11-09-92 v CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, NOVEMBER 9, 1992, 7:15 P.M.
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the Impassee meeting with Public Works of
October 26, regular meeting of October 26, 1992 Special Called
Meeting of November 4, 1992
2. Recognition of Visitors:
3. Appearances:
A. Recognition of Publix (Don Jackson, Manager and Charles White
District Manager)
B. Introduction of Donner Park Camp Counsellor Jeffrey Young
C. Introduction of Police Reserve Officer Dane Smith
4. Old Business:
A. Discussion and related action concerning the timetable for
Commission agenda packets submission
B. Appointments to Code Enforcement Board, Pension Board, and
Community Development Board
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
5. Consent Agenda:
A. Report on usage of Adele Grage Community Center for October
B. Report on sale of woodchipper and purchase of riding lawn mower
C. Awards Committee report concerning 32 cubic yard sanitation
vehicle and 8 cubic yard sanitation vehicles
D. Bid report #9293-2 additional railing and grating at sewer plants
E. Water and Sewer Committee report
F. Update report on drainage problems in the Section H area (PW
Director Bob Kosoy)
G. Update report on Capital Improvements for Buccaneer and Atlantic
Beach water and sewer
H. Discussion and related action regarding water main replacement
for 1st, 9th, and 11th Streets Change Order #1 to be decreased by
$998.45 (PW Director Kosoy)
I. Report on hurricane disaster findings
6. Resolution:
A. Budget Adjust #BA-5 to approve Resolution #92-33 to request
emergency authorization to make repairs to various stormwater and
sewer lines (PW Director Bob Kosoy, Finance Director Kirk
Wendland)
7. Ordinances:
A. Final reading and public hearing of Ordinance #25-92-23 adopting
various standard codes and setting permit fees valuation chart
B. Final reading and public hearing of Ordinance #95-92-53 amending
the Tree Preservation Ordinance
C. Introduction and first reading of Ordinance #80-92-51 relative to
providing monthly billing, changes to water and sewer rates and
connection charges
8. New Business:
h A. Application for Use by Exception for massage therapy business by
Debra Fagan (City Planner George Worley)
9. City Manager Reports and/or Correspondence:
10. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
REMINDER: Meeting regarding the concession building at Jack Russell Park
Nov. 9, 1992, 6 p.m.
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY V V
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 O O
- PM ON MONDAY, NOVEMBER 9, 1992 T T
E E
PRESENT: William I . Gulliford, Jr. , Mayor D D
Glenn A. Edwards
Lyman T. Fletcher
Adelaide R. Tucker, and M S
J. Dezmond Waters, III, Commissioners O E
T C
AND: Kim D. Leinbach, City Manager I 0 Y
Alan C. Jensen, City Attorney NAME OF ONEN
Absent: Maureen King, City Clerk (Excused) COMMRS. N D S 0
Trudy Lopanik Suhstituting for City Clerk
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Fletcher, was
followed by the pledge to the flag.
1. Approval of the minutes of the Impasse meeting with
Public Works of October 26, 1992.
Motion: Approve minutes of the Flx
Impasse meeting with Public Works of Fleetchtchee r x
October 26, 1992 . Tucker x x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
Approval of the minutes of the regular meeting of
October 26, 1992.
Edwards x x
Motion: Approve minutes of the Fletcher
Waterr
regular meeting of October 26, 1992.
Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
Approval of the minutes of the Special Called
meeting of November 4, 1992.
Edwards x x
Motion: Approve minutes of the Fletcher x
special called meeting of November Tucker x x
4, 1992. Waters x
Gulliford
No discussion before the vote. The motion carried
unanimously.
Item 3A was taken out of sequence and acted upon at this
time.
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A. Recognition of Publix
Mayor Gulliford presented a plaque to Don Jackson,
Manager of Publix, in recognition of their continuous
support and contributions to the City over past years.
2. Recognition of Visitors:
Bob Weiss, President of the Atlantic Beach-based Property
Rights Preservation Association reported concerning a
meeting that was held relative to a proposed law
requiring local governments to protect sea turtles with
new oceanfront lighting restrictions. He reported the
Association objected to the Florida Department of Natural
Resources' plans to require oceanside homeowners to
shield lights inside their homes. He indicated members
of the Association intend to fight the DNR proposal as
they felt the law jeopardized property owners pocketbooks
and safety.
