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11-12-62 v COMMISSION MEETING CITY OF ATLANTIC BEACH, FLORIDA NOVEMBER 12, 1962 AGENDA (1) Call to Order. (2) Minutes of Meeting of October 220 1962. (3) Recognition of Visitors. (4) Opening of Bids - Sanitary Sewer work. (5) Resolution accepting bid m Sanitary Sewer work. (6) Certificate of Convenience and Necessity -- Jacksonville Coach Company. Mr. Bacon to appear. (7) Amendments: (a) Second reading - Amendment to Building Code Ordinance. (b) Second reading - Amendment to Sub=-,division Development Ordinance. (8) Recommendations - Planning Board. (a) Request for Sign - General Outdoor Advertis- ing Company. (b) Acquisition of Park Proper ty. (9) Request for Sign Permit ® Stewarts Bar. (10) Correspondence: (a) Report Armed Forces Disciplinary Control Board (b) Bill for architectural work w Fire Station. (c) Letter U.S.O. on 1963 Donation. (d) Letter City of Neptune Beach, (e) Notice of Meeting on use of Beaches. (f) Letter Mosquito Control District. (g) Notice of Meeting Florida R.R. and Public Utility Commission. (h) Schedule of dues 1963 - Florida League of Municipalities. (11) Resolution: (a) Setting discount date on Tai: Roll payments. (b) Resolution on purchase of sign materials. (12) Commissioners. (13) Adjournment. MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, NOVEMBER 12TH, 1962 AT 8 P.M. Present: Henry G. Isaacs Preben Johansen C.B. Lawrence Chas. R. Moore, Commissioners and John R. Printon, City Manager Adele S. Grage, City Clerk Absent: J.B. Claiborne, Commissioner Frank Thompson, City Attorney The meeting was called to order by the Mayor-Commissioner, Mr. Isaacs. Minutes of the meeting of October 22nd, 1962 were approved as written upon motion of Mr. Moore, seconded by Mr. Johansen and carried. Mr. Isaacs recognized visitors present and called for any business from the floor, not on the agenda. There was none at this time. Sealed bids were next opened covering Sanitary Sewer Extensions- Mayport Rd. and Atlantic Blvd. "Area L" as follows : Jacksonville Utilities Const. Co. Part I - $3 , 336.90 Part II- 7,028.40 Total Part I & II- 10,341.30 George M. Notter Part I - 3, 998.00 Part II- 6, 190.50 Total Parts I & II- 8,868.90 Art Reinertson Construction Co. Part I - 3, 080.60 Part II- 6, 240.80 Total Parts I & II- 8, 940.90 Stevens Southern Co. , Inc. Part I - 4, 628.60 Part II- 7,885.50 Total Parts I & II- 9, 996.25 All bids were accompanied by bid bonds . Mr. Johansen moved that the bids be turned over to the Finance Committee for tabulation and to consult with the City Engineer, Mr. Parks and the City Manager with authority to act, seconded by Mr. Moore and having been considered it was unanimously carried, Minutes 11-12-62, Page #2 A letter was presented from the Jacksonville Coach CO. making appli- cation for a Certificate of Convenience and Necessity to operate busses in the City of Atlantic Beach. Mr. Bacon, Beach representa- tive for the bus company was present and advised that they were only planning to run busses to pick up and deliver chil- dren for the parochial school at present. Mr. Printon advised that our streets were not designed for use by big busses and is concerned about the wear and tear at corners and pick-up stops. The question was raised as to whether the Bus Co. would be willing to post a bond for damage to streets. Mr. Bacon said this would have to be taken up with his boss, but he seriously doubted their being willing to. The matter was further discussed following which Mr. Lawrence moved that the certificate be granted subject to the working out of a suitable route with the City Manager, seconded by Mr. Johansen and carried. Mr. Lawrence moved that the Public Hearing on the Ordinance Amending Ord.