10-25-82 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
October 25, 1982
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of October 11, 1982
2. Recognition of Visitors
3. Correspondence
A. From Richard E. Sanderson, Federal Emergency Management Agency
re City of Atlantic Beach Base Flood Elevations - Flood
Insurance Study
4. Advisory Planning Board
A. Consideration of "Use by Exception" Application by Charles Watson,
Owner, and Beaches Chapel Church, Lessee, Lots 1, 2 & 3, Block
26, Section H
5. City Manager's Report
A. Item #1 - Fees for Services Provided by the City's Engineer -
New Public Works Facilities
B. Item #2 - Award of Contract for Motor Fuels
C. Item #3 - Status Report - Wastewater Treatment Facilities and
Collection System
D. Item #4 - Authorization to Repair Case Backhoe
E. Item #5 - Replacement and Servicing of Chlorination System at
Sewage Treatment Plant and Water Plant
F. Item #6 - Specifications for Refuse Compaction Truck
G. Item #7 - Dedication of Streets and Utilities - Selva Tierra
Development
6. New Business
7. Unfinished Business
8. Report of Committees
A. Personnel Committee - Proposed Personnel Rules and Regulations
B. Chamber of Commerce Committee - Commissioner Cook
9. Action on Resolutions
A. Resolution No. 82-21 - Extending Fringe Benefits to City Retirees
10. Action on Ordinances
A. Ordinance No. 50-82-8 - Deleting Chapter 16, Article I, Code of
Ordinances of the City of Atlantic Beach,
the Same Being the Personnel Policy
11. Miscellaneous Business
A. Article from "Nation's Cities Weekly" re Cities' Fiscal Conditions
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT THE CITY HALL ON OCTOBER 25, 1982 AT 8:00 P.M. 0 0
T T
PRESENT:Robert B. Persons, Jr. , Mayor-Commissioner E E
William I. Gulliford, Jr. D D
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: A. William Moss, City Manager 0 E
Alan C. Jensen, City Attorney T C
Adelaide R. Tucker, City Clerk I O Y
NAME OF O N E N
COMMRS . N D S 0
The meeting was called to order by Mayor Persons. The invocation,offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of October 11, 1982
Cook x x
Motion: The Minutes of the Regular Commission Meeting of October 11,1982 Gulliforc x x
be approved as submitted. Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
The Commission acknowledged receipt of the Minutes of the Committee of The
Whole Meeting held on October 20, 1982. Mayor Persons advised that the
Committee recommends to the Commission that a Committee be appointed to
review the standards set by the present Zoning Ordinance in the section
governing Planned Unit Developments to see if they limit the flexibility
and discretion of the Commission on approving future developments, and
to report findings to the Commission and, if necessary, recommend any
changes to that section of the Ordinance.
Motion: Follow the recommendations of the Committee of the Whole that a Cook x
Committee be appointed to review the standards set by the preseltGulliford x x
Zoning Ordinance in the section governing Planned Unit Develop- Morris x x
ments to see if they limit the flexibility and discretion of Van Ness x
the Commission on approving future developments, and to report Persons x
findings to the Commission, and, if necessary, recommend any
changes to that section of the Ordinance.
Mayor Persons stated that he would appoint the Committee during the
week, as soon as possible.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Recognition of Visitors
The Chair recognized Mr. Alan Potter, engineer for Mr. Bull. Mr. Potter
presented to the Commission and City Manager copies of letters of approval
from Florida D.E.R. on the water and sewer systems for Selva Marina Garden
II, and stated that it was his understanding from the last meeting that
construction could begin as soon as the approvals had been received. Mr.
Moss stated that he had received copies and a letter had been prepared
authorizing Mr. Bull to proceed with the development.
PAGE TWO V V
MINUTES Names of
OCTOBER 25, 1982 Commrs. M S Y N
Recogniton of Visitors - continued
Mayor Persons recognized Mr. Paul Steckla, 1570 Park Terrace West, who
praised the city's agencies for the fine job which they performed in
cleaning up the city after last week's weather.
