1-22-18 Draft Agenda PacketPermits Issued
2017
Single Family/SF Attached 111
Duplex 1
Multi-Family 0
Residential Addition 46
Residential Accessory N/A
Residential Alteration N/A
Demolition 40
Commercial New 1
Commercial Addition 1
Commercial Accessory N/A
Commercial Alteration 9
Other 2333
TOTAL 2542
Building Department Monthly Activity Report
December 2017
Building Permit Fees Construction Value
2018 VTD 2017 2018 VTD 2017
31 $107 ,281 .99 $32 ,743 .00 $32 ,571 ,393.60
0 $780 .00 $0 .00 $200,000.00
0 $0 .00 $0 .00 $0.00
7 $8,787.45 $1,039 .00 $1,347,678 .77
7 N/A $505 .00 N/A
76 N/A $11 ,958.50 N/A
4 $5 ,147 .00 $400 .00 -$332,530.00
0 $4,540.00 $0.00 $1,850,000 .00
0 $3 ,280 .00 $0.00 $1,300,000 .00
0 N/A $380 .00 N/A
11 $2,159 .00 $4,537 .90 $436,817 .00
506 $248,385.55 $54,195 .85 $17,276,461 .50
642 $380,360.99 $105,759.25 $55,314,880.87
Inspections Performed
2018 VTD Type 2017
$8,634,953 .00 Building 3612
$0.00 Roof 1095
$0.00 Electrical 1016
$142 ,602 .00 Mechanical 850
$27 ,509 .84 Plumbing 883
$1,303,414 .00 New Business 15
$37,000.00 TOTAL 7471
$0 .00
$0 .00
$0 .00
$1,374,493 .00
$2,962 ,875 .58
$14,482,847.42
I Permits Issued December 2017 I
No. Issued
Single Family/SF Attached 5
Duplex/ Multi-Family 0
Residential Addition 5
Residential Accessory 1
Residential Alteration 19
Comm. Alter/Additon/New 6
Demolition 0
Swimming Pool 2
Roof 38
Driveway/ ROW 7
Fence/ Wall/ Barrier 11
Electrical 30
Mechanical 35
Plumbing 11
Sign 1
Fire 0
Civil and Site 1
Other Misc. 20
TOTAL 192
Building Construction
Permit Fees Value
$6 ,866 .00 $1 ,939,415.30
$0 .00 $0.00
$584.00 $73 ,072 .00
$75.00 $4,700.00
$2 ,909 .50 $310,459 .00
$1 ,204 .90 $187,150.00
$0.00 $0.00
$616 .00 $108,300.00
$4,265 .00 $459 ,144.39
$60.00 $10,851.00
$574.34 $28,886.00
$2 ,571.60 $35 ,025.00
$3 ,758.21 $147,442.00
$1,535.00 $0 .00
$143 .80 $2,200.00
$0.00 $0 .00
$930.00 $250,000.00
$1,995.00 $166,010.00
$28 ,088 .35 $3 ,722 ,654 .69
[ Fees Collected December 2017 -l
Re-lnspection Fees
State Surcharges
City Surcharge Retained
Building Plan Check Fees
Inspections Performed
December 2017
Building
Roof
Electrical
Mechanical
Plumbing
New Business
TOTAL
Commercial Projects to Note:
Residential Projects to Note:
$1,485 .00
$1 ,164.07
$116.41
$7,693 .50
279
122
68
73
45
0
587
2018 VTD
853
383
206
182
157
0
1781
Agenda Item 4A
January 22, 2018
City of Atlantic Beach
FINANCIAL REPORT
November 2017
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 12,829,454 $ 2,138,188 $ 2,012,131 $
Convention Development Tax 138,366 23,060 33,515
Local Option Gas Tax 471,901 78,650 119,472
Better Jax 1/2 Ct Sales Tax 939,898 156,648 204,879
Police Training, Forfeiture & Grants 87,636 14,598 25,075
Capital Projects 333,569 55,594 50,498
Utility 9,345,264 1,557,520 1,497,085
Sanitation 1,925,541 320,920 323,966
Building Code Enforcement 531,587 88,594 102,997
Storm Water
Pension -Police
Pension -General
1,482,003 247,000 190,007
1,113,197 185,524 162,063
2,595,711 432,616 363,157
Total $ 31,794,127 $ 5,298,912 $ 5,084,845 $
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund revenues show a net negative variance of ($126,057). Most of this
variance is due to the timing of receipt of ad valorem taxes, the majority of which will be
received in December.
(126,057)
10,455
40,822
48,231
10,477
(5,096)
(60,435)
3,046
14,403
(56,993)
(23,461)
(69,459}
(214,067)
Percent
Variance
-5.90%
45.34%
51.90%
30.79%
71.77%
-9.17%
-3.88%
0.95%
16.26%
-23.07%
-12.65%
-16.06%
-4.04%
Agenda Item 4A
January 22, 2018
City of Atlantic Beach
FINANCIAL REPORT
November 2017
Expenses
Annual YTD YTD Dollar Percent
Department Estimate Estimate Actual Variance Variance
Governing Body $ 47,760 $ 7,952 $ 4,827 $ 3,125 39.30%
City Administration 2,984,938 497,420 424,505 72,915 14.66%
General Government 2,667,288 436,032 177,728 258,304 59.24%
Planning and Building 980,453 163,358 90,420 72,938 44.65%
Public Safety 6,270,852 1,045,058 685,202 359,856 34.43%
Recreation and Beautification 1,428,481 238,026 167,283 70,743 29.72%
Public Works 6,762,218 1,126,960 800,181 326,779 29.00%
Public Utilities 10,918,627 1,819,644 2,083,843 (264,199) -14.52%
Pension -Police 730,851 121,796 112,704 9,092 7.46%
Pension -General 1,398,424 233,062 181,797 51,265 22.00%
Total $ 34,189,892 $ 5,689,308 $ 4,728,490 $ 960,818 16.89%
Annual YTD YTD Dollar Percent
Resource Allocation Estimate Estimate Actual Variance Variance
Personnel Services $ 11,005,105 $ 1,834,728 $ 1,484,647 $ 350,081 19.08%
Operating Expenses 13,694,360 2,273,066 1,072,913 1,200,153 52.80%
Capital Outlay 5,720,514 953,206 389,994 563,212 59.09%
Debt Service 2,005,868 334,304 1,543,258 (1 ,208,954) -361.63%
Grants and Aids 40,800 6,800 970 5,830 85.74%
Transfers 1,723,245 287,204 236,708 50,496 17.58%
Total $ 34,189,892 $ 5,689,308 $ 4,728,490 $ 960,818 16.89%
Analysis of Major Variances
In general, the major variances are a result of timing differences created between the percentage of budget elapsed-to-date and actual
expenditures. Highlighted variance explanations follow:
General Government had a positive variance of $258,304. Most of the variance is the result of capital projects and contractual
services yet to get underway.
