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06-11-84 v AGENDA CITY OF ATLANTIC BEACH June 11, 1984 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of May 29, 1984 2. Recognition of Visitors 3. Correspondence 4. Advisory Planning Board 5. City Manager's Report A. Item #1 - Building Inspection Services B. Item #2 - Financing Requirements for the Wastewater System Improvements Program C. Item #3 - City Hall Renovations D. Item #4 - Police Department Monthly Report May 1984 E. Item #5 - Fire Department Monthly Report May 1984 6. New Business 7. Unfinished Business 8. Report of Committees 9. Action on Resolutions A. Resolution No. 84-8 - A Resolution Declaring Certain Tangible Personal Property to be Surplus 10. Action on Ordinances 11. Miscellaneous Business 12. ADJOURN • • MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V COMMISSION HELD AT THE CITY HALL ON JUNE 11, 1984 AT 7 :15 P.M. 0 0 T T PRESENT: William S. Howell, Mayor-Commissioner E E Robert B. Cook, Sr. D D William I. Gulliford, Jr. John W. Morris, Jr. M S AND: A. William Moss, City Manager 0 E Claude L. Mullis, City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF ONEN ABSENT: Catherine G. Van Ness, Commissioner (Out of Town) COMMRS . N D S 0 The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Cook, was followed by the pledge to the flag. Approval of the Minutes of the Regular Commission Meeting of May 29,1984 Motion: The minutes of the regular Commission meeting of May 29,1984 be approved as submitted. Gulliford x Commissioner Morris advised of one correction on page two, item B. The motion "Grant the request by Mr. MacDonell" - Commissioner Morris called to the Commission's attention that the motion was out of order. This state- ment was omitted in error in the minutes. Commissioner Morris asked that his statement be reflected in the record. Amended Motion: The minutes of the regular Commission meeting of Cook x May 29, 1984 be approved as corrected. Gulliford x x Morris x x The motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * s; * * * * * Recognition of Visitors - None Correspondence - None Advisory Planning Board - No Report City Manager's Report A. Item #1 - Building Inspection Services The City Manager advised that Mr. John Widdows, Building Inspector, has asked that he be permitted to participate in the Health Maintenance Organization now available to the City. This is not possible unless Mr. Widdows is an employee. Mr. Moss recommended that the agreement for building inspection services with Mr. Widdows be terminated in order that he may become a City employee. Following discussion, Commissioner Gulliford moved for the following motion: Motion: Defer until the next meeting. The City Manager will bring Cook back detailed figures on the cost. Gulliford x •MUrlib A A The motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE TWO V V MINUTES Names of JUNE 11, 1984 Commrs. M S Y N B. Item #2-Financing Requirements for the Wastewater System Improve- ments Program The City Manager provided a brief summary of the events which have occurred over the past year or so regarding the wastewater treatment and its funding and the construction program. As of this point, DER is getting ready to issue Full Faith and Credit bonds through the State Bond Loan Program, and the city needs to identify the amount of the terms of any amount the city wishes to borrow. Mr. Moss stated that he had asked Mr. Robert Stubbs, the financial adviser-analyst to update the report he prepared in July 1983, which he did, and was in the audience to answer any questions. Commissioner Morris asked what the time limit was and Mr. Moss replied that a decision has to be made prior to July 1, 1984. Commissioner Morris also asked about Item 2. , under total estimated project cost, page 2 - why was the $500,000 ineligible for a matching grant. Mr. Moss replied the $500,000 represents what they think would be excess capacity. Following dis- cussion, the Mayor stated that a Special meeting should be held for further discussion and the decision was made to hold a Special Called meeting on Wednesday, June 13, 1984 at 7:00 p.m. C. Item #3 - City Hall Renovations The City Manager presented each Commissioner a plan regarding the proposed layout of the Commission table and stated that staff believes the work can be accomplished for approximately the $4,500 remaining that was budgeted for the City Hall renovation. A dais would be constructed for the City Commission at the northeast side of the chambers with a separation panel to conceal the dais when not in use. New ceiling panels, better lighting, and ceiling fans would be in- stalled. The floor would be covered in the main seating area. Commis- sioner Gulliford asked what the plans are for the cashier's office. Mr. Moss said that two things could happen: one, it stays like it is with the window sealed off or, two, construct a new restroom in the area. Mr. Moss noted that it will be very difficult to modernize the existing public restroom. Commissioner Morris commented that he was in favor of increasing the seating capacity, new tables, ceiling fans, floor recovered, and to restore the wood walls, but not the magnitude of the proposed plan. Commissioner Morris moved to proceed with the renovation, but not to the magnitude of the proposed plan of constructing a dais. He later withdrew his motion. He then moved for the following: Motion: Come back with an alternative to the plan. Cook x x Gulliford x The motion carried unanimously. Morris x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x • PAGE THREE V V MINUTES Names of JUNE 11, 1984 Commr s. M S Y N City Manager's Report - continued C. Item #4 - Police Department Monthly Report May 1984 Mayor Howell acknowledged receipt of the Police Department Monthly report for May 1984. As no questions were asked the report will be filed for information. D. Item #5 - Fire Department Monthly Report May 1984 Mayor Howell acknowledged receipt of the Fire Department Monthly report for May 1984. Commissioner Cook asked if it was normal practice for the fire department to answer calls under signal 62- cutting. Chief Royal was not