11-13-67 v I
CITY OF ATLANTIC BEACH, FLA.
CITY COMMISSION
11-13-67
AGENDA
1. Call to Order.
2. Invocation.
3. Approval of Minutes of 11/7/67 0 P. M. and 8: 15 P. M.
meetings.
4. Recognition of Visitors.
5. Bids - Insurance for 1968.
6. Request for motor bike license - Spears & McCaghren.
7 . Committee Reports:
(a) Bids - Selva Marina Unit #6 - Water And Sewer
Extensions.
(b) Library Service - Jacksonville.
8. Correspondence;
(a) AWWA award of Merit - Water Department.
(b) Landfill contract for 1968 received with letter
from East Duval County Mosquito Control District.
9. Fire and Police Chief reports.
10. City Manager.
11. Commissioners.
12. Adjourn.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON MONDAY, NOVEMBER 13,
1967 AT 8:00 P. M.
Present:
William S. Howell, Mayor-Commissioner
John W. Weldon
Louis C. Holloway, Jr.
Arthur J. Longo
R. R. Rosborough, Commissioners
and
Adele S. Grage, City Clerk
Oliver Ball, Acting City Attorney
R. C. Vogel, Acting City Manager
The meeting was called to order by the Mayor-Commissioner, Mr.
Howell.
The Invocation was given by Commissioner Weldon.
The minutes of the meetings of November 7th, 1967 at 8:00 P. M.
and 8: 15 P. M. were approved as written upon motion of Mr.
Weldon, seconded by Mr. Longo and carried.
Mayor Howell recognized visitors present and called for any
business from the floor not on the Agenda. There was none.
Bids covering Insurance for 1968 in line with Specification
#67-11 were received and opened. Copy of Proof of Publication
of "Call for Bids - Insurance Coverage" is attached to these
minutes. The bids were as follows:
Avery Agency With Option $8, 074.00
Avery & Wilson, Inc. With Option 8, 122.00
Harry E. Jamas, Inc. With Option 8, 122.00
McNeill Ins. Agency, Inc. With Option 7, 320.00
Without Option 7 , 382.00
Mr. Weldon moved that a Committee be appointed to consider bids
and report with recommendations at next meeting, seconded by
Mr. Holloway and carried. The Mayor appointed as Committee -
Mr. Rosborough, Mr. Longo and Chief Vogel.
The request of Messrs. Spears and McCaghren for motor bike
rental license was deferred as neither party was present.
The report of the Awards Committee on bids for sewer and water
extensions in Selva Marina S/D Unit #6 was presented and read
by Mayor Howell. Copy of report is attached to these minutes
Minutes 11/13/67 Page #2
and made a part hereof. They recommended the award be made to
low bidder, Jax Utilities Construction Company, Inc. , in each
instance, provided necessary financial arrangements are com-
pleted and/or consummated in accordance with requirements of
Ordinance #35-67-2.
Mr. George Bull advised that arrangements have not been made
as set forth in said Ordinance, as he does not have engineering
costs - that he is not in position tonight to do anything but
request the Commission to defer action on the bids. If he is
ready by next meeting it can be done then, however, if arrange-
ments can be completed earlier he might request, if agreeable,
a special meeting. It was noted 30 days is normal time element
on bids without mutual agreement for extension. Mr. Weldon
moved report be received and further action held in abeyance,
seconded by Mr. Rosborough and carried.
Mr. Weldon reported as to Library Service that he had contacted
Mrs. Max Suter who was appointed Chairman of Committee by
Mr . Brinton, Director of Jacksonville Library. She has not
heard from Baldwin or Neptune Beach. She will contact them
and set up a meeting time for this week. He advised her that
he will meet with them.
It was advised that our Water Department has received an "Award
of Merit" from the American Water Works Association in recogni-
tion of our safety record for year 1966. Mr. Howell read the
Award and stated it was very commendable.
The contract for landfill with East Duval County Mosquito
Control District has been received properly signed but with
letter reminding us that they will be absorbed into the county-
wide consolidated government on October 1, 1968 and therefore
it is presumed that this contract will have to be terminated
on that date.
Municipal Court dockets for October 30th, November 6th and
November 13th, together with Police Department report for month
of October 1968, were received for information and filing.
Chief Vogel advised he has been appointed to the Police Advisory
Committee on Law Enforcement Program at Florida Junior College
and would like permission to use name of City of atlantic Beach
on the certificates. Mr. Howell directed that minutes show this
is acceptable.
Chief Vogel read a letter from Mr. Oliver Ball regarding fireworks,
and stated he had verbally advised all those selling these various
Minutes 11/13/67 Page #3
types of explosives that it is illegal. He stated so far as
he knows the merchants have discontinued sales of same.
Chief Vogel also advised that we are being represented tonight
at the Safety Council meeting by our two Judges who hope to
work out a cooperative deal by having the offender take the
Safety Council driver 's course in conjunction with fine.
Mr. Weldon asked as to limit on political signs and it was
advised that 4 signs to a candidate are allowed and must have
permission of property owner filed with the City Manager.
Maximum size of political sign is 4 square feet.
There being no further business, the Mayor declared the meeting
adjourned.
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zlliam S . o -11
Mayor-Commissioner
Attest:
(2-CU-e- S
Adele S. Grage, City Jerk
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REPORT OF AWARDS COMMITTEE
BIDS FOR WATER AND SEWER EXTENSIONS
SELVA MARINA SUBDIVISION - UNIT 6
CITY OF ATLANTIC BEACH, FLORIDA
NOVEMBER 13, 1967
Members of City Commission
City of Atlantic Beach, Florida
Gentlemen:
At a meeting of the City Commission in the City Hall on November 7, 1967,
bids were opened and publicly read aloud (in accordance with the require-
ments of the advertised "call for bids") . Separate bids for water and sewer
extensions were received from B. B. McCormick & Sons, Inc., Art Rinertson
Construction Company, Inc., and lax Utilities Construction Company, Inc.
Mayor Howell appointed a committee consisting of the undersigned to review
the bids received, to verify the arithematical computations of, the bidders,
and to report back to the City Commission the findings of the committee,
with recomendations, at the next meeting of the City Commission on November
13, 1967; hence this letter report.
Bidsreceivedfrom the above listed bidders have been carefully reviewed,
the arithmetic verified, and our findings in that regard are tabulated
hereinafter:
BIDS FOR WATER DISTRIBUTION SYSTEM EXTENSIONS
Name of Total Bid for 8"
Bidder Bid Extension*
McCormick $22,816.00 $3,090.00
Rinertson $15,300.50 $1,747.00
Jax Utilities $13,028.00 $1,722.00
'- Prices bid for 8" extension (along Seminole Road) have been determined
in each instance by adding Items 1, 7, 8, 9, 10, 32 and 33 on each bid-
der's proposal form.
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Members of City Commission Page 2 November 13, 1967
BIDS FOR SANITARY SEWER EXTENSIONS
Name of Total Add for Deduct for Net Addition for
Bidder Bid Alternate A Alternate A* Alternate A**
McCormick $48,263.20 $9,656.00 $6,451.60 $3,204.40
Rinertson $44,542.70 $10,696.00 $6,582.60 $4,113.40
Jax Utilities $36,558.90 $8,294.50 $4,923.20 $3,371.30
•- The amount indicated in each instance is the sum of Items 1, 3, 5, and
22 in the total bid price.
•*- The net amount bid in each instance has been determined by subtracting
the amount to be deducted for Alternate A from the amount to be added
for Alternate A.
The aritematical computations of the bidders on their proposal forms have
been found to be correct. Each bid received was accompanied by a bid bond
from an acceptable Surety, said bid bonds being in proper form and in com-
pliance with the specification requirements. Each bidder is reputable, and
it is believed that all have previously performed satisfactory work for the
City.
Therefore, it is the recommendation of this committee that awards be made
to the low bidder in each instance, i.e., Jax Utilities Construction Company,
Inc., in the amount of $13,028.00 for the water distribution system exten-
sions. and in the amount of $36,668.90 for the sanitary sewer extensions
provided that the necessary financial arrangements are completed and/or
consummated in accordance with the requirements of Ordinance No. 35-67-2.
This committee further recommends:
1. That if sufficient funds are available in the "Water Extension
Fund", that the City finance from that source the full cost of
the 8" water extension along Seminole Road.
2. That if sufficient funds are available in the "Revolving Sewer
Construction Fund", the City exercise Alternate A and finance
the net additional ccst from that source; the exercise of Alt-
ernate A being held to offer the greatest economy of construction
for the possible extension of the sanitary sewer system to that
area east of Seminole Road and generally centered on 17th Street.
I,Aectful y subfit -ed, ,
-WILL .S LL, May or CC ommissione r
R. C. VOGEL�JAC ngCityManager
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I
W TER J. PARKS, JR., Co ulting Engineer
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