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08-13-62 v COMMISSION MEETING CITY OF ATLANTIC BEACH, FLORIDA AUGUST 13, 1962 AGENDA (1) Call to Order. (2) Minutes of meeting of July 23, 1962. (3) Recognition of Visitors. (4) Assessment Roll. '!LEit., - ' /`) (5) Jim Hutchinson - Regards Fred Ahern Atlantic Beach Villa bond for curb, gutter, and streets. (6) Board of Assessment Review appointment w 3 year term. (7) Authorization of Mayor and City Clerk to sign employee group insurance contract and authorization to pay employee share. (8) City Manager: a. Request for sign permits. b. Sewer extension request - Main Street. (9) Resolutions: a. Lot clearing. OQ-ep. # t 2- ;- 0 b. Street sign financing., -L L.--)-/ c. Street light financing. 12.34a *L 7- - (10) - -(10) Correspondence: a. R.Lt. Brotherhood of Florida. b, Mrs. Ruth Bloom - zoning use. c. traalter Parks - water transmission line. d. American Bar Association - traffic construction conference. e. G. Warren Leve a tell #2 flow data. 2. Copy letter to County Commissioner Harris. (11) Contractors final estimate on Well #2 for Merrill Gray Co.- $10,459.00. (12) Receipt of audit on Water accounts and approval of bill. Continued Page 2 (13) Police and Fire Reports. (14) Request for approval of preparation of plans and specifications for water main extension by the City Engineer„ at W. 1st St. and Mayport Road, and preliminary plans for the crossing of Mayport Road with utility lines before highway construction commences. (15) Commissioners. (16) Adjournment. r ._ MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, AUGUST 13TH, 1962 AT 8 P.M. Present: Henry G. Isaacs Preben Johansen J.B. Claiborne C.B. Lawrence, Jr. Chas. R. Moore, Commissioners and Frank Thompson, City Attorney John R. Printon, City Manager Adele S . Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Isaacs. Minutes of the meeting of July 23rd, 1962 were approved as written upon motion of Mr. Claiborne, seconded by Mr. Moore and carried. Mr. Isaacs recognized visitors present and called for any busi- ness from the floor, not on the agenda. There was none. Mr. Isaacs presented Resolution #62-19 relating to the 1962 Tax Roll, which resolution stated that the Tax Assessor has failed to present to the City Treasurer an Assessment Roll of faxable property with a true copy thereof in the form contem- plated by the City Charter, directing that such a roll be pre- sented not later than September 15th, 1962 following which it will be open for public inspection during period from September 15th, 1962 to October 15th, 1962. It was advised that present complaints which have been filed will have to be refiled at that time. Mr. Johansen moved the adoption of said Resolution #62-19, seconded by Mr. Claiborne and carried. Copy of Resolution #62-19 is attached to these minutes and made a part thereof. Mr. Claiborne moved that appointment of a third member to the Board of Assessment Review be postponed to the next meeting, seconded by Mr. Lawrence and carried. Mr. Hutchinson was not present at this time and consideration of the Atlantic Beach Villa situation was postponed until later in this meeting. Mr. Lawrence reported that the low bidder on the group life and hospitalization insurance for the City Employees was the Security Insurance Co. He recommended that this group insurance be awarded to them, and he therefore moved that the low bidder, Security Insurance Co, be awarded the life and hospitalization group policy , the City to pay all premium on the life and hospitalization for the City Employee only, seconded by Mr. r , • Minutes 8-13-62, Page #2 Johansen and carried. Mr. Robt. Gordon, Agent for the Security Insurance Co. was present and requested that approval be given for the required deposit premium of $250.00 , to cover any dependants carried on these policies, be approved, and advised that the money would be gotten back by the City when deducted from the employ- ee 's salaries . The employees are to pay for any dependants covered on their policies. Mr. Lawrence moved that approval be given for payment of the $250.00 deposit as required, seconded by Mr. Johansen and carried. Mr. Printon presented a request from Mr. Louis Stuart for a sign at the "Cabana" on Lots 15 and 16, Section "H", 1127 Atlantic Blvd. and recommended that permit for same be granted. Mr. Claiborne moved that the permit as requested be granted, seconded by Mr. Moore and having been duly discussed the motion was carried. Mr. Printon presented a request for permit for a sign at the Beachcomber Restaurant and Bar at 469 Atlantic Blvd. and recom- mended that the permit be granted. Mr. Moore moved that the permit be granted in line with the plans as presented, seconded by Mr. Claiborne and having been duly discussed the motion was carried. Mr. Printon advised that he had received a request that the Sewer Service be extended to Main St, and that he would recommend that it be done, and that he will have complete figures to present by the next meeting if the Commission is favorable. He