08-02-93 v MINUTES OF THE BUDGET WORKSHOP HELD IN CITY HALL, 800 SEMINOLE
ROAD, ATLANTIC BEACH, AT 7:30 PM ON AUGUST 2, 1993.
Present were the Mayor and Commissioners Edwards, Tucker and
Fletcher. Also present were City Manager Leinbach, Finance
Director Wendland, City Attorney Jensen and City Clerk King.
Commissioner Waters was out of town and was excused.
Mayor Gulliford called the meeting to order and explained the
procedure for adopting a municipal operating budget. Copies of the
budget pages summarizing revenues and expenditures were copied and
distributed to those present. The Mayor reminded the audience that
two copies of the complete budget were available in city hall for
public review and he requested that citizens take advantage of this
opportunity to familiarize themselves with the budget.
A lengthy discussion ensued regarding state revenue sharing and
Kirk Wendland explained the figures presented were estimates based
on past experience and estimates provided by the state.
Mayor Gulliford inquired regarding reserve funds and the City
Manager explained the auditors had recommended 25% of revenues be
held in reserve. The projected reserve figures were short of the
25% figure but it was hoped the reserve amount could be built up in
the future.
Attention was drawn to the funds which were transferred from the
Buccaneer district to the general fund. Mayor Gulliford indicated
the Buccaneer plant was purchased in the hopes it would make a
profit and Buccaneer customers were charged 125% the rate charged
to Atlantic Beach customers. Kirk Wendland explained funds were
transferred from Buccaneer to the general fund to cover
administrative costs related to the operation of the Buccaneer
plant.
The Mayor, City Manager and Finance Director responded to other
citizen questions regarding the use of police cars and fire trucks,
garbage collection and the cost of hauling garbage and sludge to
the landfill, "rolled-back rate, " salaries, the pension plan,
expansion of the public safety building, and growth of the city.
Discussion then ensued regarding the budget as follows:
Dept. #511 - Legislative
Mayor Gulliford requested further review of the figure budgeted for
health insurance. He felt since some commissioners had health
insurance through their businesses, the figure budgeted may be
excessive. He also requested the figure budgeted for Other Current
Charges ( Line 49 ) , be reduced to $5, 000.00.
Page Two
Minutes - Budget Workshop
August 2, 1993
Dept. #512 - Executive
Discussion ensued regarding the cost to implement the recommended
pay plan and the City Manager felt since contract negotiations were
still ongoing with some of the collective bargaining groups, it was
somewhat premature to discuss salaries in detail . Following
further discussion, no changes were made.
Dept. #513 - Finance
Discussion ensued regarding the cost of operating the finance
department and the cost of monthly billing vis a vis quarterly
billing. The City Manager explained the city had changed to
monthly billing to better serve those citizens on low or fixed
incomes for whom quarterly billing created a financial hardship.
He explained payroll, purchasing and utility billing all fell
within the purview of the finance department. Following further
discussion, no changes were made to the finance department budget.
Additional budget workshops were scheduled for Tuesday, August 10,
and Tuesday, August 24, at 7:30 PM following which the Mayor
declared the meeting adjourned at 10:05 PM.
Maur en King, City Cler;
CITY OF ATLANTIC BEACH
SPECIAL CALLED MEETING OF THE CITY COMMISSION
MONDAY, AUGUST 2 , 1993 , 7 : 15 P. M.
AGENDA
1 . Authorization to purchase Model 6252D8 IBM Band Printer
2 . Resolution 93-28 for budget transfers for Atlantic Beach
Sewer funds
Adjournment
a �
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON
MONDAY, AUGUST 2, 1993
The meeting was called to order by Mayor Gulliford. Present in
addition to the Mayor were Commissioners Edwards and Tucker.
Commissioner Waters was out of town and was excused. Commissioner
Fletcher was absent.
1 . AUTHORIZATION TO PURCHASE MODEL 6252D8 IBM BAND PRINTER
Finance Director Kirk Wendland distributed a copy of Resolution No.
93-7 which had approved a budget transfer on February 8, 1993, and
indicated that the printer in question was included in that budget
transfer but had not yet been purchased. He explained utility
billing would shortly be transferred to the AS400 computer system
and a printer would have to be dedicated to the printing of utility
bills. The purchase would also include a scanner which could read
the bar coding on the bills.
Commissioner Tucker moved to authorize the purchase of the printer
and scanner as requested. The motion was seconded by Commissioner
Edwards and carried unanimously.
2. RESOLUTION NO. 93-28 FOR BUDGET TRANSFER FOR ATLANTIC BEACH
• SEWER FUNDS
Public Works Director Bob Kosoy explained some sewer accounts were
over budget, particularly, contractual services. He explained they
had to use Duval Septic Tank Co. to haul sludge due to the fact the
custom built Kubota tractor was out of service. He requested
approval of the budget transfer in order to provide funds for the
remainder of this fiscal year.
Mayor Gulliford presented in full, in writing, Resolution No. 93-
28, A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS.
Commissioner Edwards moved to approve passage of Resolution No. 93-
28. The motion was seconded by Commissioner Tucker and carried
unanimously.
There being no further business to come be 'ore the C ,ty Commiss .n,
the Mayor declared the meeting adjour -. at 7: 25 PM
Wi liam I . ulli 'r. •
Mayor
ATTEST:
IIIMaureen King
City Clerk