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02-27-84 v AGENDA CITY OF ATLANTIC BEACH, FLORIDA February 27, 1984 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of February 13, 1984 2. Recognition of Visitors A. Presentation by Beaches Area Chamber of Commerce 3. Correspondence A. From Beaches Area Chamber of Commerce re Beach Festival Parade 4. Advisory Planning Board 5. City Manager's Report A. Item #1 - Approval for Sevilla Development Corporation to Subdivide Land Into Three Lots - Northwest Corner of 19th Street and Seminole Road B. Item #2 - Proposition One 6. New Business A. Discussion re CATV Board - Cox Cable 7. Unfinished Business A. Further Discussion - Plans and Specifications - City Hall Renovation - (Tabled on January 23, 1984) 8. Report of Committees A. Report of Committee to Review Water and Sewer System Improvements Bids - (Bid No. 34-6) 9. Action on Resolutions 10. Action on Ordinances 11. Miscellaneous Business 12. ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT CITY HALL ON FEBRUARY 27,1984 AT 7: 15 P.M. V V 0 0 PRESENT: William S. Howell, Mayor-Commissioner T T Robert B. Cook, Sr. E E William I. Gulliford, Jr. D D John W. Morris, Jr. Catherine G. Van Ness, Commissioners M S AND: A. William Moss, City Manager O E Claude L. Mullis, City Attorney T C Adelaide R. Tucker, City Clerk I O Y NAME OF O N E N COMMRS, N D S 0 The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Van Ness, was followed by the pledge to the flag. Approval of the Minutes of the Regular Commission Meeting of Feb. 13,1984 Motion:The minutes of the regular Commission meeting of February 13, Cook x 1984 be approved as submitted. Gulliford x x Morris x x The motion carried unanimously. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Recognition of Visitors The Chair recognized Mr. Al Salfer, 366 Royal Palms Drive who asked why the Royal Palms Subdivision, zoned RS-1,are not allowed to have home occupations as a "Use by Exception". He added that the new zoning code provides for all subdivisions in Atlantic Beach to have home occupations as a "Use by Exception" except Royal Palms and Selva Marina. Home occu- pations are prohibited in Selva Marina's covenants and restrictions. Mr. Moss advised that he had been looking at the definitions of the home occupations and their permitted uses for possible amendment to the code, and stated he would keep Mr. Salfer posted. Correspondence A. From Beaches Area Chamber of Commerce re Beach Festival Parade Mr. Walter Murr, 1st Vice President of the Chamber of Commerce and other representatives were present to ask the city to renew their contract with the Chamber for $2,000. Mr. Murr offered a brief review of the services the Chamber of Commerce offers and presented the different brochures the Chamber gives away. He advised the Commission and audience that the entire legislature is being invited to our area on April 6,7, and 8, 1984. They will arrive by train and will tour the entire area. The cost will be approximately $150,000 which has already been raised. The question was asked how the Chamber arrived at a $2,000 figure for the city's contract, and Mr. Bob Nelson, Executive Director replied it is broken down by population count; Jacksonville Beach has an $18,000 contract and Neptune Beach is not a member. The City of Jacksonville contributes between $20,000 and $30,000 for in-kind services. After dis- cussion, Commissioner Morris moved to table. Before a second was cast, he withdrew his motion and moved for the following: PAGE TWO V V MINUTES Names of FEBRUARY 27,1984Commrs. M S Y N Correspondence - continued Motion: Refer to committee for study to report back on March 26, Cook x Gulliford x x 1984 with recommendations. Morris x x The motion carried unanimously. Van Ness x Howell x Mayor Howell appointed Commissioner Morris as Chairman and Commis- sioners Cook and Van Ness to serve on the Committee. Discussion was then held on the participation of the city in the Beach festival parade. Mr. Nelson stated a Centennial comes once every 100 years, and realizing the city's financial restraints, he asked the Commission to hold off on taking action on the parade, adding that if the city renews their contract, he will try to make sure that the City of Atlantic Beach has a float prepaid in the contract with the Chamber. It was agreed to pass the matter until March 26th. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Advisory Planning Board - No report City Manager's Report A. Item #1 - Approval for Sevilla Development Corporation to Sub- divide land into three lots -N.W. Corner of 19th St. & Seminole Mayor Howell commented that the land in question is the parcel Mr. Bull has been holding back for a number of years in the hopes of getting a commercial zoning for the parcel. He now wants to turn it into three residential lots. Motion: Waive the subdivision requirements and authorize the Cook x x Sevilla Development Corporation to subdivide the land as Gulliford x requested. Morris x Van Ness x x The motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. Item #2 - Proposition One Mayor Howell suggested that each Commissioner take the material furnished by Mr. Moss and staff concerning Proposition One home and study. No further discussion. New Business A. Discussion re CATV Board - Cox Cable Mayor Howell advised that law suits have been filed by Cox Cable against the CATV Board and the cities of Jacksonville Beach,Neptune and Atlantic Beach. He stated that possibly within the next few days to one week he may call for a meeting of the representatives of the City of Atlantic Beach to meet with representatives of Neptune and Jacksonville Beach in regards to the pending law suits. Mr. Bob Persons, 311 10th St,representative of the CATV Board,was recognized. PAGE THREE V V MINUTES Names of FEBRUARY 27,1984 Commrs. MS Y N New Business - continued Mr. Persons stated that he had read the law suit. Cox Cable wants the Court to order the Board to render a written decision denying the rate increase. He predicted the written decision will be forth- coming and the law suit will become moot. Mayor Howell thanked Mr. Persons for the information furnished. Unfinished Business A. Further Discussion - Plans and Specifications - City Hall Renovation (Tabled on January 23, 1984 until a full Commission was present) Motion:Take the matter off the table for discussion and action. Cook x Gulliford x Morris x x The motion carried unanimously. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Commissioner Van Ness asked for a review of prior discussions as she had been out of town during the past two meetings. Mayor Howell expressed the opinion that the City of Atlantic Beach, like all cities, is in a very difficult financial crisis with the upcoming Proposi- tion One and with an existing building that has been here for many years and adding onto it really is not going to solve any permanent problems. He added that land was acquired around the police station so that at some future date a new city hall would be built in that area. Commissioner Van Ness asked what the projected cost would be, and Mr. Moss replied that $30,000 had been budgeted and the addition would be 1200 sq. ft. in the back of the building. Discussion followed on the space required for the new computer. The suggestion was also made that some of the money should be spent for renovating the meet- ing room, installing a couple of ceiling fans, and enlarging the tables if the decision was made to renovate city hall. The possibility of moving the building department over to the new Public Works build- ing was also discussed. Cook X Motion: Authorize the expenditure for the city hall renovation, Gulliford x as budgeted. Morris x x Van Ness x x The motion carried with three ayes and two nays. Mayor Howell X Howell and Commissioner Cook voted no. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mayor Howell stated that he had not appointed a Committee for the HMO study due to the fact that Fla. Municipal Trust Fund had advised him that it is mandatory by Federal Law that HMO be allowed to come into a municipality and present their plan. HMO has certain initial requirements that have to be made in their application. The City Manager asked for guidance on premium costs for both companies in case the premiums are raised by Fla. Municipal Trust or HMO. No action taken. It was explained that the city must allow any employee wishing to transfer to HMO to do so, and for a period of one year that employee can go from the present company to HMO and back again. V V PAGE FOUR Names of MINUTES Commrs. MS Y N FEBRUARY 27,1984 Unfinished Business - continued Motion: Advise HMO that the city understands that under the law Cook x they have a perfect right to submit an application, and Gulliford x so long as that application is in conformity with all the Morris x x Federal requirements, they will be permitted to solicit Van Ness x x the City of Atlantic Beach's employees. Howell x The motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Report of Committees A. Report of Committee to Review Water and Sewer System Improve- ments Bids - (Bid No. 34-6) Commissioner Morris reported that the Committee had met earlier in the evening. Present were Chairman Morris, A. William Moss, Commis- sioner Van Ness, and Gary Adams, of Robert Bates, Assoc. Chairman Morris reported that the original estimate for the telemetry system by Robert Bates was $20,500, including a chlorine scale that DER requires that we have of $6,500( a total of $20,500) . The city has budgeted $25,000 for the telemetry system. Bids were advertised in the Times-Union and several trade journals and only one bid was received,Cogburn Brothers Electric Co. , in the amount of $22,300, which included $5,300 for the chlorine scale. Since that time, Cogburn Brothers has reconsidered some of the parts in the bid and has offered a $2,375 reduction off of their original bid to $19,925. The Committee also discussed the smoke testing and it was recommended by Robert Bates & Assoc. that the low bidder, Griner's A-One Pipe- line Services, Inc. be awarded the bid in the amount of $6,800. The Committee recommended to the Commission approval of Cogburn Bros. bid of $22,300 less $2,375 reduction by subsequent change order,and also recommended the Commission accept Griner's A-One Pipeline Services, Inc. bid of $6,800 for the smoke testing program. Motion: Reject all bids on the telemetry system and readvertise, Gulliford x The City Attorney was asked for an opinion and Mr. Mullis stated that the law is quite clear in Florida that once you open bids you cannot negotiate with those bidders. Discussion followed. Commissioner Morris then seconded Commissioner Gulliford's motion. He requested Morris x the motion be amended to say "subject to the advice of the City Attorney". The question was called and the motion carried unanimously. Substitute Motion: Reject all bids on the telemetry system and readvertise, Cook x subject to the advice of the City Attorney. Gulliford x x Morris x x Van Ness x * * * * * * * * * .* * * * * * * * * * * * * * * * * * * * * * * * Howell x Motion: Award the bid of $6,800 to Griner's A-One Pipeline Service Inc. for the Sewer System Smoke Testing Program. Cook x Gulliford x x Morris x x The motion carried unanimously. YTgss x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * owe PAGE FIVE V V MINUTES Names of FEBRUARY 27,1984Commrs. MS Y N ■ - Action on Resolutions - None Action on Ordinances - None Miscellaneous Business - None There being no further business to come before the Commission, Mayor Howell declared the meeting adjourned at 8:25 p.m. f/ (SEAL) 414 Wi'y'i- . Mayor-Commissione ATTEST: (�//�� �A V` bGi'(-) Adelaide R. Tucker City Clerk