was ad- vised to prepare the figures on this project. A letter was presented to the Commission from the City Manager listing the lots which need clearing in line with provisions in Ordinance #55-59-4. The matter was discussed following which Mr. Moore presented Resolution #62-20 ordering that the lots as listed have the weeds, thickets, etc. removed as provided in Ordinance #55-59-4, and moved its adoption, seconded by Mr. Lawrence and carried. Copy of Resolution #62-20 is attached to these minutes and made a part thereof. Mr. Printon advised that all material has been received for the street signs in District 1 & 2 and that the Commission had recognized that the excess amount over the budgeted funds would be transferred from the Emergency Expense Fund to cover the payments to the Minnesota Mining & Mfg. Co. and the Hall Sign Co. and he therefore presented to the Commission Resolution #62-21 for their approval, said Resolution covers transfer of funds and approval of payment of bills . Mr. Claiborne moved that said Minutes 8-13-62, Page #3 Resolution #62-21 be adopted, seconded by Mr. Moore and having been duly discussed the motion was carried. Copy of Resolution #62-21 is attached to these minutes and made a part thereof. Mr. Printon presented Resolution #62-22 for the Commissions approval covering transfer of funds to cover the additional cost for the new street lights . Mr. Moore moved that said Resolution # 62-22 be adopted transferring $1861.53 from the Emergency Expense Fund to Account #1011 Street Lights in the 1962 budget, seconded by Mr. Lawrence and being duly considered the motion was carried. Copy of Resolution # 62-22 is attached to these minutes and made a part thereof. Mr. Jas. Hutchinson who was Engineer for Atlantic Beach Villa sub-division discussed at length with the Commission the matter of acceptance of the streets, etc. in the sub-division as their Bond still hasn 't been released, since the streets, etc. have not been accepted by the City. He advised that they were not accepted in 1960 when completed as there were several things that were unsatisfactory to the City Manager at that time, but except for a few minor corrections these things had been cor- rected. There was considerable discussion on this matter and the consensus of opinion was that the requirements as stated in Mr. Printon ' s letter of August 8th, 1962 to Mr. Fred Ahern, the developer, must be met before we can accept the streets and re- lease the bond. The letter from the Railroad Brotherhood of Florida was present- ed and filed . A letter was presented from Mrs. Mirth Bloom of 377- 8th St. on occupancy use of her garage apartment, advising that it was only used by members of her family and not rented. A progress report from Mr. Parks on the 12" transmission line was presented. It was announced that there will be a Traffic Court Conference in Knoxville, Tenn. on September 10th thru 14th. Judge A.H. Dunlop who was present urged that someone be sent, as he had attended tone with former Chief Russell and it had been well worth the time, etc. spent. Action will be held in abeyance on this matter. A letter was presented from Mr. Warren Leve of the Department of the Interior enclosing copy of data obtained from the current meter traverse conducted on the new well, and thanking the City for allowing them to make this traverse. Minutes 8-13-62, Page #4 Copy of a letter from Mr. Lawrence to Mr. Bob Harris, County CommisSipno', was read. The letter was in regard to the resurfac- ing and widening of Ocean Blvd. between Atlantic Blvd. and 7th St. Mr. Isaacs advised that he had talked to Mr. Harris who had advised him that the paving of Ocean Blvd. was out as there was no money available. The final Estimate from the Merrel Gray Co. in amount of $10,459.00 covering the construction of the new 12" well Was presented. The estimate has been checked and approved by Mr. Parks, our Engineer, and Mr. Printon recommends that it be paid. Mr. Moore moved that this estimate in the amount of $10,459.00 be paid, seconded by Mr. Johansen and carried. Mr. Lawrence moved that the auditor's report on the water funds be received and that the bill for same be paid, seconded by Mr. Moore and carried. A letter was presented from the Volunteer Firemen 's Association offering to buy the old fire truck for $100.00 and enclosing check to cover. Mr. Moore moved that the offer be rejected, seconded by Mr. Claiborne and a full discussion followed. During the discussion Mr. Printon advised that he was going to have to build a place to put the trucks, etc. and believed some- thing could be worked out to take care of the fire engine there. Following further discussion the question was put and the motion was carried. Mr. Isaacs moved that Mr. Printon prepare recommendation as to cost of repairing the fire engine, and necessary building to house, seconded by Mr. Lawrence and carried. The Fire Chief's report for July, 1962 was received and filed. The Police Chief's report for the month of July, 1962 was re- ceived