#25-59-1 re: - glass requirements, be postponed to the next meeting, seconded by Mr. Johansen and carried, The Commission went into session for Public Hearing on an Ordinance Amending #67-58-1 relative to drainage ditches, and Mr. Isaacs read the Ordinance in full. Notices of said Public Hearing were posted in line with charter requirements, Mr. Bull advised that not all drainage ditches could be paved, that the specifications are im- possible and that we have no such official as City Engineer. Mr. Printon advised that he has talked with Mr. Bull and agrees that in many instances it will be impossible to carry out the Ordinance. After further discussion Mr. Johansen moved that consideration of the Ordinance be postponed until a committee can study and make re- commendations, seconded by Mr. Moore and carried. Mr. Isaacs ap- pointed Mr. Printon, Mr. Bull and Mr. Claiborne as committee to make study and recommendation. A report received from the Planning Board recommended that the per- mit be denied for billboard to be erected by General Outdoor Adver- tising for Thor Chevrolet, as they feel it is for the best interests of the City. Mr. Johansen advised that if the sign meets require- ments and specifications of building code, that we cannot deny the permit, and he therefore moved that the permit be granted as request- ed to the General Outdoor Advertising Co. for a Thor Chevrolet sign, seconded by Mr. Lawrence. Mr. Moore feels that we should back up the Planning Board in their recommendation, but it was questioned why it was referred to the Planning Board since it meets require- ments of our Ordinances. Mr. Johansen asked to go on record as hav- ing the highest regard for the Planning Board, but feels we cannot go against City Ordinances since they do not prohibit. It was sug- gested that we study the possibility of passing an Ordinance prohib- iting signs within the City - that is the billboard type. Following • Minutes 11-12-62, Page #3 further discussion the Mayor put the question and the call vote was : Aye : Johansen, Lawrence, Isaacs Nay: None Pass : Moore Absent : Claiborne Whereupon the Mayor declared the motion carried. The Planning Board recommended that steps be taken to-wards secur- ing necessary land to enlarge present park site in order that the older children as well as the younger ones can have recreational facilities. Mr. Lawrence moved that the City Attorney be directed to negotiate with the San Pablo Landscaping Company for purchase of the property lying east and south of the present park - approx- imately 57 lots involved) and that $1, 700.00 be set aside in Account #1050 be be used in negotiating for said lots, seconded by Mr. Moore and carried, A request was presented from Stuarts 's Bar for a sign, and Mr. Printon advised that it met requirements. The matter was dis- cussed following which Mr. Lawrence moved that the permit be grant- ed, seconded by Mr. Johansen and carried. A letter was presented for information purposes from the Armed Forces Disciplinary Control Board giving their report of their October, 1962 meeting. Mr. Louis Holloway's letter relative to his fee for services ren- dered in connection with plans covering preliminary studies for facilities at Fire and Police Departments was presented and his statement for $100.00 covering these services. Mr. Johansen moved that the bill for $100.00 be paid, seconded by Mr. Moore and carried. A letter was presented from the USO requesting that we include the $500.00 for their program at the Beaches in our 1963 budget. A letter was presented from City of Neptune Beach, Fla. advising that our letter relative to radio services had been referred to their proper committee. A notice of a hearing to be held at 10 A.M. November 20th, 1962 in Tallahassee relative to obstructions on the Beaches and their uses . Mr. Isaacs suggested that Mr. Frank Thompson, our attorney be sent to this hearing to represent the City. It was also sug- gested that Mr. Harcourt Bull go with Mr. Thompson, too. Mr. Law- rence moved that Mr. Thompson and Mr. Bull be sent to Tallahassee for a meeting of the Trustees of the Internal Improvement Fund . • • • • Minutes 11-12-62 , Page #4 for the hearing on November 20th, 1962, seconded by Mr. Johansen and carried. A letter was received from the East Duval County Mosquito Con- trol District relative to charges in connection with the land- fill program,advising the total contract price for year December 1st, 1962 to September 30th, 1963 would be $1, 998.50 payable in monthly installments. They are preparing the contract and will forward to us for approval and signatures. Action on a letter from the Florida League of Municipalities relative to dues for 1963 was postponed until next meeting. Resolution #62-25 was presented by Mayor Isaacs covering dis- counts on 1962 taxes showing discounts as 4% in