06-15-78 v MINUTES OF THE SPECIAL CALLED MEETING OF THE
CITY COMMISSION OF THE CITY OF ATLANTIC BEACH
HELD AT THE CITY HALL ON JUNE 15, 1978 AT
5: 30 P.M.
PRESENT: William S. Howell, Mayor-Commissioner
James E. Mhoon
Catherine Van Ness, Commissioners
AND: Bill M. Davis, Acting City Manager
Cynthia H. Hutchinson, Acting City Clerk
ABSENT: L. W. Minton, Jr. , Commissioner
Alan C. Jensen, Commissioner
Oliver C. Ball, City Attorney
Adelaide R. Tucker, City Clerk
The meeting was called to order by Mayor Howell. He announced
that the Commission was meeting in Special Session for the
purpose of awarding contracts on the beach outfall lines and any
other business that may come before the City Commission.
The Chair recognized Commissioner Mhoon. Commissioner Mhoon stated
that it had been brought to his attention by Mr. Bill M. Davis that
there was a security problem concerning the filing and safe-keeping
of all records in City Hall. After a short discussion, the following
motion was made by Commissioner Mhoon and seconded by Commissioner
Van Ness.
Motion: To Authorize Mr. Bill M. Davis, Acting City Manager,
to call for bids including State contract pricing
for work to adequately furnish security of the files
and records of the City.
The motion was passed unanimously.
The Chair recognized Mr. Bill M. Davis who reported on the status
of the committee meetings for a new computer. He asked for
authorization to proceed with the idea of acquiring a new system.
A motion was made by Commissioner Mhoon and seconded by Commissioner
Van Ness.
Motion: To authorize Mr. Bill M. Davis to proceed with
acquiring a system that would comply with the
requirements of the new Uniform Accounting System
as well as the ability to perform future functions
of the City of Atlantic Beach.
The motion was passed unanimously.
MINUTES
SPECIAL CALLED MEETING
JUNE 15, 1978
PAGE TWO
Award of Contract on Beach Outfall Lines
Mr. Bill M. Davis was recognized by Mayor Howell. Mr. Davis
reported to the Commission that he had met with both contractors
on a number of occasions and that he saw no problems with awarding
the contract for separate items to both companies. After discussion
the following motion was made Commissioner Mhoon:
Motion: To award Item #1 in the amount of $7,992. 00 and Item
#2 in the amount of $18 , 027. 00 to Ira B. Bratcher
Company and to award Item #3 in the amount of $26, 000. 00
to Chapman Construction Co. The total amount of the
contract being $52 ,019. 00
The motion was seconded by Commissioner Van Ness and was passed
unanimously.
Mayor Howell recognized Commissioner Van Ness. She stated she
would like to have a meeting called for Monday, June 19 , 1978
for the purpose of acting on the position of City Manager. The
meeting was set for Monday, June 19, 1978 at 8 :30 p.m. with a
Committee as a Whole meeting at 8 : 00 p.m.
There being no further business, the Mayor declared the meeting
adjourned.
(SEAL)
ATTEST: William S . Howell
Mayor
/ /
e i� • ! ._
v nthia H. Hutchinson
r cting City Clerk