and filed. Mr. Moore moved that approval be given for the preparation of plans and specifications for water main exteusicn at.W. 1st 5t. and Mayport Rd. by the City Engineer and preliminary plans for crossing Mayport Road with Utility lines before highway construction commences, seconded by Mr. Johansen and carried. Mr. Lawrence suggested that we request the Planning Board to study changing requirements as to sliding glass doors. Mr. Claiborne says they are studying changes in the building code. Minutes 8-13-62, Page #5 Mr. Isaacs would like for the Commission to give some thought to suggestions to the Expressway Authority as regards Atlantic Blvd. Mr. Isaacs advised also that he would like for the Commission to think over whether they want to continue the Committees he ap- pointed, as with one exception he has not been advised of their members, nor had any retorts. There being no further business, Mr. Isaacs declared the meet- ing adjourned. v 2, / oe e ry r • saacs, Mayor- Commissioner Attest: r -, f/1.-6/ Adele S. Grage, City Cl k RESOLUTION NO. 62-19 WHEREAS, the Tax Assessor of the City of Atlantic Beach, Florida, has failed to present to the City Treasurer of said City an Assessment Roll of the property taxable within the City together with a true copy thereof, in the form contemplated by and within the time required by Article XIII of the City Charter. NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach Florida: 1. That the City Assessor is hereby direct- ed to present to the City Treasurer an Assessment Roll together with a true copy thereof in the form contemplated by said Article XIII of the Charter of the City, not later than September 15, 1962. 2. The City Treasurer shall make the Assess- ment Roll hereinafter required to be presented to her available for public inspection during the period from September 15, 1962. to October 15, 1962. Beginning September 16,. 1962, and as long thereafter as may be necessary, the Board of Assessment and Review shall hear and determine the complaint of any person in relation to the Assessment Roll hereinabove directed to be presented by the City Assessor to the City Treasurer. * * * * * * * * * * * * * * * * * Passed by the City Commission on August 13 . 1962. Attest: r de-Z. 52 Adele S. Grage, City Cl k RESOLUTION NO. 6, ,,,2 -20 BE IT 'RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, THAT The lots and plots listed below, all located within the City of Atlantic Beach, Florida, do, because of excessive growth of weeds, thickets, brush and/or accumulated trash, consti- tute a health hazard to the citizens of the said City: LOT BLOCK SUBD. 6,8, 10, 22, 24, 26 2 A.B. 19, 21, 23 4 13, 20, 22, 24 5 5, 28, 29, 30, 31, 37 6 1,42,40, 30, 32 7 25, 31 9 29, 31, 33,40,42, 44 10 3, 5, 7 , 18, 29, 31, 33, 42, 44 11 10, 12, 14, 16, 24, 26, 28 12 12, 14, 17 , 26, 28, 38,40, 42, 44,46, 48 13 10, 12, 14, 16, 18, 20, 22, 24, 26 14 1, 2, 3 44 6 54 Mandalay 6, 9 60 Mandalay 7 , 10 63 Mandalay All of the above lots in the City of Atlantic Beach, Florida. BE IT FURTHER RESOLVED THAT, in accordance with Ordinance No. 55-59-4 of the City of Atlantic Beach, Florida the owners of the above listed lots are ordered to remove such weeds, thickets, brush, and/or accumulated trash and that the proced- ure and provisions of Ordinance No. 55-59-4 be carried out. * * * * * * * * * * * * Passed by the City Commission of the City of Atlantic Beach, Florida, on August 13, 1962. Attest: Adele S. Grage, City Cler (SEAL) RESOLUTION NO. 6 ‘,2-02/ WHEREAS, the City Commission by motion at a meeting on February 26, 1962, did approve the purchase of materials for. Street Signs in District #1 and #2, and, WHEREAS, it was recognized by the Commission at this time that the cost of these materials would be in excess of the 01500.00 allocated in the 1962 budget, and, WHEREAS, the Commission directed that the defecit be paid from Account #1050, Emergency Expense Fund (unallocated fund) : NOW THEREFORE BE 'T RESOLVED that statements from Minnesota Mining and Manufacturing Co. in the amount of $681, 20 and The Hall Sign Co. in the amount of $1042.20 be paid from Account #711, Street Signs, and the defecit amount of e224.24 be transferred to said Account from Accou.n' #1050, Emergency Expense Fund (unallocated funds) . * * * * * * * * * * * * * * * * * * / \ n Passed by the City Commission l iL t /J ' `-' , 1962. Attes ' : • (SEAL) __L,d! ' City Clerk / �--- RESOLUTION NO. 6 eZ - 2 .Z WHEREAS, the City Commission did approve $1800.00 for Street Light Construction in Account #1011 Street Light, 1962 budget, and WHEREAS, the City is entitled to additional lighting at a cost of Construction of $3661.53, NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, THAT The defecit amount of $1861.53 be transfered from Account #1050 - Emergency Expense Fund, to Account #1011 Street Lights, in 1962 Budget. * * * * * * * * * * * * * * * * * Passed by the City Commission of the City of Atlantic Beach, Florida on August 13th, 1962. Attest: (SEAL) Adele S. Grage, City Cler.