07-11-83 v MINUTES OF THE COMMITTEE OF THE WHOLE BUDGET WORKSHOP
MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT
THE CITY HALL ON JULY 11, 1983 AT 10:00 P.M.
PRESENT: Robert B. Persons, Jr. , Mayor-Commissioner
Robert B. Cook, Sr.
William I. Gulliford, Jr.
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners
AND: A. William Moss, City Manager and Staff
Mayor Persons called the meeting to order for the purpose of reviewing
the proposed 1983-84 budget.
Mr. Robert Stubbs, Financial Advisor for the City, summarized his draft
report on the wastewater facilities improvements. Two options of funding
would be to increase the sewer rates 67% or increase the rates 50% and
raise the property tax millage to recover the loss. Present billing is
$8.00 per month. A 50% increase would be $12.00 and a 67% would be $13.50
per month. Mr. Stubbs suggested the Commission consider the possibility
of changing the current method of billing on a quarterly basis and bill
monthly. He added there will be no impact on water. Discussion followed.
It was the consensus of the Commission that they would rather increase the
sewer rates 67% rather than increase property taxes. The suggestions were
also made to continue on quarterly billings, and that all impact fees after
the current year will be reserved for maintenance of the facilities.
Conuuissioner Gulliford was opposed to any increase in millage and suggested
$34,000 be cut from the capital improvements budget. Discussion followed.
The suggestion was made that the meeting adjourn and the next meeting was
set for July 18, 1983 at 7: 15 p.m. The Commission unanimously agreed.
The Mayor declared the meeting adjourned at 10:52p.m.
/ /
Robert B. Persons, Jr.
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk
AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
July 11, 1983
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of June 27, 1983
2. Recognition of Visitors
3. Correspondence
A. From Robert Stubbs, Inc. , re Amendment to Contract and
Invoice for Services
B. From Jane Ryan re Summer Beaches Run
4. Advisory Planning Board
A. "Use by Exception" Request by Cardinal Industries/L. B. MacDonell/
John V. Piombo, Jr.
5. City Manager's Report
A. Item #1 - Authorization to Disburse Funds to Smith, Davenport,
Bloom & Harden for Legal Services
B. Item #2 - Proposed 1983-84 Operating and Capital Improvement Budget
C. Item #3 - Authorization to Contract with Gabriel, Roeder, Smith
& Company, Actuaries and Consultants, for Actuarial
Services
D. Item #4 - Authorization to Contract With the Department of Community
Affairs for the Small Business Administration Parks and
Recreation Area Development Program
E. Item #5 - Financing and Creditworthiness Analysis for Wastewater
Facilities Improvements
6. New Business
7. Unfinished Business
8. Report of Committees
A. Parking Committee Meeting of July 11, 1983 - 7:00 PM
9. Action on Resolutions
10. Action on Ordinances
A. Ordinance No. 90-83-81 - An Ordinance Amending Ordinance No. 90-82-74,
The Same Being the Land Development Code, by
Amending Section III-G-1, Planned Unit Develop-
ment (PUD) - Third and Final Reading -
Public Hearing
B. Ordinance No. 65-83-9 - An Ordinance Vacating that Portion of That
Certain Street Known as West Plaza Lying
Between Mayport Road (A-1-A) and Orchid Street
11. Miscellaneous Business
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT THE CITY HALL ON JULY 11, 1983 AT 8:00 P,M. 0 0
T T
PRESENT: Robert B. Persons, Jr. , Mayor-Commissioner E E
Robert B. Cook, Sr. D D
William I. Gulliford, Jr.
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners M S
O E
AND: A. William Moss, City Manager T C
Claude L. Mullis, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMIS. N D S 0
The meeting was called to order by Mayor Persons. The invocation, offered
by Commissioner Van Ness, was followed by the pledge to the flag,
Approval of the Minutes of June 27, 1983
Motion: The minutes of the regular Commission meeting of June 27,1983 Cook x
Gulliford x x
be approved as submitted. Morris x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Mayor Persons welcomed Mr. Claude Mullis aboard as City Attorney, and said
the city will find that Mr. Mullis is one of the most knowledgeable
attorneys in the country of municipal law. He has been recognized by
the Congress in Washington; to the Mayor; to the Legislature in the State
of Florida, and countless courts. Mayor Persons expressed the opinion
that we are very fortunate to have Mr. Mullis helping us keep the "Ship
of State" off the rocks.
