01-28-85 v AGENDA
411 CITY OF ATLANTIC BEACH
January 28, 1985
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of January 14, 1985
2. Recognition of Visitors
3. Unfinished Business
A. Further discussion regarding FY 1983-84 Audit prepared
by Price Waterhouse. Representatives from Price Waterhouse
will be present.
4. Correspondence
A. From City of Jacksonville Mayor Jake Godbold, and the Board of
Library Trustees and Staff of the Jacksonville Public
Libraries extending invitation to Groundbreaking Ceremonies
for the Beaches Branch Library on Third Street
in Neptune Beach on January 31, 1985, at 11 :00 AM.
5. Appearances
® A. Robert Stubbs of Robert Stubbs, Inc. , Financial Advisors-
Financial Analysts, requesting payment of invoice in the
amount of $4 ,650 which represents 60% of the remaining
$7,750 in contract with City dated May 18, 1983 covering
financial advisory regarding financing through State Bond
Loan Program.
B. Beaches Pop Warner Football Association President Mitch
Kinsey and associates regarding Beaches youth activities.
6. Advisory Planning Board
A. From Commission Representative John W. Morris, Jr. ,
regarding Board meeting of January 15, 1985, in which
the Board considered proposed changes to the zoning
ordinance in the area along Mayport Road.
7. City Manager's Report
A. Item #1 - Budget Report Quarter Ending December 31, 1984
8. New Business
A. Bid Opening - Repair and Repainting of Elevated Water
Storage Tank
9. Report of Committees
10. Action on Resolutions
A. Resolution No. 85-2 - Budget Adjustment
B. Resolution No. 85-3 - Authorizing Richard C. Fellows to
Sign Checks on Behalf of the City
11. Action on Ordinances
A. Ordinance No. 90-85-84 - An Ordinance Zoning Property Herein
Described Owned by Mary T. Bull and
Option by Reyhani, Inc. , in Venture
With Phil Grenville and Don Meuse, to
"PUD" District as Defined Under the
Land Development Code, and Providing
an Effective Date. Second and Final
Reading - Public Hearing.
B. Ordinance No. 90-85-85 - An Ordinance Rezoning Property from
Open Rural (OR) to Residential
Single Family (RS-1) and Providing
an Effective Date. Second and Final
Reading - Public Hearing.
C. Ordinance No. 47-85-2 - An Ordinance Adopting and Enacting
a New Code for the City of Atlantic
Beach, Florida. First Reading
12. Miscellaneous Business
ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- V V
MISSION HELD AT THE CITY HALL ON JANUARY 28, 1985 AT 7: 15 P.M. 0 0
T T
rRESENT: William S. Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
William I. Gulliford, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: Richard C. Fellows, City Manager 0 E
Claude L. Mullis, City Attorney T C
Rene' Angers, Recording Secretary I 0 Y
NAME OF ONEN
ABSENT: Adelaide R. Tucker, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,
offered by Commissioner Van Ness, was followed by the pledge to the
flag.
Approval of the Minutes of January 14, 1985
Motion: Approve the minutes of the regular Commission meeting of Cook X
January 14, 1985 as presented. Gulliford X
Morris X X
No discussion before the vote. The motion carried Van Ness X X
unanimously. Howell X
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Zecognition of Visitors
The Chair recognized Mr. E.F. White, 1241 Ocean Boulevard, who urged
the Commission to use informal power to suggest that the Hospital
Board sell the Beaches Hospital. Mayor Howell stated that the
Commissionerscould take individual positions on the matter, but did
not think it was appropriate for the City Commission, representing
the city, to take an official opinion.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Unfinished Business
A. Further discussion regarding FY 1983-84 Audit prepared by
Price Waterhouse
Commissioner Cook asked the following quesions regarding the audit:
1. Is it customary to send draft copies for preliminary approval?
2. Why were the pages not numbered?
3. Could totals from previous years be included for comparisions?
4. How much of "Cash and Investments" is actually cash?
5. Could the principal and interest to be paid on the 1958 and 1971
sewer bonds be separated rather than grouped together?
6. Why was there no reference to pending litigation?
Mr. Bob McMullen, Price Waterhouse, addressed Commissioner Cook's
questions:
1. He stated that it is customary to review a draft of financial
statements and disclosures with management.
2. The final copy would have page numbers.
PAGE TWO V V
MINUTES NAME OF
JANUARY 28, 1985 COMMAS. M S Y N
Unfinished Business - continued
3. Totals from each fund could be given from previous years for
comparisions.
4. It is customary to group together the "Cash and Investments"
figures because the investments are short term and could be turned
into cash over night. The Finance Director stated that some of
the funds were not immediately liquidable and that these figures
could be broken down.
5. He stated that Note 4 of the statements could be expanded to
incorporate information on the amount of principal and interest
paid on the sewer bonds.
6. He stated that the City's legal counsel had submitted a legal
representation letter and that there was no litigation of any
significance indicated that would have a material effect on the
financial statements. Mayor Howell stated that some of the
lawsuits were asking for damages and that there is a possibility
that there could be significant costs to the City.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Correspondence
A. From City of Jacksonville Mayor Jake Godbold, and the Board of
Library Trustees and Staff of the Jacksonville Public Libraries
extending invitation to Groundbreaking Ceremonies for the
Beaches Branch Library on Third Street.
Mayor Howell stated that the Beaches had long awaited the new
library and urged the Commission to attend the groundbreaking
ceremony, which would be held on January 31, 1985 at 11 :00 A.M.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Appearances
A. Robert Stubbs of Robert Stubbs, Inc. , Financial Advisors -
Financial Analysts
The City Manager stated that Mr. Stubbs had requested payment of
$4,650 which represents 60% of the remaining $7,750 contracted
in 1983 to assist in developing a financing plan for the sewer
project. He stated that everything was in order and that the
bond process was almost complete in going through the State.
Motion: Move to authorize payment to Robert Stubbs in the Cook X
amount of $4,650, which represents 60% of the remaining Gulliford X X
balance due. Morris X
Van Ness X X
No discussion before the vote. Motion carried Howell X
unanimously.
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PAGE THREE V V
MINUTES NAME OF
JANUARY 28, 1985 COMMRS. MSYN
B. Beaches Pop Warner Football Association President Mitch Kinsey
and associates regarding Beaches youth activities.
Mr. Kinsey stated that the Pop Warner Association has run out of room
for their growing organization and asked that the City commit to
working with their organization and with the other Beach cities to
attempt to work out a more feasible plan. Mayor Howell stated that
he had met with Rick Hale and had discussed the possibility of forming
a committee from the three Beach cities to attempt to coordinate the
use of the various fields. He stated that if a decision could not be
made promptly, he would appoint a committee.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Advisory Planning Board
A. Proposed Changes to the Zoning Ordinance in the area along
Mayport Road.
Commissioner Morris reported that the Advisory Planning Board had
reviewed the proposed plan and that the Board was concerned that, by
adopting the plan, the CI zoning classification would be eliminated
in the entire city. He stated that the Board felt the City has a
need for certain CI uses and that they should be incorporated into
the CG zoning classification as 'use by exceptions' . He further
reported that the Board felt that the area, being so large, should
oe divided at Donners Road for public hearing purposes.
Commissioner Gulliford stated that, according to the recommendation,
each CI use would have to be considered individually. Mayor Howell
asked that it be taken back to the Advisory Planning Board for a
more specific recommendation.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
City Manager's Report
A. Budget Report Quarter Ending December 31, 1984
Mayor Howell acknowledged receipt of the Budget Report. As there
were no questions, he instructed the report be filed for information.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
New Business
A. Bid Opening - Repair and Repainting of Elevated Water Storage
Tank.
The following bids were received and opened:
PAGE FOUR V V
MINUTES NAME OF
JANUARY 28, 1985 COMMRS. M S Y N
1
New Business - continued
Advanced Tank and Construction Co. , Cropwell, AL
Total base bid $52,575.00
Bid Bond - Insurance Co. of North America
CFM Enterprises, Inc. , Apopka, FL
Total base bid $38,000.00
Bid Bond - Allied Fidelity Insurance Co.
Frank Shelton, Inc. T/A Utility Service, Perry GA
Total base bid $27,980.00
Bid Bond - U.S.F. & G. Company
Industrial Contracting & Coatings, Inc. ,
Thonotosassa, FL
Total base bid $45,000.00
Bid Bond - Firemans Fund Insurance Co.
Ridge Sandblasting & Painting Co. , Inc. ,
Lake Alfred, FL
Total base bid $25,970.00
Bid Bond - Union Indemnity Co. of N.Y.
J.S. Tank, Inc. , Chipley, FL
Total base bid $28,330.00
Bid Bond - Integon Indemnity Corporation
United Coating Corporation, Orlando, FL
Total base bid $26,950.00
Bid Bond - Union Indemnity Co. of N.Y.
Motion: Move that the bids be turned over to the City Manager for Cook X
review with the Engineers. Gulliford X X
Morris X
No discussion before the vote. The motion carried Van Ness X X
unanimously. Howell X
* * * * * * * * * * * * * * * * * * * * * * * s; * * * * * * * * *
Report of Committees
Commissioner Morris, Chairman of the Ad Hoc Committee, reported that
the matter of the water break at the Atlantis Restaurant had been
tabled. He stated that the Committee wanted to see what the new rates
would be before determining what action to recommend.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Resolutions
A. Resolution No. 85-2 - Budget Adjustment
Mayor Howell presented in full, in writing, proposed Resolution 85-2,
PAGE FIVE V V
MINUTES NAME OF
JANUARY 28 1985 COMMRS. MSYN
Action on Resolutions - continued
a Resolution transferring certain monies between funds.
Motion: Passage of Resolution 85-2. Cook X
Gulliford X X
No discussion before the vote. The motion carried Morris X
unanimously. Van Ness X X
Howell X
B. Resolution No. 85-3
Mayor Howell presented in full, in writing, proposed Resolution 85-3,
a Resolution authorizing Adelaide R. Tucker, City Clerk, Harry E.
Royal, Finance Director, and Richard C. Fellows, City Manager to sign
on behalf of the City.
Motion: Passage of Resolution 85-3. Cook X X
Gulliford X
No discussion before the vote. The motion carried Morris X
unanimously. Van Ness X X
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell X
lection on Ordinances
A. Ordinance No. 90-85-84 Public Hearing
AN ORDINANCE ZONING PROPERTY HEREIN DESCRIBED OWNED BY MARY T. BULL
AND OPTIONED BY REYHANI, INC. , IN VENTURE WITH PHIL GRENVILLE AND DON
MEUSE, TO "PUD" DISTRICT AS DEFINED UNDER THE LAND DEVELOPMENT CODE,
AND PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing, for second and
final reading by Mayor Howell.
The Chair recognized Mr. Richard Prosser, representing the applicants.
Mr. Prosser presented the Commission with a site plan for the
development of 170 townhouse units on property bounded by Eleventh
Street, Plaza, Royal Palms Unit I, and the lagoon. Mr. Prosser
stated that the development would have approximately 16% ground
coverage and that there would be a 75' wide undisturbed natural area
along the lagoon. Don Meuse added that each unit would have a two
car garage, and a minimum of 1,050 sq.ft. heated area. The units
would be priced from the low $70's and would be constructed in four
phases.
Mayor Howell opened the floor for a public hearing and recognized
Della Koenig, 780 Redfin Drive.
Mrs. Koenig expressed concern about the increased traffic in the
Royal Palms Subdivision. She stated that, at times, residents on
Sailfish Drive, Royal Palms Drive, and Plaza can not back out of their
PAGE SIX V V
MINUTES NAME OF
JANUARY 28, 1985 COMMRS. M S Y N
Action on Ordinances - continued
driveways due to the traffic jams. Commissioner Gulliford felt that
most of the residents in the new development would use Seminole Road
rather than the Royal Palms area for access. He added that the density
could be much higher than what is proposed.
There being no one else to speak for or against the plan, Mayor Howell
closed the public hearing.
