09-25-78 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
September 25, 1978
Call to Order
In vocation and Pledge to Flag
1. Approval of the Minutes of September 11, 1978
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
A. By unanimous vote, the Advisory Planning Board denied application of
Mrs. Doris Peters to construct a triplex on property which is zoned
single family (Lot 8, Block 9, Atlantic Beach S/D)
5. City Manager's Report
6. New Business
7. Unfinished Business
8. Report of Committees
A. Quick Response Unit
B. Rear Load Container
9. Action on Resolutions
A. Resolution #78-20 - Budget Transfers
(Resolution will be available by meeting time Monday night)
10. Action on Ordinances
A. Ordinance #57-78-7 - Department of Public Safety - Third & Final
Reading - Public Hearing
B. Ordinance #20-78-34 - Budget - Fiscal Year 1978-79 - Third & Final
Reading - Public Hearing
11. Miscellaneous Business
12. Adjourn
Copies to Advisory Planning Board
MINUTES OF THE REGULAR COMMISSION MEETING OF THE
ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY
HALL ON SEPTEMBER 25, 1978 AT 8: 00 P.M. V V
0 0
PRESENT: William S . Howell, Mayor-Commissioner T T
Alan C. Jensen E E
James E. Mhoon D D
L . W. Minton, Jr .
Catherine G. Van Ness, Commissioners
M S
AND: Bill M. Davis, City Manager 0 E
Adelaide R. Tucker, City Clerk T C
Oliver C. Ball, City Attorney I 0 Y
NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by .Mayor Howell . The
invocation, offered by Commissioner Minton, was followed by
the pledge to the flag.
Approval of the Minutes of September 11, 1978
Jensen x
Motion: The minutes of the Regular Commission Meeting Mhoon x
of September 11, 1978 be approved as submitted. Minton x x
Van Nessx c
* * * * * * * * * * * * * * * * * * * * * * * * * Howell x
City Mam..ger' s Report
Mr. Davis presented and read in full his report to the
Commission. He requested Commission approval to pay an
invoice, in the amount of $1, 750.00, to Tyson, Fancher and
White, representing accounting services rendered from May
through September 1978, payable during the current fiscal
year. Mr. Davis also requested Commission approval to pay
in the next fiscal year, an invoice, in the amount of $567 .40,
to the Florida League of Cities covering annual subscriptions
to the Fl •rida Municipal Record.
Motion: Approve payment to Tyson, Fancher & White, in theensen x
amount of $1, 750. 00 in the 1977-78 fiscal year, Mhoon x x
and payment to The Florida League of Cities , in Minton x x
the amount of $567 .40, during the 1978-79 fiscal Van Ness x
* * *y*a*'* * * * * * * * * * * * * * * * * * * * Howell
Advisory Planning Board
The Mayor announced that the Advisory Planning Board, by
unanimous vote, had denied application of Mrs. Doris Peters
to construct a triplex on property which is zoned single
family (Lot 8, Block 9, Atlantic Beach) . Mayor Howell added
that Mrs . Peters had submitted her application under Planned
Unit Development and that no Commission action was necessary.
PAGE TWO V V
MINUTES Names of
SEPTEMBER 25,'78 Commrs. MS Y N
Report of Committees
A. Quick Response Unit
The chair recognized Commissioner Van Ness, who reported
that the committee had studied the bids received in res-
ponse to the City' s advertisement and recommended that
the low bidder, Emergency One, Inc . , be awarded the contract
in the amount of $21, 191. 00.
Motion: Award the contract for a quick response unit ' Jensen x
to Emergency One, Inc. ,. in the amount of Mhoon x x
$21 , 191 .00. Minton x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * j Howell x
B . Rear Load Container
Commissioner Van Ness reported that the committee met and
determined the one bid received met all requirements of
the specifications and that no lower bid was attainable I
for that type of equipment, and therefore recommended the
bid be awarded to Ecological Services, Inc. , in the amount
of $3 , 070.00 for ten garbage containers ($307.00 each), .
