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06-02-93 v Page Four Minutes of Special Called Meeting June 2, 1993. impressed with the services Chauncey Lever had provided in connection with the Barnett Bank loan and he suggested he be retained to review the Gulf Breeze bonds. The City Commission concurred with this suggestion. In other business Commissioner Waters distributed a questionnaire to each of the commissioners in an attempt to determine their wishes regarding recreation needs. The completed questionnaires are attached hereto and made a part hereof. Public Works Director Bob Kosoy reported work on Water Plant No. 1 was nearing completion and dedication of the facility was scheduled for 6: 15 PM on Monday, June 28, 1993 . There being no further business to come before the City Commission, the Mayor declared the meeting adjourned at 9 : 45 PM. 11111111 1 1 Wi_ liam I . ull ' • • Mayor ATTES T: 7.k)MaurLZati-1-4 n King City Clerk • Dear Fellow Commissioner: Please let the Parks and Recreations Fact Finding Committee have your advice on the following points: YES //NO L Do you favor charging A.B. residents, A.B. based organizations, A.B. businesses, governmental r/ t hub., .e departments (add more if you like) which host, 1-cr //v+ provide, or create not-for-profit social, char.litakag, cultural, recre T nal, entertaining, 11f1ormat;onl`'fraternal, community activities or programs which meet the nee'3E of some section oft` ,4 our folks here in A.B.? 1174 /7P If you voted YES, answer the following questions: )4 YES NO Do you favor charging for every usage of A.B. public facilities? YES NO Do you favor after business hours and weekend charges? - '. / <-. c t^ YES NO Do you favor the original suggestion of the Adele Grage Renovation Committee? S L/ ' YES NO L/ If time and space were available in any of our facilities, would you be agreeable to RENTING space to activities and programs held for the benefit of people outside A.B. or offered for financial gain or as a promotional activity for future sales? YES NO ✓ Would you approve surcharges on tickets, players, users from outside A.B.? YES 1.,/1NO Do you think every user of our facilities should have to put down a CLEANING/KEY DEPOSIT which can be refunded if everything is fine. YES L."-' NO Do you favor long term, annual, and contractual arrangements for our public facilities (e.g. Little League, ABET, YMCA, etc. ) ? , oesc4 rr If you voted yes to the above question, please check the items below which you believe should be in an annual contract: YES NO Proof of insurance in a predetermined amount. D (-- YES NO _ Financial statement. How often? YES NO , , Roster of players, Roll of members or subscribers. YES V NQ Every contract renewable annually. 6.0 ,,45:40i4. YES (////NO Calendar specifying the exact blocks of time, facilities needed, etc. provided IN ADVANCE of the season. (All times not specified are subject to being let! ) YES NO Lf° If salaries are to be paid, the amount should be specified up front and in advance, and shown in any any all financial statements submitted to the City. YES 4 NO Clauses which hold the City harmless. YES NO Special signs may be used with the permission of ( ) director of Parks or ( ) the City Commission or ( k''the City Manager provided they are removed after the season or activity. YES ✓ NO Special Charges negotiated for extraordinary or expensive requests or usages: ball park lighting, tennis lights, permanent storage, set up, etc. By whom should they be negotiated? .„ c YES1110 Proof of non-profit, t us. Other suggestions: YES L-' NO Beyond contractual annual usages, A.B. facilities will be provided on a first come, first served basis. YES NO Would you support a small annual revenue flow to the Parks and Recreation Board to challenge them to implement programs which would be provided by volunteers so that there is little or no cost for personnel? YES NO Should we negotiate a new contract with the WMCA whereby they provide some minimal involvement in the park for children through adults (e.g. providing and collecting nets, balls, bats, etc. so others may use the park) ? YES 1_,,-VNO Should we negotiate a broader spectrum of Y activities which they would staff and for which they could charge? YES NO Would you consider contracting with ABET/Carson Merry to provide a Performing and Fine Arts Center for Atlantic Beach in the Adele Grage Center? you answered yes above, please continue with the re-tlowing questions: Y S NO Would you be prepared to allow ABET rather extensive use and control of the front half of the Adele Grage Com. Cntr. YES NO In lieu of rent, would you agree to the Thursday night free, lower ticket prices for A.B. residents, perhaps scholarships for dramatics in some relationship to number of paying students? Do you have any other helpful insights or suggestions? THANK YOU VERY MUCH! 1 Dear Fellow Commissioner: Please let the Parks and Recreations Fact Finding Committee have your advice on the following points: YES X NO Do you favor charging A.B. residents, A.B. based organizations, A.B. businesses, governmental departments (add more if you like) which host, provide, or create not-for-profit social, charitable, cultural, recreational, entertaining, informational, fraternal, community activities or programs which meet the needs of some section of our folks here in A.B.? If you voted YES, answer the following questions: YES NO Do you favor charging for every usage of A.B. public facilities? YES \ NO Do you favor after business hours and weekend charges? YES / NO Do you favor the original suggestion of the Adele Grage Renovation Committee? / , /147,- -i-a-zi? YES NO x If time and space were available in any of our facilities, would you be agreeable to RENTING space to activities and programs held for the benefit of people outside A.B. or offered for financial gain or as a promotional activity for future sales? YES )1 NO Would you approve surcharges on tickets, players, users from outside A.B.? YES Y NO Do you think every user of our facilities should have to put down a CLEANING/KEY DEPOSIT which can be refunded if everything is fine. YES 1' NO Do you favor long term, annual, and contractual arrangements for our public facilities (e.g. Little League, ABET, YMCA, etc. ) ? If you voted yes to the above question, please check the items below which you believe should be in an annual contract: YES NO Proof of insurance in a predetermined amount. YES NO Financial statement. How often? -irvCGyc�rrca j YES / NO Roster of players, Roll of members or subscribers. YES NO Every contract renewable annually. YES / NO Calendar specifying the exact blocks of time, facilities needed, etc. provided IN ADVANCE of the season. (All times not specified are subject to being let! ) YES / NO If salaries are to be paid, the amount should be specified up front and in advance, and shown in any any all financial statements submitted to the City. YES NO Clauses which hold the City harmless. YES 7, NO Special signs may be used with the permission of ( ) director of Parks or ( ) the City Commission or (/ ) the City Manager provided they are removed after the season or activity. YES NO Special Charges negotiated for extraordinary or { expensive requests or usages: ball park lighting, tennis lights, permanent storage, set up, etc. By whom should they be negotiated? J rOrYIL� /3Q't'/` YES NO Proof of non-profit, tax exempt status. Other suggestions: YES NO Beyond contractual annual usages, A.B. facilities will be provided on a first come, first served basis. YES ! NO Would you support a small annual revenue flow to the Parks and Recreation Board to challenge them to implement programs which would be provided by volunteers so that there is little or no cost for personnel? YES NO Should we negotiate a new contract with the WMCA whereby they provide some minimal involvement in the park for children through adults (e.g. providing and collecting nets, balls, bats, etc. so others may use the park) ? 4 YES NO /1 Should we negotiate a broader spectrum of Y activities which they would staff and for which they could charge? YES NO Would you consider contracting with ABET/Carson Merry to provide a Performing and Fine Arts Center for Atlantic Beach in the Adele Grage i'4T►?/ Ce,. As-1,4 Ifou answered y yes above, please continue with the following questions: YES NO / \ Would you be prepared to allow ABET rather extensive use and control of the front half of the Adele Grage Com. Cntr. YES NO x In lieu of rent, would you agree to the Thursday / night free, lower ticket prices for A.B. residents, perhaps scholarships for dramatics in some relationship to number of paying students? Do you have any other helpful insights or suggestions? THANK YOU VERY MUCH! I -F;42D Dear Fellow Commissioner: Please let the Parks and Recreations Fact Finding Committee have your ,advice on the following points: YES V NO Do you favor charging A.B. residents, A.B. based organizations, A.B. businesses, governmental departments (add more if you like) which host, provide, or create not-for-profit social, charitable, cultural, recreational, entertaining, informational, fraternal, community activities or programs which meet the needs of some section of our folks here in A.B.? If you voted YES, answer the following questions: YES NO ;/ Do you favor charging for every usage of A.B. public facilities? YES NO Do you favor after business hours and weekend charges? YES NO Do you favor the original suggestion of the J& compLer‘lylidele Grage Renovation Committee? YES t7/NO If time and space were available in any of our facilities, would you be agreeable to RENTING space to activities and programs held for the benefit of people outside A.B. or offered for financial gain or as a promotional activity for future sales? YES ✓NO Would you approve surcharges on tickets, players, users from outside A.B.? YES /NO Do you think every user of our facilities should have to put down a CLEANING/KEY DEPOSIT which can be refunded if everything is fine. YES NO Do you favor long term, annual, and contractual arrangements for our public facilities (e.g. Little League, ABET, YMCA, etc. ) ? If you voted yes to the above question, please check the items below which you believe should