* * * * * * * * * * * * * * *
The Chair recognized Mr. George Bull, Sr. Mr. Bull asked if the Com-
mission would approve the Mayor signing the plat on Selva Marina
Garden II so that it could be sent to record. Discussion followed.
Commissioner Cook moved for the following:
Cook x X
Motion: Table the matter until the end of the meeting. Gulliford x x
Morris x
Van Ness x
* * * * *. * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Correspondence
Mr. Moss advised receipt of a letter from the Federal Emergency
Management Agency notifying the City of the flood elevations. The
letter indicated that the City has six months to develop flood plain
management regulations which may be reviewed by the Commission. Mr.
Moss stated the information was passed on to the Commission for infor-
mation purposes.
Advisory Planning Board
A. Consideration of "Use by Exception" application by Charles Watson,
Owner, and Beaches Chapel Church, Lessee, Lots 1,2, & 3 Blk 26, Sec. H
The City Manager stated that the Advisory Planning Board had met on
October 21, 1982 and unanimously recommended that the "use by exception"
permit be granted to provide temporary accommodations for servicemen.
Mr. Watson explained that the Beaches Chapel Church plans to rent
rooms on a weekly or monthly basis to Christian servicemen while in
port, and added that it was his understanding that this organization
did not plan to rent to women. Mr. Moss added that the code gives the
Commission the authority to set any conditions they deemed necessary
and to revoke the permit if necessary. Following discussion, Commis-
sioner Gulliford moved for the following:
Cook x
Motion: Grant to Mr. Charles Watson and Beaches Chapel Church a Gulliford x x
"Use by Exception" permit on Lots 1,2, and 3 BLK 26, Section Morris x x
H, Atlantic Beach as set forth in the request. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
The Chair recognized Mr. Andy Galernau of Atlantic Coin Laundry,1237
Mayport Road. Mr. Galernau asked what course of action he should take
to acquire better ingress and egress for his laundry located on May-
)ort Road. Commissioner Gulliford explained that Mayport Rd. is AIA
and is a state road, and suggested that Mr. Galernau contact the
Florida Department of Transportation. Mr. Galernau also stated that
the new sewer increase had placed a definite hardship on his new
business, and asked if an amend-
PAGE THREE V V
MINUTES Names of
OCTOBER 25. 1981_Commrs. M S Y N
- 'V
Recognition of Visitors - continued
ment could be made to the Ordinance giving a break to water intensive
industries. Commissioner Gulliford suggested the matter be brought
up at the Sewer Committee Meeting which will be held on November 2,
1982 at 7:30 p.m. Mr. Galernau was cordially invited to attend.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
City Manager's Report
A. Item #1-Fees for Services Provided by the City's Engineer - New
Public Works Facilities
Mr. Moss advised that Mr. Walter J. Parks, City Engineer had devoted
a significant amount of time over the past one and one-half years on
the bid documents, plans and specifications for the new Public Works
facility. He asked for authorization by the City Commission to dis-
burse $18,253 for the design and bid phase of the new Public Works
facility, and $4,251.63 for field investigation work.
Cook x
Motion: Authorize the City Manager to disburse those funds as Gulliford x x
recommended to Mr. Walter J. Parks, City Engineer for serviccsMorris x
provided on the new Public Works facility. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
B. Item #2-Award of Contract for Motor Fuels
The City Manager advised that an invitation for bids on gasoline and
diesel fuel was published and mailed to sixteen oil companies and
distributors. By the bid opening time of 9:00 a.m. on October 20,1982,
only one bid had been received, that bid being the same firm that has
been furnishing fuels to the city for many years. Mr. Moss recommended
that the contract for gasoline and diesel fuel be awarded to Ray
Distributing Company of Jacksonville, Florida.
Motion: The contract for gasoline and diesel fuel be awarded to Ray Cook x
Distributing Company of Jacksonville, Florida, for the unit Gulliford x x
price of $1. 15 for gasoline, and $1.07 for diesel fuel, sub- Morris x x
ject to escalation and de-escalation. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
C. Item #3- Status Report-Wastewater Treatment Facilities and Collect-
ion System
Mr. Moss presented a brief status report and background information
on the 201 Facilities Plan, and the city's sewer problems. One of the
highlights of the report was the fact that the city is experiencing a
significant overload on the plant, and in the month of September,the
average daily flow was 1.32 mgd, which is 32% over capacity, and the
past weekend the plant has been averaging 2.0 mgd. This suggests that
there may be significant infiltration problems or inflow problems. Mr.
