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11-14-66 v CITY OF ATLANTIC BEACH COMMISSION MEETING 11/14/66 AGENDA 1. Call to Order 2 . Invocation 3. Approval of Minutes - of October 5, 1966 October 10, 1966 October 24, 1966 4. Recognition of Visitors 5. Call for bids (a) Addressor-printer (b) Insurance-1967 6. Applications: Building Permits (a) Restaurant-corner Sailfish and Atlantic Blvd. 7. Reports: (a) City Manager (b) Minutes-Flanning Board (c) Jacksonville Humane Society- October, 1966 E. Correspondence: (a) Presbyterian Kindergarten (b) Certificates from Fla. Police K-9 Assn. 9. Approval "Call for Bids" - Gasoline and Oil, 1967 10. Ordinance: (a) Changing street names- 1st reading 11. Fire and F olice Chief- Reports and Dockets 12 . City Manager 13. Commissioners 14. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, NOVEMBER 14, 1966 AT 8:00 P. M. Present: William S. Howell, Mayor-Commissioner John W. Weldon Donald L. Goodling Louis C. Holloway, Jr. , Commissioners and Frank Thompson, City Attorney Murray H. Bennett, City Manager Adele S. Grage, City Clerk Absent: Walter J. Parks, Jr. , Commissioner (Out of City) The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by the Reverend Father Bergen of St. Paul 's Catholic Church. The minutes of the meeting of October 6, 1966 were approved upon motion of Mr. Goodling, seconded by Mr. Weldon and carried. The minutes of the meeting of October 10, 1966 were approved upon motion of Mr. Goodling, seconded by Mr. Weldon and carried. Mr. Weldon moved the approval of the minutes of October 24, 1966, seconded by Mr. Goodling and carried. Mr. Howell recognized visitors present and called for any business from the floor not on the Agenda. Mr. Doug Crane, Chairman of Beaches Chamber of Commerce Committee of 100, spoke on the consolidation study this Committee had sponsored. The Committee pays $100.00 each for the pleasure of being a member, and they secured the services of the Public Administration Service of Chicago at a cost of $12, 000.00 to make this service. They took no part in getting information for the report and did not review it before its presentation. The Committee of 100 feel there are many areas that need pursuing and that consolidation is good. They realize there are those who approve and those who oppose, but feel that a Committee from each Beach to review the report would be good as there are plenty of areas where the Beaches can work to- gether and that they are not trying to push anything on us, but feel can work together. Mr. Howell advised this throws a different light on some things as had gathered from letter of September 22 that the three Minutes 11/14/66 Page #2 Beach municipalities were to appoint a Committee not to study feasibility but in fact to prepare a Charter and present same to the Legislature in 1967. The matter was discussed at length during which it was brought out that the Committee of 100 felt they had perhaps moved too quickly without discussion. Mr. Howell restated a previous question, that is - are you now seeking a Committee to be appointed by the City of Atlantic Beach to join with Committees from Neptune Beach and Jacksonville Beach to go over the feasibility of the report and report back to their respective governmental bodies as to whether, in the opinion of the Committee, that consolidation should be pursued, or should not be pursued, and it is not intent of the Committee appointed at this time to draft a Charter to be presented to 1967 Legislature to be voted on sometime next year? Mr. Crane, after further discussion, said he would go along with that. Mr. Henry Isaacs inquired if they did not think it would be better to wait for the report of the Daniel 's Local Study Committee. This was discussed at length and Mr. Weldon, who represents Atlantic Beach on the Daniel Committee, advised that there are members of the Beaches Committee of 100 on the Daniel Committee - Mr. Walter Freeman and Mr. Justin Montgomery. He stated they were appointed to make a thorough study and he can assure that they have made such a study and have presented their findings to the Executive Committee and it is now virtually ready to be presented to the Community as a whole. Mr. Weldon stated he appreciated good work done by Committee of 100 but it seems that this relatively small aspect of picture should be left for time being until some action is taken on Daniel Committee. It was consensus of opinion that should wait for Daniel Committee report which should be out by December 1st. Mr. Howell advised he can 't appoint a Committee until next meet- ing of the Commission. Mr. Crane and Mr. Maxwell Dickinson expressed appreciation for time extended them by the Commission, and they were invited to remain for balance of the meeting. Bids were next opened covering addresser-printer. Copy of certified proof of publication of "Call for Bids" is attached to these minutes and made a part thereof. The bids were: Dowling-Douglas Company $1990.00 (Less $100.00 for trade-in) Addressograph-Multigraph Co. $1887 .45 (Less $50.00 for trade-in) Addressing Machine Service Co. $1750.00 Minutes 11/14/66 Page #3 Mr. Weldon moved the bids be referred to Committee for report at next meeting, seconded by Mr. Goodling and carried. Mr. Howell appointed Mr. Weldon, Mrs. Grage and Mr. Bennett as Committee. Mr. Isaacs asked if Mr. Bennett contacted the County on machines and Mr. Bennett advised we did - and they advised they had none except the ones they were still using. Next bids were received covering insurance for 1967 . Copy of certified proof of publication of "Call for Bids" is attached to these minutes and made a part hereof. Bids received were: Fred L. Ahern (On Items 7 and 8 Only) McNeill Insurance Co. (On all Items) Mr. Weldon moved be referred to Committee for report at next meeting, seconded by Mr. Goodling and carried. Mr. Howell appointed same Committee as prepared bids. An application from Interstate Contracting Company for building permit to erect a building for Lum's Restaurant on "Tract C" of Royal Palms Shopping Area located on N. W. corner of Sailfish Drive, East, and Atlantic Boulevard, was presented for approval. Mr. Bennett advised it seems to be standard. Mr. Goodling asked if the permit covers the entire Tract C or just a portion. Mr. Bennett advised it covers all of it - 150 ' x 150 ' . There was a lengthy discussion as to approval of Hotel and Restaurant Commission, also plans must have stamp of local architect or engineer, and meet requirements of Southern Standard Building Code for Coastal areas. Following discussion Mr. Weldon moved the City Manager be authorized to issue permit after the plans have been approved by Florida Hotel and Restaurant Commission, has the stamp of architect or engineer, and the Southern Standard Building Code requirements and the Ordinance of the City have been met to his satisfaction, and that it includes the entire Tract C, seconded by Mr. Holloway and carried. Mr. Goodling stated that he is familiar with this Company personally and thinks it will be an asset to the Community but doesn't want to see the tract split like the tract at other end was. The City Manager 's report was presented in writing and read by Mr. Bennett. Copy of report is attached hereto and made a part hereof. Mr. A. J. Longo inquired if the repairs had been made to sewer line at Royal Palms Drive and Cavalla Road which Mr. Parks asked about at last meeting. Mr. Bennett advised not yet but hope to get done next week. He advised it is hard to get hold of Mr. Helig. Mr. Isaacs advised he talked today to Mr. Helig who said he had advised that he would be glad to come any Minutes 11/14/66 Page #4 time and supervise City crews, but had heard nothing from City since he had so advised us. In the discussion it was brought out that it is not contractor 's responsibility but they have offered to help. Mr. Bennett stated he will try again to con- tact and get the repairs done. Minutes of Planning Board meeting of November 2 were read. They recommended that the City Manager 's request to change names of some streets be favorably considered, and that the property on East side of Orchid Street from Main Street to Levy Road be rezoned from Residence AC to Business A. The minutes were received for information and filing. The report of the Jacksonville Humane Society for October, 1966, was received for information and filing. A letter was read from the Community Presbyterian Church kindergarten thanking Chief Vogel and his Department for visit of the Chief and his dog "Warrior ", stressing importance of safety, the tour of fire station and ride on fire truck supervised by Lt. McHale and Firemen Mackesy and Bane. Two certificates were presented from the Florida Police K-9 Association, one to Atlantic Beach Police Department, and one to Officer Fritz Meyne who received them at the Association 's Seminar in Tampa, October 25th to 27th, 1966. Approval was requested to call for bids on 1967 requirements for gasoline, oil and kerosene. Mr. Goodling moved approval to call for bids as requested - bids to be received December 12th at 8: 00 P. M. , seconded by Mr. Weldon and carried. An Ordinance was presented in full in writing covering names of certain streets due to duplication of names with other streets in City. Mr. Howell read the title in full, whereupon Mr. Weldon moved the passage of said Ordinance by title only on first reading, seconded by Mr. Goodling and carried. Public Hearing will be November 28, 1966 at 8: 00 P. M. Chief Vogel presented Municipal Court dockets for October 31st and November 7th and 14th, also Police Department report for October, 1966. Chief Vogel advised in connection with wrecker ordinance that after investigation finds no law that requires that you have to put any certain wrecker on list. He recommended that before the City Treasurer issue a license for wrecker service that she consult with City Manager so can get together on ones want to be approved - will sell license but let know not going to be put on list for calls. Minutes 11/14/66 - Page #5 Mr. Bennett advised he had written Mr. Louis Stuart on October 27 regarding an unsafe building on Lot 6, Block 84, Section H, and asked that doors and windows be boarded up by November 11th, but to date has not complied. After discussion Mr. Howell suggested to get with the City Attorney and determine steps to take and proceed in that direction. Mr. Goodling stated he had noted from the papers that the Jacksonville Expressway Authority has been authorized to proceed with plans and specifications for building road from Canal to 3rd Street and understand will include overpass at Mayport Road and Atlantic Boulevard. He advised we have previously discussed possibility of street lights as part of project but would suggest that we should request the Expressway Authority officially by letter to include lights. Mr. Weldon suggested be put in form of motion, whereupon Mr. Goodling moved that the Expressway authority be requested immediately by letter to include street lighting or roadway lighting in that portion of the plans affecting Atlantic Beach within the City limits of Atlantic Beach, and that once constructed, accepted and turned over to the State Road Department that the City will assume responsi- bility for that portion of street lighting in Atlantic Beach, seconded by Mr. Weldon. There was discussion including the fact that we have by letter, Resolution and personal appeal requested lighting of bridge over Canal. Mr. Goodling stated that is reason for his motion, for if not included in initial pro - ject it is extremely difficult and expensive to add later. After further discussion the Mayor put the question and the motion carried. Copies of letter to be sent to State Road Department and County Commission. A letter will also be written regarding lighting of Canal bridge. Mr . Weldon inquired if City Manager is being kept advised in the development work being done on the electrical system. Mr. Bennett advised he was and that we are to have 48 new mercury lights replacing those between Sherry Drive and Ocean Front. Mr. Howell presented a letter from East Duval County Mosquito Control Director relative to our deleting paragraph 2 from Item 9 of the contract and asking that we reconsider as this paragraph has been in the contract for past 8 years, and the Board sees no justifiable reason for deleting at this time as the same contract has been presented and approved by other two Beaches, and the expiration date of present contract is November 30, 1966. In the discussion it was determined that the contract was approved at October 24th meeting subject to approval by City Attorney and Mr. Thompson advised he instructed deletion of said paragraph as he questions whether can turn authority over to State Board of Health without remedy to Minutes 11/14/66 Page #6 Court or anywhere else, it is extremely questionable validity as to whether can surrender prerogative to State Board of Health looking strictly from City 's standpoint. After further discussion Mr. Weldon moved that we accept the clause in this contract with the understanding that the City Attorney will get with the Attorney for the East Duval County Mosquito Control District and work out an acceptable amendment of this clause for term beginning December 1, 1967, and that under these circumstances the Mayor and City Manager be authorized to sign, seconded by Mr. Goodling and carried. Mayor Howell announced a special meeting of the Commission for 7: 30 P. M. Wednesday, November 23rd, 1966, the purpose of the meeting is only to receive the 1967 proposed budget from the City Manager. There being no further business, Mayor Howell declared the meeting adjourned. 41 illiam S. Howell Attest: Mayor-Commissioner ackc—e!--e Adele S . Gr age, City C rk