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11-11-85 v AGENDA CITY OF ATLANTIC BEACH November 11, 1985 Call to Order Invocation and Pledge to the Flag 1. Approval of Minutes of the Meeting of November 5, 1985 2. Action by the City Commission on receiving bids for computer hardward and software for the Atlantic Beach Police Department 3. Action by the City Commission to undertake negotiations for the establishment of a basis of fee with Bessent, Hammack and Ruckman for development of a comprehensive master plan for Section H (If negotiations are unsuccessful with Bessent, Hammack and Ruckman, the City Commission shall undertake negotiations with the number two rated firm, Gee and Jenson, and if negotiations are unsuccessful there, the City Commission will negotiate with firm number three, Smith and Gillespie.) 4. Action by the City Commission to approve contract changes in the agreement between the City and Fraternal Order of Police Lodge 107 5. Action by the City Commission to accept for maintenance the public improvements in Aquatic Gardens sub-division 6. Action by the City Commission on a request for a budget amendment to provide funds from contingency to purchase a new copier for the City Hall 7. Resolutions: A. Resolution recognizing the service of Mr. Frank Tassone on the Atlantic Beach Board of Adjustment 8. Action on Ordinances: A. Public hearing and final reading of an Ordinance amending the Ordinance Code of the City of Atlantic Beach, Florida; Amending Chapter 22, Article III, Division 7, to provide a quarterly sewer base charge and a uniform volume charge; providing a new section 22-176 setting forth requirements for the State required revenue generation system; providing for a surcharge of 50o for sewer service to those residents and businesses lying outside the city limits of Atlantic Beach 9. Miscellaneous business 10. Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- MISSION HELD AT CITY HALL ON NOVEMBER 11, 1985 AT 7:15 P.M. V V O O PRESENT: William S. Howell, Mayor-Commissioner T T Robert B. Cook, Sr. E E Glenn A. Edwards D D William I. Gulliford, Jr. John W. Morris, Jr. , Commissioners M S AND: Richard C. Fellows, City Manager 0 E Claude L. Mullis, City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Cook was followed by the pledge to the flag. Mayor Howell took item no. 8 out of order and presented in full, in writing Resolution No. 85-28, a Resolution recognizing the service of Mr. Frank Tassone on the Atlantic Beach Board of Adjustment. Motion: Passage of Resolution No. 85-28. Cook x Edwards x No discussion before the vote. Motion carried unanimously. Copy Gulliford x x of Resolution No. 85-28 is attached hereto and made a part thereof. Morris x x Howell x r. Tassone received a round of applause when Mayor Howell presented Lhe Resolution to him which he accepted with thanks. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1. Approval of Minutes of the Meeting of November 5, 1985 Motion: The minutes of the regular Commission Meeting of November Cook x 5, 1985 as submitted. Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x x * * * * * * * * * * * * * * * * * * * * ;; * * * * Howell x 2. Action by the City Commission on receiving bids for computer hard- ware and software for the Atlantic Beach Police Department The following bids were received and opened: 1.Computerland of Jacksonville: IBMAT 512K6 $6,763.65 Delivery 42 days or less 1 yr. service contract incl. in price 2. Copytronics, Jacksonville: $9,920.00 Conversion Technology (NCR compatable) Delivery 42 days ' yr. service contract 1,910.00 3. IBM, Jacksonville IBMAT $7,175.30 Delivery 14 to 21 calendar days PAGE TWO V V MINUTES NAME OF NOVEMBER 11, 1985 COMMRS. MSYN Bid Opening - continued 4. Southern Business Systems of Pensacola,Inc. : (NCR - W. M. Middleton) NCR PC 8 $5,381.25 Delivery within 45 days 1 yr. service contract 691.00 5. Radio Shack Plus Computer Center,Jacksonville: Delivery - 14 days $8,989.65 1 yr. service contract included in price 6. Ronald A. Trumble Co. : The City Manager advised a sheet in a sealed envelope had arrived that day that was left out of Trumble's bid. The bid was received last Fri- day. Nothing had been opened. The City Attorney said that was a minor technicality and could be waived if the Commission desired. Motion: Waive the technicality of receiving the addendum to the bid Cook x after the time alloted in view of the fact that none of the Edwards x bids were opened at the time the addendum was received. Gulliford x x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mayor Howell announced the sheet in the sealed envelope contained a list of people presently using the same type of hardward Trumble was bidding on. Trumble Bid: ITTXP $4,988.75 Delivery 5 days ARO 1 yr. service contract 844.70 or $50.00 per hr. plus parts * * * * * * * * * * * * * * * * * * * * * * * * * * ;: * * Motion: Move for bids to be sent to Committee to report back Cook x at the next meeting. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x Howell x Mayor Howell appointed Commissioner Gulliford, the City Manager, and the Police Chief to serve on the Committee. * * * * * * * * * * * * * * * * * * * * * * * * * * * 3. Recognition of Visitors- None . Appearances A. Mr. Clyde Lee to discuss dedication of 40' x 80' right-of-way using Lot 6, Block 19, Section H as access to Violet Street. PAGE THREE V V MINUTES NAME OF NOVEMBER 11, 1985 COMMRS. MSYN Mr. Clyde Lee requested approval be granted from the Commission to re- plat lots 189, 190, and 191 of Section H. On the original plat Violet St. did not continue south from Plaza and his lots are presently land- locked. Mr. Lee planned to deed to the city an existing lot off of Orchid for a street and also deed a 40' right-of-way as an extension of Violet St. that will dead-end at West Plaza as the intersection at West Plaza is now closed. Mr. Lee will present to the city a survey along with the proper legal descriptions for final acceptance. All pav- ing and installation of utilities will be paid for by the developer. Motion: Approve the request from Mr. Clyde Lee to replat lots Cook x 189, 190, and 191 Section H. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * x * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Appearances - B. Action by the City Commission to undertake negotia- tions for the establishment of a basis of fee with Bessent, Hammack and Ruckman for development of a comprehensive master plan for Sec.H. Mr. Bob Hill, Project Manager for Bessent, Hammack and Ruckman, present- ed to the Commission copies of his itemized scope of work including the Lumber of man hours that applied to each task. Mr. Hill stated the only ±tem not firm at that time was Aerial Photography quoted in the amount of $8,269. Total cost for the project was $48,477.00. Estimated time for completion of first three items was four months. Estimated time for final design was six months. Obtaining permits from DER could take from 90 to 120 days. Mayor Howell asked if the plan could be implement- ed sectionally, rather than all at once. Mr. Hill said yes, they could plan and not necessarily implement towards final design. Motion: Award the contract for a comprehensive master plan for Gulliford x Section H to Bessent, Haumiack and Ruckman in the amount of $48,477. The motion died for lack of a second. * * * * * * * * * * * * * * * * * * * * * * * * * * * * Motion: Terminate negotiations with Bessent, Hammack and Ruckman. Morris x The motion died for lack of a second. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Following discussion, Commissioner Gulliford moved for the following: Motion: Award the project to Bessent, Hammack & Ruckman for Cook x x $48,477.00 Edwards x Gulliford x x Following discussion, the motion carried unanimously. Morris x * * * * * * * * * * * * * * * * ;e * * * * * * * * * * * * * Howell x 5. Action by the City Commission to approve contract changes in the agreement between the City and Fraternal Order of Police Lodge 107. PAGE FOUR V V MINUTES NAME OF NOVEMBER 11,1985 COMMRS. MS Y N Mr. John Dickenson, attorney representing the city on collective bargain- ing reported contract agreements had been reached and he requested apprpv- al from the Commission. The changes gave the police personnel a five per cent cost of living increase effective October 1,1985 and the placement of those employees in the new employee pay and classification system. Mr. Dickinson said the changes had been ratified by the FOP. He said they had only incorporated the first three steps in the pay plan and they would have to re-negotiate the other steps next year. Motion: The contract changes in the Agreement between the City and Cook x x Fraternal Order of Police Lodge 107 be approved and the ne- Edwards x cessary officials authorized to sign on behalf of the