10-08-84 v AGENDA
CITY OF ATLANTIC BEACH
October 8, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of Minutes of September 24, 1984
2. Recognition of Visitors
3. Correspondence
A. From Gator City Taxi re Application for Certificate of
Public Convenience and Necessity
B. From Sharon P. Hardin re Request for Permission to Tap
In and Run a Water Main from Levy Road to 1386 $ 1388
Rose Street
C. From George Bull, Jr. , Architect, re Resignation from
Board of Adjustment
D. From Muscular Dystrophy Association re 1984 Firefighters
Boot Collection
E. From Salt Air Motel Owners Commending Fire Department
and Police Department
F. From Ronald R. Van Pelt Requesting Donation to
Beaches Educational Foundation, Inc.
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Authorization of Additional Design Services -
Sewerage Improvements Program - Robert Bates
$ Associates
B. Item #2 - Fire Department Report - Month of September 1984
C. Item #3 - Police Department Report - Month of September 1984
D. Item #4 - Mayport Road Utility Relocation
E. Item #5 - Section 504 - Grievance Procedure
F. Item #6 - Contract for Engineering Services - EPA Project
Contract for Engineering Services - Fla. DER Project
6. New Business
A. Bid Opening - Bid 45-1 - Refuse Collection Equipment
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 84-16 - Accepting EPA Grant, Reference
C120747030, in the Amount of $1 ,109,354 for Wastewater
Treatment Facilities, Authorizing the City Manager to
Sign; Providing an Effective Date.
10. Action on Ordinances
11. Miscellaneous Business
12. ADJOURN
•
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT THE CITY HALL ON OCTOBER 8, 1984 AT 7:15 P.M. V V
O O
PRESENT: William S. Howell, Mayor-Commissioner T T
Robert B. Cook, Sr. E E
William I. Gulliford, Jr. D D
AND: A. William Moss, City Manager M S
Claude L. Mullis, City Attorney
Adelaide R. Tucker, City Clerk O E
T C
ABSENT: John W. Morris, Jr. , Commissioner - Hospitalized I 0 Y
Catherine G. Van Ness, Commissioner - Out of Town NAME OF ONEN
COMMRS. NDSO
The meeting was called to order by Mayor Howell. The invocation,offerec
by Commissioner Cook, was followed by the pledge to the flag.
Approval of the Minutes of September 24, 1984
Motion: Move to adopt the minutes of the regular Commission meeting Cook x x
of September 24, 1984 as presented. Gulliford x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Recognition of Visitors - None
;orrespondence
A. From Gator City Taxi re Application for Certificate of Public
Convenience and Necessity
Mayor Howell acknowledged request of an application for a Certificate
of Convenience and Necessity submitted by Gator City Taxi Service,
5120 North Pearl St. ,Jacksonville.The city has no requirement to
grant a certificate. Following discussion, Commissioner Gulliford
moved for the following:
Motion: Advise Gator City Taxi Service to check with the City Cook x x
Manager to comply with the Ordinances that are in effect Gulliford x x
that are applicable to the regulation of taxi cabs. Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. From Sharon P. Hardin re Request for Permission to Tap In and Run
A Water Main from Levy Road to 1386 & 1388 Rose Street.
Sharon Hardin, Sharon Hardin, Inc. Real Estate Broker, is building a
duplex at 1386 & 1388 Rose St. and requested permission to run a water
main from Levy Road to her duplex.
Motion: Grant permission to run a water main from Levy Road to 1386 Gulliford x x
& 1388 Rose St. , subject to putting in the mains to the Cook x x
city's specifications,etc.and comply with city Ordinances. Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
•
MINUTES V V
PAGE TWO NAME OF
OCTOBER 8,1984 COMMRS. MS Y N
Correspondence - continued
C. From George Bull, Jr. ,Architect, re Resignation from Board of
Adjustment
Mayor Howell read George Bull Jr.. 's letter of resignation from the
Board of Adjustments as he has accepted the responsibility as a
member of the Code Enforcement Board of the City of Atlantic Beach.
He asked the Commissioners to give consideration to a replacement.
The Mayor also read a letter of resignation from Mr. C. T. Tinsley.
His appointment to the Board of Adjustment expires on November 20,1984.
The Commission was also asked to give consideration to a replace-
ment for Mr. Tinsley.
Motion: Move to accept, with regrets, the resignations of Mr. Cook x x
George Bull, Jr. and Mr. C. T. Tinsley from the Board Gulliford x x
of Adjustment. Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. From Muscular Dystrophy Association re 1984 Firefighters Boot
Collection
Kayor Howell advised receipt of a copy of a letter to Chief Wayne
Royal from Judith A. Brown, District Director of Muscular Dystrophy
Association thanking the Fire Department for their efforts in "The
Telethon". The Atlantic Beach Firefighters collected $7,820.20 during
the telethon which will be utilized in the patient services program.
Commissioner Gulliford, along with the other Commissioners, commended
Chief Royal and his firefighters for giving up their time to work on
such a worthy project. The letter will be filed for information.
E. From Salt Air Motel Owners Commending Fire and Police Departments
The Mayor read letters from the owners of the Salt Air Motel thanking
the Fire and Police Departments for their efforts in the recent fire
they had in one of their units at the Motel. The letters will be filed
for information.
F. From Ronald R. Van Pelt Requesting Donation to Beaches Educational
Foundation, Inc.
Mayor Howell read a request from Ronald R. Van Pelt, Principal, Atlan-
tic Beach School requesting a donation to the Beaches Educational
Foundation. Mayor Howell said this was a very worthy cause, but such a
donation by the city would be totally without legal authority. The City
attorney suggested that the City Manager respond with moral support
from the city and wishing them the best, but advise that the city
cannot contribute to Public Schools under the Constitution of Florida.
The Commission agreed and instructed the City Manager to respond.
PAGE THREE V V
MINUTES NAME OF
OCTOBER 8, 1984 COMMRS. MSYN
Advisory Planning Board - No meeting this month.
City Manager's Report
A. Item #1-Authorization of Additional Design Services- Sewerage
Improvements Program - Robert Bates & Associates
This item was carried over from the meeting of September 24,1984
to be reviewed by the City Attorney. The City Attorney advised
the contract had been reviewed and was in order.
Motion: Move to approve the additional design fee allowance Cook x x
contract with Robert Bates & Associates in the amount Gulliford x x
of $37,173.50, and the Mayor be authorized to execute Howell x
the same.
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Item #2 Fire Department Report - Month of September, 1984
The Fire Department report for the month of September, 1984 was
accepted and will be filed for information.
,.. Item #3 Police Department Report - Month of September, 1984
The Police Department report for the month of September, 1984 was
accepted. No discussion. The report will be filed for information.
D. Item #4 - Mayport Road Utility Relocation
The City Manager reported that the federally funded state project
to add an additional lane and resurface Mayport Road necessitates
that Atlantic Beach relocate utilities with the state right-of-way.
The cost for the utility relocation must be paid by the city.
Dickerson Florida, Inc. has been awarded the contract for the May-
port road improvements and they provided a quotation to the city
to lower and raise water and sewer valve jackets and sanitary
sewer manhole taps. The quoted price was $100 each for the 27
valves and $420 each for the manholes. The City Manager recommended
that bids be waived and the city contract with Dickerson Florida,
Inc. for valve jacket and manhole adjustments at an approximate
cost of $7,740. The amount of $25,000 is budgeted for the above.
Commissioner Gulliford expressed the opinion the city should put
it out for bids. The City Attorney said he had no problem with the
quotation for the manholes as it is the same as their unit price
bid to DOT. The engineer also recommended the bids be waived
and contract with Dickerson Florida, Inc.
Motion: Waive the bid requirements and contract with Dickerson Cook x x
Florida, Inc. for 27 valve jacket adjustments at $100 ea. Gulliford x x
and 12 manhole adjustments at $420 ea. based on the Howell x
engineer's recommendations. The city will be furnished
a certificate of insurance by the contractor.
•
PAGE FOUR V V
MINUTES NAME OF
OCTOBER 8, 1984 COMMRS. MSYN
City Manager's Report - continued - item 4
Motion: Authorize Robert Bates and Associates to prepare bid Cook x x
specifications for the fire hydrant relocation. Gulliford x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
E. Item #5 - Section 504 Grievance Procedure
The City Manager reported that Section 504 of the Rehabilitation Act
prohibits governments that receive General Revenue Sharing funds from
discrimination against handicapped persons. Those municipalities re-
ceiving $25,000 or more per year must comply with certain requirements
by October 17, 1984. Mr. Moss presented for consideration a recommended
grievance procedure and requested adoption of the same. Following
discussion, Commissioner Cook moved for the following:
Motion: Adopt Section 504 Grievance Procedure, and striking any Cook x x
reference to individuals. Gulliford x x
(Name was inserted in blanks - should be title only) Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
F. Item #6 - Contract for Engineering Services - EPA Project
The City Manager presented two proposed contract agreements for engi-
neering services that are now required in order to conform with
appropriate EPA and DER requirements. He requested authorization to
execute the agreement with Robert Bates and Associates for engineer-
ing services relating to the EPA-funded project. The City Attorney
advised he had reviewed the contracts and felt they were well prepared
and fair to the City of Atlantic Beach. Following discussion on the
estimated cost, Commissioner Gulliford moved for the following:
Motion: Move to execute the agreement with Robert Bates and Assoc. Cook x x
for engineering services relating to the EPA-funded project. Gulliford x x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Following discussion, the decision was made to pass over the DER con-
tract until the city receives a definite award.
* * * * * * * * * * * * * * * * * * * *
Mr.Moss noted that Community Development Block Grant (CDBG) applications
are due at the state by December 1, 1984. He offered the Commission a
copy of a letter from Day/koven & Company suggesting they assist the
city in a grant application. Mr. Moss said if there were no objections
he would use the services of Day/koven and apply for one grant in the
amount of $650,000 for housing rehabilitation.
Motion: Authorize the City Manager to use the services of Day/koven Cook x
to assist in a CDBG grant application.
The motion died for lack of a second.
•
PAGE FIVE V V
MINUTES NAME OF
OCTOBER 8, 1984 COMMAS. MSYN
Bid Opening- Bid 45-1 - Refuse Collection Equipment
The following bids were received and opened by the Mayor:
Solid Waste & Recovery. They submitted no bid. The reason was "the ex-
tent of rebuilding is too nebulous as described in the bid. There
should be more definitive specs called for so that bidders can bid on
a comparable amount of rebuild".
Waste Equipment Leasing LTD. , Inc. , Jacksonville
One 1985 Loadmaster LM-100 $ 55,172
Rebuild and install city owned loadmaster body on
new 1985 chassis as specified 40,469
Less trade-in 6,000
Net Bid 89,641
Optional granning pusher- $3,469 per unit.
Delivery - 75 to 120 calendar days
The representative from Waste Equipment advised that his trade-in
was based on the truck having an engine. When he saw it last the
engine had been taken out, and he asked to be allowed to strike
$1,000 off the trade-in giving a total trade-in of $5,000. The
City Attorney advised that all bids should be opened before
discussion.
MTA Equipment Corporation - Amelia Island
One Dempster RouteChief DRC 20 mounted on 1985
Ford LM8000 Chassis $55,105
Rebuilt customer body per spec to be mounted on
1985 Ford LN8000 chassis 47,145
Less trade-in on 1978 1,500
Less trade-in on 1972 - no bid
Net Bid 100,750
No optional Bid
The City Manager pointed out that MTA's bid was not completed on
the City bid form.
Moody International Trucks
One 1985 International Harvester Diesel DT466 $55,172
Re-build and install city owned Loadmaster body
on new chassis as specified 40,019
Trade-ins 1,500
Net Bid $93,691
Optional granning pusher 4,660
Delivery 120 ARO Calendar days
•
PAGE SIX V V
MINUTES NAME OF
OCTOBER 8, 1984 COMMRS. MSYN
Bid Opening - continued
Lynch Davidson Ford Truck Center
1985 Ford $54,697. 77
Rebuild- No bid
Less trade-in 5,000.00
Net Bid $49,697. 77
Optional granning pusher 5,212.00
Delivery date - 120-180 calendar days
The City Manager noted that Lynch Davidson had not
signed their bid.
Following discussion, the representative from Waste
Equipment announced he would let his bid stand with
no exceptions.
Motion: Move to award the bid on both the new Load- Cook x
master and re-installation unit with the Gulliford x
option pusher to Waste Equipment Leasing
LTD, Inc. as the lowest and most responsible
bidder on the combined bids.
During discussion, the Mayor asked if the money was budgeted. The
City Manager replied that one unit with the option was budgeted.
Approximately $2,500 is short for the other option.
Amended Motion:Move to award the bid on both the new Load- Cook x
master and re-installation unit with the option Gulliford x
pushers to Waste Equipment Leasing LTD, Inc. as
the lowest and most responsible bidder on the
combined bids. The money to come out of amounts
budgeted for the above items,plus the additional
funds to come out of contingency.
The question was called and the amended motion carried unanimously.
(Copy of the bid tabulation is attached hereto and made a part
hereof) . Cook x x
Gulliford x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Unfinished Business - None
Report of Committees - No reports
PAGE SEVEN V V
MINUTES NAME OF
OCTOBER 8, 1984 COMMRS. MSYN
• Action on Resolutions
A. Resolution No. 84-16.
Mayor Howell presented in full, in writing, proposed Resolution 84-16,
a Resolution accepting EPA Grant, Reference C120747030, in the amount
of $1, 109,354. for wastewater treatment facilities, authorizing the
City Manager to sign; providing an effective date.