Public Safety had a positive variance of $359,856. Majority of the variance consists of positive variances in the City of Jacksonville
Fire Contract that is billed quarterly and large capital purchases.
Public Works had a positive variance of $326,779. Most of the variance is the result of project activity budgeted that has not been
started/completed.
Public Utilities had a negative variance of ($264, 199) variance for the period. Most of the variance is the result of the City's largest
annual debt payment being paid on October 1st. $1,185,000
Personnel Services had a positive variance of $350,081 variance for the period. The variance is a result of the timing of payroll and
the first paycheck being partially accounted for in FY17.
Operating Expenses had a positive variance of $1,200,153. Various contractual services contribute to this balance. The largest
contracts are the Fire Contract (COJ), Sanitation Contract, and Road Paving.
Capital Outlay had a positive variance of $563,212. Most of the capital and project expenditures occur in the middle to latter part of
the fiscal year.
Debt Service had a negative variance of ($1 ,208,954). The variance is the result of the City's largest annual debt payment being paid
on October 1st. $1,185,000
Agenda Item 4A
January 22, 2018
City of Atlantic Beach
FINANCIAL REPORT
December 2017
Cash Balances
Prior Current Dollar Percent
Fund(s) 11/30/17 12/31/17 Change Change
General $ 6,388,219.78 $ 7,488,634.25 $ 1,100,415 17.23%
Tree Replacement 44,758 52,468 7,710 17.23%
Convention Development Tax 238,904 280,057 41,153 17.23%
Local Option Gas Tax 377,248 442,231 64,984 17.23%
Better Jax 1/2 Cent Sales Tax 706,250 827,906 121,656 17.23%
Police Training, Forfeiture, Grants, etc. 102,886 120,609 17,723 17.23%
Capital Projects 263,318 308,676 45,358 17.23%
Utility 8,094,458 9,488,783 1,394,326 17.23%
Sanitation 148,032 173,531 25,499 17.23%
Building Code Enforcement 522,567 612,583 90,016 17.23%
Storm Water 1,969,556 2,308,825 339,269 17.23%
Pension -Police 11,034,789 11,224,609 189,818 0.00%
Pension -General 22,939,292 23,130,793 191 500 0.83%
Total $ 52,830,277 $ 56,459,705 $ 3,629,427 6.87%
Total Restricted Cash 43,030,199
Total Unrestricted Cash $13,429,506
Cash and Investments
Prior Current Dollar Percent
Account 11/30/17 12/31/17 Change Change
Bank of America -Depository $ 3,170,351 $ 6,510,282 $ 3,339,931 105.35%
Corporate Fixed Income -Morgan Stanley 5,024,992 4,995,772 (29,220) -0.58%
Government Securitites -Morgan Stanley 11,055,630 11,098,051 42,421 0.38%
Cash, BDP. MMF -Morgan Stanley 98,748 83,240 (15,508) -15.71%
SBA -Florida Prime 22,985 22,985 0.00%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 19,375,856 $ 22,713,480 $ 3,337,624 17.23%
Police Pension Investments $ 10,605,421 $ 10,721,278 $ 115,857 1.09%
General Pension Investments 22,849 001 23,024,948 175 947 0.77%
Subtotal $ 33,454,422 $ 33,746,226 $ 291,804 0.87%
Total $ 52,830,277 $ 56,459,705 $ 3,629,427 6.87%
Agenda Item 4A
January 22, 2018
City of Atlantic Beach
FINANCIAL REPORT
December 2017
Revenues
Annual YTD YTD Dollar
Fund I {Footnote) Estimate Estimate Actual Variance
General $ 12,829,454 $ 3,207,282 $ 5,848,363 $
Convention Development Tax 138,366 34,590 45,961
Local Option Gas Tax 471,901 117,975 160,937
Better Jax 1/2 Ct Sales Tax 939,898 234,972 378,558
Police Training, Forfeiture & Grants 87,636 21,897 28,547
Capital Projects 333,569 83,391 75,745
Utility 9,345,264 2,336,280 2,240,797
Sanitation 1,925,541 481,380 482,913
Building Code Enforcement 531,587 132,891 141,089
Storm Water
Pension -Police
Pension -General
1,482,003 370,500 288,609
1 '113, 197 278,286 189,818
2,595,711 648,924 191,500
Total $ 31,794,127 $ 7,948,368 $ 10,072,837 $
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date
are different from the percentage of the budget elapsed-to-date. Highlighted
variance explanations follow:
General Fund revenues show a net positive variance of $2,641,081. Most of
this variance is due to the timing of receipt of ad valorem taxes, the majority of
which will be received in December.
Pension Fund-General revenues show a net negative variance of ($457,424).
This variance is due to returns not being on par with projections.
2,641,081
11,371
42,962
143,586
6,650
(7,646)
(95,483)
1,533
8,198
(81 ,891)
(88,468)
(457,424}
2,124,469
Percent
Variance
82.35%
32.87%
36.42%
61.11%
30.37%
-9.17%
-4.09%
0.32%
6.17%
-22.10%
-31.79%
-70.49%
26.73%
Agenda Item 4A
January 22, 2018
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Contribution Request Recommendation
SUBMITTED BY: Timmy Johnson, Recreation & Special Events
DATE: December 21, 2017
BACKGROUND: The City Commission approved the Cultural Arts and Recreation Advisory
Committee Contribution process. The guidelines state that applications
must be postmarked by deadline time and date 5:00p.m., September 29,
2017.
BUDGET:
Staff received an application from Common Threads on October 12, but it
was postmarked September 29, which meets the guidelines. The
Committee interviewed a representative from Common Threads at the
December 12 meeting and recommends a $2,700 contribution to their
program. Common Threads requested $4,562 to fund cooking classes at
the Jordan Center.
Funds for the contributions will come from account number
001-6010-572-81-01.
RECOMMENDATION: Approve the contribution request as recommended by the
Cultural Arts and Recreation Advisory Committee.
