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05-27-68 v CITY OF ATLANTIC BEACH, FLORIDA CITY COMMISSION 5/27/68 AGENDA 1. Call to Order. 2. Invocation. 3 . Approval of Minutes of meeting of 5/13/68. 4. Recognition of Visitors. 5. Reports: (a) Water Tank Bids. (b) Resurfacing Bids. (c) Personnel Ordinance. (d) Atlantic Boulevard lighting. 6. Sewage pumping and treatment facilities -- Engineer Project #2-68. 7. Petition from Little League for practice baseball field. 8. Resolution: Lot Cleaning 1968. 9. Fire and Police Chief Reports and Dockets. 10. City Manager. 11. Commissioners. 12. Adjourn. MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, May 27, 1968 AT 8:00 P. M. Present: William S. Howell, Mayor-Commissioner John W. Weldon Louis C. Holloway, Jr. Arthur J. Longo Robert R. Rosborough, Commissioners and R. C. Vogel, City Manager Oliver Ball, Acting City Attorney Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Weldon. Upon motion of Mr. Holloway, seconded by Mr. Rosborough and carried, the minutes of May 13, 1968 were approved as written. Mayor Howell recognized visitors present and called for any business from the floor not on the Agenda. There was none. Mr. Vogel reporting for the Committee on bids for cleaning and painting the Water tank, suggested action be delayed until further study is made. There was a discussion following which Mr. Rosborough moved that we defer action on the bids until can contact the low bidder for more information, seconded by Mr. Holloway and carried. The Committee on bids for resurfacing certain streets recommended that the bid of Houdaille-Duval-Wright Company be accepted as the lowest and best bid and that contract be awarded to them. On questioning Mr. Vogel advised that after finishing the work covered by Item I (a) and (b) and Item II (a) of the bid, the balance set up in the Budget for resurfacing will be used on Royal Palms Drive and Sailfish Drive for as far as funds go. Mr. Rosborough moved the recommendations of the Committee be accepted, seconded by Mr. Longo and carried. On the Personnel Ordinance Mr. Longo requested an executive session of the Commission to go over the salary schedules again. It was agreed to meet Tuesday night, June 4, at 8:00 P. M. Mr. Rosborough requested a discussion of Atlantic Boulevard lighting at the same time. Mr. Walter J. Parks, Jr. , our Consulting Engineer, presented 12 copies of his report on "Proposed Additions and Improvements to Sewage Pumping and Treatment Facilities". Mr. Parks summarized the main points of the report and his recommendations to go forward with work and application to Federal Government for grant. The total estimated cost of project is $429, 106.00. Copy of recommendations included in report is attached to these minutes and made a part hereof. A copy of the report was given to each Minutes 5/27/68 Page #2 City official. There was a lengthy discussion during which it was brought out that the proposed facilities are for 1,000,000 gallons per day for population of 10,000 people. Present population is estimated at 5, 600. Atlantic Beach is 12 years ahead of the prognosticated curve as to population. It was emphasized that a third lift station is needed to serve the north part of Section H and adjoining area to the north of this section. Following discussion Mr. Holloway moved that we adopt Resolution No. 68-7 to move ahead with plans and application for grant and designating Mr. Parks and City Manager Vogel to represent the City in making application, and the Mayor and City Clerk to sign any necessary papers, seconded by Mr. Weldon and carried. Copy of Resolution No. 68-7 is attached hereto and made a part hereof. A letter was presented from Mr. George Carrison offering to act as financial consultant for the City. Mr. Weldon moved that we accept Mr. Carrison' s letter to act as Financial Consultant for the City and that the Mayor be authorized to sign the acceptance for the City, attested by the City Clerk, seconded by Mr. Rosborough, and following a discussion on wording, the question was put and