09-23-85 v AGENDA
CITY OF ATLANTIC BEACH
September 23, 1985
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of Regular Meeting of September 9, 1985
Approval of the Minutes of Budget Meeting of September 10, 1985
2. Recognition of Visitors
3. Smith 4 Gillespie, Engineers, to discuss with the City Commission
proposed changes in the type of material to be used on the
24-inch outfall line.
4. Public hearing and final reading of an ordinance amending the Code
of Ordinances; amending Chapter 3 to repeal Section 3-10, which
prohibits playing of musical instruments outside of any building
comprising the whole or any part of the business premises of a
vendor of alcoholic beverages.
5. Miscellaneous Business
ADJOURN
r
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT THE CITY HALL ON SEPTEMBER 23, 1985 AT 7:15 P.M. V V
O O
PRESENT: William S. Howell, Mayor-Commissioner T T
Robert B. Cook, Sr. E E
John W. Morris, Jr. D D
Catherine G. Van Ness, Commissioners
M S
AND: Richard C. Fellows, City Manager O E
Claude L. Mullis, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
ABSENT: William I. Gulliford, Jr. , Commissioner NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
Approval of Minutes of the Regular meeting of September 9, 1985
Motion: The minutes of the regular Commission Meeting of Cook x x
September 9, 1985 be approved as presented. Morris x x
Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
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Approval of Minutes of the Budget Meeting of September 10, 1985
Motion: The minutes of the Special Called Meeting of September Cook x x
10, 1985 be approved as written. Morris x
Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
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Recognition of Visitors - None
Smith & Gillespie, Engineers, to discuss with the City Commission
proposed changed in the type of material to be used on the 24-inch
outfall line.
Mayor Howell introduced Mr. Bill Armentrout of Smith & Gillespie to
present their proposed change order on the 24" sewer outfall line.
Mr. Armentrout summarized their proposed change order No. 1 to install
class 50 Ductile Iron pipe in lieu of SDR 26 PVC pipe for the Waste-
water facilities outfall force main. The total estimate of proposed
change order was $183,629.50. He referred to Table III that summarized
changes and estimates of cost(attached hereto and made a part thereof)
and said item 2 in the amount of $62,044.00 and item 3 in the amount of
$1,800.00 were items representing changes that must be done regardless
of the change of materials based on the way the contract was initial-
ly issued. Item 4. represented savings from using the existing pile
structures the city recently acquired from Buccaneer Service Company.
The credit was in the amount of $27,159.00. Item 5 in the amount of
$146,944.50 was the additional cost associated with the change of
aterials. The contract was initially awarded on the basis of using
-DR 26 PVC pipe. Mr. Armentrout recommended the City Commission approve
the use of Class 50 Ductile Iron pipe based on the fact the internal
diameter of the Ductile Iron pipe is larger than the internal diameter
of the PVC pipe to be used as the contract has been awarded. The differ-
PAGE TWO V V
MINUTES NAME OF
SEPTEMBER 23,1985 COMMRS. MSYN
Smith & Gillespie - continued
ence in diameter results in increased power costs and based on their
projections the present worth of the savings between PVC and Ductile
Iron pipe over a twenty (20) year period would be approximately
$621,000.00, representing an annual savings of the users of the three
beach utilities of $68,000 per year. Mr. Armentrout said they had
just met with the City of Jacksonville Beach Council and they had
approved the change order in accordance with the requirements of the
Interlocal Agreement between the three beach communities.
Mayor Howell noted in the localized cost of the change order that
Atlantic Beach's cost was $60,707.91 while only $20,493.05 would
be attributable to Neptune Beach. Mr. Armentrout said the Interlocal
Agreement between the three communities calls for the allocation of
cost associated with that particular portion of the outfall to be
borne 33.06% by Atlantic Beach, 11. 16% by Neptune Beach, and 55.78%
by Jacksonville Beach. Mayor Howell asked if there was any chance of
some reimbursement from DER. Mr. Armentrout said they intended to pur-
sue the matter with DER as there may be a chance for some reimburse-
ment, however he expressed the opinion all the cities should base their
'ecisions on DER not determining it to be eligible. If the change had
,een done initially, DER would have funded it, but he was not sure now.
Mayor Howell expressed pleasure on the decision to use the city's
existing pile supports we recently acquired from Buccaneer. The project-
ed savings will be $27,159.00. He asked Mr. Armentrout if the current
Interlocal Agreement took into effect any future maintenance on the pie:
or should they go back into session with the other two beach communities
to work out the details. He also asked, since the City of Atlantic Beac`a
was paying for the pile structures, should not some credit come back to
the city from Jacksonville Beach and Neptune Beach of the $27,159.00
calculated in the proposed change order. Mr. Armentrout said Mayor
Howell's point was valid as the City of Atlantic Beach brought the valu
of the structures to the transaction and he felt the other cities would
recognize that, so perhaps that could be taken in the light of a contri-
bution and aid of construction to the City of Atlantic Beach's portion
of the cost. Mr. Armentrout said, in reference to maintenance, he thoug'it
the interlocal agreement was general enough in regards to maintenance of
the facilities so that whatever winds up being the "Regional Facilities '
will fall within the maintenance agreements. As far as the cost sharing
was concerned, he did not feel the interlocal agreement needed to be
amended. They just needed to reach an agreement.