Mayor Gulliford asked the City Manager to write a letter
to the DNR indicating the City viewed the proposed law to
be an unfunded mandate. The Mayor reported another city
had spent approximately $30,000 on a light study and to
fund police monitoring of lighting on the beach. The
Mayor felt if the DNR wanted to be involved, they should
also assist in funding.
3. Appearances:
A. Recognition of Publix (this was discussed earlier in
agenda)
B. Introduction of Donner Park Camp Counsellor Jeffrey
Young
Captain Campbell, Police Department, introduced Jeffrey
Young and explained he would be the new counsellor at
Donner Park. Captain Campbell indicated Mr. Young had
excellent credentials. The Mayor welcomed Mr. Young and
offered the assistance of the Commission.
C. Introduction of Police Reserve Officer Dane Smith
Captain Campbell introduced Dane Smith who was a new
Reserve Police Officer.
Les Frye, who represented Dial-A-Ride stated their desire
to purchase a new bus and asked if the City was able to
obtain funding. George Worley reported he contacted the
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City of Jacksonville Beach in an effort to determine the
method they used to obtain Block Grant funds, and he felt
Atlantic Beach could also obtain funding for Dial-A-
Ride. He added it would require amending the budget for
the upcoming year. The Mayor asked that this item be
placed on the agenda as soon as staff is ready to give a
report. George Worley agreed to contact Les Frye to
advise him when the meeting would be held.
4. Old Business:
A. Discussion and related action concerning the
timetable for Commission agenda packets submission
City Manager Kim Leinbach reported concerning sending
agenda packets to Commissioners on Wednesday, prior to
Commission meetings, instead of on Friday, prior to
Commission meetings.
Motion: Accept City Manager's Fletche x
F12tcher x x
proposed agenda to send out agenda Tucker x
packets on Wednesday prior to
Commission meetings Waters x x
Gulliford x
Commissioner Edwards felt there would be a problem
getting out agenda packets earlier in the week, and that
many items would have to be added to the agenda.
Commissioner Fletcher suggested a supplement to the
agenda could be provided Friday evening. He felt
receiving packets on Wednesday would allow more time to
study items on the agenda. Commissioner Edwards
indicated the present schedule would not allow bid
openings to be included on the agenda, to which
Commissioner Fletcher suggested the meeting when bids
were opened could be changed. Commissioner Fletcher felt
the public would be better served by a Wednes(iay agenda
because they would be aware of the business coming before
the Commission.
The Mayor indicated he was opposed to the change because
agenda packets had been sent out on Friday for many
years, the system worked, and he felt the City Manager
and his staff would be under pressure if it were change!
to Wednesday.
Roll call vote resulted in a vote of 3-2 with
Commissioner Edwards and Mayor Gulliford voting nay. Thr,
motion carried.
- B. Appointments to Code Enforcment Board, Pension Board,
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MINUTES, NOVEMBER 9, 1992 COMMRS. MSYN
and Community Development Board.
The Mayor presented appointments to the Code Enforcement
Board, Pension Board, and the Community Development. It
was decided to defer action on appointments to the
Pension Board and the Community Development Board until
a later time.
The Mayor indicated Herb Moller would like to continue
to serve on the Code Enforcement Board. Edwards
Fletcher
Motion: Reappoint Herb Moller to Tucker x
serve on the Code Enforcement Board Waters
Gulliford
Motion died for lack of a second.
Motion: Appoint Kathleen Russell to Flx
serve on the Code Enforcement Board Tuetcher
ckerer
Tuker x
Waters
Commissioner Waters felt minorities were not adequately Gulliford
represented on the City' s Boards.
Mayor Gulliford explained the Code allowed the Mayor to
appoint citizens to serve on Boards, subject to approval
of the Commission. He declared the motion and the second
to appoint Kathleen Russell to serve on the Code
Enforcement Board to be out of order. The Mayor then
appointed Kathleen Russell to serve on the Code
Enforcement Board.
Motion: Approve Mayor' s appointment le
Fttcchehe x
Fler x x
of Kathleen Russell to serve on Code Tucker x x
Enforcement Board Waters x
Gulliford x
The question was called and the vote resulted in all
ayes. The motion carried unanimously.
5 . Consent Agenda:
A. Report on usage of Adele Grage Community Center for
October
B. Report on sale of woodchipper and purchase of riding
lawn mower
C. Awards Committee report concerning 32 cubic yard
sanitation vehicle and 8 cubic yard sanitation
vehicles
D. Bid report #9293-2 additional railing and grating at
sewer plants
E. Water and Sewer Committee report
F. (This was removed from agenda)
G. Update report on Capital Improvements for Buccaneer
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MINUTES, NOVEMBER 9, 1992 COMMRS. MSYN
and Atlantic Beach water and sewer
H. Discussion and related action regarding water main
replacement for 1st, 9th, and 11th Streets Change
Order #1 to be decreased by $998.45
I. Report on hurricane disaster findings
At the request of Commissioner Waters Consent Agenda
Items B, H, and I were withdrawn from the Consent Agenda.