be in an annual contract: YES V/7- NO Proof of insurance in a predetermined amount. YES NO V Financial statement. How often? O Nd d STA T D F EtU YES ✓ NO Roster of players, Roll of members or subscribers. YES ✓ NO Every contract renewable annually. YES / NO Calendar specifying the exact blocks of time, facilities needed, etc. provided IN ADVANCE of the season. (All times not specified are subject to being let! ) YES NO 1..,// If salaries are to be paid, the amount should be specified up front and in advance, and shown in any any all financial statements submitted to the City. YES /NO Clauses which hold the City harmless. YES v//NO Special signs may be used with the permission of ( ) di,pector of Parks or ( ) the City Commission or ( vj City Manager provided they are removed / after the season or activity. YESy NO Special Charges negotiated for extraordinary or expensive requests or usages: ball park lighting, tennis lights, permanent storage, set up, etc. By whom should they be negotiated? YES �NO Proof of non-profit, tax exempt status. Other suggestions: YES ✓ NO Beyond contractual annual usages, A.B. facilities will be provided on a first come, first served basis. YES V///NO Would you support a small annual revenue flow to the Parks and Recreation Board to challenge them to implement programs which would be provided by volunteers so that there is little or no cost for personnel? YES „,,//NO Should we negotiate a new contract with the WMCA whereby they provide some minimal involvement in the park for children through adults (e.g. providing and collecting nets, balls, bats, etc. so others may use the park) ? YES V NO Should we negotiate a broader er spectrum of Y activities which they would staff and for which they could charge? YES /NO Would you consider contracting with ABET/Carson �� TQ Merry to provide a Performing and Fine Arts Center for Atlantic Beach in the Adele Grage CON/DIY bn� Center? If you answered yes above, please continue with the following questions: YES NO Would you be prepared to allow ABET rather DG ,F WE p extensive use and control of the front half of the Adele Grage Com. Cntr. YES 1///NO In lieu of rent, would you agree to the Thursday night free, lower ticket prices for A.B. residents, WI-i4 perhaps scholarships for dramatics in some `V L1 cd-rib relationship to number of paying students? kiS Do you have any other helpful insights or suggestions? THANK YOU VERY MUCH! L-11) 5-Pe-Nip L s m,6. o tv A 3� -- a- C-14-211 LOoei tJcD AT iL_NiNs g N/ E vMU P 1 Er 2L A B - ►it LriG 06, 1. o NG T2m r Dear Fellow Commissioner: Please let the Parks and Recreations Fact Finding Committee have your advice on he following points: YES NO Do you favor charging A.B. residents, A.B. based organizations, A.B. businesses, governmental departments (add more if you like) which host, provide, or create not-for-profit social, charitable, cultural, recreational, entertaining, informational, fraternal, community activities or programs which meet the needs of some section of our folks here in A.B.? If you voted YES, answer the following questions: YES NO Do you favor charging for every usage of A.B. public facilities? YES NO Do you favor after business hours and weekend charges? YES NO Do you favor the original suggestion of the Adele Grage Renovation Committee? YES ✓NO If time and space were available in any of our facilities, would you be agreeable to RENTING space to activities and programs held for the benefit of people outside A.B. or offered for financial gain or as a promotional activity for future sales? YES NO Would you approve surcharges on tickets, players, users from outside A.B.? YES NO Do you think every user of our facilities should have to put down a CLEANING/KEY DEPOSIT which can /NO be refunded if everything is fine. YES Do you favor long term, annual, and contractual arrangements for our public facilities (e.g. Little League, ABET, YMCA, etc. ) ? If you voted yes to the above question, please check the items below which you believe should be in an annual contract: YES NO Proof of insurance in a predetermined amount. W4" / YES J NO Financial statement. How often? S / /914/1441 r YES ‘./NO Roster of players, Roll of members or subscribers. YES �--- NO Every contract renewable annually. YES ✓/" NO Calendar specifying the exact blocks of time, facilities needed, etc. provided IN ADVANCE of the season. (All times not specified are subject to being let! ) YES / NO If salaries are to be paid, the amount should be specified up front and in advance, and shown in any any all financial statements submitted to the City. YES /// NO Clauses which hold the City harmless. YES ✓NO Special signs may be used with the permission of ( ) director of Parks or ( ) the City Commission or ( ) the City Manager provided they are removed after the season or activity. YES /O Special Charges negotiated for extraordinary or expensive requests or usages: ball park lighting, tennis lights, permanent storage, set up, etc. By whom should they be negotiated? YES NO Proof of non-profit, tax exempt status. Other suggestions: YES ►/ NO Beyond contractual annual