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08-13-84 v A AGENDA CITY OF ATLANTIC BEACH August 13, 1984 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of July 23, 1984 Approval of the Minutes of Special Called Meeting of August 7, 1984 2. Recognition of Visitors 3. Correspondence 4. Advisory Planning Board 5. City Manager's Report A. Item #1 - Sewer Operations Budget Draft B. Item #2 - Police Department Monthly Report C. Item #3 - Fire Department Monthly Report D. Item #4 - Budget Report as of July 1984 6. New Business A. Presentation by Mr. Terry R. Wood, President of Erisa Compliance Systems, Inc. 7. Unfinished Business 8. Report of Committees 9. Action on Resolutions 10. Action on Ordinances A. Ordinance No. 65-84-10 - Vacating and Abandoning a Portion of West Plaza Road 11. Miscellaneous Business 12. ADJOURN • MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V COMMISSION HELD AT THE CITY HALL ON AUGUST 13, 1984 AT 7:15 P.M. O O T T PRESENT: William S. Howell, Mayor-Commissioner E E William I. Gulliford, Jr. D D John W. Morris, Jr. Catherine G. Van Ness, Commissioners M S O E AND: A. William Moss, City Manager T C Claude L. Mullis, City Attorney I O Y Adelaide R. Tucker, City Clerk NAME OF ONEN ABSENT: Robert B. Cook, Sr. , Commissioner COMMRS . N D S O The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Van Ness, was followed by the pledge to the flag. Approval of the Minutes of July 23, 1984 Motion: Approve the minutes of the regular Commission meeting of Gulliford x x July 23, 1984 as presented. Morris x Van Ness x x The motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Approval of the Minutes of the Special Called Meeting of August 7, 1984 Motion: Approve the minutes of the Special Called Meeting of Gulliford x August 7, 1984 as written. Morris x x Van Ness x x The motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Recognition of Visitors- None Correspondence- None Advisory Planning Board - No Report City Manager's Report A. Item #1 - Sewer Operations Budget Draft The sewer operations budget draft was accepted by the Commission for review. B. Item #2 - Police Department Monthly Report Receipt of the Police Department Monthly Report was acknowledged. The report will be filed for record. Item #3 - Fire Department Monthly Report Mayor Howell acknowledged receipt of the Fire Department Monthly Report. PAGE TWO V V MINUTES Names of AUGUST 13,1984 Commrs. MS Y N City Manager's Report - continued Commissioner Van Ness asked if they had any leads on the arson suspects. The Chief stated they have caught two, both juveniles. Commissioner Gulliford asked about the correspondence received recently re "junk" cars on Main Street. The letter stated that over the past several years he has made numerous requests, both oral and written, for enforce- ment of the junk car and zoning ordinances. No action has been taken. The City Manager said the owner of the cars had been cited a year or so ago, and it was his understanding the matter went to court. No one from Atlantic Beach was invited to attend the court hearing. One argument to the City Manager was that his cars were "grandfathered" in. Mr. Moss will follow up on the matter. The other subject addressed in the corres- pondence was a request to have street lights installed, the drainage ditches re-dug and the roadways graded on Main Street and adjoining roads. Mr. Moss commented that the street lights have been ordered. He also stated that he planned to have the writer help the city by making sure the ditches drain through the driveways of the duplexes that he has constructed on Main Street. No other questions asked about the monthly Fire Department report. The report will be filed for record. J. Item #4 - Budget Report as of July 1984 The Mayor acknowledged receipt of the budget report for the month of July, 1984. No questions asked. The report will be filed for informa- tion. New Business A. Presentation by Mr. Terry R. Wood, President of Erisa Compliance Systems, Inc. Mayor Howell welcomed Mr. Terry Wood, President of ECS, Inc. , who is also an At-Large Councilman for the City of Jacksonville. Mr. Wood offered a presentation on the benefits of the Florida Municipal Trust Fund and how the fund works. Mr. Wood's firm has been retained by the Florida League of Cities to be the Pension Advisor and Actuary Firm for the Florida Municipal Trust Fund. He offered a proposal to conduct the Atlantic Beach Employees' Restirement Plan Actuarial Valua- tion, which would include all required State Reports and individual employee statements. The fee for the Actuarial Valuation will not exceed $1,500. Mr. Wood added the fees would be no different if the city desires to use the full services of the fund, which are the invest- ments. The Florida National Bank has been chosen as the Fund Custodian. The bank keeps the monies and also retains the certificates of invest- ments. They chose Atlanta Capital Asset Management to invest the monies of the Trust Fund, and also chose Robinson Humphrey to do investment performance analysis work. During discussion, Commissioner Gulliford • 1 PAGE THREE V V MINUTES Names of AUGUST 13, 1984 Commrs. M S Y N - New Business - continued suggested the presentation should be offered to the Pension Trustees to react to the program and report back to the Commission with their recommendation. The City Manager was asked what we are presently paying Gabriel, Roeder and Smith and he stated for 84-85 we will pay $2,725. This was approved several months ago. Discussion followed on the $1,200 savings and whether the League Program will be better or equal. Following discussion, Commis- sioner Gulliford moved for the following: Motion: Authorize the City Manager to enter into an agreement with Gulliford x x Florida Municipal Pension Trust Fund, in the amount of Morris x x $1,500, subject to our ability to rescind the agreement Van Ness x with Gabriel, Roeder, Smith & Company, Detroit, Mich. , and Howell x provided the services are the same. There was no discussion before the vote. The question was called and the motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * The Commission also authorized Mr. Wood to go ahead and look into the city's investment program and report back to the Commission. Unfinished Business - None Report of Committees - No report Action on Ordinances A. Ordinance No. 65-84-10 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH CLOSING, VACATING AND ABANDON- ING A PORTION OF WEST PLAZA ROAD, MORE PARTICULARLY HEREINAFTER DESCRIB2D, RESERVING UNTO THE CITY A PERPETUAL EASEMENT FOR CERTAIN PURPOSES; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented by Mayor Howell in full, in writing, on first reading, by title only. Motion: Said Ordinance be passed on first reading, by title only. Gulliford x x Morris x There was no discussion before the vote. The question was called Van Ness x x and the motion carried unanimously. Howell x Mayor Howell set the Public Hearing for August 27, 1984. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE FOUR V V MINUTES Names of AUGUST 13, 1984 Commrs. M S Y N - r Miscellaneous Business Mayor Howell presented the inter-local agreement of all three beach cities for the Regional outfall line that has been approved by all three attorneys and engineers. The City Attorney advised that the agreement defines what the rights and responsibility are of each party and provides that private utilities cannot connect up to the system itself, and the agreement has eliminated any connection with the City of Jacksonville. No Board will be created. The responsibilities will be solely within the jurisdiction of each governing body of the three municipalities. Following discussion, Commissioner Gulliford moved for the following: Motion: Authorize the Mayor and City Manager to enter into the Gulliford x Interlocal Agreement on behalf of the City of Atlantic Morris x Beach prior to August 20, 1984. Discussion before the vote, Commissioner Morris asked about the percentages on page 10 referring to financing and obligations. The formula is on page 16. Mr. Moss explained the percentage is based on the allocation of capacity. Following discussion, the question Gulliford x was called and the motion carried unanimously. Morris x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x There being no further business to come before the Commission, the Mayor declared the meeting adjourned at 9:05 p.m. / / I (SEAL) %fan S. . -1 9( Mayor-Commissioner ATTEST: Adelaide R. Tucker City Clerk CMC 1