Motion: Move for passage of Ordinance No. 90-85-84 on second and Cook X
final reading. Gulliford X X
Morris X
The motion carried unanimously. Van Ness X X
Howell X
B. Ordinance No. 90-85-85 Public Hearing
AN ORDINANCE AMENDING ORDINANCE NO. 90-82-74, THE SAME BEING THE LAND
DEVELOPMENT CODE, BY AMENDING THE OFFICIAL ZONING MAP TO REZONE LAND
DESCRIBED AS A PORTION OF GOVERNMENT LOT 1, SECTION 8, AND A PORTION
OF GOVERNMENT LOT 1, SECTION 9, ALL LYING IN THE TOWNSHIP 2 SOUTH,
RANGE 29 EAST, DUVAL COUNTY, FLORIDA, FROM OPEN RURAL TO RS-1;
PROVIDING AN EFFECTIVE DATE.
;aid Ordinance was presented in full, in writing, for second and final
reading by Mayor Howell.
The Chair regognized Mr. Doug Miller, representing the applicants.
Mr. Miller presented the Commission with a site plan of the development
which incorporates 112 acres, of which 82 acres are in Atlantic Beach.
He stated that the City of Jacksonville has approved rezoning of the
remainder of the development to a classification compatible with RS-1.
Mayor Howell opened the floor for a public hearing. There being no
one to speak for or against the matter, Mayor Howell closed the public
hearing.
For information, Commissioner Cook asked if Seminole Road would be the
only access to the development. Mr. Miller replied that Seminole Road
was the only access point.
Motion: Move for passage of Ordinance No. 90-85-85 on second and Cook X
final reading. Gulliford X
Morris X X
The motion carried unanimously. Van Ness X X
Howell X
C. Ordinance No. 47-85-2 An Ordinance adopting and enacting a new
Code for the City of Atlantic Beach, Florida.
Said Ordinance was presented in full, in writing for first reading
by Mayor Howell.
PAGE SEVEN V V
MINUTES NAME OF
JANUARY 28, 1985 COMMAS. MSYN
Action on Ordinances - continued
Motion: Move for passage of Ordinance No. 47-85-2 on first reading. Cook X X
Gulliford X
No discussion before the vote. The motion carried Morris X
unanimously. Van Ness X X
Howell X
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Miscellaneous Business
Commissioner Cook asked the status of the lawsuit against the J.E.A.
The City Attorney replied that it had been filed approximately one
week ago and- that they had twenty days to respond.
Commissioner Gulliford stated that the specifications for bids on the
sewer plant specified tanks to be the pre-stressed type. He said
there is only one company in the region that could bid those tanks,
and requested that the City Manager ask Robert Bates & Associates
to consider, as an alternative, a poured in place tank, which would
help keep bids competitive. He felt that, if Robert Bates & Assoc.
agreed, it should be added to the specifications.
Commissioner Van Ness asked the Commission to consider reviewing the
possibility of enlarging Seminole Road from the Fire Station to
Atlantic Boulevard, replacing the culvert and repaving the street.
There being no further business to come before the Commission, the
Mayor declared the meeting adjourned at 8:27 p.m.
William S. Howell
Mayor-Commissioner
ATTEST:
Rene' Angers
Recording Secretary
t It
RESOLUTION NO. 85-2
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires
that the City Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City
of Atlantic Beach, that the attached Budget Adjustment No. 85-1 be
approved for the 1984-85 Budget.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on January 28, 1985
Willi.m S. Howell, Mayor
Presiding Officer
(SEAL) L �� J
Adelaide R. Tucker, City Clerk
Approved as to Form
and Correctness:
la de L. Mullis, it ttorney
I ---
BUl►CE1 ADJUSTMENT
P./A ::L"?►-sER: 85-1 Tate: _-- 1-28-85
FUND: General Fund
I2" SEPARATE FORMS FOR EACH FUND
AMOUNTS MUST BE IN WHOLE DOLLARS
-- - -- - -- - - EXPENDITURE REVENUE
ACCOUNT ACCOUNT TITLE ADD DEDUCT DEDUCT _ ADD
01-510-3100 Professional Services 5,853
01-510-4900 Other Current Charges 5,853
I ____, ___
I _ _ 1
I _- — ---
EXPLANATION: To transfer funds from commission contingency account to nav forcodification-_ - _
of ordinances which was included in 1983-84 budget
CIATED BY (-7,..#C___ __ - DATE: 1-28-85 _--
CCNI SSION ACTION REQUIRED: yes -- DATE RECEIVED: __ 1-28-85_-
•
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INVOICE
MUNICIPAL CODE CORPORATION 003779
P.O. BOX 2235
TALLAHASSEE, FLORIDA 32316
I—
SOLD
CITY OF ATLANTIC BEACH, FL ATLAEIE L
TO WILLIAM MOSS, I_/M
P. O. BOX 25 f I - —:
ATLANTIC BEACH, FL 32233
33
L J
ISTOMER P.O. NO. SHIP VIA- - TERMS
NET 30 DAYS
,`' �. -• _ :i''y T - t' .__ --
1 CONTRACT BASE 7500. 000 700. 0C
CONTRACT BASED ON 250 PAGES
PAI ES 25. 000 44:7:0. 0(
1 S0 PAGES OVER CONTRACT INTRACT BASE
25 E:I NDERS . 000 t)(
BINDERS INCL!]DELI IN CONTRACT BASE
7::5 SETS OF TABS . 000 . 0(
TABS INCLUDED IN CONTRACT BASE
1 FREIGHT 1.4- 140
LESS ADVANCE PAYMENTS (5500 . 00
50 COPIES i IF THE ATLA",+JT__Irk I_SAL:!'..-f:CL,'E_..l:C__:_.rr,T":..nNT.-; L_cS cC.,`H -00
REC'Dt\A\ . .. DEPS. APP. .. . - . fr bIc:x
tlE►IFIED CITY MGR.. .
- ._ .
•
Tajl_1171 • I
Add E per month late charge if paid after 30 days from invoke date.
Interest will be charged at the rate of 11/2% per month on the unpaid
balance of any account remaining unpaid more than 30 days after invoice date
s V
RESOLUTION NO. 85-3
WHEREAS, from time to time uncertain it becomes necessary for
certain signatures to be rendered on various and sundry checks, drafts,
notices, acceptances, bills of exchange, orders, etc. , for the payment
and withdrawal of monies, credits, items and property on behalf of the
City of Atlantic Beach, and
WHEREAS, due to vacations, illnesses, and other matters, those
individuals authorized to sign on behalf of the City of Atlantic Beach
may be unable to do so for one of the above or other reasons, and
WHEREAS, it is proper and appropriate to have other selected
officials and/or officers of the City to sign in lieu of the Finance
Director,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, THAT:
Section 1. The Finance Director, or in the absence of said Finance
Director, the City Clerk, or in the absence of said City Clerk, the City
Manager, signing with only one signature required, be and they are
hereby authorized to sign any and all checks, drafts, notes,
acceptances, bills of exchange, orders or other instruments for the
payment and withdrawal of any and all monies, credits, items and
property at any time held by the Banks and Federal Savings and Loan
Associations, for accounts of the City of Atlantic Beach, and
BE IT FURTHER RESOLVED THAT:
Section 2. All the foregoing authorities shall be and continue in
full force and effect until revoked or modified by written notice
actually received by said Banks and Savings and Loan Associations,
setting forth.a resolution to that effect stated to have been adopted by
the City Commission of the City of Atlantic Beach, Florida.
Section 3. The following persons, whose genuine signatures appear
below, are authorized signers for the said City in the capacity set
opposite their respective signatures, to-wit:
Harry E. Royal, Finance Director 1, L, 0111•
.411111114
Adelaide R. Tucker, City Clerk j�,
Richard C. Fellows, City Manager _.__
•
Section 4. Any and all resolutions in conflict herewith are hereby
rescinded.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission January 28, 1985.
dUadididi
Wi 'Tr S. Howell, Mayor
Presiding Officer
(SEAL)
Adelaide R. Tucker, City Clerk
Approved as to Form
and Correctness:
.ude L. Mullis, ity Att. - •