12-10-84 v AGENDA
CITY OF ATLANTIC BEACH
December 10, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of Minutes of November 26, 1984
2. Recognition of Visitors
A. Presentation by Muscular Dystrophy Association
to the Atlantic Beach Fire Department
B. Presentation by the City of Jacksonville Planning Staff
Regarding Zoning Along Mayport Road
3. Correspondence
4. Advisory Planning Board
A. Request for Rezoning - Reyhani, Inc. , and
Grenville $ Meuse Construction Company
B. Request for Rezoning - Selva Developers, Inc.
C. "Use by Exception" Application - Rosario Recupito
D. Policy Recommendation Regarding the Paving
of Public Right-of-Way
5. City Manager's Report
A. Item #1 - Contract for Engineering Services - DER Project:
New Pumping Stations and Outfall Force Main
B. Item #2 - Police Department Monthly Report - November 1984
6. New Business
A. Codes Enforcement Board
B. Bid Opening - Fire Hydrants
7. Unfinished Business
A. Selection of a Date and Time for Committee of the Whole
Meeting to Review City Manager applications
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 84-20 - Redeeming 1958 General Obligation
Sewer Bonds
B. Resolution No. 84-21 - Redeeming 1971 General Obligation
Sewer Bonds
10. Action on Ordinances
11. Miscellaneous Business
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- V V
MISSION HELD AT THE CITY HALL ON DECEMBER 10,1984 AT 7:15 P.M. 0 0
T T
PRESENT: William S. Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
William I. Gulliford, Jr.
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners M S
O E
AND: A. William Moss, City Manager T C
Claude L. Mullis, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMRS. N D S 0
•
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Morris, was followed by the pledge to the flag.
Approval of the Minutes of November 26, 1984
Motion: Approve the minutes of the regular Commission meeting of Cook x
November 26, 1984 as presented. Gulliford x x
Morris x x
No discussion before the vote. The motion carried Van Ness x
unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
tecognition of Visitors
The Chair recognized Mrs. Ruth Gregg, 905 Sailfish Drive, who inquired
if the city had adopted a new fire code, and if so, would the new code
require the removal of the propane storage tanks on Mayport Road. The
City Manager advised that the Commission would be reviewing its new
codification of Ordinances within the next few weeks. The new Code
will,by reference,adopt the fire code. He expressed the opinion that
the new fire code will not force the removal of the existing propane
tanks. Chief Royal agreed.
Mrs. Gregg also asked why it was taking so long to remove all of the
junk cars.She was told the City Attorney will give a legal opinion on
the matter in the near future.
A. Presentation by Muscular Dystrophy Association to the Atlantic Beac'i
Fire Department
On behalf of all the muscular dystrophy patients, a representative
from MDA presented a plaque to Chief Royal in appreciation for his fire-
fighters support in the labor day telethon. The Atlantic Beach fire-
fighters collected $7,803.20, the highest per capita in the State of
Florida. A round of applause was given to all the firemen.
B. Presentation by the City of Jacksonville Planning Staff Regarding
Zoning Along Mayport Road
The City Manager introducted Mr. John Crofts and Tiwana Flake of the
City of Jacksonville's Planning Staff. Mr. Crofts offered a brief back-
ground presentation of the recently completed intergovernmental study For
PAGE TWO V V
MINUTES NAME OF
DECEMBER 10,1984 COMMRS. MSYN
MEM
Recognition of Visitors - continued
a land use,and transportation plan, and community facilities plan for
the greater Arlington-Beaches area. Ms. Flake submitted a proposed land
use plan map for all of Mayport Road including Jacksonville's zoning
districts. She said, in preparing the map, they had tried to determine
whether the existing zoning actually met the existing uses or whether
the zoning was too intense for the types of uses that presently exist.
Certain areas were down-zoned to make the uses more compatible with
the zoning classification. Following discussion, Mr. Crofts stated
they plan to meet with the Advisory Planning Board in January to dis-
cuss the proposed land use plan. Mayor Howell thanked them for their
time and effort spent on the recommended land use plan.
Correspondence - none
Advisory Planning Board
A. Request for Rezoning - Reyhani, Inc. , and Grenville & Meuse Con-
struction Company
Commissioner Morris reported that the Advisory Planning Board had re-
viewed the application for rezoning property bounded by Plaza on the
south, 11th st. on the north, the lagoon on the east, and Royal Palms
Subdivision on the west from Open Rural (OR) and RG-2 to P.U.D. and a
Public Hearing was held on December 4, 1984. Following the Public Hear-
ing,The Advisory Planning Board voted to recommend approval of the re-
zoning request.
Motion: Move for a Public Hearing. Cook x
The Ordinance will be presented on first reading on Gulliford x
January 14, 1985, and second reading, with Public Hearing Morris x x
to be held on January 28, 1985. Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Request for Rezoning - Selva Developers, Inc.
Commissioner Morris reported that on December 4, 1984, the Advisory
Planning Board had reviewed a request for rezoning submitted by Selva
Developers, Inc. The property is approximately 8.5 acres along the
northerly city limit line between Seminole Road and Selva Marina Drive
(extended) , and they requested it be rezoned from Open Rural (OR) to
Residential Single Family (RS-1) . The Advisory Planning Board voted
to recommend approval of the rezoning request.
Motion: Move for a Public Hearing. Cook x x
The Ordinance will be presented on first reading on Gulliford x
January 14, 1985, and second reading, with Public Hearing Morris x x
to be held on January 28, 1985. Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE THREE V V
MINUTES NAME OF
DECEMBER 10,1984 COMMRS. MSYN
Advisory Planning Board - continued
C. "Use by Exception" Application - Rosario Recupito
Commissioner Morris reported that on December 4, 1984, the Advisory
Planning Board considered a "Use by Exception" application submitted
by Rosario Recupito for on-premise consumption of beer and wine at
Rosario's Pizza which will be located next to Petunia Patch in the
Atlantic Village Shopping Center. The zoning district is Commercial
General (CG) . The Advisory Planning Board recommended to approve the
"Use by exception".
Motion: The "Use by exception" for on-premise consumption of beer Cook x x
and wine be granted to Rosario's Pizza, Atlantic Village Gulliford x
Shopping Center. Morris x
Van Ness x x
No discussion before the vote. Motion carried four to one. Howell x
Commissioner Morris voted no.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. Policy Recommendation Regarding the Paving of Public Right-of-Way
;ommissioner Morris reported that the Advisory Planning Board recom-
iended the passage of an Ordinance requiring right-of-way permits for
the use of paving public rights-of-way, and that it be the policy to
generally deny approval to pave a right-of-way for other than drive-
way purposes. Discussion followed.
Motion: Move to refer the matter to the City Manager. Cook x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
City's Manager's Report
A. Item #1 - Contract for Engineering Services - DER Project: New
Pumping Stations and Outfall Force Main
The City Manager offered a proposed contract with Robert Bates and
Associates for basic engineering services and inspection services for
the new pumping stations and the effluent outfall force main. (DER
project 747040 in the amount of $834,785. The City Commission adopted
Resolution No. 84-19 which accepted the Fla. DER grant on 11/26/84) .
The City Manager recommended the Mayor be authorized to execute the
agreement with Robert Bates and Associates.
Motion: Move to authorize the Mayor to execute the agreement Cook x
with Robert Bates and Associates for professional Gulliford x x
engineering services on the DER Project 747040. Morris x
Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
PAGE FOUR V V
MINUTES NAME OF
DECEMBER 10,1984 COMMRS. M S Y N
City Manager's Report - continued
B. Item #2 - Police Department Monthly Report - November 1984
Mayor Howell acknowledged receipt of the Police Department's monthly
report. As there were no questions, he instructed the report be filed
for information.
New Business
A. Codes Enforcement Board
The City Manager reported that the Codes Enforcement Board requested
that the City Commission consider appointing clerical personnel as may
be required by the Board. The City Attorney stated that under the
Statutes, the Commission also needed to designate a Code Inspector
who would be the one that would put the wheels in motion to bring
charges against any particular individual or corporation. The depart-
ment head, along with the Code Inspector, will represent the city,
as far as presenting the evidence, charges, etc. The Mayor suggested
a part-time clerk be hired to do only work for the Code Enforcement
Board, and employ the services of a court reporter for each case pre-
;ented. Following discussion, Commissioner Gulliford moved for the
ollowing:
Motion: Ask the Code Enforcement Board to come back to the Commis- Cook x
sion with a recommendation and a request for funding for Gulliford x x
a particular individual to take the minutes, do the filing Morris x x
and any other necessary clerical work for the Code Enforce- Van Ness x
ment Board, and with the intent, where necessary, a court Howell x
reporter will be secured to take minutes of the meetings.
Nodiscussion before
yythe
yyvote.
yyMotion Jcayyrryyiey.dunyanJJimouyysly.yy * �LL
* * * * * * * iV * * * * * * * * * * * * * * * * * * * * * * *
Discussion was held on whether to designate a Code Inspector. The
City Attorney will bring back suggestions at the next meeting.
B. Bid Opening - Fire Hydrants
The following bids were received and opened:
C. W. Systems, Live Oak,Fl
Total base bid $18,000.00
Bid Bond- $900. Cashiers Check
Bid not signed
Jax Utilities Construction Co. , Jacksonville
Total base bid $22, 160.00
Bid Bond - Federal Insurance Co.
PAGE FIVE V V
MINUTES NAME OF
DECEMBER 10, 1984 COMMRS. MSYN
New Businss - continued - Bid Opening
John Woody, Inc. , Jacksonville $22,425.00
Bid Bond - Aetna Casualty
During discussion,the City Manager was asked how much had been project-
ed for the project and he stated $16,000. The Mayor expressed concern
over awarding the bid at that time due to the potential relocation of
the existing water lines. Following discussion, Commissioner moved for
the following:
Motion: Defer action on the bids until the next meeting. Cook x
Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Unfinished Business
A. Selection of a Date and Time for Committee of the Whole Meeting to
Review City Manager applications
Lpplications for the position of City Manager will be accepted until
December 18, 1984. The Commission unanimously agreed to meet as a
Committee of the Whole on Tuesday night, December 18, 1984 at 7:30 p.m.
to review City Manager applications.
Commissioner Gulliford expressed concern over the possibility of not
having a City Manager on board for the next several weeks if Mr. Moss
leaves on January 2, 1985 and moved for the following:
Motion: If no City Manager is in place by January 2, 1985, the City Cook x
retain A. William Moss on contract on a continuing basis to Gulliford x x
be paid at his regular compensation on a daily rate in Morris x x
addition to the other conditions in his letter of resigna- Van Ness x
tion. The contract will automatically terminate upon the Howell x
reporting for duty of a new City Manager, or if Mr. Moss
obtains other employment , but in no event such contract
to extend beyond February 2, 1985.
No discussion before the vote. Motion carried unanimously.
Mr. Moss stated he would be more than happy to stay for a short period
of time, but he encouraged the Commission to proceed in the direction
of replacing him by January 2, 1985.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Report of Committees - none
•
PAGE SIX V V
MINUTES NAME OF
DECEMBER 10,1984 COMMRS. MSYN
Action on Resolutions
A. Resolution No.84-20
Mayor Howell presented in full, in writing, proposed Resolution 84-20,
a Resolution redeeming 1958 General Obligation Sewer Bonds.
Motion: Move for passage of Resolution No. 84-20. Cook x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x
Copy of Resolution 84-20 is attached hereto and made a part Van Ness x x
hereof. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Resolution No. 84-21
Mayor Howell presented in full, in writing, proposed Resolution 84-21,
a Resolution redeeming 1971 General Obligation Sewer Bonds.
Motion: Move for passage of Resolution No. 84-21. Cook x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
Copy of Resolution 84-21 is attached hereto and made a part Van Ness x x
hereof. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Ordinances- none
Miscellaneous Business
Discussion was held on a letter received from JEA advising the city
of the General Counsel's Office opinion on the occupational license
fee levied by the City of Atlantic Beach. Their legal opinion was that
any such fee imposed on JEA by the City of Atlantic Beach is illegal,
and they will not process the payment of $37,590. The City Attorney
disagreed and offered two alternatives for the Commission to take:
go to court or take the case before the Code Enforcement Board.
Following discussion, the City Attorney was directed to consider the
two alternatives and come back with specific recommendations at the
next meeting.
There being no further business to come before the Commission, the
Mayor declared the meeting adjourned at 9:10 p.m.
/OW
(SEAL) William S. Howell
Mayor/Presiding Officer
ATTEST: ��
A e aide R. Tucker
City Clerk CMC
(-).:-= t BID TABULATION
ENGINEERS PROJECT NO: 8223 CITY OF ATLANTIC BEACH, FLORIDA PREPARED BY:
BID DATE : December 10, 1984 Robert Bates &Associate:,Inc.
TIME: 7: 15 P.M. RELOCATION AND REPLACEMENT OF FIRE HYDRANTS CONSULT/NG ENGINEERS
✓ACKSONV/L L E,FLDR/DA
SHEET NO. _I OF1_ f
BR/EF c c Syc7r,..,,c ieLy v7UJI�7;pf Jeh A. Dod/ j, 7 1
/TEM
DESCRIPTION 1.--'1,e oQ k7e()e
TOTAL BASE BID - Summation of
Parts "A" , "B" and "C". 12, Qo ) 2 2 /(,U )2 I D_ S
Sub-Total Part "A" - Fire
Hydrant Relocation
Sub-Total Part "B" - Fire
Hydrant Replacement
Sub-Total Part "C" - Fire
Hydrant Removal
Bid Bond Company
Bid Bond Amount $`7 DD
NO ADDENDA ISSUED //)oii- 417-t-,r/
1
RESOLUTION NO. 84-20
A RESOLUTION REDEEMING 1958 GENERAL OBLIGATION SEWER BONDS
WHEREAS, the City of Atlantic Beach in years past funded certain sewer
improvements by bond issue, and
WHEREAS, the City of Atlantic Beach has redeemed 20 - 3.80% Sewer Bonds (1958
issue) in the amount of $20,000, said bonds bearing maturity date of April 1,
1984,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSI0N OF THE CITY OF ATLANTIC
BEACH, DUVAL COUNTY, FLORIDA, that the following numbered bonds totaling
$20,000 in value be burned:
Numbers 201 through 220
and that,
the following numbered interest coupons be burned:
Coupon No. 49 from bonds 201-300; 246; 249;
Coupon No. 51 from bonds 221-226; 228-232; 240-260
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
The above and foregoing Resolution passed by the City Commission on
, 1984.
(Seal) William S. How-.' ! - fl
Mayor/Presiding Offi -r ' '�
ATTEST:
Adelaide R. Tucker
City Clerk CMC
Approved as to form
and correctness:
Claude L. Mullis
City Attorney