10-14-85 v AGENDA
CITY OF ATLANTIC BEACH
October 14, 1985
Call to Order
Invocation and Pledge to Flag
1. Approval of Minutes of Regular Meeting of September 23, 1985
Approval of Minutes of Special Called Meeting of September 24, 1985
Approval of Minutes of Regular Meeting of October 1, 1985
2. Consideration by City Commission of proposed Pay Plan and Classi-
fication system prepared by Long & Associates. Laura Stuurmans of
Long E Associates will be present to answer questions the
Commissioners may have.
3. Acknowledgement by City Commission of proposals from three archi-
tectural firms for the preparation of plans on the Public Safety
Building, and scheduling of interviews.
4. Request for authorization to purchase plans and specifications for
the westside force main in the amount of $6,636 from the Buccaneer
Management Partnership with funds from the existing impact fees
received by the City for the Buccaneer Water E Sewer District.
5. Consideration by City Commission of proposal from Deloitte, Haskins
& Sells regarding their fee to audit the management of the
Buccaneer Water and Sewer District.
6. Discussion and action by City Commission on whether or not the
City should require, as part of its permitting process, that wells
be tested for potability and to ascertain that they are
biologically clean.
7. Action by City Commission on request from Boys Club of Greater
Jacksonville to lease the Donner Park area for Boys Club
activities.
8. Action on request of Florida League of Cities that the City submit
a certificate of projected borrowings for capital improvements.
It is suggested the City Commission authorize for inclusion in
this initial certificate an additional amount of $300,000 in 1987
and $150,000 in 1988 for sewer rehabilitation projects. The
Commission is also asked to authorize the adoption of a proposed
Interlocal Agreement creating the Florida League of Cities first
municipal loan program.
9. Discussion regarding the acquisition of new communications
system for the Police Department.
10. Consideration of recommendation from City Manager and City Attorney
that the City enter into an agreement with the Code Board prose-
cuting attorney for her services to City officials and Code
Board members.
11. Consideration of recommendation that City call for bids for
security system installations at both water plants and the public
works yard to deter vandalism and thefts.
12. Opening of bids for one police package vehicle for use by Chief
of Police.
13. Adoption of a resolution approving a budget adjustment for the
FY 1984-85 budget.
14. Final reading and public hearing on Ordinance No. 90-85-93
rezoning the Mayport Corridor.
15. Final reading and public hearing on Ordinance No. 90-85-95
amending the zoning ordinance to correct conflicting provisions
regarding maintenance bonds and to provide that developers
must furnish a one-year maintenance bond in the full amount
of the value of the public facilities.
16. Final reading and public hearing on Ordinance No. 90-85-96
amending the zoning ordinance to provide an amendment to the
classifications for land use and the elimination of a
classification for Commercial Intensive.
17. Miscallenous Business
18. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT THE CITY HALL ON OCTOBER 14, 1985 AT 7:15 P.M. V V
O O
±RESENT: William S. Howell, Mayor-Commissioner T T
Robert B. Cook, Sr. E E
John W. Morris, Jr. D D
Catherine G. Van Ness, Commissioners
AND: Richard C. Fellows, City Manager M S
Claude L. Mullis, City Attorney 0 E
Adelaide R.Tucker, City Clerk T C
I O Y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
1.Approval of Minutes of the Regular Meeting of September 23, 1985
Motion: The minutes of the regular Commission meeting of September Cook x
23, 1985 be approved as presented. Gulliford x
Morris x x
No discussion before the vote. Motion carried unanimously. Van Ness x
* * * * * * * * * . * * * * * * * * * * * * * * * * * * * Howell x
Approval of Minutes of the Special Called Meeting of September 24,1985
Motion: The minutes of the Special Called Meeting of September 24, Cook x x
1985 be approved as written. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Van Ness x
* * * * * * * * * * :: ;: * * * * * * * * * * * * * * * Howell x
Approval of Minutes of Regular Meeting of October 1, 1985
Motion: The minutes of the regular Commission Meeting of October 1, Cook x x
1985 be approved as presented. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Van Ness x
* * * J* * * * �* * * * V * * * V
* .� * * .. .. * r* � * �. * * * Howellx
2.Consideration by City Commission of proposed Pay Plan and Classifi-
cation system prepared by Long & Associates.