ATTACHMENTS:
1. Contribution Guidelines
2. Application Package
3. Committee's Score Sheet
4. Contribution Distribution Chart
REVIEWED BY CITY MANAGER:---'lQ~"'-'w..-=---lLf----r-----
Agenda Item 4B
January 22, 2018
CARAC Contribution Awards Program: Timeline
July 6, 2017 Recreation Director sends draft documents to Cultural Arts and
Recreation Advisory Committee for review. Documents include:
1. Application Package with timeline and review criteria
2. Application Form
3. Review guidelines and score sheet
July 6, 2017 Recreation Director sends a Save the Date to City Manager asking
City Manager to set aside time to review documents
July 11, 2017 Cultural Arts and Recreation Advisory Committee meeting to
review, discuss, edit and finalize FY 2017-2018 Contribution
Awards Program documents
July 13, 2017 Contribution Awards Program documents sent to City Manager (or
interim/deputy) and City Attorney for review
July 19, 2017 Review deadline: City Manager and City Attorney must submit
suggested edits, comments or changes to Recreation Director by
this date
July 20, 2017 Recreation Director will incorporate edits and send final documents
to Cultural Arts and Recreation Advisory Committee for final review
July 25, 2017 Final version deadline
August 14, 2017 Approval of documents and process from City Commission
August 15, 2017 Request for Proposals (RFP)-Press notification goes public
without published amount
Sept. 12, 2017 City Commission approval of total funding
Sept. 29, 2017 Deadline for all applications 5 p.m.
October 3, 2017 CARAC meet to review proposals/preliminary scores to develop
short list of semi-finalists
October 6, 2017 Notify semi-finalists to present brief summary of proposal
October 1 0, 2017 Mandatory presentations to CARAC
October 23, 2017 City Commission approval of awards
October 24, 2017 All applicants notified
November 8, 2017 Contribution awards disbursed at City Commission Meeting
Agenda Item 4B
January 22, 2018
Reviewer Score Sheets Reviewer Signature: __________ _
STOP: Please sign Conflict of Interest forms for reviewers before proceeding to score.
Scoring:
• 200 total possible points
• Score each application on its own merit, not in comparison to other applications. Use
the scoring form and scoring rubric.
• Base your scores on the information stated on the application, not on inferences. If
anything on the application is unclear, ask for clarification during in-person
presentations.
• Your comments are critical to the review process.
• Please complete preliminary scoring independently of other reviewers.
• Score box A is for preliminary scores, prior to presentations.
• Score box B is for final scores after presentations have been delivered.
Funding amount requested $, _____ Date of event/program start-end ___ ! __ _
Yes/No Conditions (no further review if any of the Yes/No conditions are not met):
1. Fair and justifiable program costs (Program/Event Budget required) Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
2. Serves Atlantic Beach residents
3. Program/event pertains to cultural, arts, and/or recreation
4. Program/event activities completed by September 30, 2018
5. Program/event is non-discriminatory
1. Participants (2-3 sentences) Maximum 25 points DD
Consider the following when allocating points in this category:
D What is the estimated number of participants through this program or event?
D What number and percent of the participants will be Atlantic Beach residents?
D Is this an adequate number relative to the amount of funding requested?
D Is the event open to all residents of Atlantic Beach who may want to participate?
D Is the event to occur in Atlantic Beach or to serve primarily Atlantic Beach?
Reviewer comments:
Agenda Item 4B
January 22, 2018
2. Need (1-2 sentences) Maximum 25 points DD
Consider these questions when allocating points in this category:
D Is there a demonstrated need for the program/event?
D Is the program/event duplicative of other programs/events in the area?
D Is the program/event a response to a need articulated from the community?
D Does the program/event target a population group that is currently underserved? (e.g. teens,
children with special needs, low-income residents, etc.)
Reviewer comments:
3. Description of program/event (3-4 paragraphs) Maximum 100 points DEJ
Consider these questions when allocating points in this category:
D Are the goals and objectives described in the proposal specific, realistic, relevant and
measurable?
D Does the proposal clearly articulate who, what where, when, how?
D How will the program/event benefit residents of Atlantic Beach (pertaining to cultural arts and
recreation)?
D Is there an effective plan for promoting/advertising or marketing the program/event?
D Does the program or event have a demonstrated history of success (in other contexts or
similar cities, or in previous years)?
D Does the applicant organization have a history of successful implementation of similar
programs/events?
D Originality and creativity-is the program or event new and unique to the community or
provide a new or unique twist on an existing program or event?
D Is the program/event free or made affordable to residents of Atlantic Beach?
o If there is a fee, does the proposal describe steps to ensure that participants are not
denied the opportunity to participate due to their inability to pay the registration or
other related fees?
D Is the event free from inherently religious activities?
D Is this a family oriented and wholesome event that City funding should support?
Reviewer comments:
Agenda Item 4B
January 22, 2018
4. Evaluation (2-3 sentences) Maximum 25 points DEJ
Consider these questions when allocating points in this category:
o Is there an adequate evaluation plan for measuring participation, satisfaction, impact and
capturing suggestions for improvement?
0 Will data provide actionable information for future planning?
o Will results be useful for dissemination to the community?
0 Does evaluation include feedback from participants/audience as well as planners/organizers
and volunteers?
Reviewer comments:
5. Resourcing (1-2 sentences) Maximum 10 points DD
Consider these questions when allocating points in this category:
o Is there a plan to leverage additional resources (other funding, volunteers, and/or in-kind
donations)?
0 Is there collaboration with other organizations that will help to offset resources and
expenditures?
0 Is this a for-profit event?
Reviewer comments:
6. Other
To what extent is this a worthwhile and appropriate expenditure of scarce o··. D' :
City funds or resources compared with other potential programs or
events? Maximum 15 points
Reviewer comments:
TOTAL DEJ
Agenda Item 4B
January 22, 2018
APPLICATION GUIDELINES FOR FY 2017 -2018 CONTRIBUTION AWARDS
Funding Availability: The City Commission has allocated funding for FY 2017-2018 to support
artistic, recreational, or cultural programs, events or projects which benefit the residents of
Atlantic Beach. Applications for contributions are invited from eligible non-profit, 501 (c)(3)
community organizations, schools or districts providing extra-curricular/extramural programs to
fund one-time arts , cultural and recreation programs, activities or events that serve Atlantic
Beach residents.
Only one (1) Contribution application may be submitted per eligible non-profit, 501 (c) (3)
community service organization, with award request of $100-$5,000 per applicant. Final
Contribution Award amount may be allocated as determined by the Cultural Arts and Recreation
Advisory Committee.
Please note relevant code pertaining to contributions:
Sec. 2-2. Charitable contributions prohibited.
The City shall not contribute City funds to any charitable, non-profit, or other worthy cause . However, the City
may contribute City funds or other support to a1tistic, recreational, or cultural programs, events or projects which
benefit the residents of Atlantic Beach, as follows:
(1) Requests for contributions to such programs, events or projects shall be submitted to the Culh1ral Arts and
Recreational Advisory Committee.
(2) The Cultural Arts and Recreational Advisory Committee will make recommendations on any such requests to
the City Commission, who will then make the final decision on funding the request.