December, 3% in January, 2% in February, 1% in March and delinquent April 1st, 1963. Mr. Harcourt Bull advised that he did not feel that all the discounts should be changed, but only December and let others remain as they are. There was a discussion following which Mr, Lawrence moved the adoption of Resolution #62-25, seconded by Mr. Moore and carried. Resolution #62-26 was presented covering purchasing of street signs for Area III from the one supplier who can furnish in line with those erected in Areas I and II, the cost for materials, applicator and traffic control signs to be $1,427.00. Mr. Law- rence advised that due to the amount involved that we should take bids. It was brought out that this is the only supplier who can furnish this specific sign material, whereupon Mr. Johansen moved the adoption of the Resolution #62-26 seconded by Mr.Moore and the vote was : Aye: Moore, Johansen, Isaacs Nay: Lawrence Absent:Claiborne Whereupon the Mayor declared the motion carried and the Resolu- tion adopted. Copy of Resolution # 62-26 is attached to these minutes and made a part thereof. A letter was presented from the Morris Transit Service filing application for a waiting room and amusement center at 140 May- port Rd. There was no action taken at this time. Report for the month of October, 1962 was received and filed from the Chnief of the Fire Department. Report was received and filed for the month of October, 1962 from the Chief of Police. Minutes 11-12-62, Page #5 Mr. Lawrence asked what the status of the negotiations with Neptune Beach re: radio service was. It was advised that Mr. Thompson is preparing a contract. Mr. McTigue of the Volunteer Fire Department asked the Commission for $300.00 for the Annual Christmas Party for the Volunteers. Mr. Johansen moved that the City contribute the $300.00 for this aanua7. Christmas dinner, seconded by Mr. Lawrence and carried. There being no further business the Mayor declared the meeting adjourned. a>c,,e Henry G. Iea s, Mayor- Attest: 11 Commissioner 61c-f2e_ Adele S. Grage, City Cie! . Immediately following adjournment the Mayor called the meeting back into session to re-consider Resolution #62-25. The question of discounts was again discussed and upon motion of Mr. Moore, seconded by Mr. Lawrence the Clerk was directed to change the dis- counts as presented in Resolution # 62-25 to read 4% Month of November & December 2% Month of January 1% Month of February NET Month of March Delinquent after April 1st. The motion was carried. Copy of Resolution #62-25 as corrected is attached to these minutes and made a part thereof. The Mayor declared the meeting adjourned.,. Attest: Henry G Isaa'f , Mayor- /l. /L,� Commissioner Ce 2 Adele S. Grage, City C erk. theO'loriaaZimes-iaition rEIIr 3arksanuillr 3Jnurnul EVERY MORNING EVENING EXCEPT SUNDAY FLORIDA PUBLISHING COMPANY Publishers SECTION 1—CALL FOR BIDS JACKSONVILLE, DUVAL COUNTY, FLORIDA sexlxMAYPo T ROAD AEWER ND IONS ATLANTIC BOULEVARD—AREA "L" CITY OF ATLANTIC BEACH, FLORIDA Sealed proposals will be received by the City Commission of the City of Atlantic STATE OF FLORIDA Beach, Florida, until 8:00 p.m. (Eastern COUNTY OF DUVAL StandardfT1 on for Monday. the l2thall day of November, 1962, for furnishingall new materials, equipment and labor, and con- structing new sanitary sewer -extensions (gravity sewer lines• manholes, house service connections and cleanouts) in and Before the undersigned authority personally appeared ____ along Mayport Road and Atlantic Boule- vard within the City of Atlantic Beach. Florida, and otherwise within an area _G B, �r identified as Area "L". The following _C[t_•___B_,__ o_od1oe _ ., who on oath says that he is approximate quantities of vitrified clay and cast iron pipe and manholes are involved in the entire project: 10"diame- ter, ana er 1.410 feet.: and 5 manholes. f g Re t ail Advertising ing of The Florida Times-Union, and Proposals will be taken on the various Nems of work as set forth in the specifi- cations. All materials furnished and all work The Jacksonville Journal, daily newspapers published at Jacksonville in Duval performed shall be in accordance with the plans, specifications, and contract documents pertaining thereto which may be examined at the office of Walter J. County, Florida- that the attached