usages, A.B. facilities will be provided on a first come, first served basis. YES t-7/NO Would you support a small annual revenue flow to the Parks and Recreation Board to challenge them to implement programs which would be provided by volunteers so that there is little or no cost for personnel? YES \ NO Should we negotiate a new contract with the WMCA whereby they provide some minimal involvement in the park for children through adults (e.g. providing and collecting nets, balls, bats, etc. so others may use the park) ? YES ✓ NO Should we negotiate a broader spectrum of Y activities which they would staff and for which they could charge? YES /NO Would you consider contracting with ABET/Carson Merry to provide a Performing and Fine Arts Center for Atlantic Beach in the Adele Grage Center? If you answered yes above, please continue with the following questions: YES V NO Would you be prepared to allow ABET rather extensive use and control of the front half of the /� Adele Grage Com. Cntr. YES V NO In lieu of rent, would you agree to the Thursday night free, lower ticket prices for A.B. residents, perhaps scholarships for dramatics in some relationship to number of paying students? Do you have any other helpful insights or suggestions? THANK YOU VERY MUCH! • 1 1 EdAiocvaL Dear Fellow Commissioner: Please let the Parks and Recreations Fact Finding Committee have your advice on the following points: YES NO ✓ Do you favor charging A.B. residents, A.B. based organizations, A.B. businesses, governmental departments (add more if you like) which host, provide, or create not-for-profit social, charitable, cultural, recreational, entertaining, informational, fraternal, community activities or programs which meet the needs of some section of our folks here in A.B. ? If you voted YES, answer the following questions: YES NO Do you favor charging for every usage of A.B. public facilities? YES NO Do you favor after business hours and weekend charges? YES NO Do you favor the original suggestion of the Adele Grage Renovation Committee? YES NO 1✓ If time and space were available in any of our facilities, would you be agreeable to RENTING space to activities and programs held for the benefit of people outside A.B. or offered for financial gain or as a promotional activity for future sales? YES /NO Would you approve surcharges on tickets, players, users from outside A.B. ? YES h''' 110 Do you think every user of our facilities should have to put down a CLEANING/KEY DEPOSIT which can be refunded if everything is fine. YES NO ✓ Do you favor long term, annual, and contractual arrangements for our public facilities (e.g. Little League, ABET, YMCA, etc. ) ? If you voted yes to the above question, please check the items below which you believe should be in an annual contract: YES ' NO Proof of insurance in a predetermined amount. YES ✓ NO Financial statement. How often? 1L/ YES VNO Roster of players, Roll of members or subscribers. YES / NO Every contract renewable annually. YES ✓ NO Calendar specifying the exact blocks of time, facilities needed, etc. provided IN ADVANCE of the season. (All times not specified are subject to being let! ) YES v/ NO If salaries are to be paid, the amount should be specified up front and in advance, and shown in any any all financial statements submitted to the City. YES y//NO Clauses which hold the City harmless. YES NO Special signs may be used with the permission of ( ) director of Parks or (`741 the City Commission or ( ) the City Manager provided they are removed after the season or activity. YES ✓ NO Special Charges negotiated for extraordinary or expensive requests or usages: ball park lighting, tennis lights, permanent storage, set up, etc. By whom should they be negotiated? C'Tv ) 1 .Mii- -ek YES ✓ NO Proof of non-profit, tax exempt status. Other suggestions: YES v/'/NO Beyond contractual annual usages, A.B. facilities will be provided on a first come, first served basis. YESyNO Would you support a small annual revenue flow to the Parks and Recreation Board to challenge them to implement programs which would be provided by volunteers so that there is little or no cost for personnel? YES VNO Should we negotiate a new contract with the WMCA whereby they provide some minimal involvement in the park for children through adults (e.g. providing and collecting nets, balls, bats, etc. so others may use the park) ? 410 YES NO Should we negotiate a broader spectrum of Y activities which they would staff and for which they could charge? YES NO Would you consider contracting with ABET/Carson Merry to provide a Performing and Fine Arts Center for Atlantic Beach in the Adele Grage Center? If you answered yes above, please continue with the following questions: YES NO Would you be prepared to allow ABET rather extensive use and control of the front half of the Adele Grage Com. Cntr. YES NO In lieu of rent, would you agree to the Thursday night free, lower ticket prices for A.B. residents, perhaps scholarships for dramatics in some relationship to number of paying students? Do you have any other helpful insights or suggestions? THANK YOU VERY MUCH!