03-27-78 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
MARCH 27, 1978
Call to Order
Invocation and Pledge to Flag
1. Approval of the minutes of March 13, 1978
Approval of the minutes of March 21, 1978
2. Recognition of Visitors
3. Correspondence
A. Fletcher Senior High Band Parents Association
4. City Manager's Report
5. Unfinished Business
A. Bid Opening - Sidewalks
B. Community School - David Horne
C. Stop Signs at Ocean Boulevard and 10th Street
D. P.U.D. - Request by Dorothy S. Oden - Planning Board Report
E. George Bull, Sr. , re Invoices from Mr. Parks
F. P.U.D. Public Hearing-Mr. A. Outlaw-Office Bldg. , Pet Cemetery, Storage Bldg. ,
6. Report of Committees Adjacent to Atlantic Memorial Gardens
7. Action on Resolutions
8. Action on Ordinances
9. Miscellaneous Business
A. 835 Atlantic Boulevard - Dairy Queen
B. 40 Simmons Road - Willie Davis
10. Adjourn
Copies to Advisory Planning Board
MINUTES OF THE REGULAR COMMISSION MEETING OF THE
ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY
HALL ON MARCH 27, 1978 V V
PRESENT: William S. Howell, Mayor-Commissioner O O
Alan C. Jensen T T
Catherine G. Van Ness, Commissioners E E
D D
AND: Bill M. Davis, Acting City Manager
Oliver C. Ball, City Attorney M S
Adelaide R. Tucker, City Clerk
O E
ABSENT: James E. Mhoon T C
L. W. Minton, Jr. , Commissioners I 0 Y
NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation,
offered by Commissioner Van Ness, was followed by the pledge to the
flag.
For the benefit of the audience, Mayor Howell introduced and welcomed
Mr. Bill Davis, the new Acting City Manager.
Approval of the Minutes of March 13, 1978
Motion: The minutes of the Regular Commission Jensen x x
Meeting of March 13, 1978, be approved Van Ness x x
as submitted. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Approval of the Minutes of March 21, 1978
Motion: The minutes of the Special Called Jensen x x
Meeting of March 21, 1978, be approved Van Ness x x
as submitted. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Recognition of Visitors
Mayor Howell read and presented to Mr. R. C. Vogel a plaque of Resolu-
tion 78-5 commending him for his outstanding and dedicated service to
the City during the 14 years he served as Fire Chief, Police Chief,
and City Manager.
Correspondence
A. Fletcher Senior High Band Parents Association
The Mayor stated he had received a request from the Fletcher Senior
High Band Parents Association for a donation for The Senator.
Jensen x x
Motion: Approve donation for a one-half page Van Ness x x
ad for Fletcher 's Senator. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Page Two V V
Minutes Names of
March 27, 1978 Commrs . M S Y N
_
City Manager 's Report
Mr. Davis reported that in lieu of a City Manager 's report, Mr.
R. A. Goll was prepared to give a status report on various projects
Mr. Goll advised the Commission that in connection with the Donner
Park construction, both the electrical and general contractors
would complete their work this week, and that City forces should
then initiate installing pine bark, re-installing bleachers and the
drinking fountain, and either purchase park benches (at an approxi-
mate cost of $500) or construct eight of them. Mr. Goll also
commented that the Corp of Engineers would commence work on the
beach renourishment program very shortly. He added that Mr. Higgins,
of the State office that administers the Coastal Plains grants, had
advised him that he would investigate the possibility of Coastal
Plains awarding the grant in the near future as installation of the
storm drains must be accomplished soon. Mr. Goll recommended that
the City call for re-bids as soon as possible. Mr. Parks agreed
that the new amended plans should be re-advertised and re-bid.
Unfinished Business
A. Bid Opening - Sidewalks
The following bids were received and opened:
1. Griner-Woodruff, Inc. - Part 1 : $ 9,673.00
Jacksonville, Florida Part 2: 16,671 .00
Bid Bond from Trans- Part 3: 13, 527.00 $39, 871.00
America Ins. Group
2. Bentley, Inc. Part 1: $ 15,450.00
Jacksonville, Florida Part 2: 22,350. 00
Bid Bond from Cotton Part 3: 16,250.00 $54.050.00
States Mutual Ins. Co.
3. Harry Pepper & Assoc. Part 1: $ 19, 751.00
Jacksonville, Florida Part 2: 34,439.00
Bid Bond from United Part 3: 25,087.00 $79,277.00
Pacific Ins. Co.
