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09-25-67 v CITY OF ATLANTIC BEACH, FLORIDA CITY COMMISSION 9-25-67 AGENDA 1. Call to order. 2. Invocation. 3, Approval of minutes 9/11/67. 4. Recognition of Visitors. 5� Communications: (a) Jax. Expressway Authority Re; Atlantic Blvd. 6. George Bull - Resolution. 7. Reports: (a) Grader. (b) City Manager - Public Works Repot. (c) Condenmation of property. 8. Approvals: (a) Building permit - Sam E. Newey for Pizza Hut 825 Atl. (b) Tax Assessors Invoice. Blvd. (C) East Duval County Mosquito Control • Landfill agreement 1967-1968. 9. 1967 pay raises to date. 10. Fire and Police Chief Reports. 11. City Manager. 12. Commissioners. 13. Adjourn. )14& /--i-tkX 44)1A-4d, el"L'I- 14"4-4"q1-‘2'4-4 / 4010t r MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, SEPTEMBER 25, 1967 AT 8:00 p. M. Present: William S . Howell, Mayor-Commissioner John W. Weldon Donald L. Goodling Louis C. Holloway, Jr. W. J. Parks, Jr. , Commissioners and Oliver W. Ball, Acting City Attorney R. C. Vogel, Acting City Manager Adele S. Gxage, City Clerk Absents Frank Thompson, City Attorney (Ill) The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Parks. Minutes of the meeting of September 11, 1967 were approved as written upon motion of Mr. Goodling, seconded by Mr. Weldon and carried. Mr. Howell recognized visitors and called for any business from the floor not on the Agenda. Mrs. R. Milner complained about the condition of the property in her heighborhood at W. 14th Street and Stocks Street in Section H. She also reported on abandoned house which Mr. Vogel already has on his list for investigation. She also inquired as to the tin building recently moved onto Levy Road. Mr. Howell advised this part of Levy Road is business zone and this building meets building code. Mrs. Hartley Hale of 1185 Stocks Street requested a street light for her area. It was advised we are studying street light locations and number we are allowed in line with our franchise, and we will make note of this request and put on list. A letter was read from Jacksonville Expressway Authority relative to conditions of Atlantic Boulevard and Mr. Vogel advised they have improved some but still condition not good. Relative to Mr. George Bull 's request in regards to a Certi- ficate of Indebtedness by the City, Mr. Ball advised in line with the City Charter the City has the authority to issue but the action should be by Ordinance rather than Resolution. He also recommended Charter authority should be cited therein. Action was referred until later in meeting so that Mr. Bull Minutes 9/25/67 - Page #2 can put Resolution into Ordinance form with title - the con- tents to be same as covered in Resolution #59-13. Mr. Vogel presented report on grader proposals, copy of which is attached hereto and made a part hereof. There was lengthy discussion as to guarantees and try out before purchase. Mr. George Moseley of Forestry Equipment Company who was present advised he would guarantee his machine to be in good condition or no deal; he would be willing to bring his machine down without obligation to let us work with it to check. He advised they will fix the steering shift but to go into transmission would cost some $300.00 to $400.00, and working with it for two weeks would give information on transmission. He would prefer to take back if machine not satisfactory. After further discussion Mr. Weldon moved that we accept Mr. Moseley's offer to use machine for a period of two weeks without obligation, at the end of which time decision will be made whether to purchase machine, seconded by Mr. Goodling. Mr. Moseley advised machine will be ready for our use by next week. Mr. Howell put the question and the motion carried. The report of the Public Works Department was presented for information and filing. Mr. Vogel reported on condemnation of nuisances, stating the Southern Standard Building Code gives the Building Inspector authority to bring to Commission his recommendations. There are certain definite steps that have to be taken and each case has to be considered individually. Mr. Ball advised reasonable notice has to be given owner who has right to appeal to Board of Adjustment and Appeal. The procedure has been adopted through Southern Standard Building Code. There is always a question as to whether can be done without show of discrimination or favoritism. There was further discussion and Mr. Vogel asked that he be advised of any place in the category. He and Mr. Ball will get together and finalize. Mr. Richard Hamilton 's bill in amount of $800.00 for services as Tax Assessor for 1967 Tax Roll was presented for approval to pay. This