11-12-84 v AGENDA
CITY OF ATLANTIC BEACH
November 12, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of Minutes of October 22, 1984
Approval of Minutes of Specially Called Meeting of November 5, 1984
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Specifications for Tractor and Sicklebar Mower
B. Item #2 - Authorization to disburse funds to NCR for License Fee
C. Item #3 - Modifications to Contract dated October 8; 1984 for
Engineering Services, Bidding-Award-Construction and
initial startup. Sewage Treatment Improvements Program.
6. New Business
A. Bid Opening - 1984-85 Street Resurfacing Program
B. Bid Opening - Sale of NCR Computer
C. Resignation of City Manager
7. Unfinished Business
A. Policy determinations re: Paving of Public Right-of-way by
private individuals
B. Utility conflict - Mayport Road Water Line/FDOT
C. Request by Dutch Stormes - Resubdivision of Lots 1-6, Block
235, Section H.
8. Report of Committees
9. Action on Resolutions
10. Action on Ordinances
11. Miscellaneous
ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT THE CITY HALL ON NOVEMBER 12, 1984 AT 7:15 P.M. V V
O O
.PRESENT: William S. Howell, Mayor-Commissioner T T
Robert B. Cook, Sr. E E
William I. Gulliford, Jr. D D
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: A. William Moss, City Manager 0 E
Claude L. Mullis, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
NAME OF ON EN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offere3
by Commissioner Cook, was followed by the pledge to the flag.
Approval of the Minutes of October 22, 1984
Motion: Approve the minutes of the regular Commission meeting of Cook x x
October 22, 1984 as presented. Gulliford x x
Morris x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Approval of the Minutes of the Special Called Meeting of November 5, 1x84
Motion: The minutes of the Special Called meeting of November 5, Cook x
1984 be approved as written. Gulliford x
Morris x x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors - None
Correspondence - None
Advisory Planning Board
Commissioner Morris reported that the Advisory Planning board has
scheduled a meeting and Public Hearing for December 4, 1984 at 7:00 pm,
in lieu of regularly scheduled meetings for November and December.
City Manager's Report
A.Item #1 Specifications for Tractor and Sicklebar Mower
The City Manager offered proposed specifications for a tractor with
Hydraulic sicklebar equal to MF 250, Ford 3910, etc. and requested the
specifications be approved and the City Manager be authorized to adver-
tise for bids. The tractor is a budgeted item for FY 1984-85. There
were no objections from the Commission. The City Manager was authorized
to advertise for bids.
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NOVEMBER 12,1984 COMMRS. MSYN
City Manager's Report - continued
B.Item #2 Authorization to disburse funds to NCR for License Fee
The City Manager requested authorization to disburse $3,514.00 to NCR
for a one-time license fee related to the operating software required
for the new computer.
Motion: Authorize the City Manager to disburse $3,514.00 to NCR Cook x x
for a one-time license fee related to the operating soft- Gulliford x
ware. Morris x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
C.Item #3 Modifications to Contract dated October 8, 1984 for
Engineering Services, Bidding-Award-Construction and initial startup.
Sewage Treatment Improvements Program.
The City Manager reported that on October 30, 1984 he was advised that
certain provisions of federal requirements (40CFR33, Subpart E,Appendix
C-1) have been replaced by 40CFR33, Subpart F. Mr. Moss asked that the
;ommission rescind the contract dated October 8, 1984, and the Mayor be
authorize to execute the modified agreement on behalf of the city.
Motion: Accept the modification to contract with Robert Bates & Cook x
Assoc. dated October 8, 1984, for engineering services, Gulliford x x
bidding - Award Construction and initial start-up, Sewage Morris x
treatment improvements program, and authorize the Mayor Van Ness x x
to execute the modified agreement, subject to the advice Howell x
of Counsel as indicated.
No discussion. The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
New Business
A. Bid Opening - 1985 Street Resurfacing Program
The following bids were received and opened:
W. N. J. Paving
P.O.Box 17219, Jacksonville, Fl
Total base bid $88, 725.00
Bid Bond:American Ins. Co.
Dickerson Florida, Inc.
P.O.Drawer 40949, Jacksonville,Fl.
Total base bid $77,402.50
Bid Bond:Seaboard Surety Co.
PAGE THREE V V
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NOVEMBER 12, 1984 COMMRS. MSYN
New Business - continued- Bid Opening
The City Manager advised that $78,000 was budgeted for FY 1984-85.
Motion: Award bid for 1984-85 street resurfacing program to Dicker- Cook x
son Florida, Inc. in the amount of $77,402.50. as the best Gulliford x x
and lowest bid meeting the specifications. Morris x x
Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Bid Opening - Sale of NCR Computer
The following bid was received and opened:
Okeechobee County Board of County Commissioners
Okeechobee, Florida
Bid price for purchase of NCR 8150 -0-
Bid price for purchase of 20 megabytes of discs $1,500.00
Bid price for NCR 6440-0402, 70 LPM Printer -O-
lid Bond: City check for $150.00 (10%)
Motion: Reject the bid and authorize the City Manager to negotiate Cook x x
the sale and report back as soon as possible. Gulliford x
Morris x x
No discussion before the vote. Motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
C. Resignation of City Manager
Mayor Howell acknowledged receipt of Mr. Moss's letter of resignation
dated October 25, 1984 to be effective January 2, 1985.
Motion: Move to accept the resignation of A. William Moss, with Cook x
regret, effective on the date, and subject to the leave Gulliford x
requested, as set forth in his letter of resignation dated
October 25, 1984, a copy of which every Commissioner has
received.
For the record, Commissioner Gulliford's comments are verbatim:
"This is not a vote for or against Bill Moss; this is nothing more than
a vote on a request he has made to this Commission. Out of respect for
his professionalism and position, it should not be turned into a refer-
endum as to what he has done or not done. I put "with regret" in my
motion for good reason. I hope that if this motion carries, whomever
replaces him will have a similar level of professionalism and commit-
ment, particularly in the area of sewer and water expansion, mainten-
ance, and also in fiscal management and accounting.
PAGE FOUR V V
MINUTES NAME OF
NOVEMBER 12, 1984 COMMRS. M S Y N
•
New Business - continued - Resignation of City Manager
Bill Moss is an organized and methodical individual, and his three
page letter of resignation was done with a great deal of thought
long before he wrote the letter. It is not something that was rashly
done. The reasons he set forth in his letter were logical and reason-
able. I take exception personally to the article in this morning's
paper that infers that I had "run-ins" with Bill Moss in the past,
and that caused a lack of confidence on my part. I guess that sells
newspapers, but it is not the truth. Any disagreement I had with Bill
Moss has been open and professional; he wouldn't have it any other
way.
I plan to vote to honor his request, and I do not view such a vote
as anything negative. I wish him the best of success in the future,
and thank him sincerely for the good things that he has done for
Atlantic Beach while he has served as its City Manager". end of verbatim
Commissioner Van Ness stated that the city had looked long and hard to
find Mr. Moss and the city has had three very successful and prosperous
years with him, and it was with deep regret when she learned Mr. Moss
was desiring to leave.
Commissioner Morris expressed grave concern with the timing. With the
absence of a Public Works Director and the loss of a City Manager, he
asked "who is going to run the shop". He then moved for the following
substitute motion:
Substitute Motion: Substitute the date of January 2, 1985 to read Morris x
March 1, 1985.
The City Manager said he appreciated the thought, but did not feel it
would be fair to him or the city. The substitute motion died for lack
of a second.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
There was no further discussion. The question was called on the origi-
nal motion. The motion carried with three ayes and two nays. Cook x x
Gulliford x x
Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Unfinished Business
A. Policy determinations re: Paving of Public Right-of-way by private
individuals
The City Attorney advised that he had researched the matter extensively.
There is a change in concept now and a lot of cities allow the use of
PAGE FIVE V V
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NOVEMBER 12, 1984 COMMRS. MSYN
Unfinished Business- continued
public right-of-way such as planting trees on sidewalks, etc. as long
as it complies with certain provisions and does not interfere with the
use of that public space by the general public, and on the basis of a
revocable permit. Mr. Mullis stated the city has the authority to
issue that type of permit, and suggested the Commission may wish to
establish an overall policy as far as the use of public space is con-
cerned, or handle each request as presented. The City Manager recommend-
ed each case be handled as presented. Discussion followed.
Motion: Deny the request for paving public right-of-way. Morris x
The motion died for lack of a second.
Mr. Alan Potter noted that Fla. D.O.T. has a policy manual for all uses
within the state right-of-way and suggested the City Commission obtain
a copy as a guide as to how D.O.T. allows underground utilities and sur-
face improvements to be permitted within the public-rights-of-way only
controlled by the Department of Transportation. Commission agreed.
B. Utility Conflict - Mayport Road Water Line/FDOT
layor Howell advised that he, Mr. Mullis, and Mr. Moss had met with DOT
officials in Lake City on Friday, November 9th. Some legal areas are
being explored and they plan to meet again soon.
C.Request by Dutch Stormes - Resubdivision of Lots 1-6, Block 235,
Section H
City Attorney, Claude L. Mullis advised that, in order for Mr. Stormes
to resubdivide six lots into five of an existing plat, a waiver will
be required by the Commission.
Motion: The requirement for Mr. Stormes be waived, and he be allow- Cook x
ed to resubdivide the six lots into five lots as presented Gulliford x x
to the Commission at the meeting of October 22, 1984. Morris x
Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Report of Committees - None
Action on Resolutions - None
Action on Ordinances None
Miscellaneous
Commissioner Morris asked what had been done on the carry-over of
the interest in membership in the Educational Community Credit Union.
PAGE SIX V V
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NOVEMBER 12, 1984 COMMRS. MSYN
Miscellaneous - continued
The City Manager reported that he had received expression of interest
from all of the Fire Department, Public Works Department and all of
the City Hall. He had not received response from the Public Safety
Department, perhaps because theyhave their own credit union. He
offered to invite the credit union out to offer their presentation if
the Commission so desired. No action taken.
Mr. Moss reported that the data was not available yet on the carry-
over of estimates on the cost of hiring an engineer to help with the
evaluation of the Sanitary Sewer Rehabilitation program. Item was
carried over.
Commissioner Gulliford commented that he had heard a lot of conversation
lately and a lot of questions had been asked regarding the proposals
relative to the possibility of building a new hospital at the beach.
Mrs. Dorothy Kerber has served as the city's representative on the
Board and the citizens of the community voted for it, but he said there
are a lot of people that are asking questions about the logic of obli-
gating the citizens to a substantial amount of debt in building a new
hospital, particularly in light of what is going to happen just across
he intracoastal waterway. Commissioner Gulliford said that he is not
anti-Beaches Hospital", but he just wanted to insure that the hospital
board exercises caution in the decision to build a hospital. He also
said there is certain resentment that our citizens are paying the cost
and assuming the burden whether they use the hospital or not and right
across the line in St. Johns County people have the same facility
available to them at no cost.
The City Manager was instructed to advertise immediately for his re-
placement.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 8:08 p.m.
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f/ �'H �-
A/4 a owe
(SEAL) Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
3ity Clerk CMC