Motion: Award the bid of 10 garbage containers to Jensen ' x
Ecological Services, Inc. , in the amount of ; Mhoon x x
$3 , 070.00. ; Minton x Ix
Van Ness a Ix
Howell x
The Mayor inquired if all safety requirements had been
checked and Mr. Divis replied in the affirmative stating
that devised drawings had been attached to the specificati ns
so that there could be no questions in the minds of the
manufacturer' s bids .
* * * * * * * * * * * * * * * * * * * * * * * * *
Action on Resolutions
A. Resolution No. 78-20 - Budget Transfers
Mayor Howell presented and read in full Resolution #78-20,
a Resolution transferring monies within the various accounts
of the City of Atlantic Beach, Florida , effective 9/25/78.
Motion: Passage of said Resolution #78-20. Copy of Jensen x x I
Resolution #78-20 is attached hereto and Mhoon x
made a part hereof. Minton x I
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * Howell i x
B . Resolution No. 78-21 - Sewer Bond Coupons )
The Mayor presented and read in full Resolution #78-21, a I I _ 1
Resolution redeeming 1958 Sewer Bond interest coupons .
PAGE THREE V V
MINUTES Names of
SEPTEMBER 25, 1978 Commrs. MS Y N
- •
Jensen x x
Motion: Passage of said Resolution. Copy of Resolu- Mhoon x
tion No. 78-21 is attached hereto and made a Minton x
part hereof. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * Howell x
C. Resolution No. 78-22 - 1971 Sewer Bonds
Mayor Howell presented and read in full Resolution 78-22,
a Resolution redeeming 15 - 7% general obligation bonds
(1971 issue) , in the amount of $15, 000.00 and interest
coupons.
Jensen x
Motion: Passage of said Resolution. Copy of Resolu- Mhoon x
tion No. 78-22 is attached hereto and made a Minton x x
part hereof. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * Howell x
D. Resolution No. 78-23 - Restricting certain monies
The Mayor presented and read in full Resolution 78-23 ,
a Resolution restricting certain amounts of unappropriated
cash reserves for the fiscal year 1978-79. At this time,
Mr. Davis offered a further explanation of why the above
Resolution was proposed by stating that he and Mr. Tyson
had agreed in a recent meeting that since the items as lis-
ted were actually ordered in the 1977-78 fiscal year, ,
they should be carried over as restricted encumbrances in 1 f
the fiscal year 1978-79, in the comparable accounts .
Motion: Passage of said Resolution. Copy of ! Jensen ; x
Resolution No. 78-23 is attached hereto and Mhoon x ix
made a part hereof. Minton ix ix
! Van Ness 1 ! x +
* * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
•
Action on Ordinances
A. Ordinance #57-78-7 - AN ORDINANCE AMENDING ARTICLE V
OF THE ATLANTIC BEACH CITY CHARTER (CHAPTER 57-1126, LAWS f
OF FLORIDA) BEING LABELED, "DEPARTMENT OF PUBLIC SAFETY" ,
PROVIDING AN EFFECTIVE DATE:
Said Ordinance was presented in full, in writing, and
read on third and final reading by Mayor Howell . Said
Ordinance was posted in line with Charter requirements .
Mayor Howell opened the meeting for a Public Hearing. As
no one spoke for or against, the Mayor closed the Public
Hearing. Jensen x x
Motion: Said Ordinance No. 75-78-7 be passed on Mhoon x
third and final reading. Minton x
* * * * * * * * * * * * * * * * * * * * * * * * * * Van Ness x x
Howell x
PAGE FOUR V V
111 Minutes Names of
September 25, 1978 Commrs. M S Y '_':
Action on Ordinances - continued
B. Ordinance #20-78-34 - AN ORDINANCE ADOPTING THE BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL
YEAR 1978-79 AND APPROPRIATING MONEY TO PROVIDE FOR THE
DEBTS AND EXPENSES OF THE CITY OF ATLANTIC BEACH AS THERE- '
IN SHOWN.
Said Ordinance was presented in full, in writing, and rea
on third and final reading by Mayor Howell . Said Ordinan
was posted in with Charter requirements. Mayor Howel
declared the meeting in session for a public hearing. The
chair recognized Mr. Paul Steckla, 1570 Park Terrace W. ,
who stated that he had reviewed the proposed Ordinance
and was concerned about the qualitative aspects of the
raises for all City employees. He expressed the hope tha
the raises would equal or exceed the U. S . Department of
Commerce Consumer Price Index for the past twelve months .
Mr. Davis replied the scale was slightly over seven 1
point.5,and added that across the board raises were not
IIIgranted in the proposed budget. Mrs. William Koenig, 780
Redfin Drive, inquired if the budget would be available I
at any time for the citizens to review and the Mayor
replied in the affirmative. She was also concerned about
the salaries for the Public Safety Department. Mayor
Howell outlined that this department had been adjusted to
be in line with other cities, so as not to lose trained
employees. He further noted that all City employees had I
received a raise. The Mayor added, as a matter of informa-i
tion, the proposed budget did constitute a lowering of thea
taxes. As no one else spoke for or against, Mayor Howell
declared the Public Hearing closed.
Jensen x
Motion: Said Ordinance No. 20-78-34 be passed on Mhoon x
third and final reading. • Minton x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * Howell j x
Commissioner Jensen expressed the opinion that the
Commission should study the new beach the City now has
for the problems that may, or may not present, such as
litter and dogs . He also suggested a leash law for
surfers. Commissioner Jensen requested that a committee
be appointed to make recommendations on how to handle the
problems as they arise. Mr. Davis reported that as soon
as the pipes were removed, 55 gallon drum type of litter
containers would be placed at each street end. He agreed
that a committee could study how other cities had handled
04111 the situation, such as New York City, New Smyrna, and
Daytona Beach. The Commission agreed and the Mayor E i
1
T
•
PAGE FIVE
MINUTES Names of
SEPTEMBER 25, 1978Commrs . MS Yr
appointed Commissioner Jensen Committee Chairman, and to
report back at the next meeting those officials, and or
citizens that Commissioner Jensen would like to have
serve on the committee.
There being no further business, the Mayor declared the
meeting adjourned.
•
William S . Howell, Mayor-
Commissioner
(SEAL)
ATTEST:
I I
;,delaide R. Tucker,
City Clerk
•
Ji
II
I'I
RESOLUTION #78-20
A RESOLUTION TRANSFERRING MONIES WITHIN THE
VARIOUS ACCOUNTS OF THE CITY OF ATLANTIC
BEACH, FLORIDA, EFFECTIVE SEPTEMBER 25, 1978
WHEREAS, during the course of the Fiscal Year 1977-78, certain funds of the
various accounts contained in the budget of the City of Atlantic Beach have
become exhausted, and
WHEREAS, the close of the Fiscal Year 1977-78 is rapidly approaching, and
WHEREAS, the City Charter requires that the City Commission approve all
transfers from any one account to another,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, Florida, that the following transfers be approved in the 1977-78
budget:
Transfer Transfer
ACCOUNT To From
201 Personnel Salaries 5,400
202 Personnel FICA 780
206 Office Supplies & Postage 905
212 Commissioners Fund 550
213 Election Expense 160
214 City Manager's Expense 310
216 Adele Grage - Retirement , 10
217 Mayor - FLC 250
218 Professional Services 14,150
220 Commissioners Salary 100
224 City Street Lights 2,280
228 Unemploymen, Compensation 350