Recognition of Visitors
Mrs. Ruth Gregg, 905 Sailfish Drive was recognized by Mayor Persons. She
asked that yellow lane stripes be placed at the end of Plaza to turn onto
Mayport Road. The Mayor said the City Manager would take care of the matter.
Correspondence
A. From Robert Stubbs, Inc. , re Amendment to Contract and Invoice for Services
Mr. Moss acknowledged receipt of a request from Mr. Robert Stubbs, Inc.
requesting that his contract be amended to show an accurate separation
of parts A and B of the project. The contract now shows Part A. Prepare
financial plan: lump-sum fee: $3,500 payable monthly; Part B. Financial
Advisory Services : lump-sum fee: $12,000 payable at closing.
Motion: Amend the contract with Robert Stubbs, Inc.to show Part A. Cook x
Prepare financial plan: lump-sum fee: $7,750 payable monthly, Gulliford x x
and Part B. Financial advisory services: lump-sum fee:$7,750 Morris x x
payable at closing. Van Ness
o i n c r i d u a i o Persons x
* * * * ' P * * r ' sy* * * * * * * * * * * * * * * *
•
PAGE TWO V V
MINUTES Names o f
JULY 11, 1983 Commrs. M S Y N
r
Correspondence - continued
B. From Jane Ryan re Summer Beaches Run
Mr. Moss stated that Jane Ryan, Race Director for Jacksonville's 19th
Annual Summer Beaches Run had requested permission for the Jacksonville
Track Club to conduct the race on the beach which is planned for Satur-
day, August 17, 1983 at 6:30 p.m. and to operate four motor vehicles cn
the beach to set up equipment for the race. The commission agreed
unanimously to grant permission for the race.
Advisory Planning Board
A. "Use By Exception" Request by Cardinal Industries/L.B.MacDonnell/
John V. Piombo, Jr.
Commissioner Morris reported that the Advisory Planning Board met on
June 21, 1983 and once again approved the project. He reminded the
Commission that this project was brought up prior to any of the
regulation changes, and at that time the Advisory Planning Board also
recommended that Cardinal Industries be granted permission to develop
the property west of Mayport Road bounded by Orchid Street on the
west, West 10th St. on the south, and West 14th St. on the north.
Commissioner Morris asked the City Manager if he had been furnished
the legal description of the property as requested in the minutes of
June 27, 1983 and the City Manager responded yes, and the Ordinance had
been prepared and would be reviewed by the City Attorney before final
passage.
Motion: Grant the"Use By Exception"application submitted by CardinaL Cook x
Industries to build 68 units of one-story apartments in Morris x
the area west of Mayport Road as recommended by the Adviso-
ry Planning Board.
During discussion before the vote, Commissioner Van Ness objected
to the motion and said that when the Comprehensive Plan was adopted,
the Advisory Planning Board left that one large tract of land zoned
as Commercial in the hopes that in the eventuality the land could be
developed as a large shopping center. A lengthy debate followed with
the Mayor also objecting to the development.
The question was called and the motion to grant the "Use By Except- Cook x x
tion" application submitted by Cardinal Industries carried with a Gulliford x
three to two vote. Mayor Persons and Commissioner Van Ness voted Morris x x
no. Van Ness X
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons X
City Manager's_ Report
A. Item #1-Authorization to Disburse Funds to Smith, Davenport,Bloom
& Harden for Legal Services
The City Manager requested authorization to disburse $2,988 for varioi.s
legal services provided to the City during the past 8 months to Smith,
Davenport, Bloom & Harden.