present and Chief Thompson responded that the fire department sends someone out for first aid on that type of call. Commissioner Gulliford noted that he would like to see two things included in the monthly fire report: 1.) the number of fire inspections conducted the prior month, and 2.) provide a space to show the number of volunteers for any given month. He asked if the volunteers have to pass a physical test as to their condition on an annual basis. Mr. Moss replied that up to this point in time we have not given them physical examinations. Commissioner Gulliford asked if Mr. Moss had seen any upturn in the number of volunteers. Mr. Moss said yes, they are actively recruiting volunteers. As no other questions were asked the Mayor instructed the report be filed for information. New Business- None Unfinished Business - None Report of Committees - No report Action on Resolutions A. Resolution No. 84-8- The City Manager presented in full proposed Resolution No. 84-8, a Resolution declaring certain tangible personal property to be surplus. He explained that State law says that we should reflect in the minutes actions taken by the City Commission to dispose of properties worth $200 or more, and the proposed Resolution lists items which are no longer useful to the needs of the City. The Mayor asked the City Attorney if he knew of any objections or anything that had to be complied with in regards to the passage of the Resolution. Mr. Mullis stated that he had not researched the matter. He did not know of any state law that requires you to do this. Mr. Mullis added that a provision should be included to make it clear that the City will reserve the right to reject any offers that are made. • PAGE FOUR V V MINUTES Names of JUNE 11, 1984 Commr s. MS Y N 1 - r Action on Resolutions - continued Motion: Passage of said Resolution. Copy of Resolution No.84-8 is Cook x attached hereto and made a part hereof. Gulliford x x Morris x x The motion carried unanimously. Howell x Mr. Moss advised the auction will be held on Saturday, June 23, 1984 at 10:00 a.m. , at the Public Works Facility on 11th St. It will be advertised this week and next week in both the Beaches Leader and the Times Union. He added that the NCR computer we are now using will be sold by competitive bid. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Action on Ordinances - None Miscellaneous Business Commissioner Morris acknowledged receipt of a letter from Mr. Mullis re- garding the CATV Board and asked for his statement. Mr. Mullis stated the letter was actually from all three of the City Attorneys of the beaches. In defending the law uit, they concluded in researching the minutes, which was necessary asar as Atlantic Beach was concerned, was that at one meeting the records reflect that Mayor Persons said he would like to defer any appointment to the CATV Board, and the following meeting the minutes reflect that Mayor Persons said that he would serve on the CATV Board. The Charter provides that the City Commission of Atlantic Beach shall appoint members of all boards. The Municipality can only speak to its official records and not to individuals or opinions of others. Commissioner Gulliford noted that he recalled there was a question directed to the City Attorney as to whether there needed to be a vote on the appointment and in essence there was a consent on the part of the Commission. Mr. Mullis stated there has to be an official recorded vote.State Statute also governs this. Mayor Howell asked Mr. Moss if there was some reason why the flag does not fly at City Hall on a daily basis. The City Manager said he would see that the flag does fly on a daily basis. There being no further business to come before the Commi •:ion, Mayor Howell declared the meeting adjourned at 7:50 p�m. 4(Seal) Wi liauowe 1 Mayor-Commissioner ATTEST:� � eO ' /_- Adelaide R. Tucker City Clerk RESOLUTION NO. 84-8 A RESOLUTION DECLARING CERTAIN TANGIBLE PERSONAL PROPERTY TO BE SURPLUS WHEREAS, the City of Atlantic Beach owns certain tangible personal property that is obsolete and that continued use of is uneconomical or inefficient, or which serves no useful function, and WHEREAS, it is in the best interest of the City to dispose of said property which is surplus and no longer useful to the needs of the City, and WHEREAS, the surplus property is described on the attached "Exhibit A", NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, Florida, that: Section 1. The tangible personal property owned by the City of Atlantic Beach as described by "Exhibit A" be declared surplus, obsolete, uneconomical or inefficient. Section 2. The City Manager is authorized to dispose of the tangible personal property by competitive sale through the receipt of competitive bids or by public auction. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Passed by the City Commission June 11, 1984 ATTEST: (SEAL) . Adelaide R. Tucker, City Clerk "EXHIBIT A" Burroughs L 87498-001 Computer NCR 8150 Computer with Disc Drive NCR 6440-301 Matrix Printer Map - Polycomer Projection Victor Adding Machine SN 4698-680 NCR Validating Machine and Base 1982 Chevrolet Malibu 1G1AW69H5CR184844 1982 Chevrolet Malibu 1G1AW69H4CR184866 1982 Chevrolet Malibu 1G1AW69H1CR184890 1980 Chevrolet Malibu 1T19HAD437077 1978 Pontiac Phoenix 2Y69L8W122254 1969 Mustang 9R01T192441 1978 Kawasaki (MC) KZ200AE022405 Motorola VHF Reeiver/Transmitters 1) Model #U43GGT-1100G Ser. #B-88987 2) Ser. #AM-2926 3) Model #U43GGT-1000C Ser. #A60724 1971 Chevrolet Lifeguard Truck #C51413635611 Case W-7 With Backhoe, Model W-7D #8229572 Tiller Frame Mower (Faulty Engine) 5 H.P. Tecumoeh #1C4313 Mower 5 H.P. Clinton (Faulty Engine) Register (Type National) #6355064 AH22910 (3UP) Sp-SiV Addressograph Machine #613485 No. 1957 Asphalt Paver #549 • Page 2 - "Exhibit A" 440 Adams Motor Grader (No Motor) City Property No. 70-000778 8 Wheel Woble Roller Complete 396 cu. in. Engine - Disassembled Shop Heater Unit Shop Heater and A/C Unit • IBM Typewriter - #11346405-507-100 Minolta Electrographic 101 Copier Belle and Howell Copier Model 6600 3 File Cabinets 4 x 5 5 Lockers 4 x 5 2 x 4 File Cabinets #6 3-2 File Cabinets #1