Moss added that he will be back at the next meeting for recommendations
PAGE FOUR V V
MINUTES Names of
OCTOBER 25, 1982 Commrs. M S Y N
-.. . '
City Manager's Report - continued - C. Item #3
on how some immediate actions can be taken to identify those areas
which may be causing the most problems. Commissioner Gulliford stated
that the Sewer Committee should meet as soon as possible to discuss
consulting engineers and submit recommendations to the Commission at
the next meeting. The date was set for November 2, 1982 at 7:00 p.m.
* * * * * * * * * * * * * * * * * * * * * *
D. Item #4 - Authorization to Repair Case Backhoe
The City Manager requested authorization from the Commission to
repair the city's Case 580B backhoe/front end loader for an amount not
to exceed $3,000. He explained that the backhoe is 5 years old and,
in the opinion of maintenance personnel, has good serviceable life
remaining.
Cook x x
Motion: Authorize the City Manager to have Ale Case 580B backhoe/ Gulliford x
front end loader repaired by Case Power & Equipment Co. Morris x x
for an amount not to exceed $3.000. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
- Item #5- Replacement and Servicing of Chlorination System at
sewage Treatment Plant and Water Plant
Mr. Moss stated that inadequate chlorination equipment is preventing
the proper application of chlorine at both the water and sewer plants.
The staff looked at two different proposals to replace all chlorination
equipment. He requested Commission authorization to contract with
Barrett Supply, Jacksonville, Florida, the most cost effective pro-
posal, for the amount of $2,350.86 for the replacement and maintenance
of chlorination equipment for the sewer and water plants.
Cook x
Motion:The City Manager be authorized to contract with Barrett Supply Gulliford x x
Jacksonville, Fla, for the amount of $2,350.86 for the re- Morris x
placement and maintenance of chlorination equipment. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
F. Item #6 - Specifications for Refuse Compaction Truck
The City Manager presented specifications for a budgeted item in the
Sanitation Fund of a new refuse compaction truck, and asked for
authorization to call for bids. Mr. Moss added that the monies will
come from the double taxation settlement.Commissioner Gulliford quest-
ioned why the City Manager specified a Ford truck and a caterpillar
engine when GM has an engine that is extremely economical. Mr. Moss
replied that the City had very good luck with both the Ford and the
"-terpillar engine they now have.
Cook
Motion: The City Manager be authorized to call for bids on a new Gulliford x
refuse compaction truck. Morris x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Persons x
PAGE FIVE V V
MINUTES ames of
OCTOBER 25, 19a ommrs. M S Y N
City Manager's Report - continued
G. Item #7-Dedication of Streets and Utilities-Selva Tierra Development
Mr. Moss presented a report of final inspection for Selva Tierra. Mr.
Walter J. Parks, Jr. , Consulting Engineer, recommended that the improve-
ments be accepted upon correction of the following deficiencies:
1) installation of concrete markers and signs on each side of drainage
ditch to mark the crossing of the water main; 2) Raising of the exist-
ing manhole within the right-of-way limits of Saturiba Drive; 3) The
correction of an infiltration problem on Selva Grande, and 4) Removal
of a few dead trees within the right-of-way.
Morris x
Motion: Accept the improvements of the Selva Tierra Development Van Ness x
subject to the correction of the deficiencies as noted by
the Consulting Engineer.
Before the vote, discussion was held on the raising of the existing
manhole within the right-of-way limits of Saturiba Drive. It was
agreed that the City would raise the manhole rather than Treco.
Cook x
Amended Motion:Accept the improvements of the Selva Tierra Develop- Gulliford x
ment subject to the correction of the deficiencies as noted Morris x x
by the Consulting Engineer, with the exception of No. 2. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Report of Committees
A. Personnel Committee - Proposed Personnel Rules and Regulations
Commissioner Van Ness reported that the Personnel Committee met and
approved the proposed personnel rules and regulations with minor
changes of one or two words. The Committee commended Mr. Moss for
an excellent job in preparing the rules. Commissioner Van Ness added
that the Committee recommended to the Commission that they pass the
rules and regulations when the Ordinance is submitted.
* * * * * * * * * * * * * * * *
B. Chamber of Commerce Committee - Commissioner Cook
Commissioner Cook reported that the committee met at 8:00 A.M. ,Friday,
October 15, 1982 at the Sea Turtle Restaurant, Atlantic Beach. Present
were: Commissioner Cook, Messrs.George Bull, Sr. , Robert Nelson, and
Walter Murr, and Commissioner John Morris and Mrs. Dorothy Kerber join-
ed as interested citizens.A lengthy discussion was held during which
there was a unanimous agreement that the City should participate in
activities of the Chamber of Commerce, and the recommendation of the
;ommittee was that the City should enter into a contract with the
Chamber of Commerce for the amount of $2,000. Discussion followed.
Cook x
Motion: Enter into contract with the Chamber of Commerce for the Morris x
fee of $2,000 to provide services for the City of Atlantic
Beach.
PAGE SIX V V
MINUTES Names of
OCTOBER 25,1982 Commrs. MS Y N
City Manager's Report - continued - Chamber of Commerce
Commissioner Van Ness declared a conflict of interest and stated she
would abstain from voting. Before the vote, the motion was debated.
Mayor Persons voiced his objections on not knowing specifically what
services would be provided. for the $2,000. It was agreed that the
City would contact Mr. Nelson and tell him specifically the services
the officials and the citizens want from the Chamber of Commerce.
Cook x x
The question was called and the motion carried with a three to one Gulliford x
vote - Commissioner Van Ness abstained. Mayor Persons voted no. Morris x x
Van Ness - - - -
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons X
Action on Resolutions
A. Resolution No. 82-21 - Extending Fringe Benefits to City Retirees
Mayor Persons stated that the proposed Resolution 82-21 was a revision
of the proposed Resolution brought before the Commission at the last
meeting held on October 11, 1982. The Resolution refers to the extension
of the health insurance plan to those city employees who retire after
long years of service. Commissioner Morris complimented Mr. Moss on
he Resolution saying it was well thought out, and would be a very nice
ringe benefit for long term employees.
Cook x x
Motion: The Resolution as read be passed. Copy of Resolution 82-21 Gulliford x x
is attached hereto and made a part hereof. Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Action on Ordinances
A. Ordinance No. 50-82-8- Personnel Policy
Mr. Moss requested that the rules be waived in the best interest of
the city, and the Ordinance be read on first and second reading.
Ordinance No. 50-82-8 - AN ORDINANCE DELETING CHAPTER 16, ARTICLE I,
OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, FLORIDA,
THE SAME BEING THE PERSONNEL POLICY; PROVIDING AN EFFECTIVE DATE.
Ordinance No. 50-82-8 was presented in full, in writing, and read by
title only on first reading.
Cook x
Motion: Said Ordinance No. 50-82-8 be passed on first reading Gulliford x x
by title only. Morris x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
ORDINANCE NO. 50-82-8 - AN ORDINANCE DELETING CHAPTER 16, ARTICLE I,
OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, FLORIDA,
THE SAME BEING THE PERSONNEL POLICY; PROVIDING AN EFFECTIVE DATE.
•
PAGE SEVEN V V
MINUTES Names of
OCTOBER 25, 1982Commrs. M S Y N
Action on Ordinances - continued
In the best interest of the City, Ordinance No. 50-82-8 was presented
in full, in writing, and read by title only on second reading.
Cook x
Motion: Said Ordinance 50-82-8 be passed on second reading by title Gulliford x x
only. Morris x x
Ness
x
A Public Hearing will be held on November 8, 1982. If adopted, thePerVan es x
Ordinance shall take effect on November 10, 1982.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Miscellaneous Business
A. Article from "Nation's Cities Weekly" re Cities' Fiscal Conditions
Mr. Moss advised that the article was for information purposes only.
The article stated that for two out of every five cities, fiscal 1981
was a year of deficits, and Mr. Moss was happy to advise that our city
was not one of the two operating in the red.
* * * * * * * * * * * * * * * * *
Mayor Persons asked for a motion to untable the matter that was previ-
usly tabled.
Cook x x
Motion: Take off the table the matter that was tabled during Gulliford x
Recognition of Visitors. Morris x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Cook x
Motion:Move for a ten minutes recess. Gulliford x
Morris x X
9:35 p.m. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
The meeting was called back to order at 9:45 p.m. by Mayor Persons to
discuss when the plat for Selva Marina Garden II should be recorded,
before or after the subdivision is completed, or if Mr. Bull should
post a bond. Debate followed. Commissioner Gulliford moved for the
following:
Cook x x
Motion: Record the plat for Selva Marina Garden II now as requested Gulliford x x
by Mr. George Bull. Morris x
Van Ness X
The motion carried with a three to two vote. Mayor Persons and Persons X
Commissioner Van Ness voted no.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Discussion then followed regarding whether or not to allow building
ermits to be issued immediately, and If a bond should be required
rrior to the issuance of building permits.
PAGE EIGHT V V
MINUTES Names of
OCTOBER 25, 1982 Con-mars. MS Y N
V
Miscellaneous - continued- Bull
Cook x x
Motion:Allow the building permits to be issued as they are applied Gulliford x
for as has been done in the past. Morris x x
Van Ness X
* * is >: * :: X * * * * * ., k is k * * .. *
Persons X
Mayor Persons appointed Mr. George Bull, Sr. to the Zoning Ordinance
Review Committee and stated that he would appoint the other members
as soon as possible.
There being no further business, the Mayor declared the meeting
adjourned.
(4411
.(//'
(SEAL) Robert B. lrsons, Jr.
Mayor-Commissioner
ATTEST:
n - ,
Adelaide R. Tucker
City Clerk
FORM 4 DATE ON WHICH VOTE OCCURRED:
MEMORANDUM OF VOTING CONFLICT October 25, 1982 , 19
• ART A
Name: Van Ness Catherine G. Telephone: 246-3596
(LAST) (FIRST) (MIDDLE) (A/C) (NUMBER)
Address: 1782 Sea Oats Drive, Atlantic Beach, Florida 32233 Duval
(STREET) (CITY) (ZIP CODE) (COUNTY)
PART B
Agency is a unit of [check one] : ( ) State of Florida; ( x) County, City or other Political Subdivision
Name of Agency: City of Atlantic Beach
Position held in Agency: Commissioner
PART C
MEMORANDUM OF CONFLICT OF INTEREST IN A VOTING SITUATION [Required by Florida Statutes §112.3143(1975)]
If you have voted in your official capacity upon any measure in which you had a personal,private,or professional interest which inures to
your special private gain or the special private gain of any principal by whom you are retained, please disclose the nature of your interest
below.
1. Description of the matter upon which you voted in your official capacity:
pggavq
O C i 2 1982
CITY OF
ATLANTIC BEACH
2. Description of the personal, private, or professional interest you have in the above matter which inures to your special private gain or
the special private • of any principal by whom you are retained: //
S
RESOLUTION NO. 82-21
WHEREAS, the City Commission of the City of Atlantic Beach desires
to award its long-term employees fringe benefits which may not otherwise
be available, and
WHEREAS, the City of Atlantic Beach participates in a group health
program for City employees,
NOW, THEREFORE, BE IT RESOLVED That the City of Atlantic Beach does
hereby extend to those former City employees the opportunity to subscribe
to the City's health insurance plan, the premiums of which shall be paid
by the former City employee, provided that:
1. The former City employee is fully vested in the City's
retirement system;
2. The former City employee is at least 50 years of age
or has served a minimum of 20 years of service;
3. The health insurance enrollment continue uninterrupted
from the date of retirement.
BE IT FURTHER RESOLVED That all former City employees who are receiv-
ing benefits from the City's retirement system be afforded the opportunity
to enroll in the group health plan within 60 days.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on October 25, 1982
ATTEST:
(SEAL)
Adelaide R. Tucker
City Clerk CMC