PAGE THREE V V
MINUTES Names of
JULY 11, 1983 Commrs. M S Y N
City Manager's Report - continued - A. Item #1
Cook x
Motion: Authorize the City Manager to disburse $2,988 for legal Gulliford x x
services provided by Smith, Davenport, Bloom & Harden. Morris x
Van Ness x x
The motion carried unanimously. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Item #2-Proposed 1983-84 Operating and Capital Improvement Budget
The City Manager provided a cover letter and a proposed "Budget
Calendar" for his 1983-84 budget which indicates that most of the
meetings will be on regularly scheduled meeting nights except for one.
The total budget is listed as $4,398,839. Discussion on the budget
to be held at the workshop meeting immediately following adjournment.
C. Item #3-Authorization to Contract With Gabriel, Roeder, Smith &
Company, Actuaries and Consultants, for Actuarial Services.
Mr. Moss requested authorization to contract with Gabriel, Roeder,
Smith & Company, Actuaries and Consultants, for actuarial services
for the period January 1, 1984 through December 31, 1984 in the amount
of $2,550. The City Attorney was asked if the item should go to bid,
and he said no. Mr. Moss added that this doesn't fall under the
Competitive Negotiations Act.
Motion: Authorize the City Manager to contract with Gabriel, Roeder Cook x
Smith & Company for actuarial services in the amount of Gulliford x x
$2,550 for the period January 1, 1984 through December Morris x x
31, 1984. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
D. Item #4-Authorization to Contract With The Department of Community
Affairs for the Small Business Administration Parks and
Recreation Area Development Program
Mr. Moss requested authorization to execute the Parks and Recreational
Area Development Program agreement that has been offered to the city
in the amount of $3,243. The intent of the program is to hire unemploy-
ed persons for labor intensive projects, particularly that of plant-
ing native plants and trees. Mr. Moss stated that he proposed to
plant some oak trees in the parks and on public right-of-ways.
Cook
Motion: Authorize the Mayor to execute the Parks and Recrea- Gulliford x x
tional Area Development Program agreement. Morris x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
D. Item #5-Financing and Creditworthiness Analysis for Wastewater
Facilities Improvements-City of Atlantic Beach
Mr. Moss presented for review by the City Commission another draft
report prepared by the city's financial advisor, Mr. Robert Stubbs.
Mr. Stubbs was asked to wait until the budget workshop meeting to
summarize the report.
PAGE FOUR V V
MINUTES Names of
JULY 11, 1983 Commr s. MS Y N
New Business
Commissioner Morris stated that he had received a letter from Mrs.
Dorothy Olsen concerning the rezoning of property north of the City
of Atlantic Beach on Mayport Road. This was discussed at the traffic
committee meeting and the suggestion was made that a Resolution be
drafted opposing the density which would be 15 units per acre.
Discussion followed and Commissioner Gulliford moved for the following
Motion: Move that Catherine G. Van Ness be appointed our represent- Cook
ative to the meeting and she convey our serious concerns Gulliford x
about the impact of the proposed project consistent with Morris x
the reasons voiced in our Resolution on the George Bull Van Ness
development. Persons
Discussionfollowed before the vote concerning the best procedure to Cook x
express the city's concern to the City of Jacksonville. It was unani- Gulliford x
mously agreed that a letter, signed by the Mayor, should accompany Morris x
Commissioner Van Ness to the Urban Affairs Committee meeting. The Van Ness x
question was called and the motion carried unanimously. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Unfinished Business
Mr. Mullis reported that Mr. Parrish, general counsel for Mr. George
B. Christian asked that discussion on cab service be deferred until
the next meeting.
* * * * * * * * * * * * * * * * * *
On the request by Mary R. Deal for off-premises consumption of wine
license, the City Attorney reported that under the Statutes, the city
is restricted as far as alcoholic beverages are concerned, particular-
ly the sale of wine to regulating location, hours of closing,zoning,and
sanitary conditions. All other have been preempted by the State.
Motion: Allow Mary R. Deal to sell wine off-premises consumption, Cook x
Gulliford x
A lengthy discussion followed before the vote on whether or not Mr, &
Mrs. Deal's request would comply with the city's Ordinances,Commissior
er Cook then moved for the following:
Motion: Withdraw the motion and table the request until the Cook x x
nextGulliford x x
meeting.
Morris X
The motion carried with four ayes and one no. Commissioner Van Ness x
Morris voted no. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Report of Committees
A. Parking Committee Meeting of July 11, 1983 - 7:00 p.m,
Commissioner Gulliford reported that the parking committee recommender
that no parking be allowed on Beach Avenue on the paved surface,
PAGE FIVE V V
MINUTES Names of
JULY 11, 1983 Coma's. M S Y N
I r I
Report of Committees - Parking Committee - continued
Cook x x
Motion:No parking be allowed on the paved surface of Beach Avenue. Gulliford x x
Morris x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Commissioner Morris reported that the committee also discussed the
left turn signal light on Royal Palms and Atlantic Blvd. and suggestec
that letters be written by the City Manager to encourage the state
to install the left turn signal light.
Discussion was held on payments,or lack of,parking tickets, and
various methods of collecting the fines. No action taken.
Action on Qrdinances
A. Ordinance No. 90-83-81 - AN ORDINANCE AMENDING ORDINANCE NO. 90-82
74, THE SAME BEING THE LAND DEVELOPMENT CODE, BY AMENDING SECTION
III-G-1, PLANNED UNIT DEVELOPMENT (PUD)
Said Ordinance was presented by Mayor Persons, in full, in writing,
and read on third and final reading. Said Ordinance was posted in
line with charter requirements. After the reading, the Mayor declarec
the meeting open for a Public Hearing. The Mayor recognized Mr. Louis
MacDonnell who protested to the"minimum site area required is 10 acres".
This was changed from a minimum of 2 to 10, and he expressed the
opinion that 10 acres minimum is discriminatory, capricious, and was
arrived at without proper study. Discussion followed concerning the
reasons for changing the minimum number of acres. The Mayor called
for a temporary recess at 9:28 p.m.
The Mayor called the meeting back to order at 9:33 p.m. As no one spoke
for or against, the Mayor declared the Public Hearing closed. Cook x
Motion: Amend the Ordinance by changing the minimum site area from Gulliford x x
10 to 7 acres (page 3-d) Morris x x
The motion carried with four ayes and one no. Commissioner Van Ness X
Persons
* * * * PR I e s*vRt d*nR.* * * * * * * * * * * * * * * * * * * * x
Motion:Said Ordinance No. 90-83-81 be passed on third and final Cook x
reading as amended. Gulliford x x
Morris x x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
B. Ordinance No. 65-83-9
AN ORDINANCE VACATING THAT PORTION OF THAT CERTAIN STREET KNOWN
AS WEST PLAZA LYING BETWEEN MAYPORT ROAD (A-1-A) AND ORCHID STREET
Said Ordinance was presented by Mayor Persons, in full, in writing,
and read on first reading by title only.
PAGE SIX V V
MINUTES Names of
JULY 11, 1983 Commrs. MS Y N
Action on Ordinances - continued
Cook x x
Motion:Said Ordinance be passed on first reading, by title only. Gulliford x x
Morris x
The motion carried with four ayes and one no. Commissioner Van Ness X
Van Ness voted no. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Miscellaneous Business
Commissioner Cook asked for a report on a complaint made to him by
an irate citizen at 193 Beach Avenue. The City Manager stated that
he had received a complaint about possibly illegal construction going
on at 193 Beach Avenue. He went to the location and asked to see the
building permit and it was produced. No action taken.
Commissioner Gulliford asked the City Attorney if the State Statutes
require a full reading of an Ordinance on final reading at Public
Hearing. Mr. Mullis said no, it can be read by title only. A full
reading used to be required in the Legislature, but about five years
ago they amended the Constitution to be read by title only. Mr. Mullis
emphasized the fact that the city should begin to get on a pattern of
consistency.
Mayor Persons remarked that he had received a lot of compliments on
the city's Beach Patrol, both from the citizens and officers.
The City Attorney advised that the District Court of Appeals has now
denied the petition for rehearing of the three appeals by Mr. Bull.
There being no further business to come before the Commission,
Commissioner Gulliford moved to adjourn, seconded by Commissioner
Cook and carried unanimously.
Mayor Persons declared the meeting adjourned at 9:55 p.m.
(SEAL) Obert B. Persons, Jr.
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk