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09-12-84 v AGENDA CITY OF ATLANTIC BEACH Special Called Meeting September 12, 1984 7:00 PM 1. Resolution No. 84-14 setting the millage rate. 2. Ordinance No. 20-84-39 adopting the FY 1984-85 budget. • MINUTES OF THE SPECIAL CALLED MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON SEPTEMBER 12, 1984 AT 7:00 PM. PRESENT: William S. Howell, Mayor-Commissioner Robert B. Cook, Sr. John W. Morris, Jr. Catherine G. Van Ness, Commissioners AND: A. William Moss, City Manager Claude L. Mullis, City Attorney Adelaide R. Tucker, City Clerk ABSENT: William I. Gulliford, Jr. , Commissioner - Out of Town Mayor Howell called the meeting to order at 7:00 p.m. for the purpose of conduct- ing a Public Hearing on the 1984-85 tentative budget and any other business to come before the Commission. The Mayor acknowledged receipt of a letter from William A. Baird, Vice President, P.T.A. of Atlantic Beach Elementary School. Mr. Baird requested the City Commission's approval to utilize the city's logo on T-shirts they plan to give to all participants in an Atlantic Beach Run this fall to be sponsored by the Atlantic Beach Elementary School P.T.A. The motion to allow the Atlantic Beach Elementary School P.T.A. to use the City's logo on T-shirts for their beach run in October, 1984 was made by Commissioner Morris, seconded by Commissioner Van Ness, and carried unanimously. The floor was then turned over to the City Manager who read the budget message and announced the Public Hearing would be held in accordance with F.S. 200.065. The proposed operating millage is 2.35 per $1,000 assessed value. The rolled back rate is $2. 1832 per $1,000 asessed value. Mr. Moss stated that the millage rate is less than last year, but it does exceed the rolled back rate by 7.64 percent. The revenue to be derived by that percentage will be used to support the General Administration, the Police and Fire, and Public Works activities. The Mayor declared the floor open for a Public Hearing and invited comments from the audience. As no one spoke for or against, the Mayor declared the Public Hear- ing closed. He then asked for comments from the Commissioners. Discussion was held on Account 514, Legal Counsel travel expense that was dis- cussed at other workshop meetings. No action taken. Salaries and the step pay plan were discussed. Mr. Moss was asked about one employee in the sanitation account that was raised from grade step 4-1 to grade 9-1. He replied the form was a little deceptive. The man is already at 9-1. He was moved into the slot temporarily to see whether it would benefit the depart- ment to continue the position. Under City Clerk, Account 517 re the one-half person, Commissioner Morris asked Mr. Moss if the clerical person that Green Thumb, Inc. would be providing would possibly fill this position. Mr. Moss stated he was unaware of their skill levels, but would check on that. Commissioner Morris expressed the opinion that the expense for the one-half person should be shared among the departments. No action taken. • PAGE TWO SPECIAL CALLED SEPTEMBER 12, 1984 The Police and Fire Department salaries were discussed in relation to the State incentive pay. In the proposed budget, the Police and Fire Chief will earn $25,677. A Lieutenant in the Police Department will earn a salary of $23,051, and the mandatory State incentive pay might be $1,560, making his total income $24,611. Mayor Howell expressed the opinion that he could not see what the State incentive pay has to do with what anyone is making, because there is nothing to prevent the Chief of Police from making $1,560 in incentive pay assuming he takes the necessary educational courses as required by the State of Florida. As an example, the Mayor said a Patrolman could conceivably make $1,560 incentive pay if he has met the requirements, and an officer that attended only a few schools would not meet the requirements,and might be making only $200-300 incentive pay. Mr. Moss noted, in relation to the Police Chief's salary, that he was hired in at less than the grade shown on the pay plan. He and the Chief had an agreement that he was going to get x amount of dollars and he could call it salary, incentive pay or whatever he wanted. The Chief has not applied through the State for incentive pay. The City Attorney said the State mandates the cities have the program in order to qualify for Revenue Sharing. They must pay the incentive pay as long as the individual meets the requirements therefore. Following discussion, no action taken. Mayor Howell stated that he thought when the pay plan was adopted in 1981 that certain positions were set out at certain grades, but apparently the grades are changed each year. Commissioner Morris commented that, in looking at the proposed budget and taking 51/2% proposed across the board and projecting it into next year, considering step raises, incentives, etc. (assuming the city does not lose any people) the percentages dropped from 8.4% on the increase to 6. 1%. He added the classification plan that is in place will work to the city's advantage next year. Commissioner Morris said that is 1/2 point off the projected inflation rate (6%) for next year. Commissioner Morris expressed strong concerns that tampering with the increases that have already been earned would be damaging to the morale, etc. and asserted that "a card laid is a card played". The Mayor agreed and following discussion it was the consensus of the Commission that salaries for the next year would be discussed at an earlier date. Mayor Howell moved that the money proposed for the Director of Public Works be transferred back into the contingency fund 510-49. The Motion was seconded by Commissioner Morris and carried unanimously. Account 541 - Capital Improvements. During discussion, Mr. Moss pointed out that under "Storm Drainage Improvements" $63,280 is going into reserve for the following year. Later on in the year, he will present to the Commission the proposal of having an engineering firm prepare the plans and specifications for the following year. At that time, the Commission will decide whether they want to go with the project. The same thing exist for the Police vehicles. So that the city is not hit with $50,000 or $60,000 the year after next, he has set aside $25,000 this year. Backhoe Endloader for $20,000 is also reserve only. Land Acquisition of $25,000 can be taken out unless the Commission wants to be looking for future land acquisition for future pumping stations and possible right-of-way in Section H. Mr. Moss suggested a sidewalk committee be appointed. Following discussion, no action was taken on Capital Improvements account. PAGE THREE SPECIAL CALLED SEPTEMBER 12, 1984 Salary increases for the City Manager and City Clerk were discussed. Following discussion, Mayor Howell suggested that since Commissioner Gulliford was absent, and the subject had not been discussed with a full Commission present,that both salaries be left in tact. If the Commission wishes to amend the budget and raise the salary after Commissioner Gulliford is back and the entire Commission can discuss the matter, funds can be pulled out of contingency to cover the expense. Commissioner Morris asked if a motion was necessary to put monies into contingency to cover it, and Mayor Howell stated that sufficient money is in contingency now that is uncommitted. Discussion followed. Commissioner Cook moved that no action be taken on any raises for the City Manager and/or the City Clerk. The reason being, since this has not been discussed before, and one of the members is absent, that the Commission feels that Commissioner Gulliford should be in the discussion on the particular matter and that anything be delayed on those raises and if any action is taken at a later date, it is the understanding and intent that such action of any raise would be retroactive to October 1, 1984, and monies to cover any such raises would come out of contingency. The motion was seconded by Commissioner Van Ness. There was no discussion before the vote. The question was called and the motion carried unanimously. Mayor Howell presented in full, in writing, proposed Resolution 84-14, a Resolution adopting the tax assessment roll for the year beginning January 1, 1984, and ending December 31, 1984, determining and fixing the rate of taxation and making the annual tax levy for the City of Atlantic Beach for the calendar year 1984 to provide funds for the fiscal year beginning October 1, 1984, and ending September 30, 1985, and providing a special levy for debt service and authorizing and directing the collection thereof. Commissioner Van Ness moved for passage of Resolution 84-14. The motion was seconded by Commissioner Morris, and carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * ORDINANCE NO. 20-84-39 AN ORDINANCE ADOPTING AN OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1984, AND ENDING SEPTEMBER 30, 1985. Said Ordinance was presented by Mayor Howell in full, in writing, on second and final reading. Commissioner Van Ness moved for passage of Ordinance 20-84-39 on second and final reading. The motion was seconded by Commissioner Morris, and carried unanimously. • PAGE FOUR SPECIAL CALLED SEPTEMBER 12, 1984 Mayor Howell asked that the record show he voted aye because he felt he had no other choice. His vote of aye was under protest. There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 8:40 p.m. ///"7 .../ M.., -,../ Wi a owel Mayor-Commissioner (SEAL) ATTEST: Adelaide R. Tucker City Clerk, CMC