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Minutes of Meeting of
Advisory Planning Board
City of Atlantic Beach, Florida
The July meeting of the Advisory Planning Board was held at City
Hall, Wednesday, July 20, 1966, at 7:30 P.M. Those present were:
Mrs. Mabel Marvin, Mr. B. H. Stynchcomb, Mr. A. W. Potter and Mr.
Murray Bennett, City Manager.
Proposed 20-Unit apartment project by Mr. Reuben Bennett, to be
located at Belvedere and Cyprus Streets . It is recommended by the
Planning Board that the City Commission defer action on this project
until:
A. Submittal by Mr. Reuben Bennett of area map indicating
property owners within 300 feet and their consent or
dissent.
B. Information concerning availability of water and sewer
service and necessary easements for same can be determined,
and Mr. Reuben Bennett agrees to cost of extension to his
property.
C. Assurance by Mr. Reuben Bennett that he would construct
necessary paving and drainage improvements along Belvedere
and Cyprus to City specification and at his expense.
D. The City Commission is requested to refer to Planning
Board recommendations of Summer of 1965 that no land be
"zoned" to Residence 14C" until the community reaction to
the Atlantic Beach Hotel Apartments can be determined.
Respectfully sub ' ted,
Zd;
A W. Potter
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7/25/66
REVENUE
1. -Attached are revenue comparisons for General Fund Account No. 100,
Water Revenue Account No. 1100, and Sewer Fund Account No. 2000.
2. Both 1965 and 1964 Audits reveal Account No. 102 "Ad Valorem Taxes -
Prior Years " - actual collections are approximately 46% below budget
estimate.
3. 1965 Audit reveals Account No. 106 ."Electric Franchise" was
received in total. Voucher dated January 20, 1966 in the amount
of $5, 581.29 was received which brings total receipts through
November 30, 1965 to $10, 567.83 (compared to Estimated $10,400.00) .
We have also received voucher dated July 1966 in the amount of
$5, 253.85 for franchise collection through May 31, 1966.
4. Both 1965 and 1964 Audits reveal garbage collections - Account
No. 107 - actual revenues were below budget estimate.
5. We received no financial assistance from Duval County during 1965,
as in past years, for portion of Police, Life Guard and Fire Depart-
ment patrolling. Out of City limit Fire Department calls still
approximate 20% of total calls.
6. Reference Account No. 1600 "Utility Revenue Bond Fund", we note
interest earned on the $10, 000.00 Savings Account at $402.57.
This interest has been transferred to the checking account under
this fund.
7. Reference Account No. 1106 "Utility Tax" - 1965 Audit reveals an
increase of only $2. 91 over 1964 revenue. A further breakdown of
this account is as follows:
Electric Utility Tax:
1965 - $25,427.21 (based on gross billing $366,767.26; 14, 109,813 KWHR)
1964 - $24,357.89 (based on gross billing $338,272.06; 12,594,616 KWHR)
Balance of Revenue for this Account No. 1106 is derived from tax on
Bottled Gas. This indicates total consumption of gas by residents
in the City declined during 1965.
COMMENTS AND RECOMMENDATIONS - REVENUE
1. We recommend the City Commission exercise careful consideration in
preparing 1967 Budget estimate for Account No. 102 "Ad Valorem Taxes -
Prior Years ", using past 2 years performance as a guide.
2. We recommend the City Commission review Report of Annual Sanitation
Department Operating Costs dated April 14, 1966 and consider prior
years actual revenue for Account No. 107 "Garbage Collections " in
estimating 1967 Budget.
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COMMENTS AND 'RECOMMENDATIONS - REVENUE (Continued)
3. We recommend the City Commission investigate the absence of any
contribution by Duval County for Police, Life Guard and Fire
Department coverage.
4. In accordance with 1965 Audit Comments, page 22, we recommend
City Commission review Sewer Fund and invest as much of these monies
as is feasible and within good financial practice, in Certificates
of Time Deposit (present interest advertised at 5% per annum) , in
the appropriate Banks where this account is maintained.
It has also been determined that our Utility Revenue Bond Fund is
covered in total by U. S. Government Bonds and it is therefore
recommended that maximum of existing savings account not be
limited to $10, 000.00. In addition to increasing the amount
invested, consideration should also be given to placing these
funds in Time Certificates with an interest rate of 5% per annum.
5. With reference to Sewer Fund Account No. 2003 "Transfer from Sewer
Service Charge" and General Fund Account No. 116 "Sewer Service
Charge", we recommend the City Commission establish a cash transfer
in the 1967 Budget. This has not been done for the past 3 years
and should be instituted to assure sufficient funds in Account
No. 2000 to meet future Sewer Bond obligations.
APPROPRIATIONS
Attached is statement of General Fund Appropriations comparison
through June 30, 1966.
We note that Account No. 303-A "Police Supplies " is running well above
Budget Estimate and recommend City Manager watch closely for balance
of 1966, and hold expenditures within budget limits.
With reference to Accounts Nos. 402 and 403, gasoline, oil and grease,
expenditures may exceed original budget estimate due to unanticipated
increase in transportation requirements. We recommend City Manager
review this with Public Works Superintendent to assure these accounts
are satisfactory for balance of 1966 requirements.
With reference to Account No. 404 "Parts and Tires ", we recommend
this title be changed to read "Parts, Tires, Equipment Repair, and
Toll Charge " as there is no definite account presently established
for properly posting these authorized expenditures.
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APPROPRIATIONS (Continued)
With reference to Account No. 503 "Garbage Containers " we recommend
City Manager review other sources for these containers. It appears
we should find a less expensive supplier of containers to keep this
account balanced. Present operation of equipment and personnel is
at or near maximum capacity and efficiency.
We would point out that Account No. 708 "Street Surfacing" has been
expended for 1966 unless City Commission desires to take further action.
Reference Account No. 800 "Chlorine and Chemicals ". Due to recent
Digester problems, expenditures to date were above original budget
estimate. We recommend City Manager review our requirements for
balance of 1966 with Public Works Superintendent and advise City
Commission of appropriate transfers required, if any.
In conjunction with Sewer Fund Account No. 800, we note Resolution
No. 66-12 adopted July 11, 1966 provided for transfers increasing
certain Sewer Fund accounts that had been depleted due to these
unanticipated Sewage Plant problems.
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COMMENTS - APPROPRIATIONS
STREET SWEEPER - The accumulation of sand, dirt and trash on paved
streets within the City is becoming a problem, to the extent that
a more efficient means of handling and disposal should be investigated.
We recommend the City Manager and Public Works Superintendent
investigate the cost of existing methods of removal as compared to
costs of available sweeper attachments for the recently purchased
tractor and report to the City Commission.
SOCIAL SECURITY - CITY CLERK/TREASURER - The present salary of the
City Clerk/Treasurer is budgeted at $6000.00 a year. Due to recent
changes in the Federal Social Security Law, the maximum contribution
requires a minimum annual salary of $6600.00. The City of Atlantic
Beach does not provide a retirement program for City Employees. The
present City Clerk/Treasurer has twenty-five years employment with
the City, and is eligible for social security benefits at this time.
Since eligibility for maximum benefits is contingent on maximum
contribution, we recommend the City Commission consider appropriate
measures regarding City Clerk/Treasurer salary to assure her eli-
gibility for maximum benefits upon her retirement.
1967 BUDGET PREPARATION
In addition to comments outline above pertaining to preparation of
1967 Budget, we recommend the following:
(a) Close supervision by Commission
(b) Consultation with City Treasurer, City Auditors, and Tax Assessor.
(c) A firm policy be established regarding our Fire Department's
responsibility to answer calls outside the City limits of Atlantic
Beach. It is noted that approximately $41,170.00 is budgeted for
our Fire Department. A review of 1963-65 reveals outside City limits
calls are still approximately 20% of total calls answered.
(d) That consideration be given to an across the board cost of
living salary increase for all employees under the personnel ordinance,
using government indices or other equitable method as a determining
factor.
(e) Consideration be given to provide protected storage for Public
Works equipment and vehicles.
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SUMMARY
In summary, the Financial condition of the City at this time is good.
Our expenditures for the first six months of this year were above
average due to capitol expenditures (new garbage truck, tractor,
police car, and street resurfacing) . However, our cash position is
good and no problems in meeting outstanding or future accounts due
are anticipated.
Resp . tfu ly rtubmitted,
, . L. Goodling
(„7
fii, g ,&virzei
M. H. Bennett
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Adele S. Grage
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GENERAL FUND REVENUE Budget Collected
thru'
ACCOUNT 100 6/30/66
101 Ad Valorem Taxes - 1966 $58,505.00 - -0-
102 Ad Valorem Taxes - Prior Years 30,000.00 -18, 191.98
103 Licenses 15,000.00 - 5,623.50
104 Fines and Forfeitures 20,000.00 -10,025.00
105 Permits 3,000.00 - 805.10
106 Electrical Franchise 10, 500.00 - 5, 581.29
107 Garbage Collection 36,000.00 -17,395.45
108 1961 Paving Assessments 400.00 -0-
110 Penalties and Interest 600.00 - 350.14
111 Miscellaneous Collections 2,500.00 - 725.72
112 Telephone Franchise 1.,000.00 -0-
113 Radio Service - Neptune Beach 3,000.00 - 1,500.00
114 Lot Clearing 1,000.00 - 90.50
115 S.M. Sewer Service Charge 200.00 - 137.25
116 Sewer Service Charge 36,000.00 -18,812.10
117 Royal Palms Certificate #3 2, 500.00 - 1,392.50
118 Royal Palms Certificate #4 5,000.00 - 2,007.50
120 Contractor Deposits 100.00 -0-
121 Transfer from W.O.M.. & R. Acct. 24, 700.00 -12,400.00
122 Transfer from Water Revenue Acct. 55, 700.00 -20,000.00
Total Revenue 305-705.00 -115,038.03
WATER REVENUE Collected
ACCOUNT 1100 thru'
Budget 6/30/66
1101 - Minimum Water $35, 000.00 - 17,346.30
1102 - Excess Water 9,500.00 - 3, 104.85
1103 - Cut-In Charges 2, 500.00 - 1,315.50
1104 - Service Charges 650.00 - 297.00
1105 - Cigarette Tax 40, 500.00 - 24, 250.76
1106 - Utility Tax 34, 550.00 - 18,431.90
122, 700.00 64,746.31
SEWER DEPARTMENT
SEWER FUND
ACCOUNT 2000 Collected
thru'
REVENUE Budget 6/30/66
2001 - Beginning Balance $21,600.00 21,600.00
2002 - Special Sewer Assessments 5, 000.00 1,801.23
2003 - Transfer from S.S. Charges - -0-
2004 - Interest & Miscellaneous 1,300.00 474.03
27, 900.00 23,875.26
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