28, 1977
Call to Order
Invocation and Pledge to Flag
1. Approval of the minutes of November 14, 1977
Approval of the minutes of November 21, 1977
2. Recognition of Visitors
3. Correspondence
4. Report of City Manager
5. Unfinished Business
A. Bid opening: Specification #78-2 Garbage Truck with Addendum #1
6. Report of Committees: Bid Award Pick-up Truck
7. Action on Resolutions
8. Action on Ordinances
9. Miscellaneous Business
A. City Treasurer
10. Adjourn
Copies to Advisory Planning Board
-
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD AT THE CITY HALL ON
NOVEMBER 28, 1977 AT 8: 00 P.M. V V
0 0
PRESENT: William S . Howell , Mayor-Commissioner T T
Alan C . Jensen E E
James E . Mhoon D D
L. W. Minton, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: R. C. Vogel , City Manager 0 E
Oliver C . Ball, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Commissioner,Mr.
Howell . The invocation, offered by Commissioner Minton,
was followed by the pledge to the flag .
Approval of the minutes of two meetings (November 14th and
November 21 , 1977 .
Motion: The minutes of the Regular Commission Meeting Jensen x x
of November 14, 1977, and the Special Called Mhoon
Meeting of November 28, 1977, be approved as Minton x
submitted. Van Ness X x
* * * * * * * * * * * * * * * * * * * * * * * * * * Howell X
Recognition of Visitors
The chair recognized Mr. Ed Hines, 331 2nd Street, who
commented on the deplorable condition of the tennis courts j
located at Russell Park. Mayor Howell advised him that
$5, 000 had been allotted in the current year ' s budget to
resurface the courts. Mr. Hines also said the nets were
worn out and Mr. Hilliard remarked the nets and lights
were replaced six months ago. Commissioner Minton suggest-
ed that he and Commissioner Van Ness work as a committee
of two to investigate the condition of the courts and re-
port back at the next meeting. Commission agreed.
Rev. Jordan inquired if the Commission would consider
deleting some of the items listed as proposed improvements
for the new Donner Park Project and adding others he felt
would be more beneficial to the citizens . Mayor Howell
suggested a conference be held with him later in the week.
Mayor Howell recognized Mr. Charles Watson who requested
permission to operate a Flea Market (called Bargain Brow-
sers) on Mayport Rd. adjacent to his rental business .
Mayor Howell asserted the property was not properly zoned
and suggested the subject be referred to the City Attorney.
Commission agreed.
MINUTES V V
PAGE TWO Names of
NOVEMBER 28, 19i7Dammrs. MS Y N
Recognition of Visitors - continued
Mr. George Bull, Sr. , asked that a definite time be
arranged for the meeting regarding Selva Marina Units 9,
10, and 11 in accord with the minutes of November 1, 1977 .
Mayor Howell explained this subject would be addressed
in Item 9 on the agenda . Mr. Bull then presented copies
of a letter from Mr. W. M. Irving, Managing Director of
JEA, to Mr. Bull concerning the outages in Atlantic Bead..
Mayor Howell thanked Mr. Bull for the correspondence and
noted it would be filed for the records .
Unfinished Business
A. Bid Opening: Specification #78-2 Garbage Truck
The following bids were received and opened:
1 . Lee Chevrolet, w/trade-in $28, 946 . 00
a . Body does not meet specifications 28, 534 . 00
2 . Keller Walker Chev. ,Fernandina, net
with trade-in 30, 667 . 00
3 . Bud Lawrence Ford, Inc. , Daytona 29, 998. 00
4 . Solid Waste & Recovery System, Jax.
International 30, 165. 00
GMC 27, 810. 94
5. Rowland Truck Equipment 27, 435. 00
6 . Tom Neil- GMC 28, 000. 00
7 . Lynch Davidson-Ford Truck 1978 20, 880 . 00
Body for truck $12, 315. 00
Body for truck 14, 187 . 00
Body for truck 13 , 452 . 00 Jensen x x
Mhoon x x
Motion: Send bids to Committee. Minton x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * Howell x
Mayor Howell appointed Commissioners Van Ness and Mhoon
to the Committee to study the bids and to submit a
report at the next meeting.
Report of Committees: Bid Award Pick-up Truck
Commissioner Van Ness reported the trade-in allowance
and buy-back purchase price from Lee Chevrolet would
amount to $1, 000 and recommended the Commission accept
the low bid with trade-in as submitted, and not consider
a buy-back purchase of the old truck.
MINUTES V V
PAGE THREE Names of
NOVEMBER 28, 197; Commrs. MS Y N
Bid Award - continued
Jensen x x
Motion: Award the bid for a Pick-up Truck to Lee Mhoon x x
Chevrolet, Inc. , the low bidder, with Minton x
trade-in, in the amount of $4, 667 . 00, as Van Ness x
recommended by Commissioner Van Ness . Howell x
* * * * * * * * * * * * * * * * * * * * * * * * *
Miscellaneous Business
A. Mr. Vogel presented plans for remodeling of the Royal
Palms Theater. Mayor Howell inquired if there was any-
one in the audience representing the theater, and as no
one spoke, he suggested the matter be passed over until
the next meeting. Commissioner Jensen expressed the
opinion that all interested parties on matters
to be brought before the Commission should be advised
to have a representative present at the meeting.
