Agenda Item 6A- Resolution 18-02AGENDA ITEM:
Resolution 18-02
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
JANUARY 22, 2018
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
EXPENDITURE OF AN AMOUNT NOT TO EXCEED $43,334 FOR BEACHES TOWN
CENTER LANDSCAPING; APPROPRIATING $20,000 FROM THE PUBLIC WORKS
DEPARTMENT STREET DIVISION ACCOUNT AND $23,334 FROM THE
CONVENTION DEVELOPMENT TAX ACCOUNT FOR THIS PURPOSE;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
DATE SUBMITTED: January 17, 2018
SUBMITTED BY: Kevin Hogencamp, Deputy City Manager '~
SUMMARY:
Please note: This agenda item connects to the Environmental Stewardship Committee report that
also is on this City Commission agenda.
The Beaches Town Center area is in dire need of new landscaping and the City of Atlantic Beach,
City ofNeptune Beach and Beaches Town Center Agency are working cooperatively on a solution.
The City of Atlantic Beach Environmental Stewardship Committee, Neptune Beach City Council
and Beaches Town Center Agency have reviewed and endorsed a comprehensive Beaches Town
Center landscaping project not to exceed $130,000.
It is proposed that the project cost be split three ways between the City of Atlantic Beach, City of
Neptune Beach and Beaches Town Center Agency, and, as such, the City of Atlantic Beach's share
of the project's cost would be $43,334.
The use of the Public Works Street Division Account ($20, 000) and Convention Development Tax
Account ($23,333) is appropriate for this purpose.
RECOMMENDATION: That the Commission approve Resolution 18-02 authorizing the
expenditure of an amount not to exceed $43,334 on a Beaches Town
Center landscaping project.
Agenda Item 6A
January 22, 2018
RESOLUTION NO. 18-02
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
EXPENDITURE OF AN AMOUNT NOT TO EXCEED $43,334 FOR BEACHES TOWN
CENTER LANDSCAPING; APPROPRIATING $20,000 FROM THE PUBLIC WORI(S
DEPARTMENT STREET DIVISION ACCOUNT AND $23,334 FROM THE
CONVENTION DEVELOPMENT TAX ACCOUNT FOR THIS PURPOSE;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Beaches Town Center area is in dire need of new landscaping and the City of Atlantic
Beach, City ofNeptune Beach and Beaches Town Center Agency are working cooperatively on a solution; and
WHEREAS, the City of Atlantic Beach Environmental Stewardship Committee, Neptune Beach City
Council and Beaches Town Center Agency have reviewed and endorsed a comprehensive Beaches Town Center
landscaping project not to exceed $130,000; and
WHEREAS, it is proposed that the project cost be split three ways between the City of Atlantic Beach,
City ofNeptune Beach and Beaches Town Center Agency, and, as such, the City of Atlantic Beach's share of the
project's cost would be $43,334; and
WHEREAS, the use of the Public Works Street Division Account ($20,000) and Convention Development
Tax Account ($23,333) is appropriate for this purpose.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows:
SECTION 1. The City Commission hereby approves the expenditure of an amount not to exceed $43,334
for Beaches Town Center landscaping.
SECTION 2. The City Commission hereby appropriates $20,000 from the Public Works Department Street
Division account and $23,334 from the Convention Development Tax account for this purpose.
SECTION 3. The City Manager is hereby authorized to execute the contract(s) and such purchase order(s)
in accordance with and as necessary to effectuate the provisions of this Resolution.
SECTION 4. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, this 22nct day of January,
2018.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Agenda Item 6A
January 22, 2018
.... LANDSCAPE PRICING
Plant Material
Number Size Item
1 g Sylvester Palm Mtftriple (specimen)
2 15 g European Fan Palm
16 7 g_ European Fan Palm
1950 1 g Dwarf Jasmine
65 3 g Silver Palmetto
95 3 g Podocarpus
25 7 g Bird Of Paradise Orange
19 7 g Crinum Lily Purple
278 3 g White Fountain Grass
208 3 g Petite Oleander
138 3 g Zamia Coontie
56 3 g Muhly Grass
7 g Sabal Palms Regen. 1 0' Ct.
2 15 .B_ Feijoa Standards
56 7 g Crinum Lily White
13 7 g Zamia Cardboard
129 3 g Green Pittosporum
55 1 g Dune Sun Flower
120 1 g sea oats
24 15 g Oleander Calypso
Material and services
70 Co_guina Boulders 2X3'
2400 SF Zoysia Turf
190 CY Cypress Mulch
200 FT Munich Block Wall (3 courses high)
Install Labor
Site Prep
Disposal
The above plants, products and services as per the provided design and/or conceptual images are
included in the below price.
Investment in Landscaping:
Site Prep & Landscaping $ 111,000.00
Irrigation System $ 19,000.00
Total: $130,000.00
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Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center
Agenda Item 6A
January 22, 2018
~YOUR TEAM
Team Member Job Title Job Responsibility
Greg Burghardt President • Accountable for your complete
• Rutgers University, B.S Plant satisfaction
Science, Business • Oversees all retail and service
• State of Florida Green Industries operations
Best Management Practices Cetiified • Ensures compliance to job
• Owner/operator specs and quality
• Interfaces with Client
Brian Burghardt Vice President • Accountable for all on site
• Rutgers University, B.S activities
Environmental Planning & • Responsible for plant and
Landscape Design, Plant Science material purchases
• State of Florida Green Industries • Scheduling all work and crews
Best Management Practices Certified • Implements on site quality
• Owner/operator standards/ design layouts
Efren Cruz Maintenance Division • Organizes crews, maintains
• State of Florida Green Industries Quality Assurance and prioritizes schedules
Best Management Practices Certified Manager • Hires, trains and develops the
• State of Florida Commercial teams
Fetiilizer Certified • Understands customer
• Bilingual with fluency in English and concerns and provides
Spanish appropriate and immediate feed
• II years industry experience back
Rusty Watson Account Manager • Organizes crews, maintains
• State. of Florida Green Industries and prioritizes schedules
Best Management Practices Certified • Hires, trains and develops the
teams
• Licensed Irrigation Technician • Facilitates all necessary action
and communication during the
sales process to include the
• Cetiified Pest Control Operator transition from retail to outside
sales
Tom Thelen Technical Services • Responsible for irrigation
• 30 years industry experience Supervisor design, install, and service
• 20 years of experience managing • Organizes crews, maintains
commercial landscape projects and prioritizes lighting and
• Owned and operated his irrigation irrigation schedules
company for 1 0 years • Trains and develops the
• 5+ years experience in golf course depmiment on best industry
projects standards
• Understands and facilitates the
proper use of water at all sites
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Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center
Agenda Item 6A
January 22, 2018
Walter Wells Technical Services • Ensures readiness and control
• University ofFlorida, B.S. in Assistant of materials
Chemistry • Maintains safe working
• University of Florida, Athletic Field conditions
Maintenance/ Irrigation • Trains field applicators
• State of Florida Green Industries • Helps identify problem areas
Best Management Practices Certified • Identifies organic solutions
• Certified Pest Control opportunities
• 30 years industry experience
Larry Ritter Business Developer • Accountable for your complete
• State of Florida Green Industries satisfaction
Best Management Practices Certified • Ensures compliance to job
• Instructor IF AS and DEP specs and quality
• Certified Pest Control Operator • Landscape/ Maintenance
• 48 years industry experience estimates
• Landscape design
David Holloway Landscape Designer • Landscape sales and designs
• B.S. degree in • Provides excellent plant advice
Microbiology/Chemistry and superior customer service
• Virginia nurseryman certification • Strives to meet all clients
• Registered Pesticide Technician landscape needs
• Accountable for your complete
satisfaction
Emmanuelle Parisi Landscape Designer • Landscape sales and designs
• Masters of Architecture: Savannah • Provides excellent plant advice
College of Art and Design and superior customer service
• Bachelor of Science, Architecture: • Strives to meet all clients
Savannah College of Art and Design landscape needs
• State of Florida Green Industries • Accountable for your complete
Best Management Practices Certified satisfaction
• 15 years industty experience
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Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center
Agenda Item 6A
January 22, 2018
~CONTRACT SPECIFICS Proposal#NB 1 0 818
--Plant substitution may be made at the discretion of the designer with similar products or
varieties when specified items are not available.
--Rockaway, Inc. is not responsible for plants/sod in decline due to acts of god, i.e.
hunicanes, tropical storms, tomadoes, freeze events, drought related water restrictions
etc.
--Rockaway, Inc. is not responsible for plants/sod eaten or destroyed by wildlife or
untreated insect or disease damage or weed growth in newly installed sod.
--Rockaway, Inc. is not responsible for private underground utilities, such as landscape
lighting, gas lines from meter or tank to the house, water lines from meter to house, etc.;
locates for public utilities will be called in prior to start date. Every effort will be made
not to cut/break utilities. Due to the nature of our business it is possible that some
shallow utilities like landscape lighting, water lines, gas lines, inigation lines, cable lines,
etc. may be cut/damaged during regular operations. Rockaway, Inc. is not responsible for
any and all repair costs to private utilities.
--We ask that if plants begin to decline you give us notice so that we can come out and
try and conect the problem.
Approval Signature _____________ Date ______ _
RGC Rep Signature ____________ Date ______ _
Sustainable
Landscape Solutions
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Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center
Agenda Item 6A
January 22, 2018
Irrigation System:
A complete Irrigation Audit was completed of existing inigation system. There were
22 inigation zones located for the area. Many issues were found including, poor
coverage, breaks, missing heads, valves not working etc.
A complete renovation of the inigation system will be completed. This includes
making repairs as needed, adjusting and relocating heads and adding heads to system
for proper coverage of new landscaping. This will make sure the system is
completely operational for automatic coverage of the landscaped areas.
Landscaping:
Supply and install plants, trees and materials as shown on plans & following list.
Cost
Site Prep & Landscaping: $111,000.00
Inigation System: $ 19,000.00
Total Cost: $130,000.00
Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center
Agenda Item 6A
January 22, 2018