is bill for annual service and is $200.00 less than amount budgeted. Mr. Weldon moved approval, seconded by Mr. Parks and carried. Mr. Vogel advised that Mr. Sam Newey has brought in plans for a Pizza Hut he proposes to build in area west of the Texaco Station at Royal Palms Drive on Atlantic Boulevard. He requested a beer and wine license for this location, also permit. There was discussion as to whether any of the land to be built Minutes 9/25/67 Page #3 on was part of the landfill and also arrangements will have to be made for sewer and water at their expense. It was brought out that if these arrangements are made, they get approval of State Board of Health, and their plans meet Southern Standard Building Code and zoning, then cannot refuse permit. Mr. Vogel is to follow through on this and report back to Commission. The matter of Texaco hooking up to water and sewer was discussed and it was suggested perhaps the two could get together on the cost. It was suggested the City Manager follow up last letter to Texaco who have not hooked up to date, with copy of letter to Board of Health. Mr. Goodling suggested should watch any developments along Atlantic Boulevard as is going to be very valuable business property. The contract from East Duval County Mosquito Control covering landfill for 1967-68 was presented. It contains same clause as was questioned last year. Mr. Holloway moved the contract be turned over to Mr. Ball to study and report back to Commission, seconded by Mr. Parks and carried. Mr. Parks questioned period of contract which is December 1, 1967 to December 1, 1968, and whether East Duval County Mosquito Control expires October 1968. Mr. Ball was requested to explore this. The annual renewal of the Certificates of Convenience and Necessity for Beach Yellow Cab, Beaches Cab Service and Poor Boy & Bill 's Cab Company were presented for approval effective as of September 1, 1967. Mr. Ball advised we are permitted to renew the present Certificates as they are protected by grand- father clause in the new statute but they cannot increase the number of units. Mr. Weldon stated based on statement of City Attorney to the effect that cab companies now operating have grandfather clause rights he moved that the existing Certifi- cates of Convenience and Necessity issued to cab companies presently operating within City Limits of Atlantic Beach be extended for a period of one year to September 1, 1968, seconded by Mr. Goodling and the vote was: Aye: Goodling, Holloway, Weldon, Howell Nay: Parks Whereupon the Mayor declared the motion carried. The City Clerk presented the pay raises to date in 1967 for information and filing. Minutes 9/25/67 Page #4 Police Department report for August 1967 and copy of Municipal Court docket of September 11, 1967 were received for informa- tion and filing. Mayor Howell advised that 2 new laws, Florida Statutes #67-443 and #67-408, effective October 1, 1967, require Municipalities in the State to provide $10, 000.00 coverage for all firemen and policemen killed in line of duty. As he understands we have 14 policemen and firemen, and if we do not have coverage, in event killed, then the City must come up with the $10, 000.00. He, therefore, suggested that under the circumstances we call for such bids on each member of fire and police departments, to be received at 8:00 A. M. , Saturday, September 30, 1967. There was discussion in which it was determined insurance companies would be able to get bid in in this short time so we can meet October 1st deadline. It was suggested ask for bids for 3 months and 15 months. Following discussion Mr . Weldon moved that call for bids be prepared and sent not later than Tuesday or Wednesday to be received by 8:00 A. M. , Saturday morning, September 30th, and that bids be requested on a 3 month period ending December 31, 1967, and on a 15 month period ending December 31, 1968, seconded by Mr. Parks and carried. A Special meeting is called for Saturday morning, September 30th, at 8: 00 A. M. for receiving bids on accidental death insurance for firemen and policemen. Mr. Goodling inquired if Glenn Edwards has attained license. It was advised he is going to school now and he received raise when he got his Class C license. Mr. Goodling inquired as to how long it has been policy to let employees receive pay in lieu of vacation. It was advised occasionally through the years when circumstances warranted. Mr. Parks inquired as to receipt of drainage pipe. It was advised it has been ordered but not received. He suggested follow up tomorrow on this as it is excellent weather for installing such material. Mr. Parks inquired as to chlorinator and it was advised it has not been received but some parts for connecting are here. Mr. Parks also brought up matter of blind corners where landscaping is in conflict with zoning Ordinance and feels we should either enforce Ordinance or rescind it. Letters were sent to property owners - some complied - some did not. There was discussion following which Mr. Parks moved in light of circumstances the City Attorney be instructed to prepare for presentation at next meeting an Ordinance abolishing that portion of the Ordinance, seconded by Mr. Goodling. Mr. Weldon stated understands what Mr. Parks is getting at but don't think failure to enforce Ordinance Minutes 9/25/67 Page #5 should lead to abolition of Ordinance, if worthwhile, should be retained and enforced, and personally in favor of enforcing. There was further discussion as to the question of enforcement or .nonenforcement. Mr. Weldon offered a substitute motion that Ordinance be worked over to eliminate this problem if at all possible and submit at next meeting for consideration, seconded by Mr. Holloway and carried. It was advised that rows of telephone poles, and palm trees, as well as shrubs, walls and fences obstruct traffic vision. Mr. Parks called attention to fact that 3 political candidates were present as visitors, Messrs. Peter Civello, George Pharr, and Rob Rosborough. There were also two past Mayors present, Messrs. Isaacs and Olsen. Mr. Olsen commented on fact that the County Commission has asked the Library Board to negotiate with Atlantic Beach, Neptune Beach and Baldwin to allow their citizens to use the Library. Mr. Weldon advised that this was done at request of our City Fathers who were there. Mr. Holloway moved that before prepare next budget we look into some retirement fund for employees and that a Committee be appointed to investigate and see what could initiate, seconded by Mr. Goodling and carried. Mr. Howell appointed Mr. Holloway as Chairman. Mr. Weldon proposed that drainage tile be put in the ditch and fill in ditch along the front fence line at Atlantic- Neptune School to provide safe space for parents to load and unload children, and thinks should look into and determine whether feasible and desirable and he so moved, seconded by Mr. Goodling and carried. Mr. Bull presented the Ordinance covering Certificates of Indebtedness in full in writing. Mr. Howell read the title in full following which Mr. Goodling moved the rules be waived and said Ordinance passed on first reading by Title only, seconded by Mr. Weldon and carried. October 9th at 8:00 P. M. was set as time for Public Hearing on said Ordinance. There being no further business, Mayor Howell declared the meeting adjourned. Attest: /AL. At ' Wi 1 am '. Howell dd ��,� Mayor-Commissioner Adele S. Grage, Cit ' Clerk ,CITY OF(!),,-744:4 . . . AUa4k Bea -Teo'sida • September 25, 1967 CITY COMMISSION CITY OF ATLANTIC BEACH, FLORIDA In compliance with your instructions at the last Commission Meeting, I herewith submit my recommendation for the used Motor Grader. We have received various proposals from approximately five (5) Equipment Companies and the best deal in my opinion for the City is the offer made by the Florida Equipment Company for a total cost of $ ,800.00. We have another proposal for a total cost of $1700.00 from Forestry Equipment Company, Inc. , Each of you have a copy of these two (2) proposals. R. C. Vogel • i Acting City Manager. • XFRO' I" XRol v. un . rhly � CITY OF . . . • Beac%-Tk*i4a September 25, 1967 PUBLIC WORKS REPORT Edged and cleaned grass from Kiddie Walk on Sherry Drive from Seminole Road to Atlantic Beach School. Completed edging streets North of Plaza in Royal Palms. Swept paved streets in Donner area. Repaired and replaced rotten wood and roofing on Lift Stations A and B. Also painted inside and out. Used 75 cubic yards of top soil to level immediate outfields of Ball Diamonds at Jack Russell and Donner Ball Parks. More work is needed on both outfields and will be accomplished as soon as possible before spring play is begun. Began digging lake between Fire Station and parking lot of Jack Russell Park for children's fishing pond. We hope this pond will keep the children from playing along the edge of Plaza where they now play, running out in front of cars, etc. Carrying on normal grass cutting on road shoulders and City streets. Cleaned several vacant lots at owner 's request and expense in Section H. Widened driveway culvert at Jack Russell Parking lot along Plaza. Original driveway was too narrow and caused traffic tieups. Installed a 15 " drain line under Plaza at Seminole Road to relieve flooding during heavy rains in this area. Richard Hilliard RH/s