copy of advertisement, being a Parks. Jr., Consulting Engineer, 325 Main Street, Jacksonville 2, Florida, and one (1) copy thereof, including bid forms to be submitted in ur- Legal Notice chased from the Criplicate,Eng neer for the e sum - -- - of 56.00 per set which will not be re- funded. A bid bond properly executed by the in the matter of Sanitary Sewer Extensions Bidder and a qualified surety. or a cer- tified ----- or cashier's check on any national or state bank, in a sum not less than two and one-half per cent (21/2%) of the amount bid. made payable to the City of -- Atlantic Beach, Florida, must accompany each bid as a guarantee that the Bidder will not withdraw from the competition after opening the bids, and in the event -- ------------ - ----- - the contract is awarded to the Bidder, he will. within twenty (20) days there- after, enter into contract and furnish the required bond. failing which he shall for- ... •the Court, feit deposit as liquidated damages. All'bids shall be made subject to the labor requirements as set forth in In- Florida n- Fl o r i d a Times-Union structionS to Bidders included in the was published in - - contract documents. Each bid shall be addressed to the October 30, 1962 City or Commission,kdCity of AtlanticwBeachExten- Florida, marked "Sanitary Sewer Exten- in the issues of _ -.-_ sions, Mayport Road and Atlantic Boule- vard, Area 'L,'" and delivered to the office of the City Manager in the City Hall, either by a representative of the 'Bidder who shall retain a receipt there- - - for, or by registered mail with return receipt requested. The City Commission reserves the right to waive informalities In any bid; to reject any or all bids in' -- - - - -- _ wholeor in part, with or without cause: to 'award all or a part of the work for which bids are received: and.'or to accept the bid or bids that In its judg- ment will be for the best interest of the City of Atlantic Beach. Attest: MRS. ADELE S. GRACE City Clerk Affiant further says that the said The Florida Times-Union and The Jacksonville CITY COMMISSION Journal are each newspaperspublished at Jacksonville, in said Duval Count Florida, ITY OF ATLANTIC BEACH, Y, FLORIDA and that the said newspapers have each heretofore been continuously published in said By: JOHN R. PRINTON Duval County, Florida, The Florida Times-Union each day, and The Jacksonville Journal City Manager each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant fur- ther says that he has neither paid nor promised any person, firm or corporation any dis- count, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this 30th• day of trt• . -r �• .D. 196a r • Notary Public, State of Florida at Large. My Commission Expires Feb.1,16 RESOLUTION NO. 62-25 WHEREAS, the City Commission of the City of Atlantic Beach did by Resolution extend the closing date for the examination of the Tax Roll August 15th, 1962, to October 15th, 1962, and, WHEREAS, the Board of Assessment and Review has completed its hearings and will Etimtnarily report its findings, and WHEREAS, the discount date for tiayment of taxes should be adjusted to coincide with the final approval of the tax roll, NOW THEREFORE, BE IT RESOLVED THAT THE CITY COM- MISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, does hereby approve the following discount for the payment of taxes applicable to the 1962 tax roll: 4% Month of November & December 2% Month of January 1% Month of February NET Month of March Delinquent after April 1, 1963. Passed by the City Commission of the City of Atlantic Beach, Florida, on November 12, 1962. Attest: . , - )._ Adele S. Grage, City Cler, (SEAL) RESOLUTION NO. Z ' WHEREAS, the City of Atlantic Beach has completed the erection of street signs in Area I and II, and WHEREAS, the source of material and applicator for the completion of Area III and other similar traffic control signs is from one supplier, and WHEREAS, the advertisement for bids would serve no useful purpose, NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, does hereby approve the purchase of reflective street sign materials, applicator and traffic control signs in the amount of $1,427.00. * * * * * Passed by the City Commission of the City of Atlantic Beach, Florida, on Attest: ,„(Le__12-e , �-G� _ Adele S. Grage, City Cler} (SEAL)