299 Schools and Training 200
302 Incentive Pay - Police 20
310 Civilian Salaries 4,550
311 Civilian FICA 150
317 Utilities 1,025
319 Radio Repair 60
399 Office Supplies 600
401 Gasoline 4,560
402 Oil and Grease 180
415 Shop Tools and Supplies 16
505 Uniform Rental 1,435
507 Utilities 125
511 Street Signs 1,105
603 Park Utilities 285
699 Recreation Program 800
705 Disposal Landfill 1, 975
801 City Committment EDA 12,850
811 Parks and Equip Capital 5, 585
999 Unappropriated Cash Reserves 60, 766
TOTAL GENERAL FUND TRANSFERS 60, 766 60, 766
(2)
ACCOUNT TRANSFER TRANSFER
TO FROM
1201 Personne: - Salaries 230
1202 Personnel - FICA 5
1207 Utilities 1, 915
1208 Chemicals 690
1299 Unappropriated Cash Reserves 2, 840
TOTAL WATER FUND TRANSFERS 2,840 2, 840
11101 Personnel - Salaries 2,160
1402 Personnel - FICA 110
1406 Plant Maintenance 970
1407 Utilities 4,490
1408 Chlorine and Chemicals 1,430
1499 Unappropriated Cash Reserves 9,160
TOTAL SEWER FUND TRANSFERS 9,160 9, 160
* * * * * * * * * * * * * * * * '
Passed by the City Commission on September 25, 1978
ATTEST:
(SEAL) 7 ,
ADELAIDE R. TUCKER
CITY CLERK
RESOLUTION NO. 78-21
A RESOLUTION REDEEMING SEWER BOND COUPONS
WHEREAS, the City of Atlantic Beach in years past funded certain Sewer
improvements by Bond issue, and
WHEREAS, under the terms of this Bond issue, certain interest coupons
come due and payable from time to time, and
WHEREAS, the City of Atlantic Beach, Florida has redeemed interest coupons
#40 of the 1958 issue of Sewer Bonds numbered 281 thru 300,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, that the following numbered
interest coupons be burned:
Coupon #40 from Bonds 281-300, in the amount of $380.00
The above and foregoing Resolution passed by the City Commission on
September 25 , 1978.
ATTET;
(SEAL) �• �� c�
Adelaide R. Tucker
City Clerk
RESOLUTION NO. 78-22
A RESOLUTION REDEEMING 1971 GENERAL OBLIGATION SEWER BONDS
WHEREAS, the City of Atlantic Beach in years past funded certain
Sewer improvements by Bond issue, and
WHEREAS, under the terms of this Bond issue, certain bonds
and interest coupons come due and payable from time to time, and
WHEREAS, the City of Atlantic Beach has redeemed 15 - 7%
General Obligation Bonds (1971 issue) , in the amount of $15, 000. ,
said bonds bearing maturity date of July 1, 1978, and interest
coupons which have now become due through 1978,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, that the following
numbered bonds totaling $15, 000.00 in value be burned:
Numbers 71 through 85
and that,
The following numbered interest coupons be burned:
c
Coupon No. 14 from Bonds 71-181,
192-259, and 261-500
The above and foregoing Resolution passed by the City Commission
on September 25 , 1978.
ATTEST:
Adelaide R. Tucker
(SEAL) City Clerk
RESOLUTION NO. 78-23
A RESOLUTION RESTRICTING CERTAIN AMOUNTS OF
UNAPPROPRIATED CASH RESERVES FOR THE FISCAL
YEAR 1978-79.
WHEREAS, governmental accounting at year end generally has created certain
encumbrances not yet received for which some provision must be made,
and
WHEREAS, the City of Atlantic Beach is no exception,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, Florida, that the following amounts as designated by their appropriate
numerals be carried over as restricted monies to be used only for the
purpose encumbered in the Fiscal Year 1978-79:
ACCOUNT NO. AMOUNT
401 1 ,518.00
403 71 .62
405 21 .00
506 63.43
511 8,949. 10
804 63400
1210 257.39
1408 437.50
1410 485.00
TOTAL AMOUNT ENCUMBERED 12,437.04
* 4 * * * * *-
PASSED
PASSED BY THE CITY COMMISSION ON September 25 , 1978.
ATTEST:
(SEAL)
L{l�Df�lcd� �C • pct
Adelaide R. Tucker
City Clerk