(3) Any r equest for contributions which are not artistic, recreational , or culhtral in nature shall be submitted
directly to the City Commission for consideration .
(Ord . No. 95-91-50, §I , 10-28-91; Ord. No . 05-02-37 , § I , 7-8-02)
Editor's note-Ord. No. 95-91-50 ,_§_1, adopted Oct. 28 , 1991 , amended the Code by adding__§_lj_(b). For purposes of
classification ,~(b) has been codified as__§__H at the discretion of the editor.
Agenda Item 4B
January 22, 2018
REQUIRED APPLICATION DOCUMENTS
Documents Required for Submittal: All applicants must complete the attached application
form and provide the following documents :
0 Completed Application Form
0 Summary of organization's current budget
D Program budget
D Proof of current Non-Profit 501 (c)(3) certification form issued by the State of Florida
D List of Current Organization's Board of Directors
D Most current IRS W-9 Form
ELIGIBLE NON-PROFIT ORGANIZATIONS ONLY
Non -profit organizations which have officially filed as a non-profit with the State of Florida must
attach a copy of its current year 501 (c) (3) non-profit certification form. For organizations filed
with the State , the Cultural Arts and Recreation Advisory Committee, at its discretion , may
consider their application .
APPLICATION SUBMITTAL AND DEADLINE: 5:00p.m., September 29,2017
Applications must be postmarked by deadline time and date 5:00 p.m. September 29,
2017. No Exceptions.
Mail applications to : City of Atlantic Beach
Recreation & Special Events
Contribution Application
716 Ocean Boulevard
Atlantic Beach, FL 32233
For more information contact: City of Atlantic Beach Recreation Office:
Email (preferred method of contact) tjohnson@coab.us
or call (904) 247-5828.
2
Agenda Item 4B
January 22, 2018
DISQUALIFICATION CRITERIA AT TIME OF SUBMITTAL
Any application received that are postmarked after the deadline time and date are immediately
disqualified from funding consideration . No exceptions.
);> POSTMARKS AFTER DEADLINE DATE ARE NOT ACCEPTED.
);> E-MAILED APPLICATIONS ARE NOT ACCEPTED .
QUALIFYING CRITERIA
Applications are limited to non-governmental, non-profit organizations serving the Atlantic
Beach community. Excluded entities include the following: municipal organizations, state or
local government organizations and private individuals. Schools or districts applying for funding
for extra-curricular or extramural activities/programs/services, after-school programs, or
authorized student activity organizations are eligible .
I PROPOSAL GUIDELINES
Applications will be judged and selected for funding consideration by the Cultural Arts and
Recreation Advisory Committee on a number of criteria. Please ensure that proposals describe
how those criteria will be addressed:
1. Serves Atlantic Beach residents. Proposal describes how many residents of Atlantic
Beach are expected to participate, and describes target audience (e .g. children , teens,
families, older adults). The event or program is open to all residents of Atlantic Beach.
2. Cultural, Arts and Recreation: Program, event or activities are cultural arts and
recreation in nature (or support access to participation in cultural, arts, recreation
programs or events).
3. Community need: The proposal addresses an existing need in the community (for
example there is currently a need to increase opportunities for cultural, arts and
recreation programs or activities for teens and young adults).
4 . Marketing: Effective promotion or marketing of the program or event is planned.
5. Affordability: The event or program is free or made affordable to residents of Atlantic
Beach . Proposal describes planned steps to ensure that participants are not denied the
opportunity to participate due to their inability to pay the registration or other related fees .
6. Program Costs: Fair and justifiable program costs (Budget required).
7. Adequately resourced : The proposal includes evidence of supplemental funding, such
as leveraging matching funds, collaboration , volunteers or other resources.
8. Originality and creativity. Applications of projects or programs that are new and
unique to the community or which provide a new or unique twist on an existing program
are strongly encouraged.
3
Agenda Item 4B
January 22, 2018
9. Evaluation: There is in evaluation plan that measures participation/impact and will
provide useful/actionable data.
10 . Timely: Completion of Special EvenUProgram Activity between: November 1, 2017 and
September 30, 2018 .
CONTRIBUTION AWARD EXPENDITURES
Contributions will be funded upon approval of the City Commission and announcement of
recipients. Expenses must be directly related to proposed program or event services , materials
or activities occurring within the award period.
Awardees will be required to maintain financial records to support claimed expenditures and
project accomplishments.
Funds for the proposed special event or program activity must not be used to replace or offset
funding sources normally available for any portion of the special event or program activity, nor
be used by the applicant to fund/supplement its own monetary giving .
Funds may not be used for capital expenses, lobbying or other excluded activities. Funding may
not be used for inherently religious activities .
I FINAL REPORT AND RECEIPTS
The City Staff will review submitted copies of paid receipts/invoices and a written final report to
ensure that funds were spent in compliance with the approval application . Applicant will be
required to reimburse the City of Atlantic Beach for all inappropriately spent funds.
Final Report is due one (1) month following completion of the program or event, and no later
than October 31,2018.
I PRIOR FINANCIAL ASSISTANCE
Information provided on application will be used to review prior performance history. Significant
non-compliance issues will be taken into consideration and may affect future funding decisions
jointly made by the City Commission .
NOTE: Eligibility for FY 2017-2018 Contribution Awards may be affected if an organization has
previously received a Contribution Award by the Atlantic Beach City Commission, or has not
fully disclosed that a Contribution Award was not fully expended, or did not complete required
financial or other reporting requirements for a previous Contribution Award . All eligibility criteria
is administered and determined by the Recreation Director, and Cultural Arts and Recreation
Advisory Committee . All decisions made on eligibility by the Atlantic Beach City Commission,
the Recreation Director and the Cultural Arts and Recreation Advisory Committee are deemed
final.
4
Agenda Item 4B
January 22, 2018
CONTRIBUTION AWARD MAXIMUM AWARD AMOUNT
Contribution Awards: Most of the award amounts are expected to be between $100 and
$5,000
*NOTE: The City Commission and/or the Cultural Arts and Recreation Advisory Committee, at
its discretion , may modify the Contribution award to qualified recipients based on merit of
proposal, number of other qualified applications received and other criteria. The Contribution
award may not exceed the maximum amount of available financial resources for the FY 2017-
2018 Annual Atlantic Beach Community Contribution Program as approved under the City's
Annual Operating Budget.