Commission agreed.
B . The City Treasurer requested permission for a budget
increase in the amount of $7, 200 to hire a cashier to
replace a CETA employee. She explained the auditor was
concerned because CETA employees are not bondable under
the City' s insurance program. Mr. Vogel advised that
he was revising the budget and would increase Account
201 by the cited amount.
Jensen x x
Motion: Authorize the City Treasurer to hire Mhoon x
a cashier with a salary not to exceed Minton x x
$7, 200 per annum. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * Howell x
C. Mayor Howell appointed Commissioner Van Ness (committ e
chair-person) and Commissioner Mhoon to meet with Mr.
Bull with respect to the alleged discrepancies existing
in Selva Marina units previously mentioned, and to
report back to the Commission.
There being no further business, the Ma or dec ared the
meeting be adjourned.
(SEAL) ,LA
til is S . Howell
Mayor-Commissioner
ATTEST:
Ade aide R. Tucker, City Clerk
MINUTES OF THE SPECIAL CALLED MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD AT THE CITY HALL ON NOVEMBER 21, 1977
AT 8:00 P.M. V V
0 0
. RESENT: William S. Howell, Mayor-Commissioner T T
Alan C. Jensen E E
L. W. Minton, Jr. D D
Catherine G. Van Ness, Commissioners
AND: R. C. Vogel, City Manager M S
Oliver C. Ball, City Attorney 0 E
Adelaide R. Tucker, City Clerk T C
I 0 Y
ABSENT: James E. Mhoon, Commissioner NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Commissioner, Mr. Howell, who
asserted the Commission was in special session to consider the bids
associated with improvements for Donner Park.
The chair recognized Mr. R. A. Goll, of Goll and Associates, Inc. , who
presented to the Commission detailed recommendations as to the award of
bids for the construction of Donner Park. Mr. Goll summarized that the
total funds available, including the City's commitment of $12,000,
amounted to $44,395. He added that, considering the low bids, the
development costs, including design, total $51,416, thus creating an
overage of $7,021. The following recommendation was submitted: reduce
-he General Construction Bid by $6,341 by using the City work forces for
tems as bleachers, drinking fountain, and park benches; and delete the
shelter (which would be added at a later date when funds are available).
With the above reduction, total cost for park construction should be as
follows:
Electrical Construction $14,785
Revised General Construction -25,290
Material Cost for Items Constructed by
the City 1,200
Design 3,800
Total Revised Construction 45,075
Total Available Funds 44,395
Overage $ 680 Jensen x x
Minton x
Motion for General Construction: Award the General - Van Ness x x
Construction contract to Griner-Woodruff Co. , Inc. , with Howell x
acceptable deletions, totaling $25,290 as recommended.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Jensen x x
Motion for Electrical Contract: Award contract, in the Minton x x
amount of $14, 785 to Bivins Electric as recommended by Van Ness x
Mr. Goll. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Mr. Goll informed the Commission that both contractors would start on or
'e fore December 15, 1977, with a 90-day completion date. Commissioner
,linton inquired as to the total amount of all improvements to Donner
Park and was told approximately $60,000.
Page Two V V
Minutes Names of
November 21, 1977 Commr s. MS Y N
�- Special Called
- - ------a----- - .. .
Committee Report - Pick-up Truck Bid Award
Commissioner Van Ness recommended the bid for a pick-up truck with
heavy duty battery and radiator be awarded to Lee Chevrolet of
Regency, the low bidder, in the amount of $4, 706.10. Mayor Howell
questioned the amount quoted as trade-in value with the thought in
mind of retaining the old truck for life-guard use. As only one bid
listed trade-in value, Commissioner Jensen suggested the award be
tabled until the next meeting to determine the feasibility of a no-
trade-in purchase. Jensen x x
Minton x x
Motion: Review pick-up truck bids and take action at Van Ness x
the next meeting on November 28, 1977. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * *
Mr. Coll inquired if the Commission had made a decision on the pro-
posed Letter of Agreement for the preparation of a five-year Capital
Improvements Program he had submitted on August 8, 1977. The firm's
fee would amount to $7,600. Mr. Coll outlined the scope of the
proposal, including benefits to the City and the provision of data
concerning State and Federal grants that could be utilized to seek
'unds for City use. The Mayor suggested that the item be deferred
until he could investigate the matter further. Commission agreed.
There being no further business, Maycr Howell declared that. the
meeting be adjourned.
///, 1°(
44 I /
William S. Howell', Mayor ommissioner
(SEAL)
ATTEST:
Adelaide R. Tucker, City Clerk