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07-22-85 v AGENDA CITY OF ATLANTIC BEACH July 22, 1985 Call to Order Invocation and Pledge to Flag 1. Approval of Minutes of Regular Meeting of July 8, 1985 Approval of Minutes of Special Called Meeting of July 12, 1985 2. Recognition of Visitors 3. Unfinished Business 1) Further consideration by the City Commission of a proposal for levying impact fees on a temporary basis for new construction. 4. Report of City Manager on the results of negotiations undertaken in accordance with the Consultants' Competitive Negotiations Act for inspection and renovation feasibility report for the Public Safety building. 5. Action by the City Commission to designate the voting delegate to represent the City of Atlantic Beach at the 59th Annual Convention of the Florida League of Cities in Hollywood, Florida, October 10 through 12, 1985. 6. Discussion by the City Commission on the desirability of authorizing the drafting of an ordinance to amend the zoning ordinance providing for a one-year maintenance bond on public facilities improvements accepted by the City Commission for maintenance. 7. Discussion by the City Commission on a recommendation from the City Fire Chief that additional ingress and egress be provided at the Aquatic Gardens Subdivision. 8. Action by the City Commission to receive a tentative budget for the new fiscal year beginning October 1, 1985, and certifying of the millage for the Property Appraiser of Duval County. 9. Discussion by the City Commission on a request from Devtronics, Inc. , of Atlantic Beach to connect to the City's wastewater treatment system and providing procedures and requirements. 10. Action on Ordinances • A. Final reading and public hearing on an ordinance amending the ordinance code of the City of Atlantic Beach to provide procedures for investment in equity securities for the City retirement system. 11. Miscellaneous Business ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- MISSION HELD AT THE CITY HALL ON JULY 22, 1985 AT 8:00 P.M. V V O O PRESENT: William S. Howell, Mayor-Commissioner T T Robert B. Cook, Sr. E E William I. Gulliford, Jr. D D AND: Richard C. Fellows, City Manager Claude L. Mullis, City Attorney M S Adelaide R. Tucker, City Clerk 0 E T C ABSENT: John W. Morris, Jr. I 0 Y Catherine G. Van Ness, Commissioners NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Cook was followed by the pledge to the flag. Approval of the Minutes of the Regular Meeting of July 8, 1985. Motion: The minutes of the regular Commission Meeting of July 8, Cook x x 1985 be approved as presented. Gulliford x x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Approval of the Minutes of Special Called Meeting of July 12, 1985. Motion: The minutes of the Special Called meeting of July 12, Cook x x 1985 be approved as written. Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Recognition of Visitors Mr. Joseph Davis, Jr. , 125 Jackson Road objected to not having public access to Public Works other than off of Plaza. Mayor Howell explained that ingress and egress toward the west of town will be furnished. Mrs.Jane Collins, 1395 Violet St.asked if Section H improvements would be discussed on that night. Mayor Howell said no, discussion on Section H would not be held until some time in the future. Mr. Bill Turner, Main St.inquired about the articles published recently re paving on Main Street. The Mayor said the project was strictly in the talk stage. They were waiting on engineers qualifications proposals to discuss with them engineering of the Section H area. Then the City may negotiate for the preparation of a Master Plan for engineering in Sec- tion H. He added it would probably be some time in 1986 if the improve- ments were undertaken. Public Hearings would be held and advertised to invite all interested persons to attend the meetings. Unfinished Business 1) Further consideration by the City Commission of a proposal for levy- ing impact fees on a temporary basis for new construction. PAGE TWO v v MINUTES NAME OF JULY 22, 1985 COMMRS. MSYN Unfinished Business - continued - impact fees The City Manager recommended the City Commission consider a formula whereby if a person requested a ninety day reservation they would pay 25% of the total impact fees up front, a six month reservation would require 50% and a year's reservation would require 100% impact fees up front. He explained