At the request of Mayor Gulliford Item C was withdrawn
from the Consent Agenda.
Edwards x
Motion: Approve passage of Consent Fletcher x x
Agenda with the exception of Items Tucker x x
B, C, H, and I Waters x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
Consent Agenda Item B - Report on sale of Wood Chipper
and purchase of riding lawn mower
Commissioner Waters asked if the there was a minimum
amount of money the City would accept for the Wood
Chipper. The City Manager explained the City had a right
to reject bids. Commissioner Fletcher felt it was
premature to sell the Wood Chipper as it still was in
operating condition, and he indicated his desire to keep
it and reject staff ' s proposal to sell it.
Edwards
Motion: Decline request of staff to Fletcher x
sell Wood Chipper Tucker
Waters x
Commissioner Waters felt the Wood Chipper could be Gulliford
utilized on the side of roads. The Mayor felt since
staff felt the machine could not be utilized, it would
remain parked in the City yard; if it were sold, however,
the money could be used to buy something the city would
be able to use.
A discussion ensued and it was determined the City had
owned the Wood Chipper for three years; however, it was
not a useful machine because it created too much noise,
and palm fronds, the most predominantly chipped item,
provided undesirable mulch, for which there was little
market. Thus, it remained parked in the city yard.
Edwards x x
Amended Motion: Accept the Fletcher x
recommendation of staff to sell Wood Tucker x x
Chipper Waters x
Gulliford x
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Roll call vote resulted in a vote of 4-1 with
Commissioner Fletcher voting nay. The motion carried.
Consent Agenda Item C - Awards Committee report
concerning 32 cubic yard sanitation vehicle and 8 cubic
yard sanitation vehicles
A discussion was held concerning sanitation vehicles
being recommended for award ( see Minutes of Awards
Committee Meeting of 11/2/92, copy attached hereto and
made a part hereof) . It was determined Jim Hardee
Equipment Company, Inc. would place the Compactor on the
sanitation truck, and the truck dealer, Great Southern
Peterbilt, Inc. would sell the City a complete unit. It
was felt it should be the responsibility of the truck
dealer, Great Southern Peterbilt, Inc. to ensure the
warranty on the packer was secured by the City. A
discussion ensued concerning the possibility of
withdrawing the award on the basis the condition of the
award was not satisfied. The City Attorney felt Great
Southern Peterbilt should have the opportunity to satisfy
the condition of the award of the bid. It was decided
the condition of the award, and the intent of it, was
that the City would like a warranty statement on the unit
in its entirety, and a guarantee it could be serviced
locally. It was decided to send a registered letter to
Great Southern Peterbilt, Inc. indicating the condition
of the award was that the City would receive a warranty
statement on the unit in its entirety, to be served
locally. It was determined if a response was not
received, both units would appear on the next Commission
agenda for authorization to be re-bid.
H. Discussion and related action regarding water main
replacement for 1st, 9th, and 11th Streets Change
Order #1 to be decreased by $998.45
Edwards x x
Motion: Approve Change Order No. 1, Fletcher x
Water Main Replacement for 1st, 9th Tucker x
and 11th Streets Waters x x
Gulliford x
It was explained a better method would be used in lieu of
open cutting of the asphalt pavement, thus resulting in
a savings to the City. Bob Kosoy gave recognition to
Ernie Bedel, Public Works, for his expertise in realizing
the better method.
The question was called and the motion carried
unanimously.
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I . Report on hurricane disaster findings.
Commissioner Waters commented concerning the report on
hurricane disaster findings, which indicated trees
provided shelter to homes during the hurricane.
6. Resolution:
A. Resolution No. 92-33: A RESOLUTION TRANSFERRING
CERTAIN MONIES BETWEEN FUNDS
Mayor Gulliford presented in full, in writing, Resolution
No. 92-33.