Another aspect Mr. Armentrout mentioned was the contract was awarded on
a basis that increased the size of a portion of the line that was 20" to
24" to provide additional capacity for Jacksonville Beach. The commit-
Lent Jacksonville Beach had made was the cost to Atlantic Beach would
.tot be any more than it would have been had the project been awarded as
it was described in the 201 Plan. No firm allocation of costs can be
determined until DER has provided them with a final determination of
eligibility and Mr. Armentrout expects that within the next few weeks.
PAGE THREE V V
MINUTES NAME OF
SEPTEMBER 23,1985 COMMRS. MSYN
Smith & Gillespie - continued
Commissioner Morris asked what savings were represented by using the
city's pile supports, and what would it cost without the pier supports.
Mr. Armentrout said the projected savings were $27, 159.00 and would
have cost at least that much more if the city had not provided the pier.
Commissioner Morris asked if that was all the pier supports were worth.
Mr. Armentrout replied "yes, under the circumstances". Commissioner
Morris commented he thought it was worth much more than $27,159.00.
Mayor Howell said there was still one 12" main running on the pier that
is 100% Atlantic Beach and would run parallel with the 24".
The City Attorney asked if they had obtained competitive prices and Mr.
Armentrout said yes, and he furnished details of the competitive prices.
He said the original specifications did allow for ductile iron pipe and
a bid was received using ductile iron pipe, but was substantially more
than the $45.00 per foot. That was the high bidder on the project.
Commissioner Cook asked the life span of Ductile Iron pipe and Mr.
Armentrout said Ductile Iron Pipe and PVC last about the same length
of time. No further discussion.
Motion: The City of Atlantic Beach approve proposed Change Cook x x
Order No. 1 for the project as outlined in Smith & Morris x x
Gillespie's report - Project No.8505-02-01. Van Ness x
Howell x
No discussion before the vote. Motion carried unanimously.
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Public Hearing and Final Reading of Ordinance No. 10-85-16
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH
FLORIDA; AMENDING CHAPTER 3, SECTION 3-10, TO REPEAL THE PROVISIONS
PROHIBITING THE USE OF MUSICAL EQUIPMENT AT A PHYSICAL LOCATION OUTSIDE
OF ANY BUILDING COMPRISING A PART OF THE BUSINESS PREMISES OF ANY VENDOR
OF ALCOHOLIC BEVERAGES; RENUMBERING SECTION 3-11 TO SECTION 3-10 AND RE-
NUMBERING SECTION 3-12 TO 3-11; PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing by Mayor Howell on
second and final reading. The Ordinance was posted in line with Charter
requirements. The Mayor opened the floor for a Public Hearing. As no one
spoke for or against, the Mayor declared the Public Hearing closed.
Motion: Move for passage of Ordinance No. 10-85-16 on second Cook x x
and final reading. Morris x
Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
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_iiscellaneous Business
The City Manager noted he had given each Commissioner a report from
J. W. Meadows relative to changing to Gorman-Rupp pumps at the sewage
s
PAGE FOUR V V
MINUTES NAME OF
SEPTEMBER 23,1985 COMMRS. MSYN
Miscellaneous - continued
treatment plant. He said they were standardizing all the pumps and plan
to use all Gorman-Rupp pumps. The original plans for the plant called
for Aurora type pumps which are generally used in water plants. Total
price increase for performing the work was $4,543.00. Mr. Fellows recom-
mended the City Commission approve the change order. Commissioner Morris
asked why he wanted to change pumps. Mr. Fellows explained Aurora pumps
are typically used in a well to pump water and not necessarily waste
water. In waste water, you have a tendency to get sand, grit, and mate-
rials you would not normally get out of a water well. He said Gorman-
Rupp pumps would serve the purpose better and would standardize to have
all the same type of pumps.
Motion: Move to approve a change order for furnishing and Cook x x
installing three (3) Gorman-Rupp pumps at the effluent Morris x
pump station treatment plant in the amount of $4,543.00. Van Ness x x
Howell x
No discussion before the vote. Motion carried unanimously.
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layor Howell reminded everyone a final Public Hearing on the budget
would be held the next night, Tuesday, September 24, 1985 at 7:15 p.m.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned.
-1,- . /(4. 1/
Al
William S. Howell
Mayor/Presiding Officer
(SEAL)
ATTEST:
LUctli&0
Adelaide R.Ticker
City Clerk