06-13-83 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
June 13, 1983
Call to Order
Invocation and Pledge to Flag
1. Aprpoval of the Minutes of May 23, 1983
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Deferred Compensation Plan for City Employees
B. Item ##2 - Award of Contract for Health Insurance
C. Item #3 - Eighth Annual Actuarial Valuation
D. Item #4 - Interlocal Agreement Between the City of Jacksonville
and the City of Atlantic Beach re Distribution of
Local Option Gasoline Tax Revenue
6. New Business
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
10. Action on Ordinances
A. Ordinance No. 80-83-23 - An Ordinance Regulating the City of Atlantic
Beach Wastewater System - Third & Final
Reading - Public Hearing
B. Ordinance No. 90-83-80 - An Ordinance of the City Commission of the
City of Atlantic Beach, Amending Ordinance No.
90-82-74, The Same Being the Land Development
Code, by Amending the Text of the Land Develop-
ment Code - Second Reading
C. Ordinance No. 15-83-5 - An Ordinance Amending Article XV, Section 149,
of the Charter of the City of Atlantic Beach
D. Ordinance No. 90-83-81 - An Ordinance Amending Ordinance No. 90-82-74,
the Same Being the Land Development Code, by
Amending Section III-G-1, Planned Unit Develop-
ment (PUD)
E. Ordinance No. 57-83-10 - An Ordinance Amending Ordinance No. 57-79-8,
the Same Being the Ordinance Providing for
Payment of Parking Fines and Issuing Summons
(To Be Presented by the City Attorney)
11. Miscellaneous Business
12. ADJOURN
f �
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON JUNE 13, 1983 AT 8:00 P.M. V V
O O
PRESENT:William I. Gulliford, Mayor Pro Tem T T
Robert B. Cook, Sr. E E
John W. Morris, Jr. D D
Catherine G. Van Ness, Commissioners
AND: A. William Moss, City Manager M S
Alan C. Jensen, City Attorney 0 E
Adelaide R. Tucker, City Clerk T C
I O Y
ABSENT: Robert B. Persons, Jr. , Mayor-Commissioner - Out of Town NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Pro Tem Gulliford. The invocation,
offered by Commissioner Morris, was followed by the pledge to the flag.
Approval of the Minutes of May 23, 1983
Cook x x
Motion: The minutes of the regular Commission meeting of May 23,1983 Morris x x
be approved as submitted. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Gulliford x
Recognition of Visitors
Councilman Forrest Boone was recognized by the Mayor Pro Tem. Council-
man Boone presented to the Commission for consideration an interlocal
agreement creating a distribution formula for dividing the proceeds of a
proposed two cent local option gas tax. The distribution will be based
on the latest annual population total as calculated and certified annual-
ly by the State of Florida Department of Administration, and will be
revised annually. The tax monies collected and distributed shall be
utilized only for transportation expenditures.
Motion: Adopt the Interlocal Agreement between the City of Jackson- Van Ness x
ville, Atlantic Beach, Neptune Beach, Jacksonville Beach, and Cook x
the Town of Baldwin creating a distribution formula for
dividing the proceeds of a proposed two cent local option gas
tax.
Discussion followed before the vote. Councilman Boone added that if the
Interlocal Agreement was adopted Atlantic Beach would receive $95,748.
for this year, and would be more revenue than the other method using
the State formula which is based on money expended on roads during the
past five years.
Cook x x
Commissioner Morris called for the question and the motion Morris x
carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Gulliford x
Correspondence - None
Advisory Planning Board - No Report
PAGE TWO V V
MINUTES Names of
JUNE 13, 1983 Commrs. M S Y N
City Manager's Report
A. Item #1-Deferred Compensation Plan for City Employees
The City Manager reported that on August 24, 1981 the International
City Management Association Retirement Corporation accepted the City
of Atlantic Beach as a participating employer. He requested approval
to extend the plan to all the employees as an added benefit.
Motion: The ICMA Retirement Corporation Deferred Compensation Plar Cook x x
be made available to all city employees. Morris x x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Gulliford x
Item #2 - Award of Contract for Health Insurance
The City Manager reported that on May 24, 1983 at 9:00 a.m. the bid
opening on the city's health and life insurance was held. The invita-
tion to bid was advertised in the Times-Union. Eleven firms requestec
specifications and a total of six were received (one with only life) .
The bid tabulation is attached hereto and made a part hereof. Mr. Moss
recommended the contracts be awarded to the low bidders, Life Insurarce
Co. of North America for life and the city's present carrier, Florica
Municipal Health Trust, the low bidder for health insurance.
Motion: A contract for employee life insurance be awarded to Life
Insurance Company of North America for 45c per $1,000
Morris x
coverage, the low bidder.
A contract for group health insurance be awarded to Florida Cook x
Municipal Health Trust, the low bidder, for a total
annualized premium of $64,275. 12.
Discussion followed before the vote concerning services provided by Cook x x
Florida Municipal Health Trust Fund. The question was called and Morris x x
the motion carried with three ayes and one no. Commissioner Van Ness Van Ness X
voted no. Gulliford x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Item #3-Eight Annual Actuarial Valuation
The City Manager provided the Commission with copies of the Eighth
Annual Actuarial Valuation as of September 30, 1982 on the Employees
Retirement System for review, and noted that the valuation concludes
that the present actuarial condition of the Employees Retirement
System is excellent. The Commission unanimously agreed that for
municipalities to have a report with an excellent condition is very
rare and congratulated the City Manager. The City Manager requested
the valuation be acknowledged and placed on file, and further request-
ed authorization to disburse $2,330 to Gabriel, Roeder Smith & Co.
for their services.
Motion: Accept the Eight Annual Actuarial Valuation of the Cook x x
Employees Retirement System as of September 30, 1982 to Morris x x
be placed on file and authorize the City Manager to Van Ness x
disburse $2,330 to Ga&riel,Roeder Smith & Co. for services Gulliford x
rendered January 1 through December 31, 1983, Motion carried unanimously.
PAGE THREE V V
MINUTES Names of
JUNE 13, 1983 Commrs. M S Y N
I -
City Manager's Report - continued
Item #4 - Action taken under Recognition of Visitors
New Business
Commissioner Cook instructed the City Clerk to research certificates
of convenience and necessity in regard to taxicabs and furnish him
with all available material.
Mayor Pro Tem Gulliford stated he had been requested to form an Ad
hoc committee to continue to pursue the extension of Wonderwood Road
across the intracoastal waterway. He appointed Commissioners Cook,
Morris and Van Ness to serve on the committee. The Mayor Pro Tem
added that the City of Jacksonville had budgeted $35,000 for a study
on the relief of Mayport traffic problems. The Mayor Pro Tem did
not appoint a Chairman for the committee.
Unfinished Business
At the meeting of May 23, 1983 a motion was made to table a proposed
Resolution naming the Mental Health Resource Center delegate agency
for the Community Trust Fund State grant. The motion carried. Mayor
Pro Tem Gulliford asked for amotion to take the proposed Resolution
off the table. Cook x x
Motion: Take the proposed Resolution off the table. Morris x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Gulliford x
Mayor Pro Tem Gulliford presented and read in full proposed Resolution
83-6, a Resolution of the City Commission of the City of Atlantic
Beach, Florida, authorizing and directing the Mayor to sign an agree-
ment with the State of Florida Department of Community Affairs under
the Florida Financial Assistance for Community Services Act.
Cook x x
Motion: Passage of said Resolution. Copy of Resolution 83-6 is Morris x
attached hereto and made a part hereof. Van Ness x x
Gulliford x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Report of Committees
Patroling of the beach was discussed and the City Manager was encouraged
to continue the use of an armed policeman to patrol.
Mayor Pro Tem Gulliford called a Sewer Committee Meeting to be held
immediately following the Special Called Meeting on Monday night,
June 20, 1983.
Action on Ordinances
Commissioner Van Ness excused herself from the meeting due to illness.
PAGE FOUR V V
MINUTES Names of
JUNE 13, 1983 Commrs. M S Y N
Iv-
Action on Ordinances- continued
A. Ordinance No. 80-83-23-Public Hearing
AN ORDINANCE REGULATING THE CITY OF ATLANTIC BEACH WASTEWATER
SYSTEM.
Said Ordinance was presented by Mayor Pro Tem Gulliford, in full,
in writing, and read on third and final reading. Said Ordinance
was posted in line with charter requirements. After the reading,
the Mayor Pro Tem declared the meeting open for a Public Hearing.