Edwards x x
Approve passage of Resolution 92-33 Fletcher x
Tucker x
No discussion before the vote. The motion carried Waters x x
unanimously. Gulliford x
7. Ordinances:
A. Ordinance #25-92-23 - Public Hearing
AN ORDINANCE AMENDING SEC. 6-16 OF THE ATLANTIC BEACH
CODE, ADOPTING VARIOUS STANDARD CODES RELATED TO
INSPECTION AND ENFORCEMENT OF BUILDING PROVISIONS,
ADOPTING A SCHEDULE FOR PERMITS FEES, AND PROVIDING AN
EFFECTIVE DATE.
Mayor Gulliford presented in full, in writing, Ordinance
No. 25-92-23, said ordinance having been posted in
accordance with Charter requirements. He opened the
floor for a public hearing and invited comments from the
audience.
Since no one wished to speak the Mayor closed the Public
Hearing.
Edwards x x
Motion: Approve Ordinance 25-92-23 Fletcher x
on Final Reading Tucker x
Waters x x
Don Ford, Building Inspector, gave a short synopsis of Gilliford x
the Atlantic Beach Code.
The question was called and the motion carried
unanimously.
B. Ordinance #25-92-53 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
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OF ATLANTIC BEACH, AMENDING CHAPTER 23, VEGETATION, BY
AMENDING ARTICLE II, TREES, TO PROVIDE FOR TREE
PROTECTION, TO PROVIDE FOR A TREE CONSERVATION BOARD, TO
PROVIDE FOR PERMITS, TREE INSPECTION REPORTS, SITE
ALTERATIONS, REMOVAL AND MAINTENANCE OF TREES, PROVIDE
FOR ENFORCEMENT OF THE ORDINANCE AND PROVIDING FOR AN
EFFECTIVE DATE, APPEALS AND EXCEPTIONS.
Mayor Gulliford presented in full, in writing, Ordinance
No. 25-92-53, said ordinance having been posted in
accordance with Charter requirements. He opened the
floor for a public hearing and invited comments from the
audience.
Many citizens spoke concerning the proposed Tree
Ordinance. Several people felt that homeowners should
not have to get a permit to cut a tree down or remove a
limb from a tree on their own property, but according to
the proposed ordinance property owners would have to
obtain a permit. It was also felt by some that it was
not proper for the Tree Board to have the right to impose
substantial penalties without approval of the Commission,
and that the amount of fines were excessive. Those
who were not in favor of the proposed ordinance asked the
Commission to revise the ordinance to exempt the
homeowner, currently residing on the property, from
having to obtain permits
Members of the Tree Board explained it was the intent of
the Board to come up with an ordinance that would serve
the people in a better manner than the existing
ordinance. It was indicated the Board was trying to
protect what was special about Atlantic Beach, the tree
canopy. It was explained when property was developed by
a developer the existing ordinance provided the Board had
authority to regulate what trees could and could not come
down and what kind of trees had to be replaced; however,
when a homeowner moved to the same property, he could
cut down every tree on the property.
Mayor Gulliford explained the procedure of the first and
second reading of ordinances and he indicated a vote in
favor of an ordinance on its first reading did not
necessarily indicate favorable feelings by Commissioners.
He explained voting on first reading only allowed an
ordinance to come to a public hearing so that the input
of citizens could be heard.
A discussion ensued concerning whether a tree on private
property was a "community tree. " Whereas some people
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felt trees belong to everyone in the community, others
felt property rights belonged to the property owner and,
thus, trees belonged to the respective property owner.
Members of the Tree Board emphasized that under the
proposed ordinance it was possible to cut down a tree, as
long as a permit was obtained.
There being no further comments from the audience the
Mayor declared the Public Hearing closed.
Motion: Defer action on Ordinance Flcx x
95-92-53 until December 14, 1992 . Tuetkehe er x
Tucker
Schedule workshop session between x
Waters x
Commission and Tree Board to revise x
Gulliford
the ordinance, 7:30 p. m. , Monday, x
November 30, 1992, City Hall of
Atlantic Beach
No discussion before the vote. The motion carried
unanimously.
C. Ordinance #80-92-51 - First Reading
Mayor Gulliford presented in full, in writing, Ordinance
#80-92-51
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
RENUMBERING SECTIONS 22-16 THROUGH 22-21; AMENDING AND
RENUMBERING SECTIONS 22-22 THROUGH 22-29 AND AMENDING
SECTIONS 22-166 THROUGH 22-172 TO PROVIDE FOR MONTHLY
BILLING; CHANGES TO THE BILLING RATES FOR WATER AND SEWER
SERVICE; CHANGES TO CONNECTION CHARGES; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Edwards x
Motion: Approve passage Ordinance Fletcher x x
80-92-51 on its first reading and Tucker x
set public hearing for November 23, Waters x x
1992 Gulliford x
Mayor Gulliford explained a public hearing would not be
held at the present time, but that citizens would be
afforded the opportunity to speak at the scheduled public
hearing of November 23, 1992. The Mayor gave a short
water and sewer presentation indicating a rate comparison
between what was being proposed in Atlantic Beach and
what was currently being charged in Neptune Beach,
Jacksonville Beach, and the City of Jacksonville.