some action had to be taken in regards to Mr. Dowling and they had used the recommended formula. Motion: Move that the formula for impact fees recommended by the Cook x x City Manager be the policy set. Gulliford x x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * Report of City Manager on the results of negotiations undertaken in Accordance with the Consultants' Competitive Negotiations Act for inspection and renovation feasibility report for the Public Safety Bldg The City Manager reported on the proposal for inspection and renovation feasibility report furnished by Connelly & Wicker, Inc. on the Public Safety Building. Copies of the proposal were furnished the Commission. :ompensation for the scope of work would be a lump sum fee of $5,860.00 Ar. Fellows added he felt Connelly & Wicker were capable of providing the city with the documentation needed to make a reasonable decision on what to do relative to the Public Safety building and he recommended the Com- mission consider the proposal favorably. Motion: Approve the proposal furnished by Connelly & Wicker, Inc. Cook x x for inspection and renovation feasibility report on the Gulliford x x Public Safety Building in the amount of $5,860.00. Funds Howell x to be expended from the Fire and Police Dept budgets. No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Action by the City Commission to designate the voting delegate to re- present the City of Atlantic Beach at the 59th Annual Convention of the Florida League of Cities in Hollywood, Florida, October 10 thru 12, 1985. Motion: Designate the most senior and well respected Elected offi- Cook x x cial, also Past President of the Florida League of Cities, Gulliford x x Mayor William S. Howell, as the city's representative at Howell x the 59th Annual Convention of the Fla. League of Cities. No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Discussion by the City Commission on the desirability of authorizing the drafting of an ordinance to amend the zoning ordinance providing for a one-year maintenance bond on public facilities improvements accepted by the City Commission for maintenance. PAGE THREE V V MINUTES NAME OF JULY 22, 1985 COMMRS. MSYN Item 6. - continued The City Manager pointed out in the Zoning Ordinance there are conflict- ing provisions relative to exactly what is required in the way of a maintenance bond. One place requires 25% of the public improvements for two years and another place 10% of the public improvements for two years. In most places they take a 100%bond for one year on workmanship, materials, etc. The type of bond was up to the city. He recommended an Ordinance b=_ drafted to eliminate the confusion and conflicting provisions. Following discussion, it was the consensus of the Commission an Ordinance should be drafted. 7. Discussion by the City Commission on a recommendation from the City Fire Chief that additional ingress and egress be provided at the Aquati: Gardens Subdivision. Mr. Fellows reported the matter had been discussed when Ron Crofton had Aquatic Gardens. The City Commission put into the agreement with Crofton that if the city desired the additional right-of-way open within two years that the developer would do it. The Fire Chief recommended the additional ingress and egress for faster response time for fires. Motion: Move that Mr. Jaffa pave the right-of-way and provide the Cook x x paved crossing at the ditch. Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * 8. Action by the City Commission to receive a tentative budget for the new fiscal year beginning October 1 , 1985, and certifying of the millage for the Property Appraiser of Duval County. To comply with the State Law, Mayor Howell recommended the City Com- mission set a tentative millage of 2.8, the same as 1985 with the clear understanding it would probably be lowered. Mayor Howell said "The tentative millage of 2.80 mills was the absolute maximum, and as far as I am concerned, it's above the maximum". He announced a Budget Workshop meeting would be held on August 5, 1985; a Public Hearing would be held on the tentative budget and proposed millage on August 26, 1985, and on September 9, 1985, the City would adopt the final budget and millage. Commissioner Gulliford adamantly and vehemently opposed a 20.2 percent cent increase in property assessments in Atlantic Beach, the highest increase in the county." A 20% increase in property assessments