03-11-92 v CITY OF ATLANTIC BEACH
SPECIAL CALLED CITY COMMISSION MEETING
WEDNESDAY, MARCH 11 , 1992
AGENDA
1 . Solid Waste Report and related discussion
2 . Introduction of ordinance
Any other business
Adjournment
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION
HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:30 PM ON WEDNESDAY, MARCH 11,
1992
The meeting was called to order at 7:30 PM by Mayor Gulliford. Present,
in addition to the Mayor, were Commissioners Edwards, Fletcher, Tucker,
and Waters. Also present were City Manager Leinbach, Public Works
Director Kosoy, City Attorney Jensen, and City Clerk King.
1. Solid Waste Report and related discussion
Bob Kosoy confirmed that each Commissioner had received a copy of his
report and two draft ordinances, one of which provided for collection
fees on a volumetric basis, and the other provided for collection fees
at a flat rate. He also provided a report of a study of Tri-Beach
Consolidation of Solid Waste Collection and Haulage prepared by Jim
Seroka, Ph.D. , Director of the Center for Local Government Adminis-
tration at the University of North Florida.
Mr. Kosoy outlined the existing collection service and manpower of the
city. He reported that the Girvin Road landfill had closed and the city
was now driving thirty-six miles (round trip) to the north side
landfill. He indicated the north side landfill was scheduled to close
in August 1992, following which the city would use the Trail Ridge
landfill, a distance of eighty-eight miles (round trip) , representing a
663% increase over the current mileage.
Mr. Kosoy discussed the importance of separating yard trash from
household garbage and recyclable items. He said it was important to
educate the public on the new regulations because the county facilities
had advised that loads which had not been properly separated would be
rejected at the landfill.
Discussion ensued regarding variable collection rates as a means to
charge less to those who generated less garbage and Mr. Kosoy said he
felt this was the fairest method of charging; however, he said this
would require additional study before it could be implemented.
Discussion also ensued regarding mechanized collection of garbage
containers, which, he said, had been in operation in Fernandina since
1971; however, he felt this method would be more costly. Mr. Kosoy also
compared the estimated costs and level of service of contracting out
solid waste collection vis a vis continued collection by city crews.
Mr. Kosoy recommended enactment of the proposed ordinance which would
reduce the six day per week garbage collection to two days per week.
Under this ordinance yard trash would be picked up twice weekly and
recyclables once a week. The cost of service would increase to $48.00
per quarter. Mr. Kosoy pointed out the ordinance no longer required
payment of a fee to have white goods picked up. He said the city was no
longer being charged for this service and would pass this saving on to
the residents. In the event this situation changed, the fee could again
be reinstated.
Page Two
Minutes of Special Called Commission Meeting
March 11, 1992
Mayor Gulliford introduced Scott Kelly, Chief of Solid Waste for the
City of Jacksonville. Mr. Kelly explained the City of Jacksonville was
now handling the recycling of white goods and funds derived from the
sale of the scrap metal was adequate to cover the cost of the recycling
operation, thus Jacksonville was no longer charging Atlantic Beach for
the collection of white goods.
Discussion ensued regarding the possibility of a transfer station being
constructed on the south side of Jacksonville. Mr. Kelly reported a
study of this matter was nearing completion and he would keep the city
informed in this regard. Mr. Kelly said a study of estimated costs of
hauling the extra distance versus the cost of operating a tri-beach
transfer station indicated the extra cost of hauling would be $60,000
per year greater than the current hauling costs compared to $89,000 per
year to participate in the transfer station facility. He felt a third
consideration was a mini-transfer station, but he did not feel this was
a viable option for Atlantic Beach.
Mr. Kelly stressed the importance of not mixing yard trash with garbage.
He discussed the various collection methods and said he favored
mechanical pickup of 60-gallon containers. He recommended some
flexibility to allow 90-gallon containers to be provided at a higher
rate to families who needed additional capacity. Side yard pick up
could also be made available at a higher rate for anyone who wanted that
service. He felt the city could do this as economically as private
contractors. Mr. Kelly also advised that $16,000.00 grant money was
available to Atlantic Beach through the City of Jacksonville for
promotion of yard waste disposal and recycling.
Mayor Gulliford felt it was important to consider every option for
handling yard trash in order to reduce the number of trips to the
landfill. Mr. Kelly recommended encouraging residents not to bag grass
clippings and to promote back yard composting. Branches could be
chipped and used as mulch in the city's parks. He felt this could
reduce the volume of yard trash by half.
The draft ordinances were then reviewed and Mr. Kosoy pointed out most
of the matters discussed were included in the ordinance. Discussion
ensued regarding the disposal of white goods and Mr. Kosoy said he would
like to continue using tags to indicate the items for pick-up; this
helped to inform the city of the location of items and also helped with
scheduling pick-ups.
Discussion ensued regarding recycling corrugated and it was agreed to
put pressure on Waste Management to include corrugated in the recycling
program. In the meantime, the Mayor requested that the recycling bin be
brought back until the matter had been worked out with Waste Management.
Mr. Kelly said there would shortly be a complete guide to recycling in
the Florida Times Union and he would provide Atlantic Beach with copies
of this information.
Page Three
Minutes of Special Called Commission Meeting
March 11, 1992
2. Introduction of Ordinance
Ordinance No. 55-92-26: AN ORDINANCE REWRITING IN ITS ENTIRETY CHAPTER
16, REFUSE AND GARBAGE.
Mayor Gulliford presented in full, in writing Ordinance No. 55-92-26 on
first reading.
Commissioner Edwards moved to approve passage of Ordinance No. 55-92-26
on first reading and set for public hearing on March 23, 1992. The
motion was seconded by Commissioner Fletcher.
Commissioner Fletcher encouraged the city to continue to pursue the
possibility of establishing collection fees on a volumetric basis.
After further discussion, the question was called and the motion carried
unanimously.
Pat Pillmore, 995 Camelia Street inquired why garbage containers could
not be left out the night before collection and after further
discussion, it was the general consensus this provision should be
deleted from the ordinance.
3. Any other business:
There being no further business to come before the City Commission, the
Mayor declared the meeting adjourned at 9:15 P
ASkAAl . 1
Wil iam I. Gull fold,'
Mayor/Presiding Oific:
ATTES T:
Maur en King
City Clerk
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CITY OF
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, 1200 SANDPIPER LANE
ATLANTIC BEACH,FLORIDA 32233-4381
1!� TELEPHONE(904)247-5834
4 44 FAX(904)247-5843
March 3, 1992
MEMORANDUM
TO: Kim D. Leinbach/City Manager
FROM: Robert S. Kosoy/Director of Public Works
RE: WATER AND SEWER COMMITTEE REPORT #13
On February 28, 1992 Commissioner Lyman Fletcher, Alan
Potter, Ray Salman, Shelton Flowers, Ernie Beadle, Harry
McNally and Bob Kosoy met to discuss current water and sewer
concerns and projects. A brief summary follows:
1. Letter from M. Burton requesting additional compensation:
At the February 24, 1992 meeting, the City Commission
requested that Mr. Burton's letter of February 20, 1992 be
reviewed by the Water and Sewer Committee. The $7317. 00
being requested is not broken down into direct labor ( i. e. ,
specific hours, dates, personal and tasks) for a complete
review. Furthermore, the Committee would review a complete
invoice for additional compensation against the cost to the
City of not having the rate ordinance effective until 1992.
R. Salman will prepare draft letter to Burton for this
Committee's review.
2. Changeover to City of Atlantic Beach:
With the substantial completion of the Sea Gardens Lift
Station project, all water and sewer service within the City
of Atlantic Beach corporate limits is now provided by the
City of Atlantic Beach water and sewer plants. Accordingly,
a memorandum was sent to the Finance Department advising that
the 2nd quarter billings be adjusted to reflect this change,
initial impact fees be transferred to the City of Atlantic
Beach, and information be added in the 1st quarter billings
advising affected homeowners of change.
5 �
3. Buccaneer Chlorine Contact Facility:
We received cost proposals from 3 Engineering firms:
1 ) Flood, 2) Pitman, Hartenstein and Associates,
3) J. Lucas and Associates. After considering the costs
proposals versus the technical proposal ratings it was agreed
to recommend that J. Lucas and Associates perform the design
work.
Note: Subsequent to the meeting R. Kosoy called J. Lucas to
discuss contingencies in his proposal regarding deliverables
he needs from the City. At this time, it is not certain if
the deliverables can be obtained and therefore, the
recommendation should be contingent on the City's ability to
obtain the said deliverables.
4. Mayport Road Bore and Jack:
Andy May has sent correspondence to Ms. Carol Davis of
F. D. O. T. requesting reissuance of the permit for this
project. If problems occur, R. Kosoy will contact the local
F. D. O. T. representative, Mr. Bill Dial.
5. Capacity Analysis Report :
It was decided to prepare these reports in-house. R. Kosoy
will furnish DER guidelines to Harry E. McNally and Tim N.
Townsend, who will provide 10 year annual flow averages and
other required information for reports.
6. Buccaneer WWTP Expansion Surge:
Committee discussed problems with hydrasieve and dropping of
screenings on deck of surge tank. Walkthrough is tentatively
scheduled for Wednesday March 4, 1992.
7. 2nd Ground Storage and Hydro Tank at Buccaneer Assisi
Lane WTP:
Alan Potter will provide plans and specifications for
bidding. These plans and specifications are revisions to his
originals for the water plant and he is providing the revised
versions to the City at no cost. Permits will be prepared by
Alan Potter and permitting fees will be paid for the City.
8. Grant Forms:
EPA grant forms due by March 15, 1992.
J
9. EPA Performance Audit Inspection of WWTP 'S:
EPA personnel rated both WWTP 's and neither Harry E. McNally
nor Tim N. Townsend were satisfied with ratings. Responses
will indicate we are following procedures outlined by Athens,
Georgia and that we would like copy of criteria for rating
facilities.
10. Capital Improvement Fee Ordinance:
R. Kosoy will prepare draft ordinance for Commission review
by next meeting. Ordinance will estimate flat fees for
connections and establish designated fund for capital
improvement.
11. Letter of February 11, 1992 from City Manager:
Committee reviewed letter regarding approval of Change Orders
up to $5, 000. 00 for the WTP #1 and #2 Improvements Project.
The Committee recommends that Change Orders up to $5, 000. 00
be reviewed by the Director of Public Works and, if
acceptable, the Commission authorize the City Manager to
approve such Change Orders. However, when and if bona fide
Change Orders exceed an aggregate amount of 5% of the
construction contract, Commission approval would be required.
RSK/tb
cc: Lyman Fletcher/Commissioner
Ernie Beadle/Assistant to P. W. Director
Harry E. McNally/Utility Plant Division Director
Tim N. Townsend/Utility Plant Division Director
Alan Potter/Consultant Engineer
Dr. Ray Salman
File - WSCR