The Mayor introduced Laura Stuurmans of Long & Associates to answer anis
questions the Commission had on the revised copy of the pay plan and
classification report. She explained the revised copy was significant
to the extent that since receipt of the earlier report in September
there had been workshop meetings where staff inputted to Commission and
Commission in turn shared its views, and there had been certain market
changes in the area that had been brought to their attention by the
city Manager. The following changes were made: Reference to Code Enforce-
!ent and Fire Chief was eliminated. The Fire Chief was reflected in the
plan at the same pay level. A provision was made for the employment of
a Code Enforcement Officer at a lesser rate. The report also provided
PAGE TWO v v
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OCTOBER 14, 1985 NAME OF
COMMRS. MSYN
for a Utility Plant Operator Trainee (entry level individual who will
take the training required by Fla. DER to subsequently become certified.
A prerequisite to employment) . Ms. Stuurmans reported that several of
the city's utility plant licensed operators were impacted by recent
pay studies that were done in adjacent communities. As a result, in
order to keep those jobs in track with the local market place there had
been an increase of one pay level for each of those positions. Licensed
Certified Operators have a highly marketable spot in all Fl. communities
because of the change of regulations of EPA and DER. The revised report
also upgraded one clerical post because of dual positions held (providi-ig
services to both police and fire depts) ; and upgraded a utility position,
not only because of the market factor, but they subsequently learned the
individual held dual certification for both water and sewer. Ms. Stuurmans
explained in detail the differences in the current and proposed pay plans
and said the current pay plan inflated the entry level pay scale and we
were not keeping track with what employers were paying for long term
positions within their jurisdiction. The new plan had moved down the
entry level but provided a 35% pay range from entry to top out level for
those people currently on board. She said it was very equitable to the
employee and thought the plan was conservative and therefore equitable
to the employer.
he high range for Finance Director was discussed. The comment was
Lade it appeared to be a little excessive, as in the private sector
to have like responsibilities and a fair amount of seniority the salary
would probably not be that high. She said it would take a period of
eight years from entry level to reach the upper level position. (35%) .
Ms.Stuurmans said they did not look at private sector as they viewed the
city's competitors to be the local communities. The revised report also
removed the "Assistant to the City Manager" reference as part of the
Finance Director's position. Ms. Stuurmans suggested the Commission may
want to look at a subsequent date, the need for an "Assistant to" or an
"Assistant Manager" to serve in the absence of the City Manager from an
organizational point of view.
The city's present policy on personal leave days/personal leave bank
and the report's recommendation was also discussed. The report suggested
the city examine its fiscal liability under the present policy. They
offered an alternative approach of limiting the maximum accrual, now 12D
days, to a lower cap, thus encouraging more frequent buy-back at then
current salary rates. A cap at fifty-percent of the amount now allowed
was recommended. Commissioner Gulliford expressed the opinion their
recommendation should be implemented.
Ms. Stuurmans was asked if they had evaulated the history of turn-over
for the city and she replied in the negative, they looked at the jobs
through an interview format and a questionnaire format and they looked
at the market. She said in her review of the employee roster she saw
lore turn-over in the critical areas of police, fire and utilities than
she did in the sanitary, maintenance, and clerical workers, which was
typical of other cities.
•
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OCTOBER 14, 1985 COMMRS. MSYN
Mayor Howell asked if his assumption was correct that she did not find
the city's salaries, as they existed before the study, were greatly out
of line with competing cities. Ms. Stuurmans said that was true as it
might speak to employees of short term with the city, but in reference
to long term employees, if they were to match a counterpart who had gone
to work at another community at the same time and the same position,
they were behind them in salary, because the city had a small step plan.
Their recommendation was not to give it out on a "carte blanche" basis,
but develop a merit system to review those employees annually and based
on the above satisfactory performance level, then give them that addi-
tional step increment within the plan, because the step system is gear-
ed to merit and performance review, not just passage of time. In refer-
ence to the long and short term employees, the differential was due to
the fact there was very little difference between the starting salary
and what an employee that had been here for a number of years would
have (3% differential) . Ms.Stuurmans said their plan did away with that
inequity.
Ms. Stuurmans was asked if their plan proposed that the implementation
of the plan would provide that a long term employee would then be raised
to their position in the plan as though the plan had been in effect years
ago. She said no, the advantage to the long term employees who were cur-
ently on board was that yes, there may have been a problem in the past,
ut the city had addressed it by the implementation of the new plan and
they had the opportunity to grow within the range. Most certainly, it was
extremely un-common for any public agency to re-address a problem that
existed in the past."You are turning over a new sheet and you start fresh."
Commissioner Morris expressed the opinion the plan was a good guide-line
and offered a remedy for those areas that have a high turn-over.
Motion: Defer action until the next meeting. Cook x
Morris x
During discussion, Mayor Howell asked did the plan provide for any auto-
matic increases. Ms. Stuurmans said the plan provided for a merit systen
in which an employee is reviewed close to the time of their annual anni-
versary date, and they should be reviewed by a supervisor; a department
head, and with subsequent final approval by the City Manager. That would
provide for a step increase provided the evaluation over-all reflected
an above satisfactory performance for that employee.
She was asked if the plan included any study on organizational and manage-
ment (combining positions or eliminating positions, etc.) . She said no,
that would be another review, they were only engaged to do a pay and
classification study. There were no other questions. The Mayor thanked
Ms. Stuurmans for attending the meeting.
Cook x
he question was called and the motion carried unanimously. Gulliford x
The decision was made to call a Special Meeting for October 21,1985 Morris x
at 7:15 P.M. Van Ness x
k 4c x 9c * :c is 4c :c x 4c 4< * 4c * * x * * 9c 4c 4c 9: :c 9c 4c 4c Howell x
PAGE FOUR V V
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OCTOBER 14, 1985 COMMRS. MS Y N
Acknowledgement by City Commission of proposals from three architectural
firms for the preparation of plans on the Public Safety Building, and
scheduling of interviews.
Mayor Howell suggested the Commission instruct the City Manager to
schedule and notify the firms to appear at the next regular meeting on
October 28, 1985 for ranking. Commission agreed.
* * * * * * * * * * :; * * * * * * * * * * * *
For the benefit of the audience, Mayor Howell suggested the Public Hear-
ings on Ordinances No. 90-85-93 and No. 90-85-96 be moved up on the age-ida.
14.ORDINANCE NO. 90-85-93: Second & Final Reading-Public Hearing
AN ORDINANCE AMENDING CHAPTER 24 OF THE COMPREHENSIVE ZONING ORDINAN2E
OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING THE ZONING ATLAS OF
PROPERTIES ALONG MAYPORT ROAD FROM ATLANTIC BOULEVARD TO THE NORTH
CITY LIMITS TO PROVIDE A MORE SUITABLE LAND USE CONSISTENT WITH THE
CITY OF ATLANTIC BEACH COMPREHENSIVE PLAN; PROVIDING AN EFFECTIVE DATE.
The Ordinance was presented in full, in writing, on second and final read-
ing by Mayor Howell. Said Ordinance was posted in line with Charter re-
quirements. The Mayor then opened the floor for a Public Hearing. A
citizen said about sixteen months ago he applied for spot zoning at 1887
Mayport Road for a brick house to be used for limited commercial use. He
had watched the plan develop, Mayport Road widened and traffic better
ontrolled and said he hoped the Commission would improve the zoning.
Mayor Howell read, for the record, a letter from Mrs. Bledsoe who object-
ed to her property being changed from CI. She owns the property on Atlan-
tic Blvd.near the over-pass located between two mini-warehouses. If the
Ord.passed,she would be surrounded by uses she cannot have on her property.
Mr. Gross, Bud's Auto Service, 980 Mayport Road asked for clarification.
If the Ordinance passed where did he stand? He did not object to the
passage providing the next Ordinance also passed. Mayor Howell said he
was now operating under a "grandfathered" clause and if the next Ordin-
ance passed that would allow Mr. Gross's garage to be legal by exception
at a cost of approximately $200.00, providing the Commission voted the
exception. This would allow him to sell as an existing business or to
enlarge the building. Mayor Howell suggested some type of action be
taken that those businesses like Bud's Auto Service, who are licensed
by the city and in business at the present time, and which exceptions
are allowed under the zoning, be granted that exception now. Following
discussion, the City Commission instructed the City Manager there would
be no charge for those people who currently are in one of the sections
affected by the rezoning and currently grandfathered in and who apply
for an exception within thirty (30) to (60) days.
Mrs. Ruth Bratcher, 750 Mayport Road, said all they were asking for
was to improve their business property, not have a slum area, and in
-rder to do that, the Commission would have to take some kind of action.
n response to Mr.Mullis' comments regarding Occupational Licenses,
She said "that's what the city had an inspector for, if the city didn't
think they were doing what they sold the license for, then he should
go out and visit and see what type of business they were running."
PAGE FIVE V V
MINUTES NAME OF
OCTOBER 14, 1985 COMMRS. MS Y N
She asked for clarification on the use by exception. Mayor Howell said
"suppose someone owned a going business on Mayport Road that was legal
when he first opened the business. Then the zoning change was passed
and made the business in that area illegal, but "grandfathered in".
If both Ordinances passed, that person would still be "grandfathered
in" and could continue to operate. But if he applied for an exception,
which would be allowed under the new Ordinance if it passed, then he
would be totally "legal" and could improve his property, etc. If the
person applied for the use by exception within 30 to 60 days, and the
type of business he had was eligible for a use by exception, there
would be no charge. Beyond that time, then you can still apply for an
exception but a fee of approximately $200 will be charged.
Mr. Mullis commented if those persons did not apply for an exception
now,then five years down the road someone might challenge their right
to continue the business because he never bothered to get an exception.
He said if a person was "grandfathered in" and his business was 60%
destroyed he could not rebuild, as the "grandfathered in" was a non-
conforming use. This was another reason for applying for the exception.
Mrs. Bratcher asked what the status of her home would be if the Ordinan:e
passed. Mayor Howell said single family residences would not be allowed
s an exception under the new proposed zoning.
As no one else spoke for or against the proposed Ordinance, Mayor Howell
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-85-93 on second and final Cook x
reading. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Van Ness x x
* * * ,, * * * * * * * * * * x * * * „ Howell x
16. Final reading and public hearing on Ordinance No. 90-85-96 amending
the zoning ordinance to provide an amendment to the classifications for
land use and the elimination of a classification for Commercial Intensive.
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24,ARTICLE III, DIVISION 5, SECTION 24-109, TO
CREATE A NEW ZONING DISTRICT CPO, COMMERCIAL: PROFESSIONAL/OFFICES; RE-
NUMBERING SECTION 24-109 COMMERCIAL LIMITED TO SECTION 24-110 COMMERCIAL
LIMITED AND CHANGING THE USES BY EXCEPTION TO ELIMINATE THE PROHIBITION
AGAINST DRIVE-IN RESTAURANTS IN SUBPARAGRAPH 4; CHANGING THE NUMBERING OF
COMMERCIAL GENERAL DISTRICTS FROM SECTION 24-110 TO SECTION 24-111, AND
PROVIDING ADDITIONAL PERMITTED USES AND USES BY EXCEPTION THEREIN; RE-
PEALING IN ITS ENTIRETY OLD SECTION 24-111 COMMERCIAL INTENSIVE; PROVIDING
ADDITIONAL PERMITTED USES IN SECTION 24-112 INDUSTRIAL LIGHT AND WARE-
"OUSING; PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing by Mayor Howell on
second and final reading. Said Ordinance was posted in line with Charter
requirements. The Mayor then opened the floor for a Public Hearing.
PAGE SIX V V
MINUTES NAME OF
OCTOBER 14, 1985 COMMRS. MSYN
As no one spoke for or against, the Mayor declared the Public Hearing
closed.
Motion: Passage of Ordinance No. 90-85-96 on second and final Gulliford x
reading. Van Ness x
During discussion before the vote, Commissioner Morris asked Mayor Howell
about his concerns on the CPO classification. Mayor Howell expressed
concerns in the area zoned CPO. Except for a very small part, there are
deed restrictions against the property prohibiting Commercial Use.
He said that property should have been left out and the zoning left ex-
actly as it was. Deed restrictions supersede, so for the owner it would
not make any difference. The City Attorney said where the city has know,-
ledge
nowledge of some covenants running with the land restricting the use, then
the building department should not issue a building permit until the
requested permit was reported to the City Commission.
Substitute Motion: Re-consideration of motion for passage of Ordi- Cook x
nance No. 90-85-96 to amend Sec. 24-109 by adding under per- Gulliford x x
mitted uses "Single Family Dwellings". Morris x x
Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Motion: Passage of Ordinance No. 90-85-96 on second and final Cook x
reading as amended. Gulliford x x
Morris x x
No discussion before the vote. Motion carried unanimously. Van Ness x
* * * * * ;; * * * * * * * * * * * * * * * * * * * * * Howell x
15. Final reading and public hearing on Ordinance No.90-85-95
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24 ZONING AND SUBDIVISION REGULATIONS TO
CORRECT A CONFLICT IN THE ORDINANCE DEFINING MAINTENANCE BONDS; REWRIT-
ING THE SECTION OF THE ORDINANCE DEALING WITH MAINTENANCE BONDS TO REDUCE
THE NUMBER OF YEARS A MAINTENANCE BOND IS REQUIRED;PROVIDING AN EFFECTIVE
DATE.
Said Ordinance was presented in full, in writing, on second and final
reading by Mayor Howell. Said Ordinance was posted in line with Charter
requirements. The Mayor opened the floor for a Public Hearing and in-
vited comments from the floor. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-85-95 on second and final Cook x
reading. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * *
PAGE SEVEN V V
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OCTOBER 14, 1985 COMMRS. MSYN
4. Request for authorization to purchase plans and specifications for
the westside force main in the amount of $6,636 from the Buccaneer
Management Partnership with funds from the existing impact fees received
by the City for the Buccaneer Water & Sewer District.
The City Manager reported the original project was $10,800. The old
Buccaneer Service Co. paid approximately $4,400 and the plans were now
complete except for some minor revisions. They were willing to sell to
the city for the remaining amount of the contract, $6,636.
Motion: Authorize purchase of the plans and specifications in the Cook x x
amount of $6,636 from Buccaneer Management Partnership to Gulliford x x
to be paid from the existing Buccaneer impact fees. Morris x
Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
5. Consideration by City Commission of proposal from Deloitte,Haskins
& Sells regarding their fee to audit the management of the Buccaneer
Water and Sewer District.
The City Manager reported each Commissioner has received copies of a
etter from Deloitte Haskins & Sells stating it would be necessary for
..hem to perform the following audit procedures relating to the services
of Jax Utilities Management, Inc. : a review of the internal accounting
controls over billing and collections, and a test of billings and pay-
ments from independent sources. They estimated the total fee would range
from $1,500 to $2,000, based on the previously agreed upon rate of $75.00
per hour. He added that Jax Utilities would pay for the services and the
city would reimburse Jax Utilities. Mayor Howell expressed the opinion
the auditors had agreed to include Buccaneer in their total fee. Commis-
sioner Gulliford agreed and requested the tapes be done verbatim.
Motion: Defer consideration of proposal from Deloitte, Haskins & Cook x
Sells until the next meeting on October 21, 1985 and ask Gulliford x x
the City Clerk to research the tapes verbatim. Morris x
Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
6. Discussion and action by City Commission on whether or not the city
should require, as part of its permitting process, that wells be tested
for potability and to ascertain that they are biologically clean.