It was determined the proposed ordinance would bill
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citizens on a monthly basis rather than on a quarterly
basis. It was explained this would make it easier on
people, especially those on a fixed income, to pay their
bill.
Ray Salman suggested going to a budget plan similar to
what many other utilities have done whereby every month,
for those who accepted the option, the identical payment
each month was billed for eleven consecutive months. At
the twelfth month, one is either refunded, or billed for
the additional money one would have to pay. He indicated
most utilities were using this plan. The Mayor asked the
Water and Sewer Committee to discuss this option and
report back to the Commission.
The question was called and the motion carried
unanimously.
8. New Business:
A. Application for Use by Exception for massage therapy
business by Debra Fagan
George Worley, City Planner, presented a request by Debra
R. Fagen to operate a Massage Therapy/Holistic Health
Clinic in a small office at the rear of 299 Atlantic
Boulevard. He reported the Community Development Board
reviewed the application and unanimously recommended
approval after finding that this business appeared to
fall into the category of "Medical or Dental Clinic" , was
a listed Use-by-Exception in the CL district, and would
conform to the general character of the CG district.
Edwards x
Motion: Approve request of Debra Fletcher x x
Fagan to open a Massage Tucker x
Therapy/Holistic Health Clinic in a Waters x x
small office at the rear of 299 Gulliford x
Atlantic Boulevard
No discussion before the vote. The motion carried
unanimously.
9. City Manager Reports and/or Correspondence:
Kim Leinbach, City Manager, introduced Chief Williams,
Fire Chief. Chief Williams indicated the Fire Department
planned to start a home inspection program for residents.
He indicated Firefighters would show interested residents
the best places to install smoke detectors and store
hazardous materials including gasoline and pool
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chemicals. He indicated this service would be provided
throughout the year.
Commissioner Fletcher reported the Beautification
Committee had established a Tree Challenge Match Fund for
the purpose of obtaining donations from the Community for
the planting of trees in the city. He announced on
December 6, 1992 Town Center would be sponsoring a
Holiday Fest which would involve choirs from local
churches, refreshments, and other programs.
There being no further bu iness e me- ing adjourn2d at
10:00 p. m.
1
iiiiiAILI►• iI
illi.m . u 1� � or i lr
Mayor/Presiding Off _'
ATTES T:
Maureen King, Citej, CloOk
MINUTES OF THE WORKSHOP MEETING OF ATLANTIC BEACH CITY COMMISSION
HELD AT 6:00 P. M. ON MONDAY, NOVEMBER 9, 1992, IN CITY HALL, 800
SEMINOLE ROAD, ATLANTIC BEACH, TO MEET WITH GERARD VERMEY,
ARCHITECT, TO DISCUSS PLANS TO MODIFY AND ENHANCE THE JACK RUSSELL
PARK CONCESSION BUILDING
Present, representing the city were:
Mayor William I . Gulliford, Jr.
Commissioner Glenn Edwards
Commissioner Lyman Fletcher
Commissioner Adelaide R. Tucker, and
Commissioner J. Dezmond Waters, III
Present, representing Recreation Advisory Board:
Don Fagan, Chairman, Recreation Advisory Board
Richard Riley, Member, Recreation Advisory Board
Present, Gerard Vermey, Architect, representing Actech Architects
The meeting was called to order by Mayor Gulliford who explained
that the meeting was being held to discuss plans to modify and
enhance the Jack Russell Park Concession Building.
Gerard Vermey advised that the preliminary plan was designed to
indicate whether or not the $50, 000 allotted to the project would
be adequate for needed improvements. He reported there was enough
money to renovate the building, place two press boxes upstairs,
and put an addition to the existing restroom. Two handicapped
restrooms could also be added within the $50, 000 allotment. He
indicated the renovation would make the building compatible with
existing city facilities incorporating wood shingles and stucco.
He asked for input from commissioners.
