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10-25-65 v CITY OF ATLANTIC BEACH, FLORIDA COMMISSION MEETING AGENDA OCTOBER 25, 1965 1. Call to order 2. Invocation 3. Approval of Minutes of meetings of October 11, 1965, October 19, 1965 and October 21, 1965. 4. Recognition of Vi'.i tors 5. Report of dedication Park Area * "Russell Park". 6. Building Permit Application (a) Mr. Donnell - Royal Palms Building 7. Advisory Planning Board Minutes 9/22/65 and 10/20/65. 8. Correspondence - (a) A.W.W.A. Safety Award (b) Florida Treasurer' s Office Re: Fireman of the Year. 9. East Duval County Mosquito Control contract - 1965-66. 10. Fire and Police Chief (a) Monthly report & Municipal Court Docket. 11. City Manager 12. Commissioners 13. Adjourn A MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, OCTOBER 25th, 1965, AT 8:00 P. M. Present: George R. Olsen Donald L. Goodling John W. Weldon, Commissioners and Frank Thompson, City Attorney Arthur J. Craig, City Manager Adele S. Grage, City Clerk Absent: Charles R. Moore Walter J. Parks, Jr. , Commissioners The meeting was called to order by the Mayor-Commissioner, Mr. Olsen. The Invocation was given by The Reverend James Stewart, Pastor of the new Pentecostal Holiness Church, Atlantic Beach. Mr. Olsen called for additions or corrections to the minutes of the October 11, 1965, October 19, 1965, and October 21, 1965 meetings. There being none, Mr. Olsen declared the minutes of these meetings approved as written. Mayor Olsen then recognized visitors present and called for any business from the floor not on the Agenda. The Reverend James Stewart and Mr. William S. Compton, deacon, of the Pentecostal Holiness Church, were present and the Reverend Stewart spoke on behalf of his Church thanking the City officials and the people of Atlantic Beach for the use of the City Hall for their meetings the last three years and for being so kind and co-operative. They are now in their new Church building at the Corner of Levy Road and Main Street and invited all to their dedication Sunday afternoon, October 31st at 2: 30 P. M. Mr. Weldon reported on the Jack Russell Memorial Park advising that Mr. Craig has done most of the work. He has contacted the Pedrick Sales Company relative to a metal tablet 12 " x18 " to be placed on a concrete and brick base. The suggested inscription would be "James L. "Jack" Russell, Memorial Park - dedicated in memory of many years of devoted services as Police Officer in this City, 1932-1961". The tablet will cost approximately $75. 00, and City employees will build the base which will be located about 50 feet east of the northeast corner of fence at Ball Park on The Plaza and about 10 to 12 Minutes 10-25-65 - Page #2 feet off road right-of-way. Judge Craig will contact Mrs. Russell for suggestions as to wording on tablet and details of dedication - perhaps in November. Mr. Weldon moved that the City Manager be authorized to order the 12" x 18" tablet at a cost of approximately $75.00 and to arrange for construction of base and slab on which it will be installed, seconded by Mr. Goodling. Mr. Goodling suggested the word "citizen" be added. We have the maximum words, so it was suggested that in this City" could be deleted and words "and citizen substituted. Mayor Olsen put the question and the motion carried. Request for building permit to build a store north of the Humble "Esso" Station on Royal Palms Drive in the Shopping Center was presented from Mr. Bill Donnell. The plans have been signed by L. G. Ray, Jr. , Registered Engineer. The Advisory Planning Board recommended granting the permit with requirement that arrangement for satisfactory garbage place be provided, and a minimum 3 foot fire passage at rear of build- ing. Mr. and Mrs. James Rush and Mrs. Hardy Heimly spoke against the building and in favor of returning to Business AA zoning. There was discussion of drainage, other buildings and plans for the area. It was advised that Mr. Blow is willing to dedicate a 50 foot right-of-way to the City for a street which would extend Sturdivant Street to Sailfish Drive, East, and is ready to work with City on exact location. The Shopping Center plans were studied and discussed. Mr. Weldon stated this is a part of shopping center, over toward the service station and will be complimentary to the shopping center which is already established. Following further discussion and reading of excerpts from minutes of Advisory Planning Board covering recommendation relative to this per- mit, Mr. Goodling moved the permit be granted provided that plans in all respects are satisfactory to City Manager, seconded by Mr. Weldon and the vote was Aye: Weldon Nay: Goodling, Olsen Absent:Moore, Parks Whereupon the Mayor declared the motion not carried. Mr. Olsen suggested to Mr. Donnell in answer to his inquiry that if he still wants permit he would suggest he present it to the new Commission as they should be the ones to say. The Planning Board minutes recommended the access road right- of-way extending Sturdivant Street through to Sailfish Drive, East. All present agreed with this recommendation. Minutes 10-25-65 - Page #3 The Billboard (sign) Ordinance was presented. Mr. Weldon advised he has read the ordinance and in looking it over there seem to be features that possibly conflict with provi- sions of Chapter XXIII of the Southern Standard Building Code, 1965 edition, and recommended and moved that the proposed ordinance be referred to the Planning Board for revision to conform with or upgrade the building code so there will be no conflict between building code and proposed ordinance, seconded by Mr. Goodling. Mr. Olsen stated it was a good thing to get any conflict in code and ordinance straightened out before presenting. Mr. Weldon stated the Planning Board has done a really fine job and deserves appreciation and thanks of Commission. This is consensus of opinion. Mr. Goodling thinks will result in less wordy ordinance which will result in easier enforcement by City Manager. Mr. Olsen put the question and motion was carried. Mr. Olsen requested the Clerk to write a letter to the Plan- ning Board over his signature thanking them for their work and co-operation during past two years. Minutes of the Advisory Planning Board meetings of September 22nd and October 20th were received for filing. A letter was presented advising that our Water Department has received the A.W.W.A. safety award of merit for no lost time accidents in past year. Mr. "Dick" Hilliard, Superintendent of Public Works and Mr. Glenn Edwards, Foreman, will attend the award luncheon on November 2nd to receive the award. A letter was presented from Florida Treasurer 's office advis- ing that Chief Vogel 's nominee, Dave Plaster, had been selected as Fireman of the Year. The letter was received for filing. The East Duval County Mosquito Control Landfill Contract for 1965-66 was next considered. The contract is for annual fee of $2219.00 which is an increase of $43.75 due to increase in number of garbage pick-ups. Mr. Weldon moved the approval of the contract with the Mayor authorized to sign on behalf of the City subject to the approval of the City Attorney and City Manager, seconded by Mr. Goodling It was stated that we are about out of landfill areas in Atlantic Beach proper. Following discussion Mr. Olsen put the question and the motion carried. Minutes 10-25-65 - Page #4 Mrs. Helmly 's complaint regarding the landfill and their failure to cover properly making an intolerable situation was discussed at length. It was unanimously agreed that the situation has been bad. It was brought out that we cannot tell the Mosquito Control Board where they can put landfill, but we can insist that they abide by terms of contract. It was suggested that people appear before the Mosquito Control Board at their meetings. There was also a discussion of the drainage in this area. Reports were received from the Fire and Police Departments for month of September, 1965. Also Chief Vogel presented copies of Municipal Court dockets for October 18th and 25th. All were received for information and filing. Chief Vogel distributed pamphlets issued by State Beverage Department for teenager 's knowledge and education. Mr. Craig advised that on a small area on the Northeast side of the water tank the paint does not seem to be adhering. LEWCO Corporation is sending someone down to inspect. This area is on outside of tank and the rest, inside and out, seems to be fine. Mr. Craig believes if they can improve the condition it will be gratuitous - if they cannot, it will be necessary to make some provisions. The contract does not have a year 's guarantee clause but the job was inspected and certified O. K. They worked under adverse conditions and believe this area failed to dry sufficiently before paint was applied. Mr. Craig reported that the Lot cleaning as covered by Resolution #65-18 is complete with exception of an area being cleaned by owner. The work sheets total $2500.00, however, we recognized the fact that some debris was caused by Hurricane Dora so we only charged actual labor cost plus small amount for equipment used. Also at request of owners a great number of lots were cleared and billed that were not included in Resolution. Mr. Craig also reported on condition of fire hydrants which we have been replacing and repairing. In replacing one on Sherry Drive, it will be necessary, due to valve set-up, to cut off water from Seminole Road to Ocean Front Wednesday morning, October 27th, from 1 to 2 A. M. while work is being done. Minutes 10-25-65 - Page #5 Mr. Craig also reported on work that is being done to improve drainage in various areas of the City, and that there are a few Street-end steps not yet removed. Mr. Goodling noted it is next to last meeting of this Commission and it has been a privilege to work with Mr. Olsen. Mr. Weldon agreed and stated "will miss". Mr. Weldon also mentioned that the Selva Marina Club has again been chosen for the Greater Jacksonville Open and thinks this is a compliment to this area and hopes the citizens and City officials will co-operate as before. We received tremendous amount of favorable publicity and think everyone did a good job. It was announced the Atlantic Beach Elementary School will hold their Halloween Carnival on Saturday, October 30th. Mrs. Grage announced the November 2nd Commission meeting is called for 8 P. M. in line with Charter and if the County election officials have not finished, can adjourn or recess until the room can be readied for the meeting. Mr. Olsen would like, if possible, for the Commission to give consideration to advertising to resurface streets in Donner Area. If possible, find funds, or put in next years budget. Mr. Craig advised he is including in 1966 budget. There being no further business Mayor Olsen declared the meeting adjourned. AdOli /. r A-J/k A -orge • . Olsen, Mayor- Attest: Commissioner I Adele S. Grage, City Cler i