The item was deferred until a later date.
7. Action by City Commission on request from Boys Club of Greater Jack-
-onville to lease the Donner Park area for Boys Club activities.
Mayor Howell explained the Boys Club would conduct programs for club
members during the school year, Tuesday through Friday from 3:00 p.m.
until 9:00 p.m. , Saturdays from 9:00 a.m. until 5:00 p.m. ; Summer month!
PAGE EIGHT V V
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OCTOBER 14, 1985 COMMRS. MSYN
Monday through Friday 9:00 a.m. to 6:00 p.m. All boys between the age of
6 to 16 may join. They will provide the necessary staff, program, equip-
ment, and liability insurance. They requested a five year or more lease
on the property at a cost of $1.00 annually with option to renew. Mr.
Chet Nichols, Director of the Beaches Boys Club spoke on behalf of the
Boys Club. Mayor Howell told him the city could not give them the ex-
clusive use of the park as it was a Public Park. He told Mr. Nichols
events would have to be scheduled to allow all the public to use the
park. Commissioner Morris suggested the lease be given on a one year
lease at $1.00 annually with option to renew.
Motion: Approve the agreement with the Boys Club to use Donner Park Cook x x
subject to the agreement being drafted satisfactorily in Gulliford x x
the best interests of the city by the City Attorney and Morris x
worked out with the Boys Club Attorney. The Mayor be Van Ness x
authorized to execute the lease. Howell x
No discussion before the vote. Motion carried unanimously.
* * * * ,'c * * * * * * * * * .: * * * * * 'c * * * * * * *
8. Action on request of Florida League of Cities that the City submit
a certificate of projected borrowings for capital improvements.
Mr. Fellows reported the Commission had discussed the proposed Capital
mprovement Program and financing it through the Fla. League of Cities
-irst municipal loan program. He asked the Commission to authorize
borrowing the amount of $300,000 in 1987 and $150,000 in 1988 for sewer
rehabilitation projects, and authorize the execution of the Interlocal
Agreement. He said even if the Commission approved the above, that still
did not mean they were committed to borrow any funds. That would not cone
until there is an actual agreement between the city and the First Muni-
cipal Loan Corporation, which will come at a later date. He said it was
his understanding the current level of borrowing for all cities was
going to be $650,000,000 with interest rate between 5z to 6%.
Mayor Howell said they were only looking over the next three years the
possibility of borrowing the total of $1.2 million.
Motion: Authorize the notification to the Bond Program that we Cook x
are anticipating the possibility of borrowing up to Gulliford x x
1.2 million dollars over the next three years. Morris x x
Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * *
9. Discussion regarding the acquisition of new communications system
for the Police Department.
Mr. Fellows reported the State has completed the specifications for
the system and he requested authority to advertise for bids. Commission
'.nstructed the City Manager to advertise for bids.
Er. Fellows said they also wanted to go to bid on the software for the
the computer at the same time. The computer is on state contract and no
bid was necessary. Commissioner Gulliford asked if the IBM AT was
•
PAGE NINE V V
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OCTOBER 14, 1985 COMMRS. M S Y N
on the State contract. Chief Thompson said the IBM AT was the only one
on that level of technology that is on the State Contract. The IBM AT
and others were discussed at length between Commissioner Gulliford and
Chief Thompson. Following discussion, the City Manager said they would
proceed to develop the specifications and bid out the computer and the
communications. The software will be negotiated.
10.Consideration of recommendation from City Manager and City Attorney
that the City enter into an agreement with the Code Board prosecuting
Attorney for her services to City officials and Code Board members.
Commissioner Morris asked what the expenditures had been so far. Mr.
Royal replied the cost had been $2,400 for two meetings with six cases.
Mayor Howell said he had attended the two meetings and felt the Prose-
cuting Attorney had done a fine job. The city had initially agreed when
she was hired that she would be paid at the rate of $75.00 per hour,
at which rate she was paid, and she did her job thoroughly, but one of
his concerns was whether the results were worth the expense, and whethe-
they were too professional. Following discussion, the City Manager and
City Attorney recommended the Commission enter into the letter of agree-
ment with Suzanne Bass, Prosecuting attorney which provided for $125.00
monthly retainer to cover questions and consultations by telephone from
nvolved individuals, said consultations not to exceed 2 hours, and
..hen those cases for which attorney representation is required, she wilL
appear on behalf of the city at the previously agreed upon rate of $75. )0
per hour.
Motion: Move for the city to enter into an agreement with the Code Cook x x
Enforcement Board Prosecuting Attorney for her services to Gulliford x
City Officials and Code Board members. Morris x x
Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
11. Consideration of recommendation that city call for bids for security
system installations at both water plants and the public works yard to
deter vandalism and thefts.
The City Commission had no objection to the City Manager's recommendation
and instructed Mr. Fellows to call for bids for security system instal-
lations.
12. Opening of bids for one police package vehicle for use by Chief of
Police.
Bid opening deferred until next regular meeting of October 28, 1985.
'3. Adoption of a Resolution approving a budget adjustment for the 1984-
5 budget.
Mayor Howell presented in full, in writing proposed Resolution 85-24, a
Resolution transferring budgeted funds between departments.
PAGE TEN V V
MINUTES NAME OF
OCTOBER 14, 1985 COMMRS. MSYN
Motion: Adopt Resolution No. 85-24. Cook x x
Gulliford x x
During discussion before the vote, Commissioner Morris asked for the
total FY expenditures for legal fees. Mr. Royal said the expenditures
for FY-84-85 were $75,000, which included labor negotiations. Following
discussion, the question was called and the motion carried with a four Cook x
to one vote. Commissioner Morris voted no, all others voted aye. Gulliford x
Morris x
Van Ness x
* * * * * * * * x * * * * * * * * * * * * * * * * * * * * * * * Howell x
Miscellaneous Business
Mr. Mullis presented a letter of recommendation regarding election.
In order to correct the provision in the Charter regarding write-in
candidates and to avoid the expense for a primary election where there
are no opponents to those that qualify, he recommended that he be
authorized to prepare the necessary legislative act to amend the
Charter to conform to the State Law insofar as write-in candidates
are concerned and eliminate the provision the city had. That would
be the most economical route as opposed to submitting it to a Charter
amendment and holding a special election.
Motion: Instruct the City Attorney to proceed with the preparation Cook x
of the necessary Legislative act to amend the Charter to Gulliford x
conform with the State law regarding write-in candidates. Morris x x
Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 10:15 p.m.
40/
Willia . Howell
(SEAL) Mayor/Presiding Officer
ATTEST:
C��l. ofi:utile,(iL�
Adelaide R. Tucker
City Clerk
RESOLUTION NO. 85-24
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires
that the City Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City
of Atlantic Beach, that the attached Budget Adjustment No. 85-13 be
approved for the 1984-85 Budget.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on October 14, 1985
Wil" SA • el , Mayor, Presiding Officer
Approved as to Form
and Correctness:
01". .0 '
' °ude L. Mullis, City Att•�
(SEAL)
ATTEST:
Adelaide R. Tucker CMC, City Clerk
n,1JV:N1..: -.1
/A NUMBER: 85-13 flue: October 11 , 1985
FUND:
ilk :PARATE FORMS FOR EACH FUND
IOUNTS MUST BE IN WHOLE DOLLARS
;COUNT ACCOUNT TITLE EXPENDITURE REVENUE
ADD DEDUCT DEDUCT ADD
1-514-4900 Other Current Charges 7,300
4-521-1200 Salaries 7,300
1-516-3100 Professional Services 600
1-522-4600 Repair and Maintenance 600
•
?LANATION: To transfer budgeted funds between departments,
IT ED BY R. C. Fellows DATE: October II , 1985
2-IISSION ACTION REQUIRED: DATE RECEIVED: _ _ _