Commissioner Tucker asked if the restrooms would be adequate for
the public attending the various games, to which Mr. Vermey
indicated there would be a men' s restroom and a woman' s restroom
which would be adequate for the public. She asked if the
Concession Stand was adequate to which Mr. Vermey replied the
Concession Stand would remain with three openings facing the
baseball fields, and would be adequate. He added the bathrooms
would be added to the south, with the press boxes being built on
top of the existing structure. The flat roof would be eliminated
and a pitched roof would be built.
Commissioner Fletcher felt there had not been enough input received
from the various players who would be using the facility. He felt
a group should be designated to work with Mr. Vermey to determine
the exact needs of the community.
It was determined the money for renovation was derived from the
Community Development Tax Fund, and that more funds would be
available in the future, should the city decide to incorporate more
renovations into the facility.
A discussion ensued concerning other renovations that might be made
to the facility, which would be considered as Phase II of the
project. Mayor Gulliford felt an elevated stage facing to the west
to allow various functions, would be another option for an addition
to the facility. There was a discussion concerning the
possibility of installing more toilets in the restrooms.
The Mayor felt it might be prudent to go forth with all the
renovations at this time, borrow the money to do the work, and
pledge future revenues. He added the present time would be the
best time to borrow money because of the extremely low interest
rates.
Mr. Vermey was instructed to use his imagination, be creative, and
come back with recommendations and suggestions.
Mayor Gulliford appointed a committee consisting of Kim Leinbach,
City Manager, Adelaide Tucker, Recreation Advisory Board members,
and Gerard Vermey. The purpose of the committee is to poll those
who would be using the facility to receive their input, and to meet
to determine necessary renovations. Mr. Vermey was instructed to
develop a second phase, including the cost, for the next
presentation to the Commission.
There being no further business the Mayor declared the meeting
adjourned at 6 :30 p. m.
y11 - , _ 10___ =
Maureen King
City Clerk
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"1\Y- - -�� CITY OF � ��� 4f /( o'' ?'2(e•
1200 SANDPIPER LANE
ATLANTIC BEACH,FLORIDA 32233-4381
TELEPHONE(904)247-5834
4te FAX(904)247-5843-
,
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MINUTES AWARDS COMMITTEE MEETING ON 11/2/92 ir,V/
BIDS FOR SANITATION VEHICLES
Attendees: Commissioner Glenn Edwards
Kim D. Leinbach/City Manager
Kirk Wendland/Finance Director
Joan LaVake/Purcha'sing Agent
Robert S. Kosoy/Director of Public Works
In response to the City Commission request at the
10/26/92 Commission Meeting, Committee met to discuss
concerns about the Sanitation vehicles being recommended for
award.
I. 2-1992 Martco "Pak-Rat" Side-Loading Refuse Compactors,
MSL10 with Mitsubishi FE HD449, 13, 500 GVW Cab and
Chassis
In response to the Mayor's concerns on these vehicles the
following information was received:
A. Warranty Work - Jacksonville Mack, Inc. submitted a
letter dated 10/30/92, with three pages of catalog cuts
and indicated what and where warranty work will be
performed. See attachment 1 (4 pages) .
Jim Hardee Equipment. Co. Inc. faxed a copy of the
compactor's warranty and have advised they will extend
the standard 90 day warranty to one year for the City.
See Attachment 2. Lastly, Hardee submitted a letter
dated 10/29/92, noting where warranty work will be
performed. See Attachment 3.
B. Weight limitations - The aforementioned 10/30/92 letter
from Jacksonville Make, Inc. addresses these concerns.
/ C. Site Demonstration - The vendor is arranging to have a
demonstrator model put together for demonstration in
Atlantic Beach. We wish to see the equipment in actual
operation, i. e. collecting garbage and off loading into
the City's large vehicles prior to recommending an
award. We will notify the Commission by telephone when
the demonstration will be held.
II. 1992 32 CY etc.
In response to the Mayor's concerns regarding the letter
from Great Southern Peterbilt, Inc. dated 10/19/92, the
Committee concurred that the letter does not adequately
address the particular vehicle being purchased. See
Attachment 4.
Jim Hardee's Equipment Co. , Inc. retains the right to
perform certain warranty in Tampa on the compactor.
See Attachment 5 (2 pages). Transporting a vehicle to
Tampa would present a major problem.
Since the Purchase Order is on hold, the Committee
recommend further investigation of an offer made on
10/29/92, All-Jax. for a used 31-CY Waste Collection
Vehicle. See Attachment 6 (2 pages).
In addition, the City Attorney will be contacted for his
opinion regarding the Commission's award of the bid with
the contingency
RSK/mc
cc: Alan Jensen/City Attorney
All Attendees