KEY TIMELINES FOR FY 2017-2018 PROGRAM PERIOD
August14,2017
August 15 , 2017
September 12, 2017
September 29, 2017
October 3, 2017
October 6, 2017
October 10, 2017
City Commission authorizes solicitation for applications for annual
Contribution Awards for arts , cultural and recreation programs,
events and activities
Distribute Request for Proposals (RFP) and issue press
notification
(Notice of RFP will also be included in newsletter distributed
September 4-5, 2017)
City Commission approval of total funding amount for 2017-2018
Contributions Program
Deadline for 2017 -2018 Contribution Awards proposals . The
Recreation Director will review each application as they are
received and forward eligible applications to the Cultural Arts and
Recreation Advisory Committee within 3 business days of receipt
The Cultural Arts and Recreation Advisory Committee wi ll meet to
review proposals and determine preliminary scores in order to
develop a short-list of semi -finalists
Notify semi-finalists who will be required to present a brief
summary of their proposal/answer questions to the Cultural Arts
and Recreation Advisory Committee
MANDA TORY presentations to the Cultural Arts and
Recreation Advisory Committee are required by all short-list semi -
finalists.
The Recreation Director will calculate final scores based on both
proposal content and presentations .
5
Agenda Item 4B
January 22, 2018
October 23, 2017
October 24, 2017
November 8, 2017
City Commission Approval: City Commission awards
Contributions and appropriates funds at Regular City Commission
Meeting
Applicants notified regarding application outcome
Contribution Awards Disbursed: All FY 2017-2018 Contribution
awards released to award recipients
FINANCIAL AND OUTCOME REPORTING FOR AWARD RECIPIENTS (FY 2017-2018)
December 1, 2017-
September 30, 2018
January 31, 2018-
October 31, 2018
LETTER NOTIFICATION : Upon completion of the program or
event, all FY 2017-2018 award recipients will be notified to submit
their final reports and copies of receipts.
DEADLINE: All FY 2017-2018 award recipients must submit
copies of paid receipts/invoices and a written report , including
number of citizens served and program or event outcomes within
30 days of completion of the program or event.
If the paid receipts/invoices and written report is not received, the
award recipient will be required to immediately reimburse City of
Atlantic Beach Contribution funds.
Note: All Contribution Award recipients ' final reports will be submitted before the Recreation
Director for approval of expenditures. If determination is made that funds were expended
inappropriately, the Recreation Director will direct award recipients to reimburse the City of
Atlantic Beach .
6
Agenda Item 4B
January 22, 2018
I SCORING AND REVIEW CRITERIA AND GUIDANCE
NOTE: Reviewer questions are listed to provide a helpful guide for applicants
Funding amount requested:$ Dates of event/program start-end----~----
Yes/No Conditions (no further review if any of the Yes/No conditions are not met):
1. Fair and justifiable program costs (Program/Event Budget required)
2. Serves Atlantic Beach residents
3. Program/event pertains to cultural, arts, recreation
4. Program/event activities completed by September 30, 2018
5. Program/event is non-discriminatory
1. Participants (2-3 sentences) maxim urn 25 points
Reviewers will consider the following questions:
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
D What is the estimated number of participants through this program or event?
D What number and percent of the participants will be Atlantic Beach residents?
D Is this an adequate number relative to the amount of funding requested?
D Is the event open to all residents of Atlantic Beach who may want to participate?
D Is the event to occur in Atlantic Beach or to serve primarily Atlantic Beach?
2. Need (1-2 sentences) maximum 25 points
Reviewers will consider the following questions:
D Is there a demonstrated need for the program/event?
D Is the program/event duplicative of other programs/events in the area?
D Is the program/event a response to a need articulated from the community?
D Does the program/event target a population group that is currently underserved? (e .g.
teens, children with special needs, low-income residents, etc.)
3. Description of program/event (3-4 paragraphs) maximum 100 points
Reviewers will cons ider the following questions:
D Are the goals and objectives described in the proposal specific , realistic , relevant and
measurable?
D Does the proposal clearly articulate, who , what, where, when, how?
D How will the program/event benefit residents of Atlantic Beach (pertaining to cultural arts
and recreation?
D Is there an effective plan for promoting/advertising or marketing the program/event?
D Does the program or event have a demonstrated history of success (in other contexts or
similar cities , or in previous years)?
D Does the applicant organization have a history of successful implementation of similar
programs/events?
D Originality and creativity-is the program or event new and unique to the community or
provide a new or unique twist on an existing program or event?
7
Agenda Item 4B
January 22, 2018
D Is the program/event free or made affordable to residents of Atlantic Beach? If there is a
fee, does the proposal describe steps to ensure that participants are not denied the
opportunity to participate due to their inability to pay the registration or other related
fees?
D Is the event free from inherently religious activities?
D Is this a family oriented and wholesome event that City funding should support?
4. Evaluation (2-3 sentences) maximum 25 points
Reviewers will consider the following questions:
D Is there an adequate evaluation plan for measuring participation, satisfaction , impact and
capturing suggestions for improvement?
D Will data provide actionable information for future planning?
D Will results be useful for dissemination to the community?
D Does evaluation include feedback from participants/audience as well as planners/
organizers and volunteers?
5. Resourcing (1-2 sentences) maximum 10 points
Reviewers will consider the following questions :
D Is there a plan to leverage additional resources (other funding, volunteers, and/or in-kind
donations)?
D Is there collaboration with other organizations that will help to offset resources and
expenditures?
D Is this a for-profit event?
6. Other
To what extent is this a worthwhile expenditure of scarce City funds or resources compared
with other potential programs or events? maximum 15 points
Indemnification
Contribution Award applicants and recipients agree to indemnify and hold harmless the City
from any and all liability, defense costs , including other fees , loss or damage which the City may
suffer as a result of claims , demands, costs or judgment against it, arising from all activities
engaged in by Recipient in its use of the public funds .
Site Visits
Applicants must be available for site visits during the application process and successful
applicants must be available for site visits during program activities or events
Save the Date
It is recommended that all applicants consider holding time on their calendars for a 10 minute
presentation on October 10, 2017 in the event that they should make the short-list of semi-
finalists (applicants may send any member of their staff or team to represent the application at
the presentation).
All decisions are final.
8
Agenda Item 4B
January 22, 2018
6. Date of Event! Program Start date: End Date: ______ _
*Note, the term "program" is used broadly to include a program, event, activities or
services.
7. Participation (maximum 25 points)
i. Estimated number of people who are expected to participate in this program: __ _
ii. Estimated number and percent of who are Atlantic Beach residents: # o/o __
iii. Location where the program or event will take place: _________ _
iv. Is the program open to all residents of Atlantic Beach? Y/N
v. Is there a fee for participating? Y/N
8. Need Statement (maximum 25 points)
Briefly describe any community needs or gaps that the program is intended to address.
Please note how it was determined that these needs or gaps exist, and state if the
program targets a population or age group that is currently underserved.
9. Description of Program/Event (maximum 100 points)
A.) Describe the goals and objectives of the program and benefits to the residents of
Atlantic Beach (specifically cultural arts and recreation benefits). Include a
description of the program activities and how they will be delivered. Also describe
how the program will be advertised to ensure adequate participation.
Page 2 of 4
Agenda Item 4B
January 22, 2018
B.) Describe the intended outcomes of the program, and why you believe the program
will successfully achieve the intended outcomes (i.e. is the program based on solid
evidence of success?)
1. Does this program have a history of success in similar contexts?
2. Has your organization successfully implemented programs of similar scope
and scale?
C.) If there is a fee or cost to participate, please describe how you will ensure that
participants are not denied the opportunity to participate due to their inability to pay
any registration or other related fees.
10. Evaluation (maximum 25 points)
Briefly describe how you will measure success (important metrics include reach,
outcomes, participant satisfaction, and suggestions for improvement). Describe data
collection methods and who will be surveyed. Please also describe how data will be
used to inform program improvement and how (if) results will be disseminated to the
community.
11. Resourcing (maximum 10 points)
Please describe any plan to leverage additional resources (e.g. other funding,
volunteers, in-kind donations), or if there will be collaboration with others to help offset
expenditures.
Page 3 of 4
Agenda Item 4B
January 22, 2018
12. Total Program Cost:$ _____ _
(Includes all estimated costs to conduct proposed activity/program)
13. Attach to Contribution Application:
D Copy of Organization's Budget Summary
D Copy of Proposed Program Budget
D Copy of current State of Florida Non-Profit Corporation Certification
D List of Current Organization's Board of Directors
D IRS W-9 Request for Taxpayer Identification Number (TIN) and Certification
14. How will the organization acknowledge the City's financial contribution to the
community/beneficiaries of the proposed special event activity?
ACKNOWLEDGMENT OF RESPONSIBILITY:
Authorized Signature assumes all responsibility for developing and implementing
proposed activities or events in this application, including public acknowledgment of
the City's financial contribution. Authorized signature will comply with all
accounting and budget procedures outlined by the City. Authorized signature and
accompanying group will hold harmless the City of Atlantic Beach from all losses,
claims, accidents and problems associated, directly or indirectly, with the
development and implementation of proposed activities or events. Authorized
Signature agrees to present final outcome of event to Cultural Arts Recreation
Advisory Committee within 30 days of the event.
Authorized Signature of Organization Date
Printed Signature
All Information Requested On This Application Must Be Completed As A Condition
For Being Considered For Public Funds By The City Of Atlantic Beach Cultural Arts
And Recreation Advisory Committee And In No Way Guarantees Funding.
Page 4 of 4
Agenda Item 4B
January 22, 2018
CONTRIBUTION SCORE SHEET
Round 1 Round 1 Round 1 Round 1 Round 1 Round 1 Round 1 Round 1 Round 1 Round 1 Round 1
Organization Judge 2 Judge 3 Judge 6 Judge 7 Judge 8 Judge 9 Total Average
Common Threads 142.00 91.00 XXX XX 189.00 XX XXX 115.00 1013.00 144.71
Round 2 Round 2 Round 2 Round 2 Round 2 Round 2 Round 2 Round 2
Organization Judge 1 Judge 2 Judge 3 Judge 4 Judge 5 Judge 6 Judge 7 Judge 8 Judge 9 Total Average
Common Threads xxxxx 162.00 125.00 200.00 xxxxx X XXX X 189.00 180.00 125.00 981.00 163.50
Round 1 is from reviewing the application only
Round 2 is after presentations
Agenda Item 4B
January 22, 2018
Contribution Distribution Chart
100%-80% {200-180}
79%-61% {179 -160}
60%-41% {159 -140}
40%-21% {139 -120}
20%-0% {119-0}
Agenda Item 4B
January 22, 2018
OR BK 17877 PAGE 507
EXHIBIT "A"
LEGAL DESCRIPTION
Lots 817, 818, 819, 820, 821, 842 and 843, tuul the 1Vesterly 5
feet. of Lot 821 and 844, SECTION NO. 3, SAL1'AIR,_
according to tlte plat thereof as recorded in Plat Book 10, Page
16 of the Curre11t Public Records of Duval County, Florit/(1,
00106682-1
Agenda Item 8A
January 22, 2018
OR BK 17877 PAGE 508
EXHIBIT "B"
Permitted Exceptions
1. Taxes for 2017 and all subsequent years, not yet due and payable.
2. All matters contained on the Plat of Section No. 3 Saltair, as recorded in Plat Book 10,
Page16 Public Records ofn'uvat' County, Florida. ·
3. Notice and Agreement of Mitigation recorded in Official Records Book 14316, Page 1542,
Public Records of Duval County, Florida.
4. Encroachment of concrete drive into the right of way of Sturdivant Avenue as shown on the
survey prepared by Boatwright Land Surveyors, Inc. dated March 12, 2008, updated March
10, 2016, and January 23, 2017, File No.: 2017~0075.
4
Agenda Item 8A
January 22, 2018
EXHIBIT A
Application for Use-by-Exception
461 Atlantic Boulevard
Applicant, Atlantic Beach Yard Real Estate LLC ("Applicant"), seeks a use-by-exception to permit
on-premises consumption of alcoholic beverages in conjunction with a new barbeque restaurant
("Proposed Use") to be constructed at 461 Atlantic Boulevard ("Propetty").
1. Ingress and egress to property and proposed structures thereon with particular reference
to vehicular and pedestrian safety and convenience, traffic flow and control and access in
case of fire or catastrophe.
Applicant proposes construction of a 5,000 square foot, single-story building. Vehicular access to
the Propetty will be via one-way entrance to on-site parking from Atlantic Boulevard with exit
onto Sturdivant Avenue. Pedestrian access to the propetty will be by the existing sidewalk on
Atlantic Boulevard. A conceptual site plan depicting the structure, ingress and egress is provided.
2. Parking and Loading Spaces, where required, with particular attention to the items in (1)
above.
A total of 15 on-site parking spaces are provided, including two ADA spaces. A variance is being
sought to address off-site parking.
3. The potential for any adverse impacts to adjoining properties and properties generally in
the area resulting from excessive noise, glare and lighting, odor, traffic and similar
characteristics of the Use-by-Exception being requested.
The Property is one block west of the Central Business District ("CBD") within the Commercial,
General ("CG") zoning district. Restaurants, including those with on-premises consumption of
beer and wine, are permitted by right within the CG zoning district. Section 24-111 ( c )(3)
authorizes a use-by-exception for on-premises consumption of alcoholic beverages, and such use
is compatible with the existing commercial character of the CBD and those uses along Atlantic
Boulevard just west of the CBD. The addition of alcoholic beverage service to the permitted uses
will not result in excessive noise, glare and lighting, odor or traffic, and will not cause any adverse
impacts to adjoining propetties.
4. Refuse, trash collection and service areas, with particular reference to items (1) and (2)
above.
A concrete dumpster pad will be constructed at the northeast corner of the Propelty within the
parking lot as generally depicted on the site plan. A dumpster enclosure will be provided.
5. Utilities, with reference to locations, availability and compatibility.
Utilities will be provided by City of Atlantic Beach and JEA.
6. If adjacent uses are different types of users, describe type of screening and buffering that
will be provided between your use and the adjacent use.
1
Agenda Item 8A
January 22, 2018
The immediately sunounding uses to the west, south and east of the property are primarily
commercial with shopping plazas to the west and south, and medical and commercial offices and
a McDonalds to the east. The uses to the nmth include townhomes and the Community
Presbyterian Church. The Proposed Use will be screened from the propetties to the north by
landscaping and a minimum 6 foot high opaque wood fence.
7. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety,
economic effects and compatibility and harmony with properties in the District.
Signage and lighting will comply with applicable regulations.
8. Required Ya1·ds and Other Open Space. Show building setbaci{S and areas of open space
on site plan.
See attached conceptual site plan.
9. General compatibility with adjacent properties and other property in the surrounding
Zoning District as well as consistency with applicable provisions of the Comprehensive Plan.
The Pro petty is located along the Atlantic Boulevard commercial corridor, one block nmth of the
Beaches Town Center. The immediately surrounding area consists primarily of shopping centers
with restaurants such as Beach Diner and Davinci's Pizza and fast food establishments such as
McDonald's, Popeyes Louisiana Kitchen and Subway. The Proposed Use is consistent with the
commercial uses along Atlantic Boulevard, especially considering the Propetty' s close proximity
to the CBD. Additionally, the project will introduce a new dining option for the City of Atlantic
Beach and surrounding neighborhoods consistent with the objectives of the CG zoning district
under the Comprehensive Plan.
2
Agenda Item 8A
January 22, 2018
Agenda Item 8B
January 22, 2018
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTI C BEACH
CITY COMMISSION MEETING
STAFF REPORT
WAfV18-0001 PublicHearing
Request for a waiver as permitted by Section 24-46( d) to waive the
prohibHion of pawn shops within the Com mercia] Limited zoning
district as required by Section 24-11 O(a) at 1487 Mayport Road.
Derek W. Reeves, Plrumer ;',/l.-._
January 11, 2018
BACKGROUND: The applicants are B &K Property, the owners of lhe property, together with
A 1 A Prestige Jewelry and Pawn, the prospective business. The proposed business has an existing
location on 3rd Street in Jacksonville Beach and i s looking to relocate to this property. The business
sells new and used items like jewelry, music instruments and sw·f boards while also operating as a
pawn shop. The business is to be located wjthin an existing shopping center at 1487 Maypmt Road
in the Commercial Limited (CL) zoning district.
A waiver is required for the pawn shop portion of the business, Section 24-11 O(a.) is the Intent
section of the CL zoning district and s tates in part, " ... Uses shall also not include ... pmFn
shops ... ". This specific prohibition means a use-by-exception is not possible and the prohibition
must be waived by the City Commission. This code provision was added in 2010 as part of a larger
code update.
The business ah·eady has a pawn broker license with the State of Florida. The applicants s1ate in
their application that 60% of th e current business is r etail sales and 40% is pawn. The existing
business is open 11 AM to 5:30PM Monday thJ'ough Friday and 11 AM to 3 PM on Satmdays. As
they will be moving into an existing shopping center, there are no changes proposed to the exterior
of the bui lding other than signage as permitted.
This property is pru1 of the recently approved Mayp011 Business Overlay District, but the overlay
does not include pawn shops as a permitted use or a use-by-exception. There are currently two
other pawn shops in the City. The Value Pawn at the corner of Mayport Road and Atlantic
B oulevard at1d Jimmy's Jewelry and Pawn on Sailfish Drive. Both locations are located in the
Conunercial General (CG) zonin g district and predate the respective prohibition in that district.
BUDGET: None.
RECOMMENDATION: To consider waiver WAIV18-0001.
ATTACHMENTS: WAfV18-0001 application.
REVIEWED BY CITY MANAGER: _Ch=-L---A4t--·---=·=J----------
Agenda Item 8B January 22, 2018
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY COMMISSION MEETING
REPORT
Appointment to the Board Member Review Committee
Ellen Glasser, Mayor
Donna L. Bartle, City Clerk
January 4, 2018
The Board Member Review Committee (BMRC) was created by
Resolution No. 05-04 on April11, 2005 and was later amended by
Resolution No. 06-03 on February 13, 2006, Resolution No. 12-08
on April9, 2012 and Resolution No. 17-32 on December 11, 2017.
The purpose of the Board Member Review Committee is to
encourage citizens to apply to serve on the City's boards and
committees including requesting applicants to consider boards or
committees other than those that they originally applied for, to
review and consider available applications when vacancies occur,
to consider recommending existing board and committee members
to an additional term and to make recommendations to the Mayor
as to which applicants to appoint to fill those vacancies.
Board Member Review Committee citizen members will be
appointed by the Mayor subject to approval of the Commission.
Citizen members may serve two 2-year terms.
Below is a list of applicants to consider for the one vacancy on the
Board Member Review Committee.
1) Kenneth Reeves
2) Carol Silcox
RECOMMENDATION: Appoint Kenneth Reeves to serve on the Board Member Review
Committee for the term beginning January 26, 2018 and ending
January 25, 2020.
ATTACHMENTS: 1) Resolution No. 12-08
2) Resolution No. 17-32
2) Board Member Review Committee Membership List
3) Application(s)
Agenda Item 8C
January 22, 2018
RESOLUTION NO. 12-08
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE
NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP
CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR
AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by
Resolution 05-04 adopted on Aprilll, 2005 and amended by Resolution 06-03 which was approved on
February 13, 2006, to review applications and make recommendations for the appointment and
reappointment of members to the city's Boards and Committees, and
WHEREAS, it is desirable to replace the City Manager as a member on this Committee with
another citizen member.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows;
SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and
amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows.
SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage
citizens to apply to serve on the city's boards and committees including requesting applicants to consider
other boards or committees than those that they originally applied for, to review and consider available
applications when vacancies occur, to consider recommending existing board and committee members to
an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill
those vacancies.
SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first
member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee,
shall serve a one-year term and will be eligible for additional terms. Each one-year term for the
Commissioner shall begin on December 1st. This member shall be appointed by the Mayor and be subject
to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic
Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members
shall have backgrounds or experience in committee work or human resources. The citizen appointments
shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The
fifth member will be the chairman of the board or committee for which vacancy or re-appointment is
currently being considered. They shall serve only for those meetings where membership on their board or
committee is being considered. The City Clerk shall serve as a non-voting member and perform all
necessary administrative duties.
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each of those
boards and committees can successfully accomplish their intended purposes established by the Mayor and
Commission.
Agenda Item 8C
January 22, 2018
CITY OF ATLANTIC BEACH
Board Member Review Committee (BMRC)
Created by Resolution No . 05-04 on April 11, 2005; Amended by Resolution No . 06-03 on Feb. 13, 2006; Amended by
Resolution No . 12-08 on April 9, 2012, Amended by Resolution No . 17-32 on December 11, 2017.
Total of Five Members: Commissioner member-1 year term-no term limit; Three Citizen Members-2 year
term-2 term limit; and Chairman of the board or committee for which vacancy is currently being considered.
NAME & ADDRESS POSITION/ EXP. DATE HOME I CELL I EMAIL
John Stinson CHAIR (904) 655-5250
150 l21h Street Commission Member j stinson@coab. us
Atlantic Beach, FL 32233 Regular Voting Member
2nd Term exp. 1211/17
Ruth "Sally" Clemens Citizen Member (904) 249-8572
1638 Park Terrace West Regular Voting Member Eclemens1@aol.com
Atlantic Beach, FL 32233 P 1 Term exp. 3/27119
VACANT 1st Term exp. 1/25/18
Jennifer Lada Citizen Member (904) 412-6141
1224 Ocean Blvd. Regular Voting Member JLL030 @ yahoo.com
Atlantic Beach, FL 32233 1st Term exp . 5114/18
Chairperson ofRelated Board Board/Committee Chair Varies
or Committee being Voting Member
addressed No expiration
Donna Battle City Clerk/Recording Secretary (904) 247-5809
800 Seminole Road (904) 247-5846 Fax
Atlantic Beach, FL 32233 dbartle@coab.us
Staff Liaison for Related Attends meeting to provide information to Varies
Board or Committee being applicants being interviewed and to the BMRC
addressed members.
All Official Correspondence Should Be Mailed to:
800 Seminole Road
Atlantic Beach, FL 32233
Email: dbattle@coab .us
Updated 12-20-17
Agenda Item 8C
January 22, 2018
PASSED by the City of Atlantic Beach, this / flh day of /)eambe r
~Gr~
2017.
Ellen Glasser, Mayor
Attest:
//~-~~
Donna L. Bartle, City Clerk
Approved as to form and correctness:
~d~z(A Br nna . D ity Attorney
2
Agenda Item 8C
January 22, 2018
May 23 •.. 2016 2:35PM HP Fax page 2
CITY OF ATLANTIC BEACH
BOARD I COMMITTEE MEMBER APPLICATION FORM
. Please check ("V) the box beside each Board or Committee that you are applying to serve on. If you check more than
one, please rank your interest in each board I committee by order of priority.
(A summary of each board/committee is available on page 2 ofthis form.)
§ Code Enforcement Board
Pension Board of Trustees
Cultural Arts and Recreation Advisory Committee
DATE: 05/23/2016 APPLICANT'S NAME:
ADDRESS: 197 Seminole Road
DAYTIME PHONE: 9045041162
------------~---------
E-MAIL ADDRESS: kcreeves09@gmail.com
~ Community Development Board [j Board Member Review Committee
Kenneth C Reeves
EVENING PHONE: _sa_m_e ______ _
FAX: ------------------------------
Please explain any employment experience, board/committee experience, and/or community volunteer experience
relative to the boardlcornrilittee applying for.
I wori< in Strategic Initiatives for a financial institution here in Jacksonville and my role is
to provide program/project management along with detailed analysis for my employer.
To do so, I must assemble work teams based on subject matter expsrtlse and qualifications that will help drive lo meeting and acomplishlng key milestones.
I feel this experience would work well with the objectives aligned with the Board Member Review Committee.
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board/committee.
I am primarily interested in adding to the continued excellence of Atlantic Beach. This has been my home dating back to 1989
and I would like to be able to particpate in helping the city that has helped me in my growth and development.
Please return completed form to
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of -
Trustees are -required to file Statement of Financial Interest Forms. Also, infonnation regarding "Conflict of Interest"
is provided ~ni p~ge two of this application. This application will expire two (2) years after date of submittaL
1
Agenda Item 8C
January 22, 2018
Here is a more legible copy of my experience with the Arts.
Sarasota (1973-2003)
* Served on Board of Directors Seasons of Sculpture
Brought large Sculptures from around the US and Europe to display
on Sarasota's Bayfront.
* Volunteeered at the Ringling Museum of Arts -Events
* Worked with a group of special needs students to design and paint a
mural on a wall in the pediatric wing of Sarasota Memorial Hospital.
Martin County I Stuart and Hobe Sound (2033-2017)
* Served on the Board of Directors Martin County Arts Council
* Volunteered and chaired events.
* Planned and executed personally two PreGala Pink Tie Friends events.
Hung two galleries of art done by breast cancer patients and survivors
Created theme, designed invitations and sent~ procured food and
entertainment.
* Planned/executed solely, a Plein Air Event. Juried artists painted
in three different locations around Martin County, coordinated
the sale of pieces at an Arts Council annual event.
* Served on the Board of Directors Woman's Club of Stuart
Brought art to auction at events, designed and made centerpieces for
events using various medium.
* Humane Society of the Treasure Coast (HSTC)
Chaired and designed (coodinated with the theme of annual gala) for
the HSTC annual Paws & Claws Magazine and it's distribution.
Volunteered on Paws & Claws annual gala, worked on decor and set up)
helped procure art pieces for the silent auction.
Page 1
Agenda Item 8C
January 22, 2018
AGENDA ITEM:
SUBMITTED BY:
DATE:
STRATEGIC PLAN LINK:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
90-Day Calendar for the Mayor and Commission
Yvonne Calverley, Executive Assistant to the City Manager ;!je--
January 9, 2018 (/
None
The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, determining the location, time and whether or not to
videotape special meetings and workshops if the Commission desires.
The rolling 90-day calendar will be revised after receiving input from City
staff and the Commission and will be included in each agenda for
consideration.
Special notes:
• A Town Hall Meeting is tentatively scheduled for Saturday, April14 at
10 am in the Jordan Park Community Center.
BUDGET: None
RECOMMENDATION: Approve the 90-Day Calendar for February through April2018
ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (February through April
2018)
CITY MANAGER: _ ____J:L==-----""'Jj'"----"' ..... ~""""·~+--------
Agenda Item 9B
January 22, 2018