10-22-84 v AGENDA
CITY OF ATLANTIC BEACH
October 22, 1984
Call to Order
Invocation and Pledge to Flag
1 . Approval of Minutes of October 8, 1984
Approval of Minutes of Special Called Meeting of October 16, 1984
2. Recognition of Visitors
3. Correspondence
A. From Robert G. Stormes re Lots 1 to 6, Block 235, Section H
4 . Advisory Planning Board
5. City Manager's Report
A. Item #1 - Plans and Specifications for Street Resurfacing
B. Item #2 - Sanitary Sewer Rehabilitation
C. Item #3 - Community Development Block Grant
Citizens Task Force
D. Item #4 - Acquisition of Parcel , Donner's Subdivision
E. Item #5 - Educational Community Credit Union
F. Item #6 - Policy Determination re Paving of Public
Right-of-Way by Private Individuals
6. New Business
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 84-17 - Commending Glennon E. Smith
B. Resolution No. 84-18 - Authorizing Submission of a Full Appli-
cation to the State of Florida, Depart-
ment of Community Affairs for Small
Cities Community Development Block
Grant Funds
10. Action on Ordinances
11. Miscellaneous
ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT THE CITY HALL ON OCTOBER 22, 1984 AT 7:15 P.M. V V
O O
PRESENT: William S. Howell, Mayor-Commissioner T T
Robert B. Cook, Sr. E E
William I. Gulliford, Jr. D D
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: A. William Moss, City Manager 0 E
Claude L. Mullis, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offerel
by Commissioner Van Ness, was followed by the pledge to the flag.
Mayor Howell, on behalf of the Commission, welcomed Commissioner Morris
back to the table. Commissioner Morris was absent the past two meetings
as a result of his open-heart surgery.
The Mayor deviated from the agenda and asked that action be taken on
item #9(a) ,a Resolution for an employee retiring with 20 years service.
Mayor Howell presented in full, in writing, proposed Resolution 84-17,
A Resolution commending Glennon E. Smith for twenty years of faithful
service and the Mayor moved for passage. The motion was seconded by
;ommissioner Cook and carried unanimously. A round of applause was
given Mr.Smith when Mayor Howell presented the Resolution to him.
Approval of the Minutes of October 8, 1984
Motion: Approve the minutes of the regular Commission meeting of Cook x x
October 8, 1984 as presented. Gulliford x x
Morris x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Approval of Minutes of the Special Called Meeting of October/16/84
Motion: The minutes of the Special Called meeting of October 16, Cook x x
1984 be approved as written. Gulliford x x
Morris x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
Mrs. Wiley, 490 Mako Drive was recognized by Mayor Howell. She said
two trees are blocking drivers vision of a stop sign at the corner of
Sabalo and Royal Palms Drive. The trees are on city property and have
created a traffic hazard. Mayor Howell thanked Mrs. Wiley and asked
Chief Thompson to check into the problem.
The Chair recognized Mr. Reuben Bennett. Mr. Bennett requested permis-
sion to hook up to the existing 2" water line on Violet off of Levy Rd.
PAGE TWO V V
MINUTES NAME OF
OCTOBER 22,1984 COMMRS, MSYN
. Recognition of Visitors - continued
that runs in front of his property. His engineer checked and there are
only two houses connected to the 2" line. On September 24, 1984 the
City Commission granted Mr. Bennett permission to run 252' of water
line subject to the rules and regulations the City Government sets on
construction. The City Engineer has recommended 8" lines be constructed
in that area and certainly not less than 6". Following a lengthy dis-
cussion it was the consensus of the Commission that the 2" line should
be replaced with a 6" main. The City should bear the cost, which would
be approximately $2,000. During discussion, the suggestion was made
that perhaps the entire water distribution system should be reassessed
in the area with the idea of possibly assessing all the property own-
ers where a sizeable main was run throughout the area.
Motion: Pursue putting in a 6" line on Violet St. The City Manager Cook x
to come back with a more detailed cost at the next meeting. Gulliford x
Following discussion, Commissioner Gulliford withdrew his motion and
Commissioner Cook withdrew his second.
Motion: Move to run 400' of 6" line off of Levy Road southerly on Cook x
Violet St. to replace the 2" line that is in place at a Gulliford x
cost not to exceed $2,000.
The City Manager requested the minutes reflect that a budget adjust-
ment may be required later. The question was called and the motion Cook x
carried unanimously. Gulliford x
Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
The City Manager asked for directon on requests for water hookups
on Rose St. Commissioner Gulliford asked the City Manager to come
back at the next meeting with a map of existing lines and size.
Mayor Howell asserted a policy should be established that no lines
will be extended unless they are in accordance with city standards.
Motion: Future request for extension of water lines to be granted Cook x
subject to putting in mains to the city's specifications Gulliford x x
and comply with the city's Ordinances. Morris x
Van Ness x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Mr. Dennis J. Kulawinski, 1st Vice-President of Fleet Reserve Assoc.
#290 requested permission to hold a turkey shoot in the parking lot
adjacent to the FRA located between West 4th and 6th Sts. The turkey
shoot will be held on November 17 & 18th and December 15 & 16, 1984.
PAGE THREE V V
MINUTES NAME OF
OCTOBER 22, 1984 COMMAS. MSYN
Recognition of Visitors - continued
Mr. Kulawinski added that he had written permission from the property
owners, Jacksonville Shipyards, to use the property. Insurance coverage
is with the Fleet Reserve Association. He agreed to also name the city
of Atlantic Beach as a co-insured for the specific purpose.
Motion: Approve the request by FRA to hold a turkey shoot in the Cook x
parking lot adjacent to the FRA, subject to the Chief of Gulliford
Police, the City Manager, and the City Attorney certifying Morris x
it to be safe and properly insured. Van Ness
During discussion before the vote, it was pointed out that Sec. 14-17
of the Code states "It shall be unlawful to discharge any firearm or
any loaded air gun, air rifle, air pistol or similar device within
the city." The City Attorney was instructed to rule on the matter
after conferring with the Chief of Police and City Manager.
Cook x
The question was called and the motion carried unanimously. Gulliford x
Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
;orrespondence
A. From Robert G. Stormes re Lots 1 to 6, Block 235,Section H
Mr. Stormes advised that Block 235, Section H was platted in 1930
for six (6) lots, all irregular in size, and the smallest being
larger than the standard lot (50' x 102') in that area and S/D.
He requested permission to divide the six lots into five lots which
would conform to the city's requirements. However, the division of
parcel 1 and 2 conflicts with Ordinance 90-83-82 (regulating the
combination of previously platted lots, and establishing a minimum
lot requirement for subdivisions.) Mayor Howell expressed the opinion
that passage of the Ordinance was intended for much smaller lots such
as 50' x 100' or 50' x 102' ,etc. and parcel 1 and 2 would still be
much larger than the city requires after division. Discussion followed
regarding the possibility of a variance or a use by exception. It was
the consensus of the Commission that Mr. Stormes would actually be
enhancing the property by dividing the six lots into five.
Motion: Refer the request submitted by Mr. Robert G. Stormes Cook x
to the City Attorney for review and recommendations Gulliford x x
to be brought back at the next meeting, or if the City Morris x
Attorney determines The Commission could not grant the Van Ness x x
request, but the Board of Adjustment or the Advisory Howell x
Planning Board could, the City Attorney will so advise
Mr. Stormes and he can start proceedings at that time.
No discussion after the motion. The question was called and the
motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FOUR V V
MINUTES NAME OF
OCTOBER 22, 1984 COMMAS. MSYN
ADVISORY PLANNING BOARD-- No Report
CITY MANAGER"S REPORT
A. Item #1 - Plans and Specifications for Street Resurfacing
The City Manager requested authorization to invite bids for the street
resurfacing program approved in the 1934-85 FY budget in the amount
of $78,000. The City Attorney advised the contract form should be
changed, also the performance bond and a few minor changes. The City
Manager will call the City Attorney for details on changes. No other
discussion. The City Manager was authorized to call for bids.
B. Item #2 - Sanitary Sewer Rehabilitation
The City Manager suggested that it would be to the city's benefit to
monitor the first year program of the Sanitary Sewer Rehabilitation to
make sure that it is, in fact , accomplishing anything. He recommended
the city retain the services of an engineer to help with the evalua-
tion. Mr. Moss asked for guidance whether to proceed and how to pro-
ceed with the project. The question was raised whether it would be
better to go out for bids and hire a service to monitor, and then
after the facts are compiled, hire an engineer, if it is necessary.
Following discussion, the item was passed over until the next meeting.
The City Manager will bring back estimates on the cost of hiring an
engineer to help with the evaluation.
C. Item #3-Community Development Block Grant Citizens Task Force
No action taken.
D. Item #4 - Acquisition of Parcel, Donner's Subdivision
On September 30, 1984 the City Commission authorized negotiations for
the purchase of a one-acre parcel of land situated west of the City's
Public Works facility. The City Manager reported that the Riverside
Land Group has accepted a tentative offer of $9,500, less any back
taxes, with the City furnishing title insurance and appropriate deed
stamps. He asked for approval to purchase the property in accordance
with the terms of the tentative offer and acceptance.
Motion: Purchase the parcel described in the Donner's Subdivision Cook x
for $9,500 subject to the terms of the tentative offer Gulliford x x
that was made and accepted. The City Attorney be authorized Morris x x
to close on the contract. Van Ness x
Howell x
The above is an approved budgeted item. There was no discussion before
the vote. The question was called and the motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FIVE V V
MINUTES NAME OF
OCTOBER 22, 1984 COMMRS. MSYN
City Manager's Report - continued
E. Item #5 - Educational Community Credit Union
The City Manager reported that the Educational Community Credit Union
(formerly the Duval County Teachers' Credit Union) has offered to
extend a membership opportunity to city employees. He recommended the
City Commission authorize payroll deductions to employees who wish to
join the Educational Community Credit Union. Discussion followed on
setting a policy on the number of deductions the city would allow.
Commissioner Morris suggested the City Manager poll the employees and
if 60% or more expressed interest, the City Commission would allow
the payroll deduction for a credit union. The City Attorney suggested
a policy be set for all payroll deductions. The decision was made to
pass the item over until the next meeting to give the City Manager
time to acquire the percentage of interested employees.
F. Item #6-Policy Determination re Paving of Public Right-of-Way By
Private Individuals
The City Manager reported that he had received three requests for per-
mission to pave city right-of-way. He asked for Commission guidance as
L policy has not been set pertaining to the use of public right-of-way.
_ie introduced two new homeowners, Mr. Tom L. Ennis, 317 9th St. and
Mr. Harold Craft, 321 9th St. who were in the audience to ask permis-
sion to pave the right-of-way in front of their homes. Mr. Ennis said
they wanted to pave a 20'x 20' strip from the street back to the houses.
This would include the city right-of-way. It would provide them with
more off street parking and they were willing to pay the cost of pour-
ing the concrete and accept the responsibility of repaving if it be-
comes necessary for the city to tear up the concrete to get to the
utility lines. Mayor Howell told him the request had so many ramifica-
tions that he did not feel a decision could be made at that time. Mr.
Ennis's lot may not be a problem but the Commission had to address
the problem for the city as a whole, as in many parts of the city
there are problems with storm water runoff. In certain areas contrac-
tors go in and pour driveways without enough contour so that the drive-
ways and the storm waters don't drain off properly. Mayor Howell also
said that he did not feel the city could grant anyone the authority
to reserve city property for parking of their private vehicles.
Commissioner Morris moved to deny the request to pave city right-
of-way. The motion was seconded by Commissioner Van Ness. Following
discussion, Commissioner Morris withdrew his motion and Commissioner
Van Ness withdrew her second.
Following a lengthy discussion, it was the consensus of the Commission
that a policy should be set for the entire city. The City Attorney
was asked to bring his recommendations back at the next meeting.
PAGE SIX V V
MINUTES NAME OF
OCTOBER 22,1984 COMMRS. MSYN
New Business None
Committee Reports - None
Action on Resolutions
A. The item was taken up at the beginning of the meeting.
B. No action taken.
Action on Ordinances - None
Miscellaneous
Commissioner Gulliford suggested the city should initiate negotiations
with Jacksonville Electric Authority regarding the city's Franchise
Agreement. Commission agreed. The City Commission agreed to maintain
the same Committee comprised of Commissioner Gulliford, City Attorney
Mullis, and City Manager Moss. The Committee was authorized to contact
JEA with notice to re-negotiate as required in the Franchise agreement.
Mayor Howell advised the Commission that he had met with JEA concern-
.ng their distribution system, and JEA plans to replace numerous insula-
_ors throughout the city with new insulators. They have been tested in
Virginia Beach and have proven to be very good. The project is under-
way now and, barring any problem of supply of equipment, will be com-
pleted prior to April 1, 1985.
The City Attorney advised that the Code Enforcement Board is holding
its organizational meeting on Thursday, October 25, 1984 at 7:00 P.M.
and hoped that some of the Commissioners might attend the meeting to
offer their support.
There being no other business to come before the Commission, the May r
declared the meeting adjourned at 9:22 p.m.
/
(SEAL) 'i.m .Howell _
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk CMC
-,,,f,`- CITY OF
� "Oticuttic 'earl - 9/m&
_ 4,,i k
aeztutttin
NO. 84-17
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF ATLANTIC BEACH COMMENDING
GLENNON E. SMITH FOR TWENTY YEARS OF
FAITHFUL SERVICE
WHEREAS, Glennon E. Smith has served as Stores Clerk for the City
of Atlantic Beach, Florida, from October 12, 1964 to September 30, 1982, and
as a Maintenance worker for the City of Atlantic Beach, Florida, from October
1,1982 to October 12, 1984, and
WHEREAS, Glennon E. Smith did serve so effectively and efficiently
to help provide a clean and healthful environment for the citizens of Atlantic
Beach during his twenty years of service, and
WHEREAS, Glennon E. Smith has earned the respect of his colleagues,
neighbors and fellow citizens by the capable and dedicated manner in which he
has performed his duties, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA:
THAT Mr. Smith be commended for outstanding services rendered to the
City of Atlantic Beach, Florida; and
THAT recognition of such service be spread upon the minutes of this
Body by a copy hereof, and this original Resolution be presented to
Glennon E. Smith as a token of apprgciation from the people of the
City of Atlantic Beach, Florida.
Adopted unanimously by the City Commission of the City of Atlantic
Beach, Florida, the 22nd day of October, 1 • :• .
"4111/ //
444,§6, ,tsOC•.,,o„e 1,.:,, • Wil am S. swell, Mayo -C.mmissioner
c•A• /
,(4,
/A__
.cll. Ito P!7 tit i'!SE ' !films. 2 /,
l
rAcskieficiarmilil i Rober B. Cook, Sr ommissioner
a
William I. Gulliford,Jr. ,� . .�uiss oner
ATTEST: A)
ale-41- 9(4 .
iohn„W. Morris, r. , Commissi er
• Adelaide R. Tucker, City Clerk 7/ '
g_/47 _07 a,4 14-----}
Approved as to form Catherine G. Van Ness, Commissioner
and content: J
v nude L. Mullis, City`Atto ney