4. Jax Utilities Part 1 : $ 20, 776.00
Jacksonville, Florida Part 2: 38,546.00
Bid Bond from United Part 3: 30,667.00 $89, 989.00
States Fidelity & Guaranty Co.
Mayor Howell suggested that Messrs. Parks and Goll study the bids
and report back later during the meeting. Mr. Goll asserted that
the first bid was only $1,000 over the projected cost and should
the attorney find the bid to be in order, it would be his
recommendation to award the bid to Griner-Woodruff, Inc. The
matter was passed until later in the meeting.
PaYge Three V V
Minutes Names of
March 27, 1978 Commr's. M S Y N
_
B. Community School - David Horne
Mr. David Horne introduced himself as the new Community School
Coordinator for Atlantic Beach. Mr. Horne outlined the plans for
the summer program and emphasized the fact that authority must be
maintained for a smooth running program. He requested the
Commission to consider taking action in writing to allow his depar.-
ment to assume the authority for decisions and policies in operati g
the recreational program. Mayor Howell, expressing the opinion
this was an administrative problem, suggested Mr. Horne contact
the City Manager the next day, and assured him the matter would be
resolved.
C. Stop Signs at Ocean Boulevard and 10th Street
Mr. Davis observed the matter had been passed over at the last
meeting at the request of Commissioner Mhoon. As the latter was
out of town, Mr. Davis remarked that Chief Stucki was prepared to
report on the subject. Chief Stucki stated that he had conducted
study involving use of four-way stop signs in the Royal Palms area
and found that the traffic had definitely slowed with their use.
The Chief reported that he investigated the problem at Ocean and
10th Street and recommended that four-way stop signs be installed
at that location to eliminate the major problem.
Motion: Install four-way stop signs at Ocean Jensen x x
Boulevard and 10th Street due to Van Ness x x
blind corners. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
D. P.U.D. - Request by Dorothy S. Oden - Planning Board Report
Mr. Davis presented a copy of the Planning Board minutes and noted
that the Board had recommended approval by a 3 to 1 votes to eithea
change the zoning of Residential "A" to Residential "8", or approv ng
the request under P.U.D.
Motion: Accept the Planning Board's recommen-
dation to approve a request to build
Jensen x x
a duplex under Planned Unit Development Van Ness x x
on Lot 9, Block 9, with a Public
Howell x
Hearing to be held on April 24, 1978.
* * * * * * * * * * * * * * * * * * * * * * * *
E. George Bull, Sr. , re Invoices from Mr. Parks
Mayor Howell remarked that Mr. Bull 's request of the City to pay
part, if not all, of two statements, covering Walter J. Parks '
engineering services associated with Selva Marina S/D Unit 11, had
been passed over to this meeting. The Mayor expressed the opinion
that the City bear no expense for the two statements.
Page Four V V
Minutes Names of
March 27, 1978 Commrs. M S Y N
E. George Bujl, Sr. , re Invoices from Mr. Parks - Cont 'd
Jensen x x
Motion: Deny the request and file the Van Ness x x
statements for information. Howell x
* * * * * * * * * * * * * * * * * * * * *
F. P.U.D. Public Hearing - Mr. A. Outlaw - Office Building,
Pet Cemetery, Storage Building, Adjacent to Atlantic Memorial
Gardens.
Mr. Davis advised the Commission and audience that the Planning
Board had voted unanimously to recommend approval of the applica-
tion. Mayor Nowell announced that a public hearing was open on a
Planned Unit Development application by Mr. A. Outlaw to construct
a pet cemetery, storage building, and office building adjacent to
Atlantic Memorial Gardens, and invited the audience to offer
comments from the floor. Mrs. Gregg, 905 Sailfish Drive, inquire
as to the exact location of the pet cemetery and Mr. Outlaw
explained that it will be sited on the northwest side of the
property on one acre of land, and that the two cemeteries will be
divided by Church Street. As no one else spoke for or against,
Mayor Howell declared the public hearing closed.
Motion: Approve the PUD application for an
office building, pet cemetery and Jensen x x
storage building, adjacent to Atlantic Van Ness x x
Howell
Memorial Gardens.
x
* * * * * * * * * * * * * * * * * * * * * * * *
a
Miscellaneous Business
A. 835 Atlantic Boulevard - Dairy Queen
Mayor Howell observed that plans for a drive-in window to be added
to an existing building at 835 Atlantic Boulevard had been includes'
in the agenda and asked for comments. Mr. Davis noted he found
no objections to the plans.