city. Gulliford x x Morris x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 6.Action by the City Commission to accept for maintenance the public improvements in Aquatic Gardens sub-division. Mayor Howell announced the city was not in receipt of Aquatic Gardens subdivision's maintenance bond so the item would be carried over until the next meeting. Action by the City Commission on a request for a budget amendment to provide funds from contingency to purchase a new copier for the City Hall. Mr.Fellows requested authority to transfer from Commission contingency account to Equipment for the purpose of purchasing a new copier for City Hall under State Contract. The machine is used not only by the employees in City Hall but by the general public and is absolutely worn out. Fol- lowing discussion, Mayor Howell presented and read in full Resolution No. 85-27, a Resolution transferring $7,500.00 between funds. Motion: Passage of Resolution No. 85-27. Cook x Edwards x x Following discussion on charges to the public, the question was Gulliford x x called and the motion carried unanimously. Mr. Fellows will bring Morris x back prices before purchase. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 8 Item taken up at beginning of meeting. 9. Action on Ordinances-Ordinance 80-85-28-2nd Reading-Public Hearing AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 22, ARTICLE III, DIVISION 7, SECTION 22-166 PROVIDING A QUARTERLY SEWER BASE CHARGE; AMENDING SECTION 22-167 TO PROVIDE A UNIFORM VOLUME CHARGE; PROVIDING A NEW SECTION 22-176 SETTING "ORTH REQUIREMENTS FOR A REVENUE GENERATION SYSTEM; CREATING A NEW ECTION 22-177 PROVIDING FOR USE OF ACCRUED FUNDS; CREATING SECTION 22-178 PROVIDING THAT A CERTIFIED PUBLIC ACCOUNTANT WILL CERTIFY COM- PLAINCE WITH THE REGULATIONS OF THE REVENUE GENERATING SYSTEM; PROVIDING AN EFFECTIVE DATE. PAGE FIVE V V MINUTES NAME OF NOVEMBER 11, 1985 COMMRS. M S Y N Action on Ordinances - continued Said Ordinance was presented in full, in writing by Mayor Howell on second and final reading. The Ordinance was posted in line with Charter requirements. The Mayor opened the floor for a Public Hearing and announced, for the benefit of the audience, the purpose of the Ordinance was to change the manner in which sewer rates were charged to provide a quarterly sewer base charge and a uniform volume charge. Ordinance No. 80-85-28 continued to provide for a surcharge of 50% for sewer service to those residents and businesses lying outside the city limits of Atlantic Beach. Mayor Howell invited comments or questions from the floor. As no one spoke for or against, Mayor Howell declared the Public Hearing closed. Motion: Move for passage of Ordinance No. 80-85-28 on second and Cook x final reading. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * *. * * * * * * * * * * * * * * * * * * * * * * * * Howell x Miscellaneous business [ayor Howell read a letter from Mrs. Nina Johansen requesting the Jity participate in the BLES Foundation Christmas Parade by either entering a float at a cost of approximately $400.00 or offering a donation of $190.00 towards the cost of an advertising banner install- ed at the foot of Third St.and Atlantic Boulevard. Jacksonville Beach has offered, at no cost to the Foundation, their auditorium for the Children's Christmas Party. Motion: Authorize the City Manager to dispurse $190.00 to the BLES Cook x Foundation to be used for a banner at the foot of Third St. Edwards x and Atlantic Boulevard advertising the Christmas Parade to be held on Sunday, December 8, 1985. During discussion before the vote, the comment was made that Municipal funds should not be donated to charitable organizations or functions. Cook x The question was called and the motion carried with a three to two Edwards x vote. Commissioners Gulliford and Morris voted nay. Gulliford x Morris x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Commissioner Gulliford thanked Mr. Fellows for his comments in his status report regarding the beach cleaning machine. Mr. Fellows reported he had a request for utilities from Pete Dowling for a ten (10) unit development called Ocean Edge. The utility service -greement for 8,000 gal. per day had been executed that will take care >f the system capacity charges and the necessary fees. The total fees involved were $625.00 in advance for engineering review, inspection, administration and legal charges. Water capacity charges were $2,500. , sewer capacity charges were $10,308. • PAGE SIX V V MINUTES NAME OF NOVEMBER 11,1985 COMMRS. MSYN Motion: Approve the Utility Agreement for a ten unit development Cook x x called Ocean Edge requested by Mr. Pete Dowling. The Edwards x Mayor and City Clerk be authorized to sign on behalf Gulliford x x of the city. Morris x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Fellows commented in reading through the Retirement Ordinance, he noticed in order to participate in the present city plan a person must be employed for 1,000 hours per year and the Commissioners were not included. He said in most of the cities he had served the Commis- sioners had a part in the pension plan. He told them they had two alternatives should the Commission decide to extend the benefits of the pension system to the Commission. One, amend the Ordinance to provide instead of 1,000 hours of work that those people who receive regular weekly or monthly checks would qualify, or use the Inter- national City Management Deferred Compensation Plan. The contribution to the ICMA plan would be the same as it would be to the city plan. He recommended the Commission consider the ICMA plan. Following dis- cussion, the Commission suggested the City Manager bring back proposals at the next meeting. commissioner Cook referred to an article in the paper last week which stated the residents of North Atlantic Beach had approved the petition to become residents of Atlantic Beach. He asked for details on the procedures. Mayor Howell said they would have to go through the Legis- lature; receive the approval of the City of Jacksonville, the City Commission of Atlantic Beach, and also the citizens of Atlantic Beach. Mayor Howell advised the terms of two members on the Advisory Planning Board would expire on December 31, 1985. They were Mr. Guy Jennings a four year term and Commissioner John Morris, a one year term. He asked the Commission to advise him of any individuals they would like to nominate. There being no other business to come before the Co ission, . e Mayor declared the meeting adjourned at 8:52 p.m. / diii illia / S. well Mayor/Presiding Officer (SEAL) ATTEST: (21 . L Adelaide R. Tucker City Clerk tklfr*1. t . ,g : • ;; CITY OF 44. /4Kaic dead - 96Pzid4 11 4 • ?Resoitition NO. 85-28 WHEREAS, Frank J. Tassone served as a member of the Board of Adjustment for four years from 1981-1985, and WHEREAS, Frank J. Tassone did serve effectively and efficiently giving generously of his time and efforts, unselfishly in all deliberations, and WHEREAS, Frank J. Tassone will continue to be interested in protecting the character and development of the City of Atlantic Beach, Florida. NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA that Frank J. Tassone be recognized for his outstand- ing contributions made to the city through his services as a member of the Board of Adjustments, and that recognition of such service be spread upon the minutes of this Body by a copy hereof, and this original Resolution be presented to Frank J. Tassone as a token of appreciation from the people of the City of Atlantic Beach, Florida. William S. Howell, Mayor-Commissioner Robert B. Cook, Sr. , Commissioner Glenn A. Edwards, Commissioner William I. Gulliford, Jr. , Commissioner John W. Morris, Jr. , Commissioner Approved as to Form and Correctness: { Claude L. Mullis City Attorney ATTEST: • :1dnl aide R. Tucker City Clark RESOLUTION NO. 85-27 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time, NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Budget Adjustment No. 86-1 be approved for the 1985-1986 Budget. Adopted by the City Commission, November 11, 1985 * * * * * * * * * * * * fia Wil .m S. Howell, Ma r Presiding Officer (SEAL) ATTEST: Adelaide R. Tucker, CMC City Clerk Approved as to Form and Correctness: aude L. 9ullis, Ci -Attorney !k� ": :`•;ER: 86-1 P it ( . 1 1 / ► 1 /R5 — FUND: General Fund -E SEPARATE FORMS FOR EACH FUND '1OUNTS MUST BE IN WHOLE DOLLARS • - ACCOUNT ACCOUNT TITLE EXPENDITURE REVENUE _ _ _ __ ADD DEDUCT DEDUCT ADD 01-510-6400 Machinery and Equipment 17,500.00 01-510-4900 Other Current Charges $7.500.00__ _ EXPLANATION: To transfer budget authority from Commission contingency account to Equipment for the purpose of purchasing a new copier for City Hall IATED BY Richard C. Fellows DATE: November 11, 1985 ----------- COMMISSION ACTION REQUIRED: Yes DATE RECEIVED: