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05-14-62 v COMMISSION MEETING CITY OP ATLANTIC BEACH MAY ,lA 1962 1. Call to order. 2. Minutes of Meeting of April 23, 1962. 3. Bid opening: a. Wel/ and transmission line. b. 8th Street sanitary sewer line. 4. Recognition of Visitors. S. Correspondence: a. Florida State Board of Health. 6. Resolutions: a. Commending Judge Craig. b. Sprinkling ban - 3:00 P.M to 8:00.P.M daily. 7 . City Manager: a. Request to advertise for bids for one police car. b. Refund request - utility bill. c. Louis Stuart - permit for drive-in. d. Roland Blalock - permit for drive-in and restaurant e. Request for permission to advertise for bids to sand-blast and paint water tower and install safety device on ladder. 8. Donation to Civil Defense - $200.00. 9. Davis water meter contract. 10. Ordinances: a. First Reading - Director of Public Safety 11. Commissioners. 12. Adjourn. MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON May 14TH, 1962 AT 8 P.M. Present : Henry G. Isaacs Preben Johansen J.B. Claiborne C.B. Lawrence, Jr. Chas . R. Moore, Commissioners and Frank Thompson, City Attorney John R. Printon, City Manager Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Isaacs . Minutes of the meeting of April 23rd, 1962 were approved as written upon motion of Mr. Johansen, seconded by Mr. Moore and carried. Mr. Isaacs introduced Mr. John R. Printon, the new City Manager to the visitors present, and Mr. Printon expressed his thanks for the hospitality shown he and his family since their arrival. Bids were next received for the new 12" well, the transmission line from well to the water plant and extension of sewer line at W. 8th St. and Mayport Rd. A copy of Proof of Publication as certified covering the call for bids is attached to these minutes and made a part thereof. Bids were received from the following: Art Reinertson Construction Co. Stevens Southern Co. Merrel Gray Co. Southern Well Drillers, Inc. Duval Drilling Co. Mr. Moore moved that the bids be received for tabulation and re- ferred to the Engineer and City Manager for study following this meeting and to award bids without delay, seconded by Mr. Johansen and unanimously carried. * (and Finance Committee) Mr. Isaacs recognized visitors present and called for any business from the floor not on the agenda. There was none. A letter was read from the Florida State Board of Health relative to the short course on water and sewerage on June 4-9, 1962 and letter will be filed in case anyone can attend. A letter was read from the First National Beach Bank thanking the City for their flowers sent to their opening, and also for the Minutes 5-14-62, Page #2 bUisiness relations they have enjoyed with the City, and their hope that it will be continued. Mr. Claiborne presented Resolution #62-10 commending Arthur J. Craig for the fine job he has done for the community, and moved adoption of said Resolution, seconded by Mr. Lawrence and carried. Copy of Resolution #62-10 is attached to these minutes and made a part thereof. Mr. Johansen presented Resolution #62-11 restricting the sprink- ling of lawns between the hours of 3C)0 P.M. and 8 P.M. daily, and moved its adoption, seconded by Mr. Lawrence and carried. Copy of Resolution #62-11 is attached to these minutes and made a part thereof. Mr. Printon requested approval to advertise for bids on a new police car. The matter was discussed following which Mr. Lawrence moved that the City Manager get bids for a police car, seconded by Mr. Johansen and carried. Mr. Printon presented a request from Mr. Lee Jernigan of 860 Amberjack Lane for a two month refund credit on his 1st quarter utilities bill. which should not have been sent to them, as they advise that the water was ordered cut-off in December, 1961 when the Navy ordered his ship out. Due to all the circumstances in this particular instance, the City Manager recommended that they be given credit for 2 months utilities, which they were not due to pay and the refund applied to the 2nd quarter bill. Mr. Claiborne moved that in this particular case we refund the 2 month ' s and apply it to their 2nd quarter bill , seconded by Mr. Moore and carried. Mr. Printon presented plans from Louis Stuart for permit to build a drive-in on Lot 16 and Pt. of 17, Section "H". This is to be a restaurant. Following a discussion, Mr. Claiborne moved that the City Manager be given approval to issue this permit, seconded by Mr. Lawrence and carried. Mr. Roland Blalock has presented plans and requested permission to move in a large quanset hut and convert it into a barbecue drive-in and restaurant to be called the "Red Barn" . Mr. Printon has inspected the hut and it is the standard large size hut and in good condition. The plans call for adding an outside barbecue pit , painting and other improvements inside and out with en- trances on Mayport Rd. & Atlantic Blvd. Fire Chief Howell ques- tioned whether this type steel building met Fire Code require- ments or not in this zone. The matter was further discussed fol- lowing which Mr . Johansen moved that the permit be granted sub- ject to building andfire codes andalso their giving us a 20 ' utilities easment, seconded by Mr. Moore and carried. L Minutes of 5-14-62, Page #3 The City Manager requested permission to advertise for bids to sand-blast and paint water tank and install safety device on ladder. The matter was discussed and Mr. Claiborne suggested that Mr. Moore, Mr. Parks and Mr. Printon get to-gether and make recommendations as to what needs to be done to the tank. It was the consensus of opinion that this be done. A request was presented for Atlantic Beach to "pay $200.00 to-wards Civil Defense expenses at the Beaches. Mr. Lawrence moved that we pay the $200 .00 to Civil Defense at the Beaches subject to the attorney's ruling on the legality, seconded by Mr. Claiborne and carried.Payment is to be made from Emergency Fund, Mr. Isaacs presented an Ordinance in writing designating the City Manager as Director of Public Safety and moved its adoption by title only on first reading, seconded by Mr. Lawrence and unani- mously carried. May 28th, 1962 at 8 P.M. was set for Pmblic Hearing on said Ordinance. Mr. Lawrence presented an Ordinance Amending Ordinance #205 cov- ering establishing safety zone on the Beaches area for consider- ation by title only on first reading. Mr. Isaacs moved that the rules be waived and that the Ordinance be considered by title only on first reading, seconded by Mr. Johansen and. carried. Mr. Lawrence moved that Ordinance Amending Ordinance #205 by establishing the Safety Zone on the Beaches Area from the South line of the 15th St. ramp to the North line of Lot 5, Block 36 prolongated to low water mark, be passed on first reading by title only, seconded by Mr. Claiborne and the call vote was Aye :Claiborne, Johansen, Lawrence, Moore, Isaacs Nay: None Whereupon the Mayor declared the motion carried and the Ordinance passed on first reading. May 28th, 1962 at 8 P.M. was set as date for Public Hearing on said Ordinance. Mr. Johansen asked as to what has been accomplished on the sani- tary condition on the property at NE corner of Francis Ave. and Donner Rd. Mr. Printon advised that this property has connected to the City's sewer system. There being no further business the Mayor declared the meeting adjourned. Attest : -% /, Gd ' ' O'Ci?,& 2)1 � � Hen G, Isaacs, Mayor-Commissioner Adele S. Grage, City Cle SECTION 1—CALL FOR BIDS CONSTRUCTING DRILLED A N D CASED WELL AND TRANSMISSION .MAIN: ELEVENTH STREET AND • • 'DONNER ROAD, ATLANTIC BEACH, toruia�'L�T{IIncs-Untou mit 3jacksanutllr 3aur na! -FLORIDA Sealed proposals will be received by the City Commission of the City et Atlantis EVERY MORNING EVENING EXCEPT SUNDAY S$p�ath, Florida, until 8:00 p.m. (Eastern Standard Time) on Monday, the 14th day of May, 1962 n ur - all new m a.- FLORIDA PUBLISHING COMPANY strutting a f imnew 18" x 12" drilled and eased well approximately 1000 feet in depth, and constructing a new 12" water Publishers transmission main between the proposed new well on Donner Road and the exist- JACKSONVILLE, DUVAL COUNTY, FLORIDA s reE at all withinng thestation corporaon te limitsnth of the City of Atlantic Beach, Florida. The work will involve connecting the new transmission main to the new well and to an existing underground pipe line at STATE OF FLORIDA the water pumping station, all in accord- ance with the details shown on the draw- COUNTY OF DUVAL I Inas. Proposals will be taken on the various items of work as set forth in the specifi- cations, and the work of constructing the W. B. G o odl o e drilled and cased well and of construct- Before the undersigned authority personally appeared ins the new water transmission main may be bid separately. Those bidders bidding on the work of constructing the new trans- . mission main will ttnve the option of sub- , who on oath says that he is milting a combined�l d for that work and for the work 'live ved in constructing "Sanitary Sewer Extensions, West Eighth Street and Mayport Road,City of Atlantic Manager Retail Adyextiaing of The Florida Times-Union, and Beach, Florida" for which separate plans and specifications are available. All materials furnished and all work performed shall be in accordance with The Jacksonville Journal, daily newspapers published at Jacksonville in Duval the plans, specifications, and contract documents pertaining thereto which may be examined at the office of Walter J. Parks,Jr.,Consulting Engineer, 325 Main County, Florida; that the attached copy of advertisement being a ctre opy eref, inclule n,ding bidFlorida,oand one ms to be submitted in triplicate,may be purchased from the Engineer for the sum of $5.50 Legal Not ice per set which will not be refunded.Plans and specifications for the-sanitary sewer extensions may be purchased for a sim- ilar sum on a similar basis. erection 1— Call fConsA tructing or Bids Consrucn Dr l-d Bidderandqualified properly executedthe in the matter of g--- � qualified Surreety,, or a certified or cashier's check on any na- and Tranmission Main. etc. Hanel or state bank, in a sum not less than five per cent (5%) of the amount bid, made payable to the City of Atlantic .Beach. Florida must accompany each bid as a guarantee that the bidder will not withdraw from the competition after opening the bids, and in the event the contract is awarded to the bidder, he will,within ten(10)days thereafter, enter into eontract and furnish the required bond,failing which he shall forfeit deposit In the Court, bond, liquidated damages. All bids shall be made subject to the labor requirements as set forth in Instruc- THE FLORIDA TINES UNICN Hong ton Bidders including in the eontract was published in Each bid shall be addressed to the City Commission, City of Atlantic Beach, April i l 3 0, 1962 Florida,marked"Constructing Drilled and In the issues of Cased dnth Streetanddnd nTransmission ner Mand delivered to the office of the City Man- anger in the City Hall, either by a repre- sentative of the bidder who shall retain a receipt therefor, or by registered mail with return receipt requested. The City Commission reserves the right to waive informalities in any bid; to reject any or all bids in whole or in part,with or with- out cause; to award all or a part of the work for which bids are received; and/or .to accept the bid or bids that,In its Jude- ,ment will be for the hest intetyats of the City of Atlantic Beach. CITY COMMISSION CITY OF ATLANTIC BEACH, FLORIDA Affiant further says that the said The Florida Times-Union and The Jacksonville By: ARTHUR J.CRAIG Journal are each newspapers published at Jacksonville, in said Duval County, Florida, Acting City Manager and that the said newspapers have each heretofore been continuously published in said Aireat: MRS. AAELR S. GRAMS Duval County, Florida, The Florida Times-Union each day, and The Jacksonville Journal City Clerk / each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant fur- ther says that he has neither paid nor promised any person, firm or corporation any dis- count, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this 30th day of 'pril A.D. 19 62 -- - -- --- -- - --- !':(!!4Y4 otary Public, State of Florida at Large. • My Commission Expires Feb 1, 1963 I SECTION 1—CALL FOR BIDS th¢t lariaINST,i,LATION OF PRIMARY PUMP z�tita¢s- pori 8Ll�P 3tttksoituU1r journal CITY ATTROF PUMPING MP STATION FLORIDA EVERY MORNING EVENING EXCEPT SUNDAY '>�eaiee proposals will be received by the City Commission of the City of At- lantic'Teich, Florida, Aft—1.00 p.m. (Eastern Standard Time) on Monday, FLORIDA PUBLISHING COMPANY the 14th day of May, 1962,for installing a gasoline engine driven primary pump to be furnished by the City. The work shall Publishers include furnishing all new materials, equipment, and labor required to cc- JACKSONVILLE DUVAL COUNTY, FLORIDA complish all structural, mechanical and electrical work involved. The site of the work is at the existing municipal water Dumping station on Eleventh Street at Atlantic Beach, Florida, Proposals will be taken on the one item STATE OF FLORIDA 1 of work as set forth in the proposal form I and as described in the specifications. ' COUNTY OF DUVALBidders shall be experienced and prop- erly equipped for accomplishing the in- stallation of the pump and shall submit 7 with their bid an.experience record coy- Before the undersigned authority personally appeared tu'1. B. GQOdl oe __ pie ed similar work satisfactorily eom- All materials furnished and all work performed shall be in accordance with the plans, Specifications, and contract. , who on oath says that he is documents pertaining thereto which MAY be examined at the office of Walter J. Parks, Jr., Consulting Engineer, 32S Main Manager Retail Advertising Street, Jacksonville 2, Florida, and one of The Florida Times-Union and (1)copy thereof,including hid forms to be submitted in triplicate,may be purchased. from the Engineer for the sum of $6.00 per set which will not be refunded. The Jacksonville Journal, daily newspapers published at Jacksonville in Duval A Bid Bond properly executed by the Bidder and by a qualified Surety, or a certified or cashier's check on any na- tional or state bank, in a sum not less County, Florida; that the attached copy of advertisement, being a than five per cent (5%) of the amount bid, made payathe th;the City of Atlantic Beach, Florida, must 'accompany each Legal Noticebid as a guarentwtbat the Bidder will not withdraw front the competition after opening the bids, and in the event the contract is awitidiibeto the Bidder. he Section 1-Call for Bids Installation of will, within top (Ie) days thereafter. in the matter of-_ enter into co"Ate ott dgenrnlsh the re- rimarTum Water Pumping Station etc. ired bond, mailing�hleTi he shall forfeit y P P gdeposit as liquidated.damages. All bids shall be made Subject to the labor requirements as set forth in In. -' -- structions to Bidden included in the con- t,act documents. Each bid shall be addressed to the City Commission, City of Atlantic Beach, Flor- ida, marked "Installation of Primary Pump, Water Pumping Station", and de- livered to the office of the City Manager in the City Hall, either by a represents- in the _- _ Court, tive of the Bidder who shall retain a re- ceipt therefor or by registered mail with THE FLORIDA TIMES UNION returnireceipt requested.t vestherThe City Com- THE published in formalities in any bid; to reject any or all bids in whole or in part, with or ,ihout cause; to award all or a part of A ril 30 1962 work for which bids are received: in the issues of P 1_ and,or to accept the bid or bids hot in its judgment will be in the best j interests of the City of Atlantis Beach. CITY COMMISSION CITY OF ATLANTIC BEACH, FLORIDA By: ATHUR J. CRAIG Acting City Manager ATTEST: MRS. ADELE S.GRAGH City Clerk Affiant further says that the said The Florida Times-Union and The Jacksonville Journal are each newspapers published at Jacksonville, in said Duval County, Florida, and that the said newspapers have each heretofore been continuously published in said Duval County, Florida, The Florida Times-Union each day, and The Jacksonville Journal each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant fur- ther says that he has neither paid nor promised any person, firm or corporation any dis- count, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this 30til day of 3/11.1._ A.D. 19__6,2- /-6- - - ./ Public, State of Florida at Large. Feb 1, 19 6 3 • My Commission Expires I RESOLUTION NO. 62-10 WHEREAS, the City of Atlantic Beach was without a City Manager during the past several weeks. AND WHEREAS Judge Arthur Craig agreed to assume this additional responsibility at a great deal of sacrifice of his own personal time. NOW THEREFORE BE. IT RESOLVED THAT THE CITY COMMISSION OF ATLANTIC BEACH PUBLICLY COMMEND JUDGE CRAIG FOR THE FINE JOB THAT HE HAS DONE FOR THE COMMUNITY. * * * * * * * * * * * * * * * * Voting on this Resolution Aye: Claiborne, Johansen, Lawrence, Moore, Isaacs Nay: None The Resolution declared adopted', May 14th, 1962 Attest (254?12-Ce- Adele S. Grage, City Clerk (SEAL) RESOLUTION NO. 62-i1 WHEREAS the continued lack of rainfall has taxed the water supply of the City of Atlantic Beach during cer- tain hours. AND WHEREAS it is in the best interest of Public Safety that an adequate water supply be maintained. AND WHEREAS it is anticipated the construction of a new well in the next forty-five (45) days will eliminate the problem. NOW THEREFORE BE IT RESOLVED UNTIL FURTHER NOTICE BY THE CITY COMMISSION OF ATLANTIC BEACH THAT LAWN SPRINKLING BE RESTRICTED DAILY BETWEEN THE HOURS OF 3 :00 P.M and 8:00 P.M. * * * * * * * * * * * * * Voting on this Resolution Aye: Johansen, Lawrence, Moore, Claiborne, Isaacs Nay: None The Resolution declared adopted: May 14th, 1962 Attest 2 " 4011 Adele S. Grage, City Clerk (SEAL)