Motion: Passage of Resolution 84-16. Copy is attached hereto and Cook x x
made a part hereof. Gulliford x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Ordinances - None
Miscellaneous Business
Mayor Howell advised receipt of a letter from the Benevolent and
Protective Order of Elks. They are holding their annual Bar-B-Que
on Saturday, October 13th and asked permission to operate a sound
truck within the city limits to promote attendance. The Commission
had no objections providing the truck operated at reasonable hours.
The City Manager was instructed to call Mr. Bill Wilson and advise
same.
Mayor Howell stated that the City Attorney had advised him that the
Code Enforcement Statute had been amended. Seven members are now
required. He recommended the confirmation of Marjorie Dunson to
serve on the Code Enforcement Board for a two (2) year term.
Motion: Move to confirm the appointment of Marjorie Dunson Cook x x
to serve on the Code Enforcement Board for a two (2) Gulliford x x
year term, effective October 1, 1984. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Mayor Howell said, in regards to the Code Enforcement Board, the
Statutes provides for the City Attorney to either be counsel to the
Code Enforcement Board,or shall represent the city by presenting
cases before the board, but in no case shall the City Attorney serve
in both capacities. He recommended the City Attorney serve as counsel
to the Board, and the cases will be brought by the Code Inspector.
(Fire Prevention Code violation would be brought by the Fire Chief,
etc.) The City Manager added that clerical help also had to be
appointed and the City Attorney agreed. The suggestion was made to
consider a semi-type court reporter to serve as secretary. Follow-
ing discussion, no action was taken on the clerical help. A lengthy
discussion was held on which office the City Attorney should hold.
PAGE EIGHT v v
MINUTES NAME OF
OCTOBER 8, 1984 COMMRS. MSYN
Miscellaneous Business - continued
Motion: Move to appoint the City Attorney, Claude L. Mullis as Cook x x
Counsel to the Code Enforcement Board. Gulliford x x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
There being no other business to come before the Commission, Mayor
Howell declared the meeting adjourned at 9: 15 p.m.
/r7
11 am S. owe
(SEAL) Mayor-Commissione
ATTEST:
Adelaide R. Tucker
City Clerk, CMC
U.ILI' ,,L v�.c........h
CITY OF (f
FOR Refuse Collection Equipment is ATLANTIC BEACH
Sanitation
Depirtment
FLORIDA
, ____
f' Solid Waste Recovery Waste Equipment MTA Equipment 'Moody Int 'l Trucks Lynch-Davidson 1
7972 Los Robles Ct. 1 Leasing LTD, Inc. P.O.Drawer 688 P.O.Box 10188 ' 9650 Atl .Blvd.
Br! NUMBER 45-1 i Jax. ,Fla.32216 6268 Phillips Highw yAmelialsland,FL. Jax. ,Fla.32247-0188 Jax. ,Fla.32239
Jax. ,Fla.32216 32034 _
I
Brief Description Unit Price I xt. Pri.cc Unit PricelEkt. Price,Jnit Prices• Vice Unit Price Ext. .Pric ,Alit Prioe , Price UlitPr Wit. Primo
New Vehicle . No Bid 55,172 55,105 55, 172 j54,697.77{{
I
47,145 40,019 No Bid
New Cab £, Chassis, Rebuild - 40,469 �
1 1 .
' Less Trade 1 6,000
1,500 19P8 1,500 f
1` No Bid 172 j
Nc, 89,641 r j 93,691 149,697.7,-7-717--1 .
'
I i
e
%;.:d:Option 3,469 ea 4,660 5,212 ea.
1 75-120 cal.days
120 ARO cal. days
A
__._-_
tToo nebulous to I Not on .City bid form Bid.Not Signed
reouiia
.
ailments: •
Award new and rebuild w/option to Waste Equipment from budgeted funds.
^+,1unt Budgeted ---
•
RESOLUTION NO. 84-16
A Resolution of the City Commission of the City of Atlantic Beach
Accepting EPA Grant, Reference C120747030, in the amount of $1,109,354
for wastewater treatment facilities, authorizing the City Manager to
sign; providing an effective date.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AS
FOLLOWS:
1. The City of Atlantic Beach hereby accepts EPA Grant Reference
C120747030 (Step 3) in the amount of $1, 109,354 for wastewater treatment
facilities and further authorizes the City Manager on behalf of the City
to execute same and return to EPA along with three copies of this
Resolution.
2. This Resolution duly adopted this 8th day of October, 1984 at
the regular meeting of the City Commission and shall become effective
upon signature of the Mayor.
•
+ (Seal)
William 'S. Howell,Mayor/Presiding Officer
,12c. JX.1(,(.
Adelaide R. Tucker
City Clerk
Approved as to form
and correctness:
141
aude L. Mullis
City Attorney