09-12-91 v CITY OF ATLANTIC BEACH
CITY COMMISSION WORKSHOP, SEPTEMBER 12 , 1991 , 7 : 30 P.M.
AGENDA
Call to Order
1 . Discussion and related action regarding the proposed budget
for Fiscal Year 1991/92
Adjournment
MINUTES OF THE BUDGET WORKSHOP MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD IN THE CONFERENCE ROOM, CITY HALL, 800 SEMINOLE ROAD, AT
7:30 PM ON THURSDAY, SEPTEMBER 12, 1991
The meeting was called to order by Mayor Gulliford. Present, in
addition to the Mayor, were Commissioners Cook, Edwards, Tucker, and
Weldon. Also present were City Manager Leinbach, Finance Director
Royal, City Attorney Jensen, and City Clerk King. Department heads
present included Parks & Recreation Director Blanchard, Building
Official Ford, Public Works Director Kosoy, Buccaneer Division Chief
McNally, Police Chief Thompson, Atlantic Beach Division Chief Townsend,
and Community Development Director Worley.
Discussion commenced with the sewer and water funds and the City Manager
explained some changes had been made since the previous meeting, adding
about $250,000 of improvements. Bob Kosoy provided figures illustrating
an estimated cost of $1,544 per week, or an annual cost of $80,325, to
treat Buccaneer sludge at the Atlantic Beach and haul to the landfill.
He also provided estimated costs of contracting this work out to a
private vendor and estimates of the cost of installing sludge handling
facilities at Buccaneer. After brief discussion, Commissioner Tucker
moved to accept the recommendation of the staff and continue to treat
the Buccaneer sludge at the Atlantic Beach plant and reimburse the
Atlantic Beach account accordingly for the costs involved. The motion
was seconded by Commissioner Weldon and was unanimously approved.
Sanitation: The City Manager presented a proposed rate schedule for
commercial dumpsters which would realize an additional $50,000 in
revenue. While the rates had been increased, he pointed out Atlantic
Beach would still have the lowest commercial rates on the area. The
additional revenue would be used for equipment replacement.
Commissioner Weldon moved to implement the increased rates for
commercial dumpsters as recommended by the City Manager. In further
discussion, Commissioner Cook asked for additional information to
substantiate the charges for commercial dumpsters and Mr. Kosoy agreed
to provide this information. The question was called and the motion
carried unanimously.
$25,000, the Sanitation Department's pro rata share of the storage shed,
was deleted.
Buccaneer Water: The $24,000 budgeted for outfall line repair at
Sherman Point was transferred from Buccaneer Water to Buccaneer Sewer.
Bob Kosoy pointed out a similar amount should be charged to Atlantic
Beach sewer.
Buccaneer Sewer: $3,000 which had been budgeted for the painting booth
was deleted, and $80,000 was added to operating costs to cover sludge
handling at the Atlantic Beach facility.
Oak Harbor Water: Harry McNally reported no major expenses were
expected in the Oak Harbor water system. No changes were made.
Oak Harbor Sewer: Harry McNally reported a temporary loan would be
needed from Buccaneer Sewer to finance the major rehabilitation in the
amount of $535,000.
Stormwater: Bob Kosoy reported CH2M Hill had indicated the city would
need a budget of $87,000 to meet EPA requirements for stormwater
permitting, $30,000 to refine billing data to make billing more
accurate, and $92,000 for aerial mapping which would be used primarily
in the development of a stormwater master plan.
After a full discussion of the matter it was the consensus the
priorities would have to be amended in order to balance the budget and
if revenues change the budget could be revised.
Commissioner Weldon moved that the mandated amount of $87,000 be
inserted and that the other items under the stormwater utility budget be
reduced if necessary. The motion was seconded by Commissioner Edwards
and was unanimously approved.
Police Trust: Chief Thompson reported revenues in this fund were
derived from the sale of property confiscated because of felony drug
crimes, fines, etc. This money could be used for drug grant matching
funds, overtime and training and criminal investigations.
Personnel: Chief Thompson said he had been able to eliminate one
communications position and proposed to establish an Emergency
Communications/Duty Officer position. This individual would be a
certified police officer who could help in the communications area when
needed and would also be able to relieve some of the burden of the other
police officers. He recommended this individual be paid at a lower rate
than a police officer.
Chief Thompson reported on the responsibilities assumed by Lt. Campbell.
He said Lt. Campbell had brought much experience and expertise to the
Department and would represent the city this year in collective
bargaining. He requested that Lt. Campbell be promoted to the rank of
Captain to recognize his contributions to the department.
Discussion ensued regarding the proposed salary level for the Captain
classification and Chief Thompson explained this position would not
receive overtime and he felt the salary of this position needed to be
above the highest paid lieutenant. He also felt the elimination of
attorneys' fees in connection with collective bargaining would represent
a considerable savings to the city.
After further discussion Commissioner Weldon moved to reclassify Lt.
Campbell's position to Captain and authorize a $5,000 increase in salary
with the further stipulation that it be taken up at mid fiscal year for
further consideration. The motion was seconded by Commissioner Cook.
The City Manager asked that he be allowed to place the Captain on the
pay plan at the level closest to that which had just been approved. The
question was called and the motion carried unanimously.
Commissioner Tucker moved to accept Chief Thompson's recommendation and
approve the new position of Emergency Communications Officer/Duty
Officer in lieu of the budgeted communications officer. The motion was
seconded by Commissioner Weldon and was unanimously approved.
Bob Kosoy noted he had requested an additional employee for the Public
Works department to work primarily as an inspector, and cited in
particular such projects as the outfall line repair, Main Street
widening, water plants 1 and 2, Buccaneer surge tank, Seminole Road
drainage project, Cypress Creek project, stormwater utility, parking at
18th and 19th Streets, Mayport Road bore and jack, Section H, Fleet
Landing culvert problem, etc. He felt it would be helpful to have a
city employee to undertake inspection services on projects such as these
and noted that each the last three years the city had paid between
$69,759 and $123,670 to engineering firms for inspection services. If
this position was approved at the suggested salary of $30,000, the city
could have increased inspections at an estimated savings of $40,000 to
$50,000. When no inspections could be carried out because of bad
weather or few construction projects, this employee could be used to
assist the Public Works Director or the Division Chiefs as needed.
In a lengthy discussion, Commissioner Tucker moved to approve the
position of Inspector/Assistant Public Works Director, with the position
to be funded by a reduction by a like amount in Professional Services.
The motion was seconded by Commissioner Weldon and carried 3 - 2 on a
roll-call vote with Commissioners Cook and Edwards voting nay.
Commissioner Weldon pointed out certain employees were being paid
salaries in excess of that being paid to the City Manager. Discussion
ensued regarding the monetary value of other benefits received by the
City Manager and Harry Royal was asked to provide the City Commission
with an valuation of these benefits to help them in their decisions
regarding the City Manager's salary.
Discussion then ensued regarding whether any cost of living increase
should be granted to employees. In brief discussion the City Manager
pointed city employees were eligible for a merit raise of 5% on the
anniversary of their employment with the city provided they receive a
satisfactory performance evaluation. Commissioner Weldon moved to
authorize no increases beyond the 5X merit raise for city employees
unless there was a great change during the course of the next fiscal
year. The motion was seconded by Commissioner Cook.
The City Manager pointed out a number of employees with long tenure with
the city had reached the top level of their job classification and would
not be eligible for a step increase. The pay plan provided that if the
city wished, a bonus of up to 5% could be granted to those employees and
this 5% increase had been provided for in the budget. It was generally
agreed those employees who were at the top of their classification
should receive the 5% bonus provided for in the pay plan.
The question was called and the motion carried unanimously.
There being no further discussion, the Mayor declared the meeting
adjourned at 9:55 PM.
Maureen King, CiTy Cl k
•, CITY OF
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1200 SANDPIPER LANE
ATLANTIC BEACH,FLORIDA 32233-4381
TELEPHONE(904)247-5834
.0R 41
FAX(904)247-5843
September 10, 1991
MEMORANDUM
TO: Kim D. Leinbach/City Manager
FROM: Robert S. Kosoy/Director of Public Works'+, `l/la/q/
RE: AB WATER & SEWER FY 1991-92
In response to your message of September 5, 1991 on the
referenced subject, we would suggest reducing the loan from
Atlantic Beach Sewer to Water from $1. 2 million to
approximately $900, 000. 00. This $300, 000. 00 reduction will
cover those items in Fund 41, Object Code 3400, page 110A.
The items reinstated in the budget were:
1 ) Wedgewire Tiles $110, 000. 00 *
2) Wetwell Rehab $120, 000. 00 *
3) Replace Stairs and
Walkway at #6 Digester $70, 000. 00 *
*includes 10% contingency $300, 000. 00
The remaining $300, 000. 00 to be loaned to AB Water can be
borrowed from Buccaneer Sewer Unrestricted Cash Fund.
As mentioned by Harry E. McNally at the Commission Meeting,
no accounting is currently made for the cost saved by the
Buccaneer Wastewater Treatment Plant by treating their sludge
at the Atlantic Beach Facility. We propose that a cost be
assigned to this service and charged to the Buccaneer WWTP
account and transferred directly to the Atlantic Beach WWTP
account.
If you need any further information, please call me.
RSK/tb
cc: Tim Townsend/Utility Plant Division Director
Harry E. McNally/Utility Plant Division Director
Harry E. Royal/Finance Director
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