Motion: Plans for construction of a drive-in Jensen x x
window at 835 Atlantic Boulevard Van Ness x x
be approved. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
B. 40 Simmons Road - Willie Davis
The chair observed that the plans for an addition to an existing
building being used as a carpenter shop had been sent to the
Commission with the agenda, and, according to the drawings, all
requirements were met. Mr. Davis added the zoning, Business "8", Jensen x x
was proper. Van Ness x x
Howell x
Motion: Plans be approved.
* * * * * * * * * * * * * * * * * * * * *
Page Five V V
Minutes Names of
March 27, 1978 Commrs . M S Y N
sem — — ► ,
The chair called on Mr. Parks for an opinion on the sidewalk bids.
Mr. Parks advised the Commission he had no reservations concerning
the low bidder. The low bid contractor was queried as to the
date of commencement of work, and he responded that he would
initiate construction within 10 days and complete the work within
120 calendar days following the contract date.
Mr. Coll requested authorization from the Commission to write a
letter requesting HUD to re-allocate the sidewalk funds within the
grant. He pointed out that HUD should be notified that the City
will proceed with the project and will agree to absorb all costs
exceeding the contract, to-wit: an overrun of approximately $1,100.
Motion: Approve passage of Resolution #78-7 -
Budget transfers, in the amount of Jensen x x
$1,100 from Capital Appropriations, Van Ness x x
Account 7-1000, into the HUD project. Howell x
• * * * * * * * * * * * * * * * * * * * * * * *
Motion: Award the contract for sidewalks to
Griner-Woodruff, Inc. , in the total
amount of $39,871.00, subject to the
approval of the City Attorney and
including the authorization for Mr.
Goll to notify HUD. The Mayor will Jensen x x
be authorized to sign the contracts on Van Ness x x
behalf of the City. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Commissioner Jensen noted the last Advisory Planning Board Minutes
reflected a request for a P. U.D. application from Mr. Tom Collier,
a builder, and suggested the Commission refer the application and
plans to the Board for consideration.
Motion: Refer a Planned Unit Development Jensen x x
application submitted by Mr. Tom Van Ness x x
Collier to the Planning Board. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
There being no further business, the Mayor declared the meeting
adjourned.
William S. Howell , Mayor-Commissioner
(SEAL)
ATTEST:
Adelaide R. Tucker, City Clerk
RESOLUTION NO. 78-5
WHEREAS, RabeAt C. Vogel hats seAved the City oS Atlantic Beach, F.eon.ida, a6
PotLce CivLe6 Sum Manch 24, 1964, to Juey 29, 1967, old then as
Acting City Ma.na.gen to Manch 11, 1968, and SuntheA as City Managers
untie Manch 23, 1978, and
WHEREAS, Mn. Vogel hays exhibited oven the yeaAz a high (Aden oS dedication,
dcLLgence, and penzenvena.nce in the execution ob the Sunction4 oS
hi o S S.icee, and s po a-L1,Lca ey that o S City Managers, and
WHEREAS, Mn. Vogel did gain the z.ignat esteem of h us a ooc ateo and the
gMat tude ob f etaw citizens Son hiz sign S icant contnibutLone
designed to liunthen the .interests 0,6 the community, and to enhance
the admLnistnat is n o S the aS Sa ris o i the City o S Atlantis Beach,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA:
THAT Mn.. Vogel be commended Son outztanding senv.ices nendened to
the City oli Atlantic Beach, F.eon.ida; and
THAT recognition oS such seAvice be spread upon the m.inutez ab
thus body and that a copy oS this nezotutian be presented to
Mn. Vogel as a token o6 appnecLatLon lirom the people oS the
City o6 Ata.ntic Beach, Floni.da.
Adopted unanimou ly by the City Commizzion o6 the City ob Atlantic Beach,
Flon.i.da, the 27th. day oli Manch, A. D. , 18.
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Paul Steckta, Asst. TAeasunen-Comptnotten
RESOLUTION 78-7
WHEREAS, the City Charter requires that the City Commission
approve all transfers from one account to another;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH, FLORIDA, THAT THE FOLLOWING TRANSFERS
BE APPROVED IN THE 1977-78 BUDGET:
ACCOUNT INCREASE DECREASE
Acct. 7-1000 - Public Works
Capital Appropriations $1, 100.00
Acct. 008-100 - HUD Project
Sidewalks $1, 100. 00
TOTAL $1, 100. 00 $1, 100. 00
Passed by the City Commission on March 27, 1978.
t'C�ATTEST: /,
(SEAL) (22 ui k°
Adelaide R. Tucke:
City Clerk
4