the motion carried. Copy of Mr. Carrison' s letter is attached to these minutes and made a part thereof. A petition was presented from the Atlantic Coast Little Major League requesting the City to make a practice baseball field in Jack Russell Memorial Park, which would give opportunity for more children and adults to play ball. Mr. Holloway moved we proceed with the project and take from appropriate fund, seconded by Mr. Rosborough. There was a discussion as to location and cost of making the practice field which could go over the amount in Budget. The amount in this fund was designated for basketball court for each Park. After much discussion Mr. Holloway made a substitute motion that the practice field be made at amount not to exceed $500.00, seconded by Mr. Rosborough. The Mayor put the question and the substitute motion carried. Mrs. Don Goodling thanked the Commission for their cooperation given the Little League. Mr. Vogel presented Resolution No. 68-6 covering Lot clearing for 1968. He recommended we have a minimum charge of $10.00 per lot, if actual cost is over $10. 00 then actual cost will be charged. After discussion Mr. Longo moved Resolution No. 68-6 be adopted and that there be a minimum charge of $10. 00 per lot, seconded by Mr. Holloway and carried. Copy of Resolution No. 68-6 is attached to these minutes and made a part thereof. Police Dockets for May 13th and 20th, 1968, and Police Department report for April 1968 were received for information and filing. Chief Stucki advised since May 30th is a holiday and there will be many visitors on the Beach, we are beginning Life Guard services on that date. He advised the surfers have contacted him and he is going to meet with them to work out a plan for surfers and swimmers. He also announced the Red Cross will be here to check on May 31, 1968. He stated we will have four towers, two will be spaced north Minutes 5/27/68 Page #3 of the pier and two south, and will be placed at water 's edge and moved with the tide. The flag system will be used. Mr. Vogel asked for instructions as to following provisions of Sign Ordinance. Mr. Ball advised should follow Ordinance or repeal it, and he would suggest we use the fine provision of Ordinance as covered by Section V. It was advised that he notify by letter the owner of the property on which sign is located and the sign company involved. It was advised we could cite anyone out- side the City. Mr. Weldon commented favorably on the palm trees recently planted on Atlantic Boulevard between Ocean Boulevard and Beach Avenue. He also complimented the improvements that are being made at the street-ends and hopes they hold up. Mr. Holloway inquired as to improvements to be put in median on new Atlantic Boulevard, and it was advised planting is usually done by State or Garden Circles but that we are in position to get water to the medians at Sherry Drive and Seminole Road. Mr. Longo inquired as to the hardness of our water and proposed we investigate the possibility of commercial water softener. The City Manager is to study and make recommendations. Mr. Rosborough inquired as to house on Sherry Drive that was condemned. Mr. Vogel advised they boarded some of the windows, but not satisfactory. He will look into. Mr. Rosborough stated he understood our electrical franchise expires in November and would suggest a Committee be appointed on same. He advised also would like for a delegation to go to the Expressway Authority about lighting overpass at Mayport Road and see if can get the Authority to install lights. Mr. Weldon advised we were told by them that there were no funds for light- ing overpass, but they did put in conduit. Mr. Howell stated he is waiting for word from the City of Jacksonville regarding franchise and would like for all the City Commissioners to go at that time as thinks matter is so big all need to be in on the discussion. There being no further business, Mayor Howell declared the meet- ing adjourned. AllAteigAV° ti Attest: " llia S . Howell Mayor-Commissioner (Le--eC Adele S. Grage, City C -rk gS/ IWP 00 PsvtItTI 'H Psg�ta�N /„.47,7"..2/c_. / •sr 'mpAottaf •3 stn's ( . 04 ir 6t,6 taboa :3 -11 i2g •Aupdwoa etu; a; papsp"►p eq 4apsluaa auk 4,44 pus+uauoaas e 'eso;aaagi 'pTq laoq pup 4samot 010 sq 03 ani Ta -tvanQ-0TITWon04 10 ptq atm Put; •buTnpd so; ept'q •q3 butxaTnas ao4ii 'ee44T uica3 paub;sseputs mus : () gT41400 LLI3 S►HZ OL 8915T 'PT AIM ormehron *VIM,' 41 " '10 All) RESOLUTION NO. 68-6 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, that The lots and plots listed below, all located within the City of Atlantic Beach, Florida, do, because of excessive growth of weeds, thickets and/or accumulated trash, constitute a health hazard to the citizens of said City: LOT BLOCK SUBDIVISION N1 of Lot 21, NE k of unnumbered tract 1 Atlantic Beach Lots 6, 8 - Eli of 10, 22, 24, 26 Ex. E. Pt. Recd. D Bks 1628-497, Unnumbered track of Land Lying W. of Blk 2 Ex. Pt. Recd. D Bks. 1628-497, 1687-104-1711-156. 2 Atlantic Beach Lot 17 3 Atlantic Beach Lot 2 (Ex S. 10 Ft. in Second St. ) , Lot 23 and W. 1/2 of 21 4 Atlantic Beach Lot 1, N1 of Lot 2 and 4, Lot 3 & 5, 13, 26 & E1/2 of 28, W1 of 22 & 24, 31 5 Atlantic Beach Lot 5, 23, 28 & 30 6 Atlantic Beach Lot 1, Lot 42 & 40 & Strip lying W. thereof 7 Atlantic Beach Lot 13 8 Atlantic Beach Lot 1, 8, 13, 25, 31 9 Atlantic Beach Lots 29 & 31, 33, Lot 40, 42, Ell of 44 10 Atlantic Beach Lots 3, 5, 7, 8, 18, 29, 31, 33 11 Atlantic Beach Lots 10, 12, 25, 28, 37 12 Atlantic Beach Lots 12 & 14, Lot 17 & WZ of 15, 34, 38 & 40, 42 13 Atlantic Beach Lots 10 & 12, 14, 16, 18, 20, 26 & 32 14 Atlantic Beach Lots 1, 2, 3, 4 1 Atlantic Beach Parkway Resolution No. 68-6 Page #2 LOT BLOCK SUBDIVISION Lot 1 17 Atlantic Beach 102 of Lots 1 & 2 22 Atlantic Beach Lots 3, 5,6 23 Atlantic Beach Lot 3 29 Atlantic Beach Lots 9, 10, 11 36 Atlantic Beach Lots 9, 10, 11, 40, 41 - Atlantic Beach Terrace Lot 9 43 Atlantic Beach Lot 8 - Park Terrace Pt. of Hotel Reservation Recd. D Bk. 72-66 - Atlantic Beach Lots 1, 2, 3, 4, 5, 6 4 Atlantic Beach Parkway Lots 1, 2, 3, 4, 5,6 5 Atlantic Beach Parkway Lots 1, 2, 3 6 Atlantic Beach Parkway Lots 1, 2, 3, 4, 5, 6 (Ex. Pt. in County Road) 7 Atlantic Beach Parkway Lot 6, 15 60 Mandalay Lots 3, 7, 9, 14 63 Mandalay Lots 67, 68, 69, 72, 73, 95, 445, 486, 487, 610, 611, 727, 728, 729, 730, 731, 732, 733, 736, 784, 785, 800, 801, 802, 803, 804, 805, 806, 807, 808, 809, 822 to 833, 844 to 849, 838, 849, 840, 841, 842 Saltair Lots 1, 2, 3, 4, 5, 20, 26 10 Royal Palms Unit 2A Lots 1, 7, 20, 25, 26 11 Royal Palms Unit 2A Lots 3, 6, 7, 9, 11, 12, 13 12 Royal Palms Unit 2A Resolution 68-6 Page #3 LOT BLOCK SUBDIVISION Lots 14, 16, 18, 20 13 Royal Palms Unit 2A Lot 20 15 Royal Palms Unit 2A Lots 1 to 11 Incl. 16 Royal Palms Unit 2A Lots 1, 4, 10, 27 Royal Palms Unit 2A Lots 1, 11, 12, 16 thru 20, 22, 23, 29, 30 3 Atlantic Beach Villa Lots 1, 2, 4, 6, 7, 12 thru 18, 20, 21, 22 4 Atlantic Beach Villa Lots 1 - 4 241 Section H BE IT FURTHER RESOLVED that, in accordance with Ordinance No. 55-59-4 of the City of Atlantic Beach, Florida, the owners of the above listed lots are ordered to remove such weeds, thickets, brush, and/or accumulated trash and that the procedure and provisions of Ordinance No. 55-59-4 be carried out. * * * * Passed by the City Commission of the City of Atlantic Beach, Florida, on May 27, 1968. Attest: Adele S. Grage, City Clerk (SEAL) VII. RECOMMENDATIONS As a result of the studies and investigations reported herein, it is recommended that: 1. The sewage treatment plant capacity be enlarged to accomodate at least the average daily flow to be expected from a population of 10,000, a population that is anticipated to be reached by 1990 when the resulting flow is estimate_lto be 1.0 million gallons per day. 2. Along with increasing plant capacity, additions and improvements be provided to increase the degree of treatment (percentage of BOD removal) from 35% to at least 90%, and that said facilities be suitable and adequate for operating by that process presently identified as contact stabilization, said process appearing as a result of these studies to offer to the City the most desirable combination of economy, dependability, end simplic'. � of operation. 3. New sewage lift stations and the necessary force main be provided and installed so that sewer service can be offered in the westerly porcio7. of that presently platted area identified as Atlantic Beach, Section H, and that existing sewage lift station C be rebuilt all as described herein., 4. The City apply to the Federal Water Pollution Control Administra- tion for a Grant in Aid under Public Law 660 to aid in financing the proposed improvements (all features of which are believed to comply with the eligibility requirements of that agency). 5. The City proceed to finance the remainder of the cost of the project (overall cost of which is estimated at $429,106.00) by the issuance and sale of Revenue and/or General Obligation Bonds in ac- cordance with the conclusions of a joint financial study to be undertaken by the Engineer and the Fina^-ial Consultant, the results of which will be issued as a supplement to this report. H.GEORGE GARRISON 1402 GITY HALL JACKSONVILLE,FLORIDA 32202 May 23 , 1968 Honorable Mayor and City Commission City of Atlantic Beach, Florida Gentlemen: In accordance with our conversation of last evening, May 22, I do hereby offer my services as your Financial Consultant in connection with the financing of the expansion of your sewer system. It is my understanding that such expansion will cost in the neighborhood of $400,000. , with, hopefully, 30% to 40% being provided by the Federal Government. The proposal which I offer hereby is that in the capacity of your Financial Consultant I shall w:. specifically with the consulting engineer, Mr. Parks and will make a s :>f your financial condition, particularly the sources of revenue which might be used in financing your part of the cost of the project. It is my understanding Mr. Parks will furnish the necessary figures and reports to me. As soon as I have completed this study, I shall make a report to you as to the feasibility of attempting to finance now, and a suggested method, or methods, if it seems feasible. I will not make a charge for this report, but if the financing appears feasible, it is agreed we shall negotiate in good faith a contract to carry out the financing and the amount of fee which will be paid to me for carrying it out and for the services already rendered. If my report is in the negative, our responsibilities, one to the other will be terminated, unless you care to postpone the project and leave the matter in status quo until a more feasible time. Very truly yours 7 A-Y__i_e_c"--e-ere_ der--/-67, ' ', H. George`C rrison HGC/ak Accepted tt s4.:7L__d ay of L . , 1964' Attest: AK,-/<7 '`��� City Clerk .t Mayor-Commissioner RESOLUTION NO. 6$-7 WHEREAS, it is apparent that the Sewage Disposal System of the City of Atlantic Beach is inadequate under current rules and regulations of Florida Air and Water Control Commission, and WHEREAS, it is apparent that the population of the City of Atlantic Beach has increased greatly beyond previous growth estimates, and WHEREAS, The Consulting Engineer of the City of Atlantic Beach has submitted a report strongly urging need of addi- tional sewage treatment facilities, and WHEREAS, The City Commission has expressed the desire to upgrade and enlarge the sewage facilities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS : 1. That the City of Atlantic Beach, Florida, with all deliberate speed diligently make application for and perform all steps necessary to secure Federal Matching Funds under Public Law 660 for its financial assistance in the upgrading and expansion of the Sewage Treatment System. 2. That the officers designated to represent the City of Atlantic Beach in all matters pertaining to the Sewage Treatment facilities are as follows : Robert C. Vogel, City Manager W. J. Parks, Jr. , Consulting Engineer William S . Howell, Mayor-Commissioner Adele S . Grage, City Clerk * * * * Passed by the City Commission on May 27, 1968. Attest: , ,Adele S. Grage, City C11 k