is in- flationary, counterproductive and unfair. It's just too doggoned much." His feelings were to look at the millage relative to new construction, and what that amounted to and adjust the city's millage downward to re- flect not an increase in taxes because of the assessment, though certain- ly an increase because of new construction,and hoped that the City of Jacksonville might also act in a responsible fashion and do the same basic thing. Mayor Howell said he couldn' t agree more. "I think 20 per- cent borders on being confiscatory, and that's why I am trying to make it perfectly clear that any millage we set tonight doesn't mean anything." PAGE FOUR V V MINUTES NAME OF JULY 22, 1985 COMMRS. MSYN Certifying of the Millage-continued Motion: Set the tentative millage rate at 2.80 mills. Cook x x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * >c * 4r * * * * * * * * * * * * * * The City Attorney asked The City Manager if he had checked with the School Board and the City of Jacksonville to make sure the dates did not conflict with their meetings. Mr. Fellows said no but he would re-schedule our meetings if such a conflict existed. 9. Discussion by the City Commission on a request from Devtronics,Inc. of Atlantic Bech to connect to the City's wastewater treatment system and providing procedures and requirements. The item was deferred until a later date when more information was received. 10.Action on Ordinances - Ord. 58-85-5 Public Hearing AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, ?LORIDA; AMENDING CHAPTER 2 DIVISION 3, SECTION 2-290, RELATIVE TO THE INVESTMENT OF RETIREMENT SYSTEM ASSETS TO PROVIDE PROCEDURES FOR INVEST- MENT IN EQUITY SECURITIES; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writng and read on second and final reading by Mayor Howell. Said Ordinance was posted in line with Charter requirements. The Mayor opened the floor for a Public Hearing. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Ordinance No. 58-85-5 be passed on second and final reading. Cook x x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 11. RESOLUTION NO. 85-20 Mayor Howell presented in full, in writing, Resolution No. 85-20, a Resolution transferring certain monies between funds to provide budget to purchase used car for City Manager and to establish budget and spend- ing authority for Department of Community Affairs grant which was sub- granted to Mental Health Resource Center. Motion: Move for passage of Resolution No. 85-20. Cook x x Gulliford x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE FIVE V V MINUTES NAME OF JULY 22, 1985 COMMRS. MSYN Miscellaneous Business Mayor Howell advised of a letter received from The Department of Community Affairs in connection with growth management re re-zoning, etc. Starting October 1, 1985, you will be able to amend the Comprehensive Plan twice a year. Copies of the letter will be furnished to the Commissioners. There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 7:55 p.m. 4/./e/I William S. Howell Mayor/Presiding Officer (SEAL) ATTEST: ajej,„€,Leja,c, _ elaide R. Tucker City Clerk 4 w RESOLUTION NO. 85-20 • A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time, NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Budget Adjustment No. 85-11 be approved for the 1984-85 Budget. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Passed by the City Commission on July 22, 1985 Willi. S. owell, Mayor, Presiding Officer Approved as to Form and Correctness: Z �%. aude L. Mullis, Ci y Attorney (SEAL) certify thiCs EtRo TbIFe ICa AtrTuJOoATTEST: Nand coretC/ / 6p of al; ra:;ad in my office. Adelaide R. Tucker CMC, City Clerk M'ITNESSETII m of tin Cityof f,t antic Beach hnd and y Flc�•dae,:I this the,-J day Of • City Clerk JA NUMBER: 85-11 . -_ — bite: July 22, +1985 FUND: General Fund SE SEPAR4TE FORMS FOR EACH FUND 1C.LS MUST BE IN WHOLE DOLLARS , 'COQ ACCOUNT TITLE EXPENDITURE REVENUE ADD DEDUCT DEDUCT ADD 1-512-6400 Machinery and Equipment 8,500 1-510-8200 Grants and Aids 9,807 1-314-2000 Utility Tax - Telephone 1111111 8,500 1-334-3900 State Grants 9,807 111111111111 111111 MI • i lal 1111111 NATION: To provide budget to purchase used car for City Manager and to establish budget and spending authority for Department of Community Affairs grant which was sub-granted to Mental Health Resource Center. ATF) By R. C. Fellows DATE: 7/22/85 iuN ACTION REQUIRED: Yes _ DATE RECEIVED: