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10-24-66 v CITY OF ATLANTIC BEACH COMMISSION MEETING October 24, 1966 AGENDA 1. Call to order 2 . Invocation 3. Approval of Minutes - October 6, 1966 & October 10, 1966 4. Recognition of Visitors 5. Reports: (a) Committee on Police Car (b) Jar. Humane Society Report for September 1966 (c) City Manager ' s Report 6. Insurance Coverage for 1967 7. Bids on Addressotype equipment 8. Landfill contract 1967 (E.D.C.M.C. ) 9. Extension water line - West 1st Street 10. Resolution 66-15 - Transfer Funds to Account 4.02 4 11. Fire and Police Chief - Reports and Dockets 12 . City Manager 13. Commissioners 14. Adjourn ‘i, MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, OCTOBER 24, 1966 AT 8:00 P. M. Present: William S. Howell, Mayor-Commissioner John W. Weldon Donald L. Goodling Louis C. Holloway, Jr. Walter J. Parks, Jr. , Commissioners and Frank Thompson, City Attorney Murray H. Bennett, City Manager Adele S . Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Parks. The minutes of the meetings of October 6 and October 10, 1966 were discussed and as the transcript of the meeting of October 6th was just received tonight from the Court Reporter and that of the meeting of October 10th has not yet been received, it was decided to withhold approval until all the Commission has had time to read the transcripts. Mayor Howell recognized visitors present and called for any business from the floor not on the Agenda. Mr. Richard Riley, Attorney, after identifying Murray Bennett as City Manager, handed Mr. Bennett an envelope and gave notice that action at tort is being filed against Donald L. Goodling and the City of Atlantic Beach on behalf of his client, Martin Bagedonow. Mr. Howell asked Mr. Thompson what action if any should be taken now. Mr. Thompson stated we have been presented with notice of suit filed - but it could have been done in less ostentatious manner. Mr. Howell directed that Minutes show that Mr. Riley has served notice. Mr. Riley then left the meeting. The report of the Committee on bids for Police Car was read by Mr. Holloway. Said report recommended acceptance of the bid of Gordon Thompson Chevrolet Company in the amount of $1676.76. Copy of Committee report is attached to these Minutes and made a part thereof. This was the only bid received but Mrs. Grage advised notices of "Call for Bids" and specifications were mailed to 14 dealers as well as advertised in Florida Times Union and handled in line with Charter requirements. Mr. Parks moved that the report of the Awards Committee be approved and contract awarded as recommended, seconded by Mr. Goodling and carried. ♦. Minutes 10/24/66 Page #2 The report of the Jacksonville Humane Society for month of September, 1966, was received for information and filing. The City Manager 's report was read. Said report covered work being accomplished. A copy of report is attached to these Minutes and made a part thereof. The Insurance Coverage for 1967 was considered next. Mr. Weldon moved that the Committee of Messrs. Holloway, Thompson and Weldon appointed on October 10th be authorized to prepare specifications and bids for submission to Commission for coverage for 1967, seconded by Mr. Parks. Mr. Weldon stated next meeting is November 14th - three weeks from now - no reason why can't have specifications ready and perhaps let out for bids before next meeting because of time element - as will use substantially same specifications as for 1966. Mr. Howell stated he thought it would be very good. Mr . Howell put the question and the motion carried. It was agreed bids would be received at November 14th meeting. Mr. Bennett presented three quotations on addressograph type machine for the Commission 's consideration. Mr. Howell inquired if bids were called for and it was advised dealers were asked for prices - no bids called - Mr. Holloway moved it be referred to Committee for study, seconded by Mr. Weldon. Mr. Howell stated bids for over $1, 000.00 must be called for in line with provisions of Charter. Mr. Weldon thinks bids should be called for on this item if Committee study determines they should be requested . Mr. Henry Isaacs suggested Mr. Bennett contact County Commissioner Bob Harris and see if they might still have some of the addressograph machines that they discontinued using when they went to computer system. Mr. Howell put the question and motion carried. He appointed Mr. Weldon, Mr. Bennett and Mrs. Grage as the Committee. The East Duval County Mosquito Control District December 1, 1966 to December 1, 1967 Landfill Contract in amount of $2, 269.80 was presented. This contract has a net increase of $50.80 for the year. The contract is based on the number of garbage collection accounts and is the standard contract as presented each year. Mr. Weldon moved that the Mayor and City Manager be authorized to sign the contract subject to the approval of the City Attorney, seconded by Mr. Parks, and following discussion the question was put and the motion carried. Minutes 10-24-66 Page #3 Mr. Bennett presented a plan for the extension of the water line on West 1st Street. This would serve the places of business on Atlantic Boulevard west of Mayport Road - also provide a fire hydrant in this area where it is badly needed. Have received prices for materials from two firms and would be paid from budgeted account #1501 in amount of approximately $1300.00. Installation would be by City labor. Mr. Parks advised in his opinion a 6 " line would fit in with the overall plans for development of water system in that area. Sewer service is already available there. After further discussion, Mr. Holloway moved that the purchase of the required materials for this project chargeable to account #1501 and the installa- tion of line by City force be approved, seconded by Mr. Weldon. Mr. Goodling asked if City Manager recommended and was advised that he did so recommend. The Mayor put the question and the motion was carried. Mr. Howell read Resolution #66-15 covering the transfer of $800.00 from Emergency account #1051 to Gasoline account #402. Mr. Parks moved adoption of said Resolution #66-15, seconded by Mr. Holloway. Mr. Goodling asked for Mrs. Grage ' s recommendation. Mrs. Grage recommended that the transfer be made. The Mayor put the question and the motion carried. Copy of Resolution #66-15 is attached to these Minutes and made a part thereof. Report of the Fire Department for the month of September, 1966, was presented, also Municipal Court dockets for October 17th and 24th, 1966. Chief Vogel asked Commission to put wrecker service under some plan, perhaps similar to that used for taxicabs. There was lengthy discussion with suggestion of perhaps putting on basis of licensing wreckers within certain miles of City limits - calling them on rotation basis unless an emergency or the person specified a wrecker. Mayor Howell asked the Chief to prepare certain stipulations and present recommendations to the Commission. Mr. Bennett brought up plan for development of recreational facilities in Donner Area as thinks funds would be available under Federal Aid for Recreation. He has asked Mr. Craig, former City Manager, to make a survey and come up with figures, but has not heard whether he can or not. The matter was discussed and it was brought out that Congressman Bennett is planning a Seminar in Jacksonville on December 9th, to which all City officials have been invited. Mr. Weldon moved that we proceed with plans for obtaining funds for this project, seconded by Mr. Parks. Mr. Howell asked for clarification Minutes 10-24-66 Page #4 of "proceed with plans ". Mr. Weldon advised it is required in all projects that you have plans drawn up so that you can show Federal Government clearly what it is you anticipate doing and how fits in to overall development. There was further dis- cussion and it was brought out that the Recreational Committee could help in the recommended plan. Mayor Howell put the question and the motion carried. Mr. Parks inquired as to water meter situation. Mr. Hilliard advised there are about 45 stuck due to work on water mains, have flushed out about 15, and plan to get them all in working order. Mr. Weldon advised the Local Government Study Commission have been working very hard and stated that he has attended at least 3 meetings that lasted 4 to 5 hours each. The recommendations are being presented to the Executive Committee and should have something concrete soon. Mr. Parks inquired as to repairing existing sewer break at Royal Palms Drive and Cavalla Road. It was scheduled for one weekend but contractor did not show up or get in touch with Mr . Hilliard. Mr. Howell presented a letter from St. Petersburg Area Chamber of Commerce advising that the Dixie Rollins High School Rebel Band of St. Petersburg have been extended an invitation to participate in the Cotton Bowl parade and game and has been designated by the Governor as the official State band at the Cotton Bowl and requesting that Atlantic Beach designate them as the City 's representative. Mr. Parks moved Resolution be sent so designating - provided no money involved, seconded by Mr. Weldon and carried. Copy of Resolution #66-16 is attached to these Minutes and made a part thereof. Mr. Howell advised the Chamber of Commerce Committee of 100 has requested that the City appoint someone to serve on Committee on consolidation. He stated he will have more to say on this at the next Commission meeting. There being no further business the meeting was d-c - ed ad- journed by the Mayor. Aloe Ad, ii i S. H: RESOLUTION 66-15 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, That The following transfers and changes be made in the 1966 Budget: ACCOUNT INCREASE DECREASE GENERAL FUND No. 1051 $80000 No. 402 - Gasoline $800.00 TOTAL INCREASES & DECREASES $800.00 $800.00 * * * * * * Passed by the City Commission on October 24, 1966. Attest: 2 Adele S . Grage, City Cle• e RESOLUTION 66-1E BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC TEACH, DUVAL COUNTY, FLORIDA, That, The Dixie Hollins High School Rebel Band of St. Petersburg, Florida, is hereby designated to repre- sent the City of Atlantic Beach, Florida in the Cotton Bowl Parade and game in Dallas, Texas on December 31, 1966, and that The City Commission of the City of Atlantic Beach, Florida congratulates this fine group of young people for the honor bestowed on them. * * * * * * Passed by the City Commission on October 24, 1966. Attest: Adele S. Grage, City Clerk (SEAL) e'04440100000414iAtott. A 'CITY OF_ • . Be -Thida REPORT OF AWARDS COMMITTEE October 24, 1966 SPECIFICATION 66-8 POLICE PATROL CAR At the regular meeting of the City Commission on October 10, 1966, Mayor Howell designated Commissioner L. C. Holloway, Jr. , Chief R. C. Vogel and the City Manager as an Awards Committee to review the bid received that date for one 1967 Police patrol car as per Specification 66-8. After careful review of this matter, we found that the bid of $1,676.76 from the Gordon Thompson Chevrolet Company, 2600 Phillips Highway, Jacksonville, Florida, meets all of the specifications for the Police patrol car. We recommend award- ing this contract to Gordon Thompson Chevrolet, Inc. Respectfully submitted, • Murray . Bennett 344-4( ) 4 • Louis C. Holloway, Jr. Lam..., R. C. Vogel XCRO gT? XFRO ,+SERO COPY COhY (�O�'Y COPY I. .. CITY Of Atea444 „, . No4mnri>44,0o.-***/,0. vo.*Rt"Aompyrol,lonesw October 24, 1966 CITY MANAGER'S REPORT During the last two weeks the Public Works Department has been working on cleaning out culverts and opening numerous drainage ditches throughout the City. We finally received the street sweeper and have nearly all the streets cleaned at this time. Much of the time the last two weeks has been spent in edging the street shoulders and cutting the grass on the road shoulders. We have replaced the fire hydrant at the corner of Third Street and Sherry Drive, and the hydrant on Fourth Street between East Coast Drive and Sherry Drive. As you can see, we have done some painting in the City Hall, and we have contracted for the reglazing of the windows in the City Hall but this work is not completed. 16 Murray . Bennett City Manager COP YY COPYO 1COPOY COPOV