The Chair recognized Mr. Walter J. Parks, Jr. who expressed the
opinion that the City Engineer would have some problems with the
Ordinance as submitted. Discussion followed.
Cook x X
Motion: Continue the Public Hearing at the next meeting to be held Morris x x
on June 27, 1983 at 8:00 p.m. Van Ness - - -
Gulliford
The motion carried unanimously.
x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Ordinance No. 90-83-80- Second Reading
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,
AMENDING ORDINANCE NO. 90-82-74, THE SAME BEING THE LAND DEVELOP-
MENT CODE, BY AMENDING THE TEXT OF THE LAND DEVELOPMENT CODE
Said Ordinance was presented by Mayor Pro Tem Gulliford, in full,
in writing, and read on second reading by title only.
Motion: Said Ordinance be passed on second reading, by title Cook x x
only. Morris x x
The motion carried unanimously. Van Ness - - -
A Public Hearing was set for June 27, 1983. Gulliford x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Ordinance No. 15-83-5-First Reading
AN ORDINANCE AMENDING ARTICLE XV, SECTION 149,OF THE CHARTER OF
THE CITY OF ATLANTIC BEACH
Said Ordinance was presented by Mayor Pro Tem Gulliford, in full,
in writing, and read on first reading by title only.
Motion: Said Ordinance be passed on first reading, by title only. Cook x x
Morris
The motion carried unanimously. Van Ness - - -
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Gulliford x
The City Manager requested that Ordinance No. 15-83-5 be read on
Second Reading on emergency due to the upcoming bond issue.
AN ORDINANCE AMENDING ARTICLE XV, SECTION 149, OF THE CHARTER OF
THE CITY OF ATLANTIC BEACH
Said Ordinance was presented by Mayor Pro Tem Gulliford, in full,
in writing, and read on second reading by title only on emergency.
PAGE FIVE V V
MINUTES Names of
JUNE 13, 1983 Commrs. MS Y N
Action on Ordinances - continued - No. 15-83-5
Motion: Said Ordinance be passed on second reading, by title onl} ,Cook x x
on emergency. Morris x x
The motion carried unanimously. Van Ness - - -
Mayor Pro Tem Gulliford set a Public Hearing for June 27. Gulliford x
1983 at 8:00 p.m.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. Ordinance No. 90-83-81 - First Reading
AN ORDINANCE AMENDING ORDINANCE NO.90-82-74, THE SAME BEING THE
LAND DEVELOPMENT CODE, BY AMENDING SECTION III-G-1, PLANNED UNIT
DEVELOPMENT (PUD)
Said Ordinance was presented by Mayor Pro Tem Gulliford, in full,
in writing, and read on first reading by title only. Cook x x
Motion:Said Ordinance be passed on first reading, by title only. Morris x x
The motion carried unanimously. Van Ness - - -
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Gulliford x
E. Ordinance No. 57-83-10 - This Ordinance will be presented at
the next meeting.
Miscellaneous Business
The City Manager advised that Price Waterhouse had just completed
their semi-annual audit. During their three day stay, the auditors
checked all expenditures exceeding $1,000 to assure that they complied
with the city's Ordinances. Mr. Moss said that fortunately, to the
best of his knowledge, everything was in compliance.
Mr. Moss expressed concern of the city's purchasing procedures and
how they are regulated, or lack thereof, and added that he believed
that anytime there is a fair amount of flexibility there is also
room for understanding or misunderstanding. Mr. Moss highly recommetded
that a change or improvements be made to the purchasing procedures
as authorized by Ordinance. A proposal to this effect was presented
to the Commission in October, 1982 with no action taken. The Commission
suggested that Mr. Moss present his proposal again at the next
meeting for review.
Mayor Pro Tem Gulliford acknowledged receipt of a report prepared
by the City Manager on the specifics of the termination of patrol-
man Scott Eleazer.
There being no further business to come before the Commission, the
motion was made by Commissioner Morris to adjourn, seconded by Com-
missioner Cook, and carried unanimously.
Mayor Pro Tem Gulliford declared the me t'ng a journed at • :30.
•
I /
(SEAL) am I. ul ifo J , Jr Nil
Mayor Pro Tem
